STATE MONITO DOCUME GUJARAT AGENCY (GSWMA) Block No. 16. th, 3 rd Floor,

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1 GUJARAT STATE WATERSHED MANAGEMENT AGENCY (GSWMA) SELECTION OF AGENCIES/ INSTITUTIONS FOR MONITO RING, EVALUATION, LEARNING AND DOCUME ENTATION (MEL&D) / CONCURRENT MONITORING OF PROJECTS UNDER INTEGRATED WATERSHED MANAGEMENT PROGRAMME (IWMP) FOR GUJARAT STATE WATERSHED MANAGEMENT AGENCY (GSWMA) Through online E-Tender Gujarat State Watershed Management Agency (GSWMA) Commissionerate of Rural Development, Block No. 16 th, 3 rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat) September-2014 Bid Document Fee: Rs.50,000/- in form of Demand Draft ( Non Refundable)

2 DISCLAIMER 1. This Tender document is neither an agreement and is neither an offer nor invitation by the Gujarat State Watershed Management Agency (GSWMA) to the prospective Applicants or any other person. The purpose of this Tender Document is to provide information to the agencies that may be useful to them in the formulation of their proposals, both Technical and Financial, pursuant to this Tender Document. 2. GSWMA does not make any representation or warranty as to the accuracy, reliability or completeness of the information in this tender document and it is not possible for GSWMA to consider particular needs of each Agency who reads or uses this Tender Document. This Tender Document includes statements, which reflect various assumptions and assessments arrived at by GSWMA in relation to the MEL&D/Concurrent Monitoring of projects. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. Each prospective Applicant should conduct its own investigations and analysis and check the accuracy, reliability and completeness of the information provided in this Tender document and obtains independent advice from appropriate sources. 3. GSWMA will not have any liability to any prospective Government/Private/Non-Government Organization/Consortium/Joint Venture or any other person under any laws (including without limitation, the law of contract, tort), the principles of equity, restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this Tender document, any matter deemed to form part of this Tender document, the award of the Assignment, the information and any other information supplied by or on behalf of GSWMA or their employees, any consultants or otherwise arising in any way from the selection process for the Assignment. GSWMA shall also not be liable in any manner whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon any statements contained in this Tender Document. 4. GSWMA will not be responsible for any delay in receiving the proposals, either online or offline. The issue of this Tender Document does not imply that GSWMA is bound to select an Applicant or to appoint the Selected Applicant, as the case may be and GSWMA reserves the right to accept/reject any or all of proposals submitted in response to this Tender Document at any stage without assigning any reasons whatsoever. GSWMA also reserves the right to withhold or withdraw the process at any stage with intimation to all who submitted the Proposals. 5. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. GSWMA accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein, if any. Gujarat State Watershed Management Agency (GSWMA) Page i

3 6. GSWMA reserves the right to change/modify/amend any or all provisions of this Tender Document. Such revisions to the RFP/amended RFP shall be made available on the website of GSWMA ( 7. In case of dispute arising upon or in relation to or in connection with the contract between the Client and the consultant, who has not been settled amicably, any party can refer the dispute for Arbitration. Such disputes shall be referred to the sole Arbitrator who shall be mutually appointed by the parties. Such arbitration shall be held at Gandhinagar as per Arbitration and Conciliation Act 1996 rules. The decision of the arbitrator shall be final and binding upon the parties. The expenses of the arbitration shall be shared equally by the Client and the consultant. The Laws of India shall govern this Agreement for all purposes. 8. GSWMA will not be responsible for procurement and attestation using the digital signature, for details regarding procurement of digital signature certificate and its related training, the below mentioned entity should be contacted: (n) Code Solutions A Division of GNFC 301, GNFC Infotower, Bodakdev Ahmedabad (India) Tel: / 17/ 18; Fax: nprocure@gnvfc.net; Website: Toll Free: (Ext.321) Gujarat State Watershed Management Agency (GSWMA) Page ii

