WorkCentre 7120/7125 Tabloid-size Color. Multifunction Printer. Xerox WorkCentre 7120/7125. Multifunction Printer. Evaluator Guide

Transcription

1 WorkCentre 7120/7125 Tabloid-size Color Multifunction Printer Xerox WorkCentre 7120/7125 Multifunction Printer Evaluator Guide

2 About this Guide This Evaluator Guide introduces you to the WorkCentre 7120/7125 color multifunction rinter, exlains its key features and erformance advantages, and rovides guidance throughout your evaluation rocess. Section 1: Evaluating Color Multifunction Printers 3 Evaluation Overview 4 Cost Control 5 Productivity 6 Installation and Deloyment 7 Ease of Use and Management 9 Versatility 12 Security 14 Environmental Imact 15 Reliability Section 2: Introducing the WorkCentre 7120/7125 Color Multifunction Printer 16 Product Overview 2011 Xerox Cororation WorkCentre Pick of the Year The WorkCentre 7120 was selected as Buyer s Laboratory Outstanding 20 m A3/Ledger Color MFP, Winter 2011 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources 18 Configuration Summary 19 Secifications 20 Sulies 21 Suort Resources 2 Xerox WorkCentre 7120/7125 Evaluator Guide

3 Section 1: Evaluating Color Multifunction Printers Overview Based on continuous study of our customers roductivity requirements, Xerox recommends that the following criteria be used when evaluating which color multifunction rinter to urchase for your office. Cost Control Can you monitor and control your organization s rinting costs? Productivity Can the multifunction rinter kee u with the demands of your business or workgrou? Installation and Deloyment How does the multifunction rinter ease the demands of the deloyment rocess? Ease of Use and Management Does the multifunction rinter include tools and features to lighten the load for your technology administrators? Versatility Can the multifunction rinter be customized to meet your secific needs? Security Does the device hel kee your confidential information rivate? Environmental Imact Does the multifunction rinter conserve natural resources with no loss of erformance, reliability or outut quality? Reliability Is the multifunction rinter robust enough to meet your needs and backed by quality service? This section examines each of the above evaluation criteria in greater detail, covering the secific features and erformance attributes you should look for in a color workgrou multifunction rinter. When the same criteria are used to evaluate every device under consideration, you ll see how the WorkCentre 7120/7125 multifunction rinter excels against other manufacturers roducts. Xerox WorkCentre 7120/7125 Evaluator Guide 3

4 Section 1: Evaluating Color Multifunction Printers Cost Control One of the most critical considerations when evaluating a color multifunction rinter is its cost of oeration. Does the vendor rovide the tools you need to control access and use of the system s color features? Are the accounting tools available to hel track and assign rinting costs? Does the vendor offer tools and services to hel you right-size your deloyment? How the WorkCentre 7120/7125 multifunction rinter exceeds the cost control requirement Driver solutions to reduce cost Driver Defaults allow users to customize rint settings for each alication for economy and efficiency. Set dulex rinting or N-U as "default and adjust settings for secific alications, such as always rinting s in black-and-white. Accounting caabilities Xerox rovides multile levels of accounting caabilities to give your organization the control it needs for tracking and assigning costs. These tools include: Auditron controls and tracks and enables quota setting for outut for coy activity by user or workgrou for analysis and billing uroses. Xerox Standard Accounting (XSA) builds on Auditron by adding web-based remote management for coy, rint, scan and fax activity. Network Accounting Enablement Kit (otional) enables Xerox MFPs to integrate with third-arty accounting and billing solutions from Xerox Business Partners. Assessment otions Xerox can hel you decrease your overall document costs by otimizing and rightsizing your technology deloyment. Three levels of assessment tools and services are available to hel you deloy the right mix of equiment to best serve the needs of your environment: LEVEL 1: Xerox Office Efficiency Calculator A five-minute, web-based instant analysis offers suggestions on your technology needs by comaring information you enter on your environment against key industry metrics. LEVEL 2: Xerox Office Productivity Advisor (XOPA) More in-deth, web-based tool assesses your secific document environment. XOPA results suggest better ways to manage age volume between rinting, coying and faxing they deliver end user satisfaction and cost efficiency. XOPA is a free service erformed by your local Xerox sales reresentative. LEVEL 3: Xerox Office Document Assessment (ODA) An analytical model that measures and analyzes your current document roduction infrastructure, the ODA rovides indeth imrovement lans for significant cost savings and increased efficiency. The ODA is a six-sigma, fee-based tool and consultative service oriented more at enterrise-level organizations. 4 Xerox WorkCentre 7120/7125 Evaluator Guide

