Iknaia Asset and Personnel Tracking Management System for the Healthcare Industry

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1 Iknaia Asset and Personnel Tracking Management System for the Healthcare Industry July 2014

2 Introduction Trying to find your way around a large hospital or locating a high-value medical device such as a defibrillator or other lifesaving equipment can be challenging. AMR research estimates that between 10% and 20% of a typical hospital s mobile assets are lost or stolen during their useful life. The health industry is like no other. It employs a vast number of people, uses such large quantities of expensive medical equipment, and patients are not typical consumers. Given this unique environment where healthcare is the primary concern of the staff the introduction of user friendly solutions to improve the utilisation of people, assets, and equipment will have a significant effect on efficiency, costs reduction, staff safety, and, more importantly saving lives. Knowing exactly where the right equipment is, in the right place, in working order is crucial in this industry. Thousands of man hours are lost each day, searching for equipment, when staff should be focused on tending to patients. This is where information and communications technologies can make a significant contribution to improving efficiency in healthcare. The two key issues facing portable medical devices is connectivity and power consumption. Power needs for the wireless connections constrained architecture and limited applications to those capable of the battery needs of the technology. That is now all about to change with the introduction of Bluetooth Smart low energy (BLE) specified in Bluetooth v4.0. The advent of this new technology has emerged and can be utilised to improve the efficiency of hospitals and other healthcare organisations. With the proven connectivity of Bluetooth together with the low energy version, Bluetooth v4.0 LE is fast becoming the de-facto for "smart health" to keep track of equipment, log and monitor staff activities within hospitals, improve health and safety and to keep track of patients.

3 Integrating Technologies One of the difficult issues facing organisations planning to deploy new technologies is how they can all integrate and become completely interoperable with any existing and future technology. Some technologies lack standardisation and are less flexible when it comes to converging technology making it difficult to Future Proof investment in IT based solutions. This interoperability and need for Future Proofing is helping to drive innovation of BLE applications and BLE is quickly becoming the technology of choice as it integrates with many existing devices (approx. 80% of all mobile devices) in addition to individual beacons and tags. Adopted by IOS, Android and Windows operating systems, its low power and cost, as well as its robust and reliable communication technology make it ideal for low power applications. Across a range of uses from consumer based home applications to industry specific uses such as for medical, construction and retail. Bluetooth Low Energy (BLE) or Bluetooth 4.0 The introduction of BLE is not only more flexible but has significant advantages over some more well-known location technologies such as: GPS - which doesn t work inside buildings, Wi-Fi - which has a wide error range and drains power RFID which is limited to its own technology and provides very little integration with other devices BLE has a much wider scope of functionality and interoperability as any device equipped with Bluetooth 4.0 is capable of being detected and able to receive information or services. This makes the use of BLE beacons a viable alternative choice for clients who want to be able to invest in IT installations knowing that added functionality can be activated further down the line supporting a road map of requirements not only today but in the future. And as such BLE solutions are ideally suited to organisations that want to track and monitor assets and/or people (such as patients, construction workers, retail shoppers) in a particular location.

4 BLE Beacons BLE beacons are small, low-power Bluetooth 4.0 transmitters. that repeatedly broadcast their presence to other nearby Bluetooth detectors. Each beacon has its own Unique Identifier (UUID) and when in range of a Bluetooth detector it can recognise the specific UUID and report its whereabouts in real-time onto an online console or mobile application. BLE can also be much more reliable to triangulate to fix a precise location than other technologies BLE Beacons allow information to be both accessed and new instructions transmitted, without physical contact, and can be fixed to a wide range of items from high value medical equipment through to IV units, beds, wheelchairs, blood pressure cuffs etc. BLE beacons can also be created with a number of enclosure options including wearable casing such as wristbands or lanyards, for use by individual doctors, nurses, auxiliary staff and patients. BLE technology can be integrated into many other applications. Smartphone apps can be built to connect with detectors, which in turn can be integrated into back end system databases and enable content to be presented on applications across many operating systems including: IOS, Android, Windows8. The detectors are capable of pushing out content onto these applications when a device is in the vicinity: Medical data records could automatically be sent to a mobile application when the device enters a specific ward Alerts could be sent to devices to notify staff of contaminated no-go areas Applications can be developed to control building systems (ie turn off lights, set alarms etc) Environmental monitoring (temperatures, Thermostats, Humidity) connecting to applications to record information and activate alerts Rehabilitation monitoring fitness (Step counter/activity monitor, heart rate monitor) sending signals to applications to monitor wellbeing and sending alerts Detectors can read any Bluetooth or Wi-Fi enabled device; smartphone, tablet, laptop, PC or two-way radio The Iknaia Solution Iknaia provides an end to end completely robust asset management and personnel tracking system using BLE (Bluetooth 4.0).

