Continuity Plan Template for Non-Federal Governments
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1 Continuity Plan Template for Non-Federal Governments [Department/Agency/Organization Name] [Month Day, Year] [Department/Agency/Organization Name] [Street Address] [City, State Zip Code] [Department/Agency/Organization Symbol/Logo] September 2013
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3 CONTINUITY PLAN TEMPLATE This Continuity Plan Template provides a framework for creating a viable continuity plan and focuses on the key continuity planning elements as addressed in Continuity Guidance Circular 1 (CGC 1), Continuity Guidance for Non-Federal Governments (States, Territories, Tribes, and Local Government Jurisdictions), dated July 2013, and Continuity Guidance Circular 2 (CGC 2), Continuity Guidance for Non-Federal Governments: Mission Essential Functions Identification Process (States, Territories, Tribes, and Local Government Jurisdictions), dated October The template follows the traditional functional Emergency Operations Plan format detailed in the Federal Emergency Management Agency (FEMA) National Preparedness Directorate s Comprehensive Preparedness Guide 101, Developing and Maintaining Emergency Operations Plans, dated November By following the format presented in this template, organizations will ensure that their continuity plans address the key planning elements that support effective continuity operations during today s all-hazards environment. An electronic version of this document, in portable document format (PDF) is available on the FEMA website ( To request a Microsoft Word version, please contact the National Continuity Programs, Continuity of Operations Division via at [email protected]. Questions concerning this template may be directed to: National Continuity Programs Continuity of Operations Division Federal Emergency Management Agency 500 C Street, SW, Suite 515 Washington, DC [email protected] ii
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5 TABLE OF CONTENTS BASIC PLAN... 1 I. PROMULGATION STATEMENT... 1 II. ANNUAL REVIEW... 1 III. RECORD OF CHANGES... 1 IV. RECORD OF DISTRIBUTION... 1 V. PURPOSE, SCOPE, SITUATIONS, AND ASSUMPTIONS... 1 VI. CONCEPT OF OPERATIONS... 2 VII. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES... 2 VIII. DIRECTION, CONTROL, AND COORDINATION... 2 IX. DISASTER INTELLIGENCE... 2 X. COMMUNICATIONS... 3 XI. BUDGETING AND ACQUISITION OF RESOURCES... 3 XII. MULTI-YEAR STRATEGY AND PROGRAM MANAGEMENT PLAN (MYSPMP)... 3 XIII. PLAN DEVELOPMENT AND MAINTENANCE... 3 XIV. AUTHORITIES AND REFERENCES... 3 ANNEX A. FUNCTIONS... 5 ANNEX B. IDENTIFICATION OF CONTINUITY PERSONNEL... 6 ANNEX C. ESSENTIAL RECORDS MANAGEMENT... 7 ANNEX D. CONTINUITY FACILITIES... 8 ANNEX F. LEADERSHIP AND STAFF ANNEX G. HUMAN RESOURCES ANNEX H. TEST, TRAINING, AND EXERCISES PROGRAM ANNEX I. RISK MANAGEMENT ANNEX J. GLOSSARY ANNEX K. AUTHORITIES AND REFERENCES iv
6 ANNEX L. ACRONYMNS HAZARD SPECIFIC APPENDICES v
7 I. PROMULGATION STATEMENT II. ANNUAL REVIEW III. RECORD OF CHANGES BASIC PLAN Change Number Section Date of Change Individual Making Change Description of Change IV. RECORD OF DISTRIBUTION Date of Delivery Number of Copies Delivered Method of Delivery Name, Title, and Organization of Receiver V. PURPOSE, SCOPE, SITUATIONS, AND ASSUMPTIONS A. PURPOSE B. SCOPE C. SITUATION OVERVIEW D. PLANNING ASSUMPTIONS E. OBJECTIVES F. SECURITY AND PRIVACY STATEMENT 1
8 VI. CONCEPT OF OPERATIONS A. PHASE I: READINESS AND PREPAREDNESS B. PHASE II: ACTIVATION C. PHASE III: CONTINUITY OPERATIONS D. PHASE IV: RECONSTITUTION OPERATIONS For additional information on reconstitution, see CGC 1, Annex M. E. DEVOLUTION OF CONTROL AND DIRECTION For additional information on developing a devolution plan, see CGC 1, Annex L. The Devolution of Control and Direction template can be accessed on-line at F. PROCEDURES FOR DEVOLVING ESSENTIAL FUNCTIONS TO DERG AT DEVOLUTION SITE VII. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES Position Responsibilities VIII. DIRECTION, CONTROL, AND COORDINATION IX. DISASTER INTELLIGENCE 2
9 Information Element Specific Requirement Responsible Element Deliverables When Needed Distribution X. COMMUNICATIONS XI. BUDGETING AND ACQUISITION OF RESOURCES XII. MULTI-YEAR STRATEGY AND PROGRAM MANAGEMENT PLAN (MYSPMP) XIII. PLAN DEVELOPMENT AND MAINTENANCE XIV. AUTHORITIES AND REFERENCES 3
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11 ANNEX A. FUNCTIONS A. IDENTIFICATION OF ESSENTIAL FUNCTIONS Organization Mission Essential Functions Each 5
12 ANNEX B. IDENTIFICATION OF CONTINUITY PERSONNEL For additional information on mission essential functions, see CGC 1, Annex D and CGC 2, Annex A. See CGC 1, Annex J for additional information on continuity personnel rosters. Function Title/ Position Name Telephone Numbers Additional Information 6
13 ANNEX C. ESSENTIAL RECORDS MANAGEMENT For additional information on essential records management, see CGC 1, Annex I. Essential Record, File, or Database Support to Essential Function Form of Record (e.g., hardcopy, electronic) Prepositioned at Continuity Facility Hand Carried to Continuity Facility Multiple Storage Location(s) Y/N Maintenance Frequency 7
14 ANNEX D. CONTINUITY FACILITIES Communication System Support to Essential Function Current Provider Specification Alternate Provider Special Notes For additional information on continuity communications, see CGC 1, Annex H. 8
15 ANNEX E. CONTINUITY COMMUNICATIONS Communication System Non-secure Phones Secure Phones Fax Lines Cellular Phones Satellite Pagers Internet Access Data Lines Two-way Radios GETS Cards [Insert other options here] Support to Essential Function Current Provider Specification Alternate Provider Special Notes 9
16 ANNEX F. LEADERSHIP AND STAFF Position 1. ORDERS OF SUCCESSION Designated Successors For additional information on succession, see CGC 1, Annex E. 2. DELEGATIONS OF AUTHORITY For additional information on delegations of authority, see CGC 1, Annex F. 10
17 Insert text here ANNEX G. HUMAN RESOURCES For additional information on human capital, see CGC 1, Annex J. 11
18 ANNEX H. TEST, TRAINING, AND EXERCISES PROGRAM Continuity TT&E Requirements Monthly Quarterly Annually As Required Event Event Type and Purpose Date Confirmation Initials or Signature Participants Office Phone/ 12
19 Capability Observation Recommendation Corrective Action Capability Element Primary Responsible Office Organization POC Start Date End Date For additional information on TT&E, see CGC 1, Annex K. For information on the Homeland Security Exercise and Evaluation Program (HSEEP), see 13
20 1. RISK ASSESSMENT 2. RISK MITIGATION PLANS ANNEX I. RISK MANAGEMENT 14
21 ANNEX J. GLOSSARY 15
22 ANNEX K. AUTHORITIES AND REFERENCES 16
23 ANNEX L. ACRONYMNS 17
24 HAZARD SPECIFIC APPENDICES 18
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