5 Section 1: Evaluating Color Multifunction Printers Productivity In addition to actual rint engine seed, consider the factors that affect overall throughut. Are the device s scanning and faxing features owerful enough to suort the demands of your busiest deartments? Is the device aroriately sized for the entire workgrou? Can imortant features be used simultaneously, or are emloyees forced to wait for the device to become free? Is the system designed to minimize network traffic? Can device functions be monitored from users desktos and/or at the device? How the WorkCentre 7120/7125 multifunction rinter exceeds the roductivity requirement: Seed The WorkCentre 7120/7125 delivers color and black-and-white outut seeds u to 20/25 m. Document handling seed is notable as well, with a 110-sheet dulex automatic document feeder (DADF) that scans color and black-and-white documents at 55 images er minute. With color firstcoy-out times as fast as 8.1 seconds and black-and-white first-coy-out times as fast as 6.5 seconds, users won t have to wait long for their jobs to get started, either. Network erformance Performance isn t limited to raw document feeds and seeds. The WorkCentre 7120/7125 multifunction rinter features a high-erformance rocessor lus 2 GB of memory and an 80 GB hard drive, delivering the necessary horseower to rocess your large, comlex jobs. In addition, 10/100Base-TX Ethernet connectivity comes standard for shared network rinting, and otional adaters for b wireless Ethernet ensure you can connect the WorkCentre 7120/7125 according to your comany s secific needs. Image quality With 600 x 600 di coy resolution and u to 600 x 600 x 4 di rint resolution, the WorkCentre 7120/7125 multifunction rinter generates high-quality coies and rints with cris text and images. To ensure that rinted outut meets users high exectations, Xerox also delivers multile age descrition languages (PDLs) including PDF, XPS, PCL 6 emulation and otional Adobe PostScrit 3. Concurrency The controller s advanced design also hels avoid bottlenecks at the front anel. Concurrent oeration means you won t have to wait until a long rint job is comlete to rogram a fax, scan or coy job. By keeing the front anel available for rogramming while the rint engine is busy, users stay roductive and avoid idle time waiting for the multifunction rinter. Scan and fax jobs can be rogrammed and executed without waiting for the rint engine to become available, while newly rogrammed coy jobs will join the job queue and be executed when earlier jobs are comleted. Print Around The advanced Print Around feature holds a job in need of resources (such as a secial aer size) and rints the next job in the queue, which means no more waiting for a critical rint job. Streamlined rocesses Easily share files or introduce electronic archiving with owerful scan caabilities. Create text-searchable files at the device for easy retrieval. Comression technology reduces network load to enable fast transmission. Plus, you can create job flow sheets to automatically route documents to redefined locations, including combinations of addresses, fax destinations and FTP/SMB sites. Monitoring system status The WorkCentre 7120/7125 multifunction rinter delivers u-to-date information on every job rint, coy, scan, or fax, lus in-deth device information. Whether at the device or from the deskto, users can easily manage documents and jobs through an integrated job queue. And for easy remote management, CentreWare IS Embedded Web Server automates installation, troubleshooting, feature set-u and ugrading. Xerox WorkCentre 7120/7125 Evaluator Guide 5

6 Section 1: Evaluating Color Multifunction Printers Installation and Deloyment Installing and deloying a fleet of coier/rinters and multifunction rinters throughout your organization is a otentially time-consuming, comlicated rocess. The rocess isn t limited to hysically lacing the units in their new environments, but also includes integrating the devices with the existing network infrastructure. Also consider the rocess required to deloy rinting and scanning services to your users, and how automated that rocess can be. How the WorkCentre 7120/7125 multifunction rinter exceeds the installation and deloyment requirements: Installation The WorkCentre 7120/7125 multifunction rinter offers a small and comact footrint at 23 x 25.2 x 44.6 inches (w x d x h), which means the device fits even in offices where sace is at a remium. The comact design was achieved with an inner catch tray and by reducing the size of sub-modules such as the scanner unit. You can even add basic finishing caabilities with the sace-saving Integrated Office Finisher without increasing the overall footrint. When you choose Xerox, you can rest assured that your equiment will be delivered and installed to your secifications and exectations. The WorkCentre 7120/7125 multifunction rinter comes standard with 10/100Base- TX Ethernet connection, with features including automatic IP addressing, device naming, and Ethernet seed sensing to rovide simle and automatic network installation. Management and system setu can be accomlished through a variety of means, including easy wizardbased rocesses found within Xerox CentreWare Web. Features such as cloning enable multile-device installation onto networks with identical settings, eliminating the need to set u each system individually. Deloyment With the WorkCentre 7120/7125 multifunction rinter, rint and scan drivers can be deloyed centrally, thereby eliminating the need for desk-to-desk manual installation of the driver software. CentreWare Web wizards are rovided to aid in the rocesses of installing, troubleshooting and ugrading users rint and scan drivers. Driver suort is delivered for Windows (Server 2003, 2008 / XP SP3 and higher/ Vista / 7), including most oerating systems with 32- and 64- bit drivers; Macintosh OS 10.4 and above; and multile UNIX and Linux latforms. Plus, the WorkCentre 7120/7125 device will suort two innovative rint drivers that can greatly simlify installing, managing and suorting rinters and multifunction rinters on the network, and increase enduser roductivity: Xerox Mobile Exress Driver (X-MED) makes it easy for mobile users to find, use and manage Xerox and non-xerox devices in every new location. Plug into a new network, and X-MED automatically discovers available rinters and rovides status and caability information. Save a list of favorite rinters for each location, store alication rint settings for use on any rinter in any network, and greatly reduce mobile suort calls to IT. Xerox Global Print Driver (X-GPD) is a truly universal rint driver that lets IT administrators install, ugrade and manage Xerox and non-xerox devices from a single driver. It rovides a consistent, easy-to-use interface for end-users, reducing the number of suort calls, and simlifying rint services management. In addition, these drivers rovide users with a consistent single interface for all rinters, with real-time, dynamic reorts of rinter status. As a result, users can easily identify the best rinter for their needs, quickly choose the correct otions and see udated consumables status without the need for IT resources. To learn more, and for free X-GPD and X-MED downloads, visit xerox.com/global and xerox.com/mobile. 6 Xerox WorkCentre 7120/7125 Evaluator Guide