5 Iknaia Beacons Iknaia BLE beacons are custom manufactured with low power consumption for long battery life (up to 3 years), with a range of up to 30 metres. Beacons are approximately 25mm diameter and made to be durable hardwearing and waterproof, with a broad variety of mounting and enclosure options including wearable casing such as wristbands. They can easily be attached to any type of equipment and hard to remove. Iknaia beacons announce their location to the network in real time, allowing for immediate reporting of assets, employees and patients. Iknaia Detectors Iknaia detectors are also fitted with Wi-Fi receivers and will track any Wi-Fi activated device including smartphones, laptops, tablets and PCs. There is also the option to add RFID components, to enable tracking of RFID tagged equipment, should this be a requirement Installation and Infrastructure Iknaia detectors will detect any Iknaia sensor and ANY Bluetooth 4.0 device. This includes any Smartphone; Bluetooth enabled two-way radios, tablets and laptops. In environments where existing hardware is already in place and Bluetooth enabled, only Iknaia detectors will be required. Iknaia Detectors can be installed completely independently of any existing IT infrastructure. This ensures an easy installation without interfering with any existing networks already in place. Our team of qualified engineers will build a robust, reliable and dedicated wireless mesh data network for simplicity and security. Alternatively Iknaia detectors can also be integrated into any existing infrastructure. Iknaia detectors can be hard wired into a normal power supply or they can be battery or solar powered dependent upon the environment. - a completely autonomous, self-learning, self-healing, mesh network - scalable infrastructure supports permanent and temporary configurations

6 - single, self-contained enclosure for each Iknaia beacon zone monitor - an internet connection is required in order to send the data over the air to the dashboard, this can be a normal broadband connection, or a 2G/3G wireless connection (if no mobile network is available, backhaul can also be via satellite backhaul for remote locations) Software Iknaia s software works in conjunction with Iknaia sensors and detectors to provide complete real-time asset management and environmental monitoring solutions, providing up-to-the minute information about each sensor location, movement, security and environmental status. Iknaia detectors will also report data on any Bluetooth and Wi-Fi enabled devices offering last seen location and movement. Iknaia s cloud-based data collection and simple-to-use browser application can be used as a standalone application on your desktop or any mobile device. The data can also be integrated into your own existing applications via open APIs. A bespoke dashboard application can also be created upon client request, as can mobile applications compatible with IOS, Android and Windows. Technical Data Iknaia Smart Bluetooth Beacons use the same Adaptive Frequency Hopping (AFH) technology as Classic Bluetooth technology in order to achieve a robust transmission in noisy RF environments found in the home, industrial and medical applications. In order to minimize the cost and energy consumption, Bluetooth low energy

7 technology has reduced the number of channels to 40 2MHz wide channels instead of the 79 1MHz wide channels in Classic Bluetooth technology. Conclusion BLE is a technology that has widespread application within the healthcare industry. It can be used in conjunction with existing infrastructures and devices, as well as being deployed on a completely isolated basis. It is also an ideal solution where rapid telephony deployment is required or where temporary business locations are used. Key advantages of deploying Iknaia Asset Management into the Healthcare industry: 1. Save time and money on locating assets within a hospital - Tag all equipment to track and monitor its lifecycle - Reduce time spent on locating valuable hospital equipment - Reduce theft, improving the traceability of stolen equipment 2. Track and monitor patients - Give patients wristbands containing an Iknaia beacon then monitor their location throughout their hospital stay - Tag new-borns to monitor their location and their well-being - Iknaia beacons are unique to each patient and identifier information sent back to main controller (dashboard) for easy monitoring - Send alerts to patients when their consultant is available, they have checkedin but go wandering around the hospital - Find patients for friends and family through the tracking system using Iknaia s online system a record of the exact location of each patient can be easily identified (ie which ward, department etc) 3. Automate the discharge process - Information stored on wristband can be used to ensure easier discharge process - alerting housekeeping that a bed has been vacated and is empty and available for cleaning 4. Track and Monitor Staff - Know where your staff are at anytime, anywhere

8 - Identify staff members who have been within the vicinity of an infectious patient - Control zone areas and keep staff where you want them most - Monitor cleaners activities 5. Monitor well-being - Of both patients and staff with Iknaia temperature control beacons The costs to trial BLE is relatively low, compared to other technologies and piloting the technology can be the best way to assess its potential. At Iknaia we offer clear and defined project implementation, no hidden surprises, we follow a simple process that is easy to understand; Location consultancy & survey Review of facilities and definition of requirements End to end installation from management and reporting Purchase or rental of Iknaia infrastructure options Fully trained and experienced team of engineers Optional integration of WLAN and Fixed Line services Once deployed Iknaia provides ongoing support and maintenance on the required installation works and assists in the activation of services. Ongoing administration is provided through the web-based administration tools. For further information: Tel: +44 (0)

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