Follett Software Company. Circulation/Catalog Plus for Windows

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1 Follett Software Company Circulation/Catalog Plus for Windows School libraries can access the number of books in their collection (excluding bound volumes of periodicals & textbooks) by running a Collection Statistics Report. NOTE: The procedure for creating a report that shows the number of books in your library s collection but excludes bound volumes of periodicals and textbooks depends on how you have cataloged these materials. If the bound periodicals and textbooks in your collection have been cataloged with a special call number, follow the first set of instructions below. If these materials have been cataloged without a special call number, follow the second set of instructions. To access the total number of books excluding bound volumes of periodicals and textbooks catalogued with a special call number: 1. Select Reports from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password for Reports is printit ; if the Select the Circulation tab, and then select Collection Statistics. 4. Accept the default settings and select the Print Preview button. The report may take 5. The actual number of copies in your collection appears at the bottom of the report in the fourth column from the left. If any bound periodicals or textbooks appear on the list, as indicated by a special call number, subtract the totals for those ranges from the database total at the bottom of the screen. To access the total number of books excluding bound volumes of periodicals and textbooks catalogued without a special call number, create a copy category in Cataloging and enter the bound periodicals and textbooks into it. Then you can run a report to get the number of copies in this category. 1. Select System Setup from the Follett Applications menu in Desktop or Programs.

2 2. Enter the password, if prompted. The default password for System Setup is dropdown menu, and enter the same password you use for the Cataloging application, if prompted. The default password for System Setup > Cataloging is modtitle ; if the password has been changed for your installation, enter the new Enter Bound Periodicals in the description and save the category. You can create a separate category for textbooks, if needed. Exit System Setup. 5. Select Cataloging from the Follett Applications menu in Desktop or Programs. Support at Select Category in the Assign box, and select the category you just created in System Setup in the Of box. Scan all your bound periodicals and textbooks into this category. Exit Cataloging when you finish. 9. Select Reports from the Follett Applications menu in Desktop or Programs. 10. Enter the password, if prompted. The default password for Reports is printit ; if the Select the Circulation tab, and then select Collection Statistics. 12. Accept the defaults and select the Print Preview button. 13. The total number of bound periodical and textbook copies appears on the bottom of the report in the third column from the left. Subtract the Category Statistics total

3 from the Collection Statistics total to get the actual number of book copies in your library excluding bound