7 Section 1: Evaluating Color Multifunction Printers Ease of Use and Management Look for fully integrated functions that work together to create more value than the sum of their arts. Are the functions easy to learn? Is the user interface consistent from function to function? Do the network features give users full access to the ower of your network? Does the device include additional software to take full advantage of digital documents? Is the device easy for your organization to manage as art of its infrastructure? How the WorkCentre 7120/7125 multifunction rinter exceeds the ease of use requirement Touch screen user interface The touch screen user interface (UI) on the WorkCentre 7120/7125 multifunction rinter is easy to learn and offers quick, intuitive job rogramming, even allowing users to review scan jobs and documents stored on the device. It features touch-screen functionality with bright, colorful, logically organized icons, with the most commonly accessed features on the default screen. A selection of buttons accomanies the touchanel UI for manual command and numbers inuts, management features access, and job execution (with the familiar green Start button). Third-arty alications can be integrated with the front anel UI as well. Bidirectional rint drivers The WorkCentre 7120/7125 multifunction rinter utilizes CentreWare rint drivers to rovide an easy, intuitive method of rogramming jobs and receiving udated system status information. Like the frontanel touch-screen UI, the rint drivers are logically organized by tabs. The most commonly used features are located on the default tab, with advanced features easily accessible when rogramming more comlex jobs. The rint drivers also rovide bidirectional information like system status, job status, currently loaded aer sizes, installed otions and more. How the WorkCentre 7120/7125 multifunction rinter exceeds the ease of management requirement Network management It couldn t be easier for a network administrator: The WorkCentre 7120/7125 multifunction rinter integrates into virtually any network environment. Network configuration is made simle with CentreWare Web configuration wizards, which eliminate the need for administrators to erform tasks at the front anel of each networked device. The WorkCentre 7120/7125 device includes suort for multile native network environments, including TCP/IP, IPv6, SNMP, SMB, Novel IPX, AleTalk and IPP. Xerox CentreWare software Xerox CentreWare Web (CWW) software is a owerful device management solution. CWW is free software that eases the chore of installing, configuration, managing, monitoring and ulling reorts from the networked rinters and multifunction rinters throughout your enterrise regardless of vendor. Xerox also addresses enterrise asset management through comatibility with network management tools for Sun, Novell, Microsoft and other environments. The easy-to-use touch screen interface includes a USB ort otion for convenient memory device connection. Xerox WorkCentre 7120/7125 Evaluator Guide 7

8 The WorkCentre 7120/7125 multifunction rinter also includes CentreWare Internet Services (CWIS), an embedded web server that allows emloyees and administrators to erform detailed status checks on the system and consumables, administer system settings, and manage access and accounting controls via any standard web browser. Automated sulies relenishment Xerox offers Smart esolutions*, an alication for automating and simlifying device management and ownershi. The two Smart esolutions alications, MeterAssistant and SuliesAssistant, automate the rocess of reorting MFP usage data to Xerox and automatically ordering relacement sulies when toner levels run low. MeterAssistant automatically collects and securely submits your device meter reads to Xerox using a built-in audit rocess to increase billing accuracy. SuliesAssistant roactively manages toner sulies and monitors usage to ensure you have the right sulies at the right time. Xerox office services Lastly, Xerox offers a set of services for managing document outut and asset infrastructure in offices. These services deliver measurable business results by leveraging a owerful set of office technologies, business rocesses, methodologies and software tools to reduce costs and imrove roductivity. * Smart esolutions is available in the U.S. only. 8 Xerox WorkCentre 7120/7125 Evaluator Guide

9 Section 1: Evaluating Color Multifunction Printers Versatility How many functions can the multifunction rinter erform? Can it suort the media tyes and caacity users require? Does it offer the kinds of finishing otions that can hel your staff erform their jobs more efficiently? How the WorkCentre 7120/7125 multifunction rinter exceeds the versatility requirement Coy features The WorkCentre 7120/7125 multifunction rinter suorts the daily coying volumes of busy workgrous. It features a owerful combination of outut seed (color and black-and-white u to 20/25 m), original-handling and advanced coy features. The WorkCentre 7120/7125 features a 110-sheet DADF, which makes quick work of your jobs thanks to a fast rocessing seed of 55 images er minute. A rich set of coy features enables users to create ready-to-distribute hard coies. Coy feature highlights include: Automatic tray selection selects correct tray for secified media without requiring user intervention. Automatic two-sided coies create two-sided coies of single- or doublesided originals. Booklet creation create booklets by, for examle, rinting four lettersize ages onto tabloid-size media for folding as a four-age booklet. ID Card Coy scans both sides of an ID card and rints it face-u on a single sheet of aer. Multi-u rints multile original ages onto a single coied age. Samle set rints the first coy set for verification before releasing the remaining sets. Print features The WorkCentre 7120/7125 multifunction rinter delivers a rint outut seed of u to 20/25 m for both color and blackand-white, lus a versatile array of rint features, highlighted by: Booklet creation formats and organizes electronic documents for rinting as hard-coy booklets. N-u saves aer by rinting multile ages onto a single sheet. Page-level rogramming lets users secify unique driver settings for individual ages in a document. Print Around holds a roblem job that needs resources (such as a different aer size) and rints the next job in the queue. Samle set allows users to roof a samle document before rinting the entire job. Secure/delay rint rint jobs are held in memory until a PIN code is entered at the front anel, ensuring rints are not left unattended at the MFP. Watermarks adds labels such as Draft, Confidential, or customized messages to rinted documents. Scan features With the WorkCentre 7120/7125 multifunction rinter, you can easily share files or introduce electronic archiving with owerful scan caabilities. Standard scan distribution destinations include: Scan to send scanned images to reciients, with authentication and LDAP for network security and integration. Scan to Folder store scanned images on the hard drive for retrieval at your deskto. Network Scanning temlates enable sending scanned images to multile redefined locations, such as an FTP server. Otional scanning caabilities include: USB Enablement otion scan to or rint from any standard USB memory device for ortability and convenience. Additional Xerox scan software is available to exand the caabilities of your WorkCentre 7120/7125 multifunction rinter: Xerox Scan to PC Deskto bundles Nuance PaerPort software for scanning, organizing and sharing Xerox WorkCentre 7120/7125 Evaluator Guide 9