4 Abbreviations used in this Tender Document AAP CB CBO CPR CRD CV DPR DWDU EAP EPA GIS GoG GoI GPS GSWMA HR IEC IGA IWMP M&E MEL&D MIS MPR PIA PRA QPR SHG SMC SLNA SWaRSys UG VWC Annual Action Plan Capacity Building Community Building Organizations Common Property Resources Commissionerate of Rural Development Curriculum Vitae Detailed Project report District Watershed Development Unit Entrepreneurship Awareness Programme Entry Point Activity Geographic Information System Government of Gujarat Government of India Global Positioning System Gujarat State Watershed Management Agency Human Resources Information Education & Communication Income Generating Activity Integrated Watershed Management Programme Monitoring & Evaluation Monitoring Evaluation Learni9ng & Documentation Management Information System Monthly Progress Report Project Implementing Agency Participatory Rural Appraisal Quarterly Progress Report Self-Help Group Soil and Moisture Conservation State Level Nodal Agency Soil Water & Resources System (a Software used by GSWMA) User Group Village Watershed Committee Gujarat State Watershed Management Agency (GSWMA) Page iii

5 TABLE OF CONTENTS Section Contents Page No. 1 Instruction to Agencies 1 Definitions 1 2 Clarification onrfp Documents 3 3 Preparation of Proposals 3 4 Submission, Receipt, and Opening of Proposal 5 5 Proposal Evaluation 5 6 Negotiations 6 7 Award of Contract 7 8 Confidentiality 7 2 Introduction Data Sheet 8 3 Technical Proposal Standard Forms 11 4 Financial Proposal Standard Forms 25 5 Terms of Reference 29 Annexures Annexure-I Suggestive indicators for Impact evaluation 37 Annexure-II Deliverables from the MEL&D Agency 40 Annexure-III Proposed Organizational Structure and Manpower 42 Annexure-IV Payment Schedule 45 Annexure-V Mandatory Documents to be Submitted 46 Annexure-VI Criteria and Sub Criteria for Evaluation of Technical Proposal 47 Annexure-VII Format of Bank Guarantee for Bid Security 51 Gujarat State Watershed Management Agency (GSWMA) Page iv

6 Section 1. Instructions to Agencies 1. Definitions a). Client means the Gujarat State Water Management Agency and with which the selected Agency signs the Contract for the Services. b). Agency means any entity including Government/Non- Government Organization/Private firm or a Joint Venture/Consortium that is willing to provide the Services to the Client under the Contract and submits proposal in response to this Tender Document. c). Contract means the Contract signed by the Agency and Client and all the attached documents and the Appendices. d). Data Sheet means such part of the Instructions to Agencies used to reflect specific location and assignment conditions. e). Day means calendar day. f). Government means the Government of Gujarat. g). Instructions to Agencies (Section 1 of the Tender Document) means the document which provides interested Agencies with all information needed to prepare their Proposals. h). Joint Venture means Agencies which comprises two or more Partners each of whom will be jointly and severally liable to the Client for all the Agencies obligations under the Contract. i). Partner means any of the entities which make up the Joint Venture, provided that each of them substantially performs the Services and/or has experience contributing to the enhancement of the expertise of the Joint Venture; and Partners means all those entities. j). Personnel means qualified persons provided by the Agency and assigned to perform the Services or any part thereof. k). Proposal means a technical proposal or a financial proposal, or both. l). TCCC means Technical Capability Cum Cost-Based Selection. n) TD means this Tender Document. o) Services means the work to be performed pursuant to the Contract. p) Standard Electronic Means includes facsimile and transmissions. r) "Terms of Reference" (TOR) means the document included in this TD as Section 5 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Agency and expected results and deliverables of the assignment. Introduction 1.1 The Client will select an Agency from the Applicants, in accordance with the method of selection specified in the Data Gujarat State Watershed Management Agency (GSWMA) Page 1

