ArchiSafe. The Archive with Legal Compliance. Dir. & Prof. Dr. Siegfried Hackel. Federal Ministry of Economics and Technology

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1 ArchiSafe The Archive with Legal Compliance Federal Ministry of Economics and Technology Dir. & Prof. Dr. Siegfried Hackel

2 Vers_E_ Page 1 The PTB... is Germany s national metrology institute and highest technical authority under the auspices of the Federal Ministry of Economics and Technology (BMWi). was founded in 1887 as Physikalisch- Technische Reichsanstalt (PTR). has a staff of approx members. has two sites - Brunswick and Berlin PTB-Braunschweig

3 Vers_E_ Page 2 Locations Bundesallee Brunswick Abbestraße Berlin-Charlottenburg PTB Laboratory at BESSY II

4 Vers_E_ Page 3 IT-Infrastructure Bundesallee Brunswick Distance: > 200 km Abbestraße Berlin-Charlottenburg 1 Gbit / s Switch 1 Gbit / s Switch Ethernet 1 Gbit / s

5 Vers_E_ Page 4 Metrology for Society Legal tasks Staff resources 15 % for the legally regulated field

6 Vers_E_ Page 5 The Project ArchiSafe is an One-for-All- service of PTB in the context of the egovernment initiative BundOnline tries to create the base for a scaleable IT-based solution for the storage of data, which is able to allow the legal compliance of electronic signed documents over long periods (many decades)... uses the results of ArchiSig, a project sponsered by the Federal Ministry of Economics and Labour (BMWA)... will realize the pilot system in 2005

7 Vers_E_ Page 6 ArchiSafe: Initial Position Hello Berlin We have a problem! During the last 10 years more files are produced, than in the whole area of the history of mankind > 30 Years Electronic document 256 LONG 2720 ImageWidth 257 LONG 3636 ImageLength 258 SHORT 1 BitsPerSample 259 SHORT 4 Compression BYTE m b m > 30 years?

8 Vers_E_ Page 7 The File- Explosion 2007 Amount of Files Year

9 Vers_E_ Page 8 Legal Requirements to e-administration Based on Principle of file moderation of the administration behavior Includes Rule of completeness Rule of truthful files (integrity and authenticity) This is valid for electronic communication, too 18 of the registry guideline for the federal ministries The COMPLETENESS, INTEGRITY, AUTHENTICITY and READABILITY have to be ensured by suitable measures at electronically stored documents."

10 Vers_E_ Page 9 Philosophy of ArchiSafe: Bitstream- Preservation COMPLETENESS Open Standards READABILITY Electron. Signature INTEGRITY and AUTHENTICITY ArchiSig

11 High-Performant Renewal of Signatures 9th Check: Technology Digital Time Stamps Merkle-Hash-Trees 76 Result Process ArchiSig ( Germany 2003) Preservation of electronic form Preservation of evidence Proof certificate chain before archiving & capture results. Build a hash-tree and time stamp the tree at the top. For evidence retrieve document & integrated certificates & archive time stamps Hash 5 (h 1 h 2 ) Hash 1 (d 1 ) Hash 2 (d 2 ) d 1 d 2 Timestamp Hash 7 (h 5 h 6 ) Hash-Tree Time Stamp Seal Hash 6 (h 3 h 4 ) Hash 3 (d 3 ) Hash 4 (d 4 ) d 3 Electronic fingerprint d 4 d 1 + d 1 Hash h 1 =H(d 1 ) Hash h 2 =H(d 2 ) Hash h 6 =H(h 3 h 4 ) Timestamp t=tsp(h 7 ) = Vers_E_ Page 10 Reduced Hash-Tree + Time Stamp Evidence-

12 Vers_E_ Page 11 A simple Hash-Algorithm 9th Check: Hash 1 (d 1 ) Hash 2 (d 2 ) Hash 3 (d 3 ) Hash 4 (d 4 ) d 1 d 2 d 3 d 4

13 Vers_E_ Page 12 The Digits-Affair Or: How to Remove Pages in Files (1) Hash 1 (d 1 ) Name, Adress Type of Driverlicence d 1

14 Vers_E_ Page 13 The Digits-Affair Or: How to Remove Pages in Files (2) Hash 5 (h 1 h 2 ) Hash 1 (d 1 ) Hash 2 (d 2 ) Name, Adress Type of Driverlicence d 1 d 2 New Driverlicence