10 images with Nuance OmniPage software, which converts hard-coy documents into searchable and editable electronic files. ScanFlowStore ScanFlowStore software by Nuance greatly reduces document rocessing time with its owerful Otical Character Recognition technology. Using temlate-based scanning, a user simly selects secific zones on a document from which data secific to industries such as healthcare, legal or financial, is catured and used for file naming, creating network folders, oulating PDF roerties, searching and retrieving, and routing scanned documents to their correct reositories. Xerox SMARTsend eases the rocess of editing metadata, choosing file formats, and distributing scanned files to multile destinations, including remote rinters, , network folders, mailboxes, fax destinations, and more. In addition to a flexible set of destinations and additional software, the WorkCentre 7120/7125 device includes a set of scan features: Thumbnail Preview review reviously scanned documents stored on the hard disk drive. Job Flow Sheets basic document routing solution for sending images to a redefined distribution list including multile addresses, FTP/SMB sites and fax destinations. Onboard OCR effortlessly create searchable PDF, PDF/A and XPS files, which the standard Windows search engine can search within for easy retrieval. File formats suort for PDF, High Comression PDF/A, JPEG, XPS, TIFF, Multi-age TIFF. Fax features The WorkCentre 7120/7125 multifunction rinter also offers otional fax caabilities that hel further consolidate office functions. This fax solution combined with the concurrency of the WorkCentre 7120/7125 device means an end to suorting a dedicated fax machine. Fax features include: Otional Walk-u PSTN fax with Internet fax and LAN fax: Walk-u PSTN fax hone line faxing via device user interface with one- and three-line otions. Internet fax save money by sending faxes via the Internet, with suort for SMTP and POP3. LAN fax transmit digital documents via the rint driver. Otional Fax over IP (T.38) Kit send and receive faxes using the T.38 rotocol. Otional Network Server Fax Enablement Kit rovides an integrated solution that maximizes your network fax investment and is as easy as walk-u coying. Maintain central management and control of your fax server while roviding versatile walk-u fax inut and outut otions at your WorkCentre 7120/7125. There is no need for a searate telehone line, and there are fewer devices and sulies to maintain. Visit the Xerox Partner web site for a comlete listing of Xerox validated network server fax roviders. Fax-erformance highlights include: Fax forwarding of incoming faxes to an address, fax number or document reository. Two-sided fax sending and receiving. Secure fax receive. Multile reorting, confirmation and cover-sheet otions. MH/G3, MMR/G4, JBig Suer G3 comression allows for faster transmission times. Print faxes on u to 11 x 17 in. aer. Preview incoming faxes on the User Interface. Xerox Workflow Solutions Built on the Xerox Extensible Interface Platform (EIP), Xerox Workflow Solutions connect users to the tools they need to make their information workflows faster, more efficient and more effective. Control access to information. Reduce the costs of information workflow and your organization s environmental imact. Enable new ways of working that streamline and accelerate business cycles and give you a cometitive advantage. Xerox Workflow Solutions give you measurably better ways of working with information no matter what industry, no 10 Xerox WorkCentre 7120/7125 Evaluator Guide

11 matter how big or small your organization, and no matter where you oerate. Media suort and caacity The WorkCentre 7120/7125 multifunction rinter comes in two configurations that differ on aer caacity: WorkCentre 7120/7125: two-trays with stand WorkCentre 7120T/7125T: four-trays. Paer caacity and media suort offered by the WorkCentre 7120/7125 multifunction rinter includes: Standard Trays: Byass Tray 50 sheets; Custom sizes: 3.5 x 3.9 in. (89 x 98 mm) to 11.7 x 17 in. (297 x 432 mm); 16 lb. bond to 80 lb. cover (60 to 216 gsm) Trays 1 and 2 (7120/7125 configuration) 520 sheets each; 5.5 x 8.5 in. (A5) to 11 x 17 in. (A3); 16 lb. bond to 140 lb. index (60 to 256 gsm) Trays 1 4 (7120T/7125T configuration) 520 sheets each; Custom sizes: 5.5 x 8.5 in. (A5) to 11 x 17 in. (A3); 16 lb. bond to 140 lb. index (60 to 256 gsm) Otional: Enveloe Tray (relaces tray 1) U to 60 enveloes, #10 Commercial (9.25 x in.), Monarch, DL, C5, Custom sizes: 3.9 x 5.8 in. (98 x 148 mm) to 6.4 x 9.5 in. (162 x 241 mm); 20 lb Bond to 24 lb Bond (75 to 90 gsm) Finishing features The WorkCentre 7120/7125 multifunction rinter allows multile choices to ensure you get the right set of finishing features for the documents users roduce on a regular basis. Finishing Otions Integrated Office Finisher Basic finishing that can be integrated into the internal catch tray of the WorkCentre 7120/7125 without requiring more sace 500-sheet stacking 50-sheet single-osition staling 2 Office Finisher LX 2,000-sheet stacking 50-sheet multiosition staling Otional hole unching Otional Booklet Maker (score/crease, saddle stitch) 3 Booklet Maker (for Office Finisher LX) U to 40 booklets (1-15 sheets er booklet 80 gsm or less; 2-10 sheets er booklet over 80 gsm) Saddle-stitch Staling 2-15 sheets / 8 60 age booklet; 16 lb. Bond to 24 lb. Bond (55 to 90 gsm) Score/Crease 1-15 sheets / unstaled Xerox WorkCentre 7120/7125 Evaluator Guide 11