7 Sheet, i.e. TCCC. 1.2 The Applicants are invited to submit a Technical Proposal and a Financial Proposal, for the services required for the assignment named in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for allotment of a Contract with the selected Agency. 1.3 Agencies should familiarize themselves with local conditions relevant to the Services and take them into account in preparing their Proposals. To obtain first-hand information on the assignment and local conditions, Agencies are encouraged to visit the Client before submitting a proposal and to attend a pre-proposal conference as specified in the Data Sheet. Attending the pre-bid conference is optional. Agencies should contact the Client s representative named in the Data Sheet to arrange for their visit or to obtain additional information on the pre-bid conference. Agencies should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. 1.4 Agencies shall bear all costs associated with the preparation and submission of their proposals and contract negotiation. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Agencies. Fraud and Corruption 1.5 The client requires that Agencies observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the client: a) will reject the result of evaluation of proposals if it determines that the Agency being evaluated has engaged in corrupt or fraudulent practices in competing for the contract in question; b) Will recognize an Agency as ineligible, for period determined by the Government of Gujarat. c) The Client will be entitled to forfeit and appropriate the bid security without prejudice to Client s any other right or remedy under the above conditions Eligibility 1.6 An Agency shall be incorporated and registered. In case the Agency is a Joint Venture, each Joint Venture Partner shall be incorporated and registered. 1.7 Agencies blacklisted by Government of India, any State Government or GSWMA or any Public Sector Undertaking in the last five years will not be eligible to apply 1.8 The Agency 1, should have been in existence for a minimum period of ten (10) years as evidenced by its Certificate of Incorporation/Registration and Other relevant documents 1.9 The Agency should have average annual financial turnover of INR Ten Crores in the last three year as evidenced by its Audited Statement of Accounts and a Certificate Issued by a practicing Chartered Accountant on the average Turnover 1.10 Proposals not accompanied by a demand draft in favour of the Client for INR 50,000/-(INR Fifty Thousand only) as Bid document fee will be summarily rejected. Bid Document fee is non- refundable 1 In case the applicant is a Consortium, clauses 1.8 and 1.9 will apply to the lead member of the consortium Gujarat State Watershed Management Agency (GSWMA) Page 2

8 1.11 Proposals not accompanied by Demand Draft/Bank Guarantee of INR 10,00,000/- (INR Ten Lacs only) as Bid Security will be summarily rejected. The Client shall not be liable to pay any interest on bid security deposits Bid security will be released on completion of the selection process or on completion of the validity of the proposals. Only one Proposal 1.12 An Agency may submit one proposal, either individually as a proponent or as a partner in a joint venture, in which partners are jointly and severally responsible for the contract. Proposal Validity 1.13 The Data Sheet indicates how long the Proposals must remain valid after the submission deadline date. During this period, the Agencies shall maintain the availability of experts nominated in the Proposal. The Client will make its best effort to complete negotiations within this period. Should the need arise; however, the Client may request the Agencies to extend the validity period of their proposals. Agencies who agree to such extension shall confirm that they maintain the availability of the personnel named in the Proposal, or in their confirmation of extension of validity of the Proposal, Agencies could propose new personnel in replacement, who has equivalent or better qualifications and experience than the original personnel, and would be considered in the final evaluation for contract award. Agencies who do not agree have the right to refuse to extend the validity of their proposals. 2. Clarification of RFP Documents 2.1 Agencies may request a clarification on the TD up to the number of days indicated in the Data Sheet before the proposal submission deadline date. Any request for clarification must be sent in writing, or by standard electronic means to the Client s address indicated in the Data Sheet. The Client will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Agencies. Should the Client deem it necessary to amend the TD as a result of a clarification, it shall do so following the procedure under paragraph 2.2 Amendment of RFP Documents 3. Preparation of Proposals 2.2 The Client may amend the RFP by issuing an addendum in writing or by standard electronic means in sufficient time before the submission of Proposals. The addendum shall be sent to all Agencies and also publish the same at its website and will be binding on all applicants. Agencies shall acknowledge receipt of all amendments. To give Agencies reasonable time in which to take an amendment into account in their Proposals the Client may, if the amendment is substantial, extend the deadline for the submission of Proposals. 3.1 The Proposal (see paragraph 1.2), as well as all related correspondence exchanged by the Agency and the Client, shall be written in English, the language specified in the Data Sheet 3.2 Agencies must ensure, on a best effort basis, that in their technical proposals, experts proposed for each position must be retained for the duration of the mandate. In case of unforeseen eventualities if any of the key experts proposed are unable to continue, it would be the responsibility of the Agency to substitute the said key expert(s) with another expert having Gujarat State Watershed Management Agency (GSWMA) Page 3