15 Vers_E_ Page 14 The Digits-Affair Or: How to Remove Pages in Files (3) Hash 5 (h 1 h 2 ) Hash 1 (d 1 ) Hash 2 (d 2 ) Hash 3 (d 3 ) Name, Adress Type of Driverlicence d 1 d 2 d 3 New Driverlicence Three Digits

16 Vers_E_ Page 15 The Digits-Affair Or: How to Remove Pages in Files (4) Zeitstempel Hash 7 (h 5 h 6 ) Hash 5 (h 1 h 2 ) Hash 6 (h 3 h 4 ) Hash 1 (d 1 ) Hash 2 (d 2 ) Hash 3 (d 3 ) Hash 4 (d 4 ) Name, Adress Type of Driverlicence d 1 New Driverlicence d 2 d 4 3 was deleted because of legal reasons

17 Vers_E_ Page 16 Completeness and Readability of the Electronic Form? (1) Archive after after years years Electronic alternatives? Hard- and Software Museum Bitstream- Preservation Emulation of the original environment Open of the digital Standards document universal virtual computer Migration Migration incl. signature- & verification data Migration continious adampion to the newest technologic status

18 Vers_E_ Page 17 Completeness and Readability of the Electronic Form? (2) Archive after after years years Electronic alternatives!! Bitstream- Preservation Open Standards Migration Migration incl. signature- & verification data Migration continious adampion to the newest technologic status

19 Vers_E_ Page 18 The Real Live: Worst Case Scenario

20 Vers_E_ Page 19 Digital Signatures as Key Technology? Preservation of integrity by digital signatures and / or (initial) time stamp Challenge: Decreasing safety of algorithms in time Renewal of signatures on time Preservation of authenticity by simultaneous preservation of certificates and certificate chains Challenge: availability of certificates limited to 30 years Renewal of signatures on time Preservation of certificate evaluation data on time

21 Vers_E_ Page 20 ArchiSafe: Basic Approach ArchiSafe Recordkeeping Strategie Area for National Archives Metadata + other ARS Archiv-Objekt XDP (XML DatenPaket) Objekt Metadata Objekt ID (OID) Objekt Type Objekt Format Creation Date Storage Time Content (Base64) b7 Signature Block Signature Info Verification Data Timestamp Block Signature Info Input PDF TIFF ID ID hash tree XML ID ID DMS Archive Interface Legal compliance filing Stable DATA FORMAT German Standards (e. g. DOMEA) For Storing primary informations: PDF/A (& TIFF) Meta data, logging informations: ASCII, XML Principle of ArchiSig (To refresh the signature)

22 Vers_E_ Page 21 ArchiSafe System Architecture Word PDF + Signature Signature Service 1 DMS / Subject Procedures + ID Return ID Doc-ID of the legal compliance storage If Transfer PDF with XML inbound-signatur ARS-schema to the subject with metadata procedure Extract and base64-coded SigInfos ID to (PTB document XML = ARS-schema SAP) Word OCSP-Relay PDF Develop5 an inbound 2 signature (via Verification PDF-Writer) data () to SigCert 12 ID VPS-kernel system Get OCSP-response 4 3 Verify back Get asks and timestamp Integration OCSP-relay for in 6 ArchiSafe PDF Sig XML filled ARS-schema XML VPS DI 7 schema (metadata, Service Service TS document, 9 verification data) Get timestamp back 10 Timestamp- 13 and Transfer integration of the complete in XML ARS-schema and checked XML 8 -ID Service ARS-schema 11 to legal compliance -ID storage ID ID ( Cloakroom ( Cloakroom Ticket ) Ticket ) VPS-kernel system asks timestamp-provider Legal Compliace / Return of doc-id of Long Term Storage the legal compliance ARS Archiv-Objekt XDP (XML DatenPaket) Objekt Signatur Zeitstempel (ArchiSig) storage to Block Block Metadaten Content Signaturinfos Signaturinfos Objekt ID (OID) (Base64) Verifikationsdaten ArchiSafe-Service Objekttyp Objektformat Erzeugungsdatum Aufbewahrungszeit b7 Obtaining timestamps continuously