12 Section 1: Evaluating Color Multifunction Printers Security What tyes of security requirements are critical to your office? Does the device have the security features to meet these demands? Can device access be assword rotected? Does the system remove latent images from the device s hard drive? Does the system have features in lace to safeguard confidential documents? How the WorkCentre 7120/7125 multifunction rinter exceeds the security requirement Integrated security In today s business environment, security is a critical cometency. The technology you deloy into your organization must have a comlete set of caabilities to hel kee your confidential information safe. The WorkCentre 7120/7125 delivers security features that rotect your confidential information at all oints of document vulnerability, which are easy enough to set u without the hel of dedicated IT staff. Document Secure fax rotect faxed documents by requiring a PIN access code before the received fax is rinted. Secure rint holds rint jobs at the MFP until released by job owner at the device. Password rotected and encryted PDF requires a assword to oen and view a sensitive scan. Digitally signed PDF rotects the authenticity of PDF documents. Device Audit log tracks rinting, scanning and network fax activities by user, time and date. User Authentication with LDAP/ Kerberos/SMB/CAC restricts access to device features and management settings by validating user names and asswords. WorkCentre 7120/7125 multifunction rinter security model Document Secure fax Secure rint Password rotected and encryted PDF Digitally signed PDF Device Audit log User Authentication with LDAP/ Kerberos/SMB/CAC Secure Access Unified ID System (otional) Smart Card Technology (otional) Hard Drive Data Encrytion Image Overwrite Network S/MIME Encryted IEEE 802.1X rotocol IPsec Secure data rotocols over SSL 12 Xerox WorkCentre 7120/7125 Evaluator Guide

13 Xerox Secure Access Unified ID System (otional) Secure Access integrates with your existing emloyee ID badge solution, allowing users to simly swie their badge at the WorkCentre 7120/7125 multifunction rinter to unlock access to features. Usage data can then be made available to other solutions for tracking, accounting and regulatory uroses. Follow-You rint, a feature of Secure Access, allows you to send a document to a secure rint queue, walk u to any rinter on the network equied with Secure Access, swie your ID card and access the document for rinting. Smart Card Technology (otional) suorts the smart identification card technology used by U.S. government facilities for their Common Access Card (CAC) system. Hard Drive Data Encrytion along with FIPS comliant encrytion, rovides an additional layer of security against unauthorized users. Image Overwrite electronically shreds data stored on the MFP hard drive using an algorithm secified by U.S. Deartment of Defense Directive M. Network S/MIME Encryted rovides an additional layer of security against unauthorized users. IEEE 802.1X rotocol ensures devices connected to the network are roerly authenticated. IPsec encryts rint jobs sent to the MFP utilizing IPsec. Secure data rotocols secures network communications with industry standards including HTTPS (SSL), SNMP v3.0, and IPsec. Third-arty certification Xerox has a roven track record of articiation and comliance with emerging government security standards and third-arty testing and certification. The rime examle of this commitment is our articiation in the Common Criteria Certification rocess. Xerox submits its roducts, along with highly structured statements of the roduct s information security caabilities, for validation by an indeendent, government-sonsored laboratory. Certification is a costly, rigorous, time-consuming rocess and the WorkCentre 7120/7125 has been submitted for full system Common Criteria (ISO 15408) Certification. Check the Xerox security ages ( for more information. Xerox currently has more MFP roducts Common Criteria-certified than any vendor in the industry. For more information regarding Xerox security, visit: Xerox WorkCentre 7120/7125 Evaluator Guide 13

14 Section 1: Evaluating Color Multifunction Printers Environmental Imact Environmental imact can be assessed in a variety of ways. Does the multifunction rinter offer advanced technologies that hel you save energy and reduce aer consumtion? Also, consider the amount of noise generated by the device. Is it quiet enough to allow convenient lacement in close roximity to its users without causing a distraction? Easily reduce aer usage with the WorkCentre 7120/7125 multifunction rinter's Earth Smart Settings. How the WorkCentre 7120/7125 multifunction rinter exceeds the environmental imact requirement Energy conservation Xerox innovations benefit the environment and reduce your electricity bills. A scanner based on LED lighting instead of traditional Xenon lams consumes only 1/3 the ower. Plus, EA Ultra-low-Melt toner requires a lower fusing temerature than traditional toner while offering glossy, beautiful office grahics. Reduced aer consumtion The WorkCentre 7120/7125 multifunction rinter rovides dulex rinting caabilities standard. Plus, otional LAN fax functionality further reduces aer usage by sending faxes directly from alications on your deskto. Incoming faxes can be viewed as thumbnail images on the user interface so you only rint what s imortant. The WorkCentre 7120/7125 rint driver includes Earth Smart Settings, a feature that allows users to choose default settings that encourage sustainability ractices such as dulex rint and draft mode. Or go aerless and distribute digital files quickly and easily. Quiet oeration Out quietist workgrou color multifunction rinter, the WorkCentre 7120/7125 stays roductive while emitting low noise levels. All fans are turned off in Standby mode to decrease ower consumtion and noise emissions so the WorkCentre 7120/7125 is quieter than a whiser. Learn more at: 14 Xerox WorkCentre 7120/7125 Evaluator Guide

15 Section 1: Evaluating Color Multifunction Printers Reliability Office roductivity relies on tools that do their jobs day in and day out. Consider how often you need to intervene to relace aer or other consumables or to clear jams. How easy is that intervention, and how long is the device tyically down? If outside assistance is required, how easy is it to schedule and how long do you have to wait? How the WorkCentre 7120/7125 multifunction rinter exceeds the reliability requirement Day-to-day reliability Reliability comes in two forms: system reliability and image reliability. The WorkCentre 7120/7125 device has been designed to rovide maximum system reliability and utime. Simle aer aths and minimal moving arts hel otimize day-to-day reliability and contribute to a duty cycle* of u to 50,000/60,000 ages er month. *Duty cycle is a measure of the maximum number of coies/rints that can be run during eak eriods. Any aer jams or misfeeds that do occur can be easily cleared through access doors on the side of the machine, enabling users to roactively resolve most issues. With a maximum aer caacity of u to 2,130 sheets, the WorkCentre 7120/7125 device can also drastically reduce aer reloading downtime. Xerox Smart Kit technology also hels minimize downtime by redicting when critical arts will fail and alerting you to order relacement units. Smart Kit relaceable units are as simle to relace as toner cartridges. Service / suort Building on the reliability engineered into the WorkCentre 7120/7125 multifunction rinter, Xerox has trained and develoed a sohisticated service-delivery network caable of maintaining your equiment, addressing issues users may encounter, and training emloyees on how to get the most out of the equiment. Xerox WorkCentre 7120/7125 Evaluator Guide 15

