UNIVERSITY POLICY ON SIGNING UNIVERSITY CONTRACTS

Transcription

1 Responsible University Officer Vice Chancellor and General Counsel Responsible Office Office of University Counsel UNIVERSITY POLICY ON SIGNING UNIVERSITY CONTRACTS The purpose of this policy is to establish in writing which officials at the University are authorized to sign University contracts. The University s Board of Trustees has delegated to the Chancellor the authority to sign contracts for the University and has authorized the Chancellor to delegate that authority to other University employees. This policy applies to all contracts where the University, or the University on behalf of a University unit, is a party to a contract (whether referred to as a contract, agreement, memorandum of understanding, or letter agreement, etc.). This policy does not apply to EPA Non-Faculty and Faculty appointment letters. It is University policy that only those individuals holding the positions listed on the attached delegation chart are authorized to sign University contracts. In some instances, as noted on the chart, this delegated authority may be further delegated. Those delegations are not reflected on the chart. The University may declare any contract purportedly signed on behalf of the University to be null and void if the individual who signed the contract does not possess delegated signatory authority. Documents signed by unauthorized individuals may result in unintended and unnecessary liability for the individual. If an individual believes he or she needs a signature delegation, please contact the Office of University Counsel Except as may be provided in a specific delegation, it is University policy that contracts must be reviewed by an attorney in the Office of University Counsel prior to execution. Questions about this policy may be addressed to any attorney in the Office of University Counsel or (919) Effective Date: April 9, 2013 Last Revised Date: April 9, 2013 Document History University Policy on Signing University Contracts Page 1 Policy Version: 1

2 BOARD OF TRUSTEES EXECUTIVE VICE PROVOST EXECUTION OF AGREEMENTS BANK ACCOUNTS DoD VOLUNTARY EDUCATION PARTNERSHIP MOU B/T DoD OFFICE UNDER SECRETARY OF DEFENSE FOR PERSONNEL AND READINESS AND UNC-CH 08/08/ /28/1995 YES YES 02/20/2013 SUBSEQUENT MOU AND OTHER DOCUMENTS RELATED TO DoD MOU VICE FOR FINANCE AND EXECUTION OF AGREEMENTS BANK ACCOUNTS 06/09/ /09/2014 ASSOCIATE VICE FOR FACILITIES SERVICES FORM CONSTRUCTION AND DESIGNER CONTRACTS/RELATED LETTER AGREEMENTS ASSISTANT VICE FOR FINANCE AND ACCOUNTING CONTRACT AWARD PROTEST PROCEDURES AND DETERMINATIONS CONCERNING ELECTRONIC ADVERTISEMENTS AND AWARD TICES PURCHASE ORDERS, AWARD TICES AND OTHER CONTRACTS RELATED TO UNIVERSITY PURCHASES 05/22/2015 VICE FOR RESEARCH CONTRACTS, PROPOSALS AND AGREEMENTS FOR RESEARCH AND SPONSORED PROGRAMS OFFICIAL CORRESPONDENCE TO FEDERAL AGENCIES FUNDING RESEARCH VICE FOR DEVELOPMENT CONTRACTS AND AGREEMENTS RELATED TO COMMERCIALIZATION/MANAGEMENT OF UNIVERSITY INTELLECTUAL PROPERTY 1 GIFT DOCUMENTS 01/14/2015

3 VICE FOR STUDENT AFFAIRS ASSOCIATE PROVOST/UNIVERSITY LIBRARIAN JOURNALISM AND MASS COMMUNICATION MEDICINE AGREEMENT FOR USE OF THE CAROLINA CREATES ONLINE CROWD-FUNDING PLATFORM CONTRACTS AND AGREEMENTS FOR PURCHASE OF PUBLISHED BOOKS, MANUSCRIPTS, SUBSCRIPTIONS TO PRINTED MATERIAL, PACKAGED COPYRIGHTED SOFTWARE PRODUCTS CONTRACTS AND AGREEMENTS FOR PURCHASE OF ELECTRONIC DATABASES AND LIKE MATERIAL TO BE ADDED TO THE PARK LIBRARY COLLECTION SCHOOL OF MEDICINE SERVICE AGREEMENTS DOCUMENTS AND CONTRACTS RELATED TO CME ACTIVITIES 08/24/ /05/ /19/2012 DOCUMENTS AND CONTRACTS RELATED TO UNCFP BILLING AND COLLECTION ACTIVITIES, INCLUDING MANAGED CARE CONTRACT DOCUMENTS AND PROVIDER APPLICATIONS, INDIVIDUAL PROVIDER MEDICARE AND RAILROAD MEDICARE APPLICATIONS FOR PHYSICIANS, AND VENDOR OUTSOURCING SERVICE CONTRACTS DEPARTMENTAL AGREEMENTS PURSUANT TO MASTER AGREEMENT BETWEEN UNC-CH AND UNC HOSPITALS LICENSURE, CERTIFICATION OR ACCREDITATION DOCUMENTS FOR SCHOOL OF MEDICINE PROGRAMS NURSING NC DIVISION OF MENTAL HEALTH FUNDING AND REPAYMENT AGREEMENT 11/30/2010 2