9 equivalent qualifications. Technical Proposal Format and Content 3.3 The Technical Proposal shall provide the information indicated in the following paragraphs from (I) to (VI) using the attached Sample Forms (Section 3). The following table summarizes the content and recommended number of pages. A page is considered to be one printed side of A4 or letter size paper. Experience of the firm Comments on terms of reference Comments on counterpart staff and facility requirements List of proposed expert team and Summary of CV particulars (i) Two (2) pages 2 introducing the Agencies background and general experience (Form TECH- 2A). (ii) Fifty (50) pages of relevant completed projects in the format of Form TECH-2B illustrating the Agency s relevant experience. No promotional material should be included. Refer Annexure V for mandatory documents to be attached. No limit, but to be concise and to the point (Form TECH-3A). Two (2) pages (Form TECH-3B). Form TECH-4 Experts CVs Personnel schedule (i) (ii) Five (5) pages for each expert s CV using Form TECH-5. Form TECH-6 A brief description of the Agency s organization and an outline of recent experience of the Agency and, in the case of Joint Venture, for each partner, on assignments of a similar nature is required in Form TECH-2 of Section 3. For each assignment, the outline should indicate the names of Sub-Agencies/ experts who participated, duration of the assignment, contract amount, and Agencies involvement. Information should be provided only for those assignments for which the Agency was legally contracted individually as corporate/legal entity or, as a lead firm or one of partners within a Joint Venture 3. Assignments completed by individual experts working privately or through other Agencies cannot be claimed as the experience of the Agency, or that of the Joint Venture partners, but can be claimed by the expert themselves in their CVs. Agencies should be prepared to substantiate the claimed experience if so requested by the Client. Comments and suggestions on the Terms of Reference including workable suggestions that could improve the quality/ effectiveness of the assignment; and on requirements for 2 In case the applicant is a consortium, the limit of 2 pages is applicable to each of the members of the consortium 3 In case the Applicant is a Joint Venture, the limit of two pages will apply to each of the members of the Joint Venture Gujarat State Watershed Management Agency (GSWMA) Page 4

10 Financial Proposals counterpart staff and facilities including: administrative support, office space, local transportation, equipment, data, etc. to be provided by the Client (Form TECH-3 of Section 3). (iii) The list of the proposed team by area of expertise, the position that would be assigned to each team member, their tasks and a summary of essential CV information (Form TECH-5 of Section 3). (iv) CVs of the experts must be signed by the experts themselves or by the authorized representative submitting the proposal (Form TECH-6 of Section 3).In absence of the experts/authorized representative s signature, CVs shall not be evaluated. 3.5 The Technical Proposal shall not include any financial information. A Technical Proposal containing financial details will be declared non responsive. 3.6 (i) The Agency shall submit the financial proposal in electronic form, only on (n) procure website using the attached sample forms (Section 4) Financial Proposals in physical form will not be accepted in any case. (ii) All activities and items described in the Terms of Reference shall be assumed to be included in the prices provided for in the Financial Proposal. Taxes 3.7 The Agency may be subject to local taxes (such as: value added or sales tax, social charges or income taxes, duties, fees, levies) on amounts payable by the Client under the Contract. Any such amounts shall be excluded in the Financial Proposal as they will not be evaluated, but they will be discussed at contract negotiations, and applicable amounts will be included in the Contract. 3.8 Agencies may express the price of their services in Indian Rupees only 4. Submission, Receipt, Opening Proposals and of 4.1 Technical Proposal, along with mandatory documents shall be submitted in hard copy (one original only) and also submitted electronically at the website as specified in the Data Sheet ( after digitally signing the same on or before the last date and time as indicated in the data sheet. 4.1 Financial Proposal shall be submitted electronically at the website as specified in the Data Sheet, after digitally signing the same ( digitally signing the same on or before the last date and time as indicated in the data sheet 4.2 The original Technical Proposal shall contain no interlineations or overwriting, except as necessary to correct errors made by the Agencies themselves. The person who signed the proposal must initial such corrections. Submission letters for both Technical and Financial Proposals should be in the format of TECH-1 of Section 3 and FIN-1 of Section 4, respectively, including required attachments, if any. 4.3 The Technical Proposal shall be marked ORIGINAL 4.4 An authorized representative of the Agency shall initial all pages of Financial Proposals. The authorization shall be in the form of a written power of attorney accompanying the Hard Gujarat State Watershed Management Agency (GSWMA) Page 5