16 Section 2: Introducing the Xerox WorkCentre 7120/7125 Color Multifunction Printer Product Overview Efficiently owerful erformance. Seamlessly create and share business-critical information, in full office color, and take your business or workgrou to a higher level of erformance without hurting the bottom line. Streamline your rocesses Increase roductivity with owerful workflows that otimize business efficiency. The comact WorkCentre 7120/7125 is loaded with features that save time and simlify device management. Fast outut. Coy and rint both singlesided and two-sided documents at u to 20/25 m in color or black-and-white. Scan, rint, coy, fax and route files all at once. Concurrent oeration maximizes office roductivity, letting multile users erform different office tasks simultaneously. Never wait for a critical rint job. The Print Around feature holds a job in need of resources (such as a secial aer size) and rints the next job in the queue. Suerior scanning. Easily share files or introduce electronic archiving with owerful scan caabilities. Create textsearchable files at the device for easy retrieval. Comression technology reduces network load to enable fast transmission Xerox Cororation WorkCentre Pick of the Year The WorkCentre 7120 was selected as Buyer s Laboratory Outstanding 20 m A3/Ledger Color MFP, Winter 2011 Automate everyday workflows. Create job flow sheets to automatically route documents to redefined locations, including addresses, fax destinations and FTP/SMB sites. 16 Xerox WorkCentre 7120/7125 Evaluator Guide

17 Remotely manage the device. CentreWare IS Embedded Web Server automates installation, troubleshooting, feature set-u and ugrading. Easy, accurate billing and sulies relenishment. Smart esolutions MeterAssistant collects and submits meter reads and SuliesAssistant enables automatic ordering of ink to save time. Resonsible color The budget-friendly WorkCentre 7120/7125 hels you manage costs and save money. Customize your rint driver settings for economy and efficiency. For examle, set two-sided rinting or choose N-u for rinting multile ages on a single sheet as your default. Adjust settings for secific alications, such as always rinting s in black-and-white. Manage and track device usage. Internal Auditron sets limits of device features for analysis and billing uroses. Xerox Standard Accounting rovides reorts for greater cost control of all device functions. Advanced solutions from Xerox Alliance Partners deliver even more helful tools for larger office environments. Reduce fax costs. The Fax over IP (T.38) Kit sends and receives faxes using the T.38 rotocol. Easy on the environment The WorkCentre 7120/7125 multifunction rinter conserves natural resources with no loss of erformance, reliability or outut quality. Reduce energy consumtion with Xerox innovations. A scanner based on LED lighting instead of traditional Xenon lams consumes only 1/3 the ower. Plus, EA Ultra-low Melt toner requires a lower fusing temerature than traditional toner while offering glossy, beautiful office grahics. Work quietly. Our quietest workgrou color MFP stays roductive while emitting low noise levels. Save aer with two-sided rinting. Or go aerless and distribute digital files quickly and easily. Paerless faxing. LAN Fax sends faxes directly from alications on your deskto. Incoming faxes can be viewed as thumbnail images on the user interface so you only rint what s imortant. WorkCentre 7120/7125 Quick Facts Print/coy u to 20/25 m color and black-and-white High imact color with built-in control and accounting Powerful scan and fax caabilities Robust security features Sace-saving footrint Paer caacity u to 2,130 sheets 25 Security without IT Robust security features safeguard the full gamut of entry and exit oints to ensure the safety of critical information. Imlement enterrise security solutions without the need for skilled IT know-how. Secure Print kees documents rivate by holding rint jobs in the queue until the user enters the assword. Password rotected PDFs require a assword to oen and view a sensitive scan. Kee your information safe by encryting resident data on the device and electronically erasing images on the hard drive. over SSL rotects communications to revent identity theft. Full system Common Criteria (ISO 15408) Certification* at EAL3 ensures that the WorkCentre 7120/7125 conforms to the most stringent security standards and regulations. * Pending Print / Coy / Scan / Fax / 11 x 17 in. m WxDxH (base): 23 x 25.2 x 44.6 in. 585 x 640 x 1,132 mm Xerox WorkCentre 7120/7125 Evaluator Guide 17