4 PHARMACY SOCIAL WORK CHAIR, DEPARTMENT OF DRAMATIC ART EXECUTIVE DIRECTOR FOR THE ARTS INTERIM DIRECTOR AND CHIEF CURATOR, ACKLAND ART MUSEUM STUDENT SITE PLACEMENT AGREEMENTS 11/06/2003 STUDENT AGREEMENT TITLE IV-E 03/31/2003 VARIOUS FORM CONTRACTS 01/01/2014 SIGNING AND EXECUTION OF LETTERS OF INTENT FOR CAROLINA PERFORMING ARTS SERIES ACKLAND ART MUSEUM TRAVEL PROGRAM CONTRACTS INCOMING AND OUTGOING LOAN AGREEMENTS ATHLETIC DIRECTOR ATHLETIC EVENT CONTRACTS 04/26/ /31/ /31/ /19/2015 ATHLETIC FACILITIES USE AGREEMENTS DIRECTOR, DENTAL FACULTY PRACTICE PAYOR ORGANIZATIONS CONTRACTS W/INDIVIDUAL PATIENTS 03/03/2000 (INTERIM) DIRECTOR OFFICE OF TECHLOGY DEVELOPMENT MATERIALS TRANSFER; CONFIDENTIAL DISCLOSURE; LICENSE AGREEMENTS; AND DOCUMENTS TO PROTECT UNIVERSITY INTELLECTUAL PROPERTY 10/30/2012 DIRECTOR, SPONSORED PROGRAMS OFFICE, SCHOOL OF MEDICINE GRANTS, CONTRACTS, AND COOPERATIVE AGREEMENTS 08/21/2000 3

5 ASSOCIATE DIRECTOR OF ENERGY SERVICES, UNIVERSITY ACCOUNT HOLDER FOR CLIMATE ACTION RESERVE AND RENEWABLE ENERGY TRACKING SYSTEM GENERAL MANAGER, WUNC-FM INTERIM VICE AND GENERAL COUNSEL CONTRACTS AND AGREEMENTS RELATING TO UNIVERSITY S APPLICATION AND SUBSEQUENT ACCOUNT WITH CLIMATE ACTION RESERVE AND THE RTH CAROLINA RENEWABLE ENERGY TRACKING SYSTEM UNDERWRITING AGREEMENT AND CORPORATE SUPPORT AGREEMENT MATERIALS TRANSFER AGREEMENTS; CONFIDENTIAL DISCLOSURE AGREEMENTS 01/15/ /02/ /20/2015 YES VC, FINANCE AND VC, FINANCE AND INTERIM CHIEF PRIVACY OFFICER VICE FOR INFORMATION TECHLOGY AND CIO DIRECTOR, BIOMEDICAL RESEARCH IMAGING CENTER DEANS, DIRECTORS, DEPT. CHAIRS GOVERNMENT BUSINESS ASSOCIATE AGREEMENTS CURRENT AND SUBSEQUENT VERSIONS OF THE APPLE DEVELOPER PROGRAM AGREEMENT AND RELATED DOCUMENTS FDA REGISTRATION AS POSITRON EMISSION TOPOGRAPHY DRUG MANUFACTURER CONTRACTS- FUNDS EXCHANGED (OR OTHER INSTITUTIONAL COMMITMENTS) ANNUAL CONTRACTS FOR SCHOOL OF GOVERNMENT 05/06/ /10/2015 YES - LIMITED 03/26/ /28/1976 4