11 5. Proposal Evaluation Evaluation of Technical Proposals Financial Proposals Copy of the Technical Proposal or in any other form demonstrating that the representative has been duly authorized to sign. 4.5 The original Technical Proposal shall be placed in a sealed envelope clearly marked TECHNICAL PROPOSAL. Similarly, the Bid Document Fee and Bid Security shall be placed in a sealed envelope clearly marked BID DOCUMENT FEE AND BID SECURITY and the name of the assignment, the envelopes containing the Technical and Bid Document Fee and Bid Security shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address, and be clearly marked DO NOT OPEN, EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED, BEFORE 15 th October, The Client shall not be responsible for misplacement, losing or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be cause for Proposal rejection. 4.6 The Proposals must be sent to the address indicated in the Data Sheet through Registered Post or in person and received by the Client no later than the time and the date indicated in the Data Sheet, or any extension to this date in accordance with paragraph 2.2. Any proposal received by the Client after the deadline for submission shall be rejected. 4.7 The Client shall open the Technical Proposal immediately after the deadline for their submission in the presence of a panel appointed for the purpose. 5.1 From the time the Proposals are opened to the time the Contract is awarded, the Agency should not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by Agency to influence the Client in the examination, evaluation, ranking of Proposals, and recommendation for award of Contract may result in the rejection of the agency s Proposal. The evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded 5.2 The evaluation committee shall evaluate the Technical Proposals on applying the evaluation criteria, sub criteria, and point system specified in the Annexure VI for a total of 85 marks. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it fails to achieve the minimum technical score, of marks (i.e. 75% of 85 marks). Each of the Agencies who qualify after scoring the minimum technical score shall be invited for a Presentation 5.3 In the Presentation the agencies will be required to make a Power Point Presentation describing their approach and methodology for implementation of the MEL&D processes under IWMP before the High Power Technical Committee formed by GSWMA. This presentation will be evaluated for 15 marks. Bidders getting a total of more than marks i.e. (75% of 15) will be declared technically qualified. Ten hard copies of the presentation will have to be submitted at the time of Presentation. List of eligible agencies will be displayed on the website of GSWMA & will be separately conveyed to each of the qualified bidders. 5.4 After the technical evaluation is completed, the Client shall inform the Agencies who have submitted proposals the technical scores Gujarat State Watershed Management Agency (GSWMA) Page 6

12 obtained by their Technical Proposals, and shall notify those agencies whose Proposals did not meet the minimum qualifying mark or were considered non responsive to the TD, that their Financial Proposals will not be evaluated. The Client shall simultaneously notify in writing agencies that have secured the minimum qualifying mark, the date, time and location for opening the Financial Proposals. The opening date should allow agencies sufficient time to make arrangements for attending the opening. Agencies attendance at the opening of Financial Proposals is optional. 5.5 Financial Proposals shall be declared publicly in the presence of the Agency s representatives who choose to attend. The name of the Agencies, and the technical scores obtained by them shall be read aloud. The Financial Proposal of the Agency who met the minimum qualifying mark will then be opened electronically and the total prices read aloud and recorded in the minutes of the meeting. Since a lump-sum rate/hectare is to be quoted for the project period the Evaluation Committee will, in case of discrepancy between a partial amount and the total amount, or between word and figures the formers will prevail, no corrections are applied to the Financial Proposal in this respect. 5.6 The lowest evaluated Financial Proposal (Fm) will be given the maximum financial score (Sf) of 100points. The financial scores (Sf) of the other Financial Proposals will be computed as indicated in the Data Sheet. 5.7 Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T =the weight given to the Technical Proposal 80%; P = the weight given to the Financial Proposal 20%; T + P = 1) also indicated in the Data Sheet: S = St x 80% + Sf x 20%. The firm achieving the highest combined technical and financial score will be invited for negotiations. 6. Negotiations Financial negotiations 6.1 The technical negotiations will not substantially alter the Terms of Reference attached to this TD and the Technical Proposals submitted by the Agency. Negotiations will include a discussion of the Technical Proposal, the proposed approach and methodology, work plan and schedule, and organization and personnel, and any suggestions made by the Agency to improve the Terms of Reference. The Client and the Agency will finalize the Terms of Reference, personnel schedule, work schedule, logistics, and reporting. These documents will then be incorporated in the Contract as Description of Services. Special attention will be paid to clearly defining the inputs and facilities required from the Client to ensure satisfactory implementation of the assignment. The Client shall prepare minutes of negotiations which will be signed by the Client and the Agency. 6.2 The financial negotiations will include a clarification (if any) of the Agency s tax liability, and the manner in which it will be reflected in the Contract; and will reflect the agreed technical modifications in the cost of the services. If applicable, the Client will identify the local tax amount to be paid by the Agency under the Contract. (i) The financial negotiations will include a detailed review of all the Agency s proposed costs including a review of all documentation provided by the Agency in support of proposed costs. Gujarat State Watershed Management Agency (GSWMA) Page 7