23 Vers_E_ Page 22 Workflow 1 Word PDF: Develop an inbound signature 2 Transfer XML ARS-schema with metadata and base64-coded document 3 If PDF with Inbound-signature Extract SigInfos to XML ARS-schema 4 Verification data to SigCert 5 VPS-kernel system asks OCSP-relay 6 Get OCSP-response back and Integration in XML ARS-schema 7 Get timestamp for filled XML ARS-schema (metadata, document, verification data) 8 VPS-kernel system asks timestamp-provider 9 Get timestamp back and integration in XML ARS-schema 10 Transfer of the complete and checked XML ARS-schema to legal compliance storage 11 Send doc-id from the ArchiSafe-Service to the legal compliance storage 12 Send doc-id from the ArchiSafe-Service to the subject procedure (PTB: SAP) 13 Obtaining timestamps continuously

24 Vers_E_ Page 23 Integration into Your Institution Word PDF + Signature Signature Service VBS / DMS / 1 Subj. Procedures + ID ID 2 12 ID ID

25 Vers_E_ Page 24 Integration into Your Institution Word PDF + Signatur Signature Sevice VBS / DMS / 1 Subj. Procedures + ID ID 2 12 ID ID

26 Vers_E_ Page 25 Integration into Your Institution Word PDF + Signatur Signature Service VBS / DMS / 1 Subj. Procedures + ID ID Your Institution 2 12 ID ID

27 Vers_E_ Page 26 Integration into Your Institution IT-Service of Your Institution (e. g. DMS) Archive of the IT-Service 2 12 ID ID Nat. Archive

28 Vers_E_ Page 27 Flowdiagramm of the Data (1) Input resp. Creation of a 1 Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS ArchiSafe Place of Filing Electronic Long Term Storage Bundesarchiv

29 Vers_E_ Page 28 Flowdiagramm of the Data (2) Input resp. Creation of a Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS ArchiSafe Place of Filing Electronic Long Term Storage Bundesarchiv

30 Flowdiagramm of the Data (3) Input resp. Creation of a Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS New! VBS / DMS 2 ArchiSafe Place of Filing Electronic Long Term Storage Bundesarchiv Vers_E_ Page 29

31 Vers_E_ Page 30 Flowdiagramm of the Data (4) Input resp. Creation of a Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS 2 10 ArchiSafe Place of Filing Electronic Long Term Storage Bundesarchiv

32 Vers_E_ Page 31 Flowdiagramm of the Data (5) Input resp. Creation of a Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS ArchiSafe n Place of Filing Electronic Long Term Storage Bundesarchiv

33 Vers_E_ Page 32 Flowdiagramm of the Data (6) Input resp. Creation of a Creation of a new File To File - Order Shifting into the electronic Filing Department Transfer to the Nat. Archive VBS / DMS 2 14 ArchiSafe m Place of Filing Electronic Long Term Storage Bundesarchiv

34 Vers_E_ Page 33 Summary (1) ArchiSafe is a One-for-All Project of the German Metrologic Centre (PTB) sponsered by the German egovernment-project BundOnline 2005 Aim: Concept & Proof-of-Concept for legal compliance of electronic signed documents over long periods Who was involved? BMWi & BMI & BNetzA & BSI & Bundesarchiv & AA & KBSt & BaFin & BfA & BBA & KBA & BeschA & BSG & StBA & (more than. > 25 Federal Authorities) IZN Niedersachsen & LVA Rheinprovinz & FH Mannheim & Uni Kassel & Uni Heidelberg CSC & IBM & OpenText/iXOS & Adobe & BOS Bremen & BearingPoint & OpenLimit & micus & secunet State of the Project: Proof-of-Concept completed ( ) ArchiSafe-Protection Profile according to Common Criteria and Technical Directive (Q II / 2008) Bitstream-Preservation (Scientific Project)

35 Vers_E_ Page 34 Summary (2) ARS ArchiSafe Record Keeping Strategy a pragmatic Approach includes maketability & readability open & standardized Formats: PDF/A ASCII XML reduced Dependencies From the manufacturers stupid Archive : Selfdescribing Objects Basis: XML XML Scheme Adaptable! enbedded s Incl. all Certifikates Objects easy to read No Databases! worldwide unique Cloakroom Ticket Tailorable Archiveobject ID

36 Vers_E_ Page 35

37 Vers_E_ Page 36 Bitstream- Preservation Open Standards Electron. Signature ArchiSig

38 Vers_E_ Page 37 Many thanks for your attention! Dir. & Prof. Dr. Siegfried Hackel Physikalisch-Technische Bundesanstalt (PTB) Dpt. Q.4 Information Technology Bundesallee 100 D Braunschweig Tel.: +49 (531) Fax.: +49 (531)

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