18 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources Configuration Summary WorkCentre 7120 WorkCentre 7125 Seed U to 20 m color / 20 black-and-white U to 25 m color / 25 black-and-white Duty Cycle U to 50,000 ages / month U to 60,000 ages / month Paer Handling Paer inut Standard Dulex Automatic Document Feeder: 110 sheets; Size: 5.5 x 8.5 in. to 11 x 17 in. / A5 to A3; Custom sizes: 3.3 x 4.9 in. to 11.7 x 17 in. / 85 x 125 mm to 297 x 432 mm Byass Tray: 50 sheets; Custom sizes: 3.5 x 3.9 in. to 11.7 x 17 in. / 89 x 98 mm to 297 x 432 mm WorkCentre 7120/7125 (Trays 1 and 2 with Stand): 520 sheets each; Sizes: 5.5 x 8.5 in. to 11 x 17 in. / A5 to A3; Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in. / 140 x 182 mm to 297 x 432 mm WorkCentre 7120T/7125T (Trays 1 4): 520 sheets each; Sizes: 5.5 x 8.5 in. to 11 x 17 in. / A5 to A3; Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in. / 140 x 182 mm to 297 x 432 mm Paer outut Coy First-age-out-time Resolution (max) Coy features Print First-age-out-time Resolution (max) Memory Connectivity Page descrition languages Print features Fax Otional Standard Otional Enveloe Tray: U to 60 enveloes: #10 commercial, Monarch, DL, C5, Custom sizes: 3.9 x 5.8 in. to 6.4 x 9.5 in. / 98 x 148 mm to 162 x 241 mm Dual Catch Tray: 250-sheets each, Lower tray offsets Integrated Office Finisher: 500-sheet stacker, 50 sheets staled, single-osition staling Office Finisher LX: 2,000-sheet stacker, 50 sheets staled, 3-osition staling, otional hole-unch, otional booklet maker (score, saddle stitch) Convenience Staler: stales 50 sheets As fast as 8.1 seconds color / 6.5 seconds black-and-white 600 x 600 di Automatic two-sided, Electronic re-collation, Automatic tray selection, Build Job, Negative/Mirror image, Automatic booklet creation, Multi-u, Auto RE, Mixed-size originals, Covers insertion, Samle set, Book coying, Annotation, Auto color selection, Area designation, Poster mode, Watermarks, ID Card Coy As fast as 13 seconds color / 11 seconds black-and-white 600 x 600 x 4 di 2 GB lus 80 GB hard drive 10/100Base-TX Ethernet, High-Seed USB 2.0 direct rint, Wireless Ethernet b (via third-arty adaters) PDF, XPS, PCL 6 emulation, HP-GL2 (direct submission), Otional Adobe PostScrit 3 Automatic two-sided, Secure rint, Delay rint, Samle set, Booklet creation, Cover selection, Paer selection by attribute, N-u, Watermarks, Banner sheets, Fit to new aer size, Outut tray selection, Otional rint from USB Otional Walku PSTN fax (one-line and three-line otions) with Internet fax, Fax over IP (T.38) Kit, Network Server Fax Enablement Kit Fax features LAN fax, Fax Forward, Two-sided Send and Receive, rint on fax u to 11 x 17 in. / A3, Fax Build Job Scan Standard Scan to , Scan to Folder, Network Scan, Text searchable PDF, PDF/A, XPS, MRC comression, Thumbnail Preview Otional Scan to USB, Scan to PC Deskto, Various Xerox Alliance Partner Solutions, SMARTsend Accounting Auditron, Xerox Standard Accounting (Coy, Print, Fax, Scan), Enabling Color access control, Otional Network Accounting Enablement Kit (Alliance Partners) Security Standard Secure Print, Authentication with LDAP/Kerberos/SMB/CAC, Password Protected PDF, FIPS encrytion, S/MIME Encryted , IPsec, 802.1X, SNMP v3.0, over SSL, Image Overwrite, Data Encrytion, Audit Log Otional CAC, Secure Access Unified ID System Oerating Systems Windows XP SP3 and above/server 2003/Server 2008/Vista/Windows 7; Mac OS 10.4 and above; AIX 5 v5.3; HP UX 11.0/11i v2; Solaris 8/9/10; Linux Fedora Core 1/5; Red Hat ES4; SUSE 10/11 Other Otions USB Enablement (Print from/scan to USB), Media Card Reader, Common Access Card Enablement Kit, Foreign Device Interface 18 Xerox WorkCentre 7120/7125 Evaluator Guide

19 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources Secifications Device Management Print Driver Suort Media Handling Suorted Sizes and Weights Oerating Environment Electrical Secifications Xerox CentreWare Web, Xerox CentreWare IS Xerox CentreWare for Unicenter TNG, Microsoft Management Console, Microsoft System Center Oerations Manager, HP OenView Xerox Device Manager Xerox Device Tyes for SAP R/3 Environment Microsoft Windows XP SP3 & higher (32 & 64 bit), Server 2003 (32 & 64 bit), Vista (32 & 64 bit), 7 (32 & 64 bit) Unix Ale Mac OS 10.5 and above Standard Trays: Dulex Automatic Document Feeder (DADF) 110 sheets; Sizes: 5.5 x 8.5 in. (A5) to 11 x 17 in. (A3); Custom sizes: 3.3 x 4.9 in. (85 x 125 mm) to 11.7 x 17 in. (297 x 432 mm) Byass Tray 50 sheets; Custom sizes: 3.5 x 3.9 in. (89 x 98 mm) to 11.7 x 17 in. (297 x 432 mm) Trays 1 and 2 / sheets each; Custom sizes: 5.5 x 8.5 in. (A5) to 11 x 17 in. (A3); Custom sizes: 5.5 x 7.2 in (140 x 182 mm) to 11.7 x 17 in. (297 x 432 mm) Enveloe Tray Otion: U to 60 enveloes, #10 Commercial (9.25 x in.), Monarch, DL, C5, Custom sizes: 3.9 x 5.8 in. (98 x 148 mm) to 6.4 x 9.5 in. (162 x 241 mm) Dulex Automatic Document Feeder 16 lb. bond to 32 lb. bond (50 to 128 gsm) Byass Tray 16 lb. bond to 80 lb. cover (60 to 216 gsm) Trays 1 and 2 / lb bond to 140 lb. index / 60 to 256 gsm Enveloe Tray otion 20 lb Bond to 24 lb Bond (75 to 90 gsm) Required Temerature Range 50 to 90 F (10 to 32 C) Required Relative Humidity 20% to 80% Power (North America): 110 to 127 VAC, 50/60 Hz, 12A Power (Euroe): 220 to 240 VAC, 50/60 Hz, 10A WorkCentre 7120 WorkCentre 7125 Power Consumtion: Running (average): 220V: 578 watts; 120V: 613 watts Ready (Standby): 119 watts Low Power Mode: 74 watts Slee Mode: 3.08 watts Power Consumtion: Running (average): 220V: 578 watts; 120V: 613 watts Ready (Standby): 119 watts Low Power Mode: 78 watts Slee Mode: 3.2 watts ENERGY STAR Comliant Warm-U Times: From Slee: 40 seconds (max) From Low-Power Mode: 29 seconds (max) Dimensions Width Deth Height Weight 23 in. (585 mm) 25.2 in. (640 mm) 44.6 in. (1,132 mm) 251 lbs. (114 kg) Agency Arovals FCC Class B Comliant (U.S./Canada) ENERGY STAR 89/336/EEC (Euroe) TUV Listed CB Certified (IEC /EN ) 73/23/EEC (Euroe) Windows Hardware Quality Labs Blue Angel (Euroe) EcoLogo Certified Common Criteria (ISO 15408) (ending) Xerox WorkCentre 7120/7125 Evaluator Guide 19

20 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources Sulies Descrition Details Order Number Sulies Toner Cartridges Black Toner Cartridge Metered 006R01453 Yellow Toner Cartridge Metered 006R01454 Magenta Toner Cartridge Metered 006R01455 Cyan Toner Cartridge Metered 006R01456 Black Toner Cartridge 006R01457 Yellow Toner Cartridge 006R01458 Magenta Toner Cartridge 006R01459 Cyan Toner Cartridge 006R01460 Stale Refills Integrated Office Finisher 008R12941 Office Finisher LX 008R12941 Stale Cartridges Integrated Office Finisher 008R12964 Office Finisher LX 008R12964 Booklet Maker for Office Finisher LX 008R12897 Smart Kits Smart Kit Drum Cartridge Black 013R00657 Smart Kit Drum Cartridge Yellow 013R00658 Smart Kit Drum Cartridge Magenta 013R00659 Smart Kit Drum Cartridge Cyan 013R00660 Smart Kit Waste Toner Container 008R13089 Smart Kit Fuser Module (220 V) 008R13088 Smart Kit Fuser Module (120 V) 008R13087 Second Bias Transfer Roll 008R13086 Transfer Belt 001R Xerox WorkCentre 7120/7125 Evaluator Guide

21 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources Suort Resources Unrivaled service and suort Behind every Xerox roduct is a large network of customer suort that s unrivaled in the industry and available when you need it. Xerox service rofessionals use leading-edge technologies to kee you u and running. They re even linked to the engineers who designed your roduct, so you can be confident when you choose Xerox. And genuine Xerox sulies are always readily available. Total satisfaction guaranteed The exclusive Xerox Total Satisfaction Guarantee, recognized as unique in the industry, covers every WorkCentre device that has been continuously maintained by Xerox or its authorized reresentatives under a Xerox exress warranty or Xerox Maintenance agreement. You decide when you re satisfied. Xerox Office Services Suort Asset management services Asset Otimization and Tracking Process and tools to otimize an enterrise s office outut infrastructure and reduce hard costs. Break-Fix Management Single oint of ownershi and management for break-fix service of all brands of office outut devices, regardless of manufacturer. Sulies Management Process and tools to rocure, monitor and relenish all document-related sulies roactively. Imaging and outut management services Outut Management Single oint of management of office outut from all outut devices, regardless of manufacturer. Image Cature and Workflow Cost-efficient solutions for caturing, managing, retrieving and distributing information into digital reositories. Suort services Technology Procurement and Deloyment A creative and flexible end-to-end rint/comuter roduct acquisition solution that uses a singleoint-of-contact model while lowering the total cost of acquisition. Hel Desk Services A broad range of enterrise services, managed through a centralized single oint of contact and delivered through either an on-site or off-site model. End User Services Microsoft software imlementation, IT roject consulting, and customer education. Access managed services Student and Library Patron Access Custom designed and imlemented customer-managed solutions. Additional Information Sources WorkCentre 7120/7125 front anel: The front anel offers tools and information ages to hel with machine setu, feature selections, oerational roblems, and media feed and suly issues. Customer Documentation: Installation Guide Quick Use Guide Software and Documentation CD-ROM Warranty Booklet On the Web: Visit for: Product, sulies, and suort information Downloading drivers Finding your local reseller Online documentation Visit for: Suort and service information, including the same troubleshooting Knowledge Base used by Xerox Customer Suort staff to rovide the latest technical information on: Alication issues Errors Print-quality issues Troubleshooting Xerox WorkCentre 7120/7125 Evaluator Guide 21

22 Section 3: Configuration Summary, Secifications, Sulies and Suort Resources Suort Resources MFPs often look the same from the outside. Based on a quick look at seeds, feeds, and rint resolution secifications, it is temting to conclude that most MFPs are basically equal. We invite you to evaluate the WorkCentre 7120/7125 using these criteria, and comare it against its closest cometitors. We believe you ll find that the WorkCentre 7120/7125 multifunction rinter offers a unique set of features, delivers excetional benefits, and will exceed your exectations. WorkCentre 7120/7125 Cometitor 1 Cometitor 2 Installation and Deloyment Small footrint (w x d) Global Print Driver: single rint driver for IT to deloy and manage roducts regardless of manufacturer Mobile Exress Driver: single rint driver for mobile workers to rint to network rinters, regardless of manufacturer Clone network configuration Driver defaults: set driver settings by alication Automatic sulies relenishment Automatic meter reads Automatic sulies relenishment 23 x 25.2 inches / 585 x 640 mm Productivity and Versatility Multitasking oeration lets multile users erform different tasks simultaneously Document Feeder Paer Caacity Print Around feature: rints next job in queue when a job requires resources Preview jobs on UI Scan to searchable PDF, PDF/A & XPS Personalized solutions on UI Scan to / Print from USB otion Workflow automation Standard 110-sheet dadf WorkCentre 7120/7125: 1,090 sheets WorkCentre 7120T/7125T: 2,130 sheets ei enabled Job flow sheets Paerless fax recetion T.38 comliant Fax over IP otion Multi-line PSTN Fax otion Zero-footrint finishing otion Booklet Making otion 3-line otion 22 Xerox WorkCentre 7120/7125 Evaluator Guide