13 (ii) The Review of costs may require the Agency to revise some of its cost estimates solely at its discretion. Availability of Personnel Conclusion of the negotiations 6.3 Having selected the Agency on the basis of, among other things, an evaluation of proposed personnel, the Client expects to negotiate a Contract on the basis of the personnel named in the Proposal. Before contract negotiations, the Client will require assurances that the personnel will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or for reasons such as death or medical incapacity.any proposed substitute shall have equivalent or better qualifications and experience than the original candidate and be submitted by the Agencywithin the period of time specified in the letter of invitation to negotiate. Failure to meet either of these requirements may result in disqualification 6.4 Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and the Agency will initial the agreed Contract. If negotiations fail, the Client will invite the Agency whose Proposal received the second highest score to negotiate a Contract 7.Award of Contract 7.1 After completing negotiations the Client shall award the Contract to the selected Agency. 7.2 The Agencyis expected to commence the Services on the date and at the location specified in the Data Sheet, if any. 8. Confidentiality Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Agencieswho submitted the Proposals or to other persons not officially concerned with the process, until the award of Contract. Section: 2: Introduction Data Sheet Tender Notice No. GSWMA / IWMP / ET- 05 / 2014 Name of Project : Integrated Watershed Management Programme (IWMP) Name of Services Required : Monitoring, Evaluation, Learning and Documentation (MEL&D)/Concurrent Monitoring of Projects under Integrated Watershed Management Programme (IWMP) Name of the Client : Gujarat State Watershed Management Agency Department Name : Rural Development Department Gujarat State Watershed Management Agency (GSWMA) Page 8

14 Circle : Chief Executive Officer, Commissionerate of Rural Development, Block No. 16th, 3rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar, (Gujarat) Period of Contract : 5 Years Bidding Type : Open Method of Selection : Technical Capacity Cum Cost Based (TCCC) Selection Weights : 80 (Technical Capacity):20 (Cost based) Formula for determining the Technical scores Formula for determining the financial scores : ST =(Technical Score under consideration) * 80% : SF = (100 x Fm / F)*20%, in which SF is the financial score, Fm is the lowest price and F the price of the proposal under consideration Total Score : ST+SF Tender Currency Type : Indian Rupee (INR) Consortium/ Joint Venture : Yes, consortium of eligible firms allowed to apply Bid Document Fee (Non Refundable) : Rs.50,000/- in form of Demand Draft Bid Document Fee Payable to : Gujarat State Watershed Management Agency payable at Gandhinagar Bid Security : INR 10 Lacs in the form of Demand Draft/Bank Guarantee Bid Security in favour of : Gujarat State Watershed Management Agency payable at Gandhinagar Proposals shall be submitted in the following language : English Proposal Validity Period : 180 days from the date of submission Important Dates Last date for receiving queries : 15 th December, 2014 upto 18:00 Hrs Tender Document Downloading Start Date Tender Document Downloading End Date : 21 st November, 2014 from 14:00 Hrs : 17 th December, 2014 upto 18:00 Hrs Last Date of Submission (Online) : 18 th December, 2014 upto 18:00 Hrs Last Date & Time for Receipt (Submission of Hard Copy) of : 17 th December, 2014 by 17:00 Hrs Gujarat State Watershed Management Agency (GSWMA) Page 9

15 Technical Proposals and Bid Document Fee. Declaration of Merit list after Technical evaluation : Will be Conveyed Further (to selected parties) Date of presentation : Will be Conveyed Further (on website) Date of financial bid opening : 29 th December, 2014 at 14:00 Hrs. Number of Copies to be submitted : Submission of 1 Hard copy of Technical bid along with Mandatory Documents and Bid Document Fee and Bid Security Remarks : Agencies shall submit their technical & financial bid in given format electronically on the website, after digitally signing the same. Bids which are not digitally signed will not be accepted. Bids submitted only in physical form will not be accepted and any such offer will be summarily rejected Contact No. : slna@gswma.in Other Details Officer Inviting Bids : Chief Executive Officer, Gujarat State Watershed Management Agency, Block No. 16 th, 3 rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat) Tender Opening Authority : Gujarat State Watershed Management Agency, Block No. 16 th, 3 rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat) Address for any technical support related to online bidding process Criteria, sub-criteria, and point system for the evaluation of Technical Proposals : (n) Code Solutions - A division of GNFC, 301, GNFC info towers, Bodakdev, Ahmedabad (India) : Refer Annexure VI Gujarat State Watershed Management Agency (GSWMA) Page 10

16 Section 3. Technical Proposal Standard Forms TF-11 Section 3. Technical Proposal - Standard Forms Gujarat State Watershed Management Agency (GSWMA) Page 11

17 Section 3. Technical Proposal Standard Forms Table of Technical Forms Form TECH-1: Technical Proposal Submission Form Form TECH-2: Agency s Organization and Experience A Agency s Organization B Agency s Experience Form TECH-3: Comments and Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client A - On the Terms of Reference B - On Counterpart Staff and Facilities Form TECH-4: Team Composition, Task Assignments and Summary of CV Information Form TECH-5: Curriculum Vitae (CV) for Proposed Key Experts Form TECH-6: Expert Schedule Form TECH-7: Work Schedule Gujarat State Watershed Management Agency (GSWMA) Page 12

18 Section 3. Technical Proposal Standard Forms Form TECH-1: Technical Proposal Submission Form TF - 1 To: [Location, Date] Chief Executive Officer, Gujarat State Watershed Management Agency, Block No. 16th, 3rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat) Dear Sir: We, the undersigned, offer to provide the consulting services for Monitoring, Evaluation, Learning and Documentation (MEL&D)/Concurrent Monitoring of Projects under Integrated Watershed Management Programme (IWMP) for Gujarat State Watershed Management Agency in accordance with your Tender Document dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal uploaded at [If the Agency is a joint venture, insert the following: We are submitting our Proposal as a joint venture with: [Insert a list with full name and the legal address of each member, and indicate the lead member]. We have attached a copy the JV agreement ] signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture. We hereby declare that: (a) (b) (c) (d) All the information provided and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client. Our Proposal shall be valid and remain binding upon us for the period of time specified in the Data Sheet and Clause 1.13 We undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Personnel for reasons other than those stated in Section 1: Instructions to Agencies clause 6.3 may lead to the termination of Contract negotiations. Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations. We understand that the Client is not bound to accept any Proposal that the client receives. Gujarat State Watershed Management Agency (GSWMA) Page 13

19 Section 3. Technical Proposal Standard Forms We remain, Yours sincerely, Authorized Signature [in full and initials]: Name and Title of Signatory: Name of Agency[company s name or JV s name]: In the capacity of: Address: Contact information [phone and ]: [For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached] Gujarat State Watershed Management Agency (GSWMA) Page 14

20 Section 3. Technical Proposal Standard Forms Form TECH-2: Agency s Organization and Experience TF - 2 A Agency s Organization [Provide here a brief (two pages) description of the lead organization and general experience of the Agency and, if applicable, each joint venture member for this assignment.] Gujarat State Watershed Management Agency (GSWMA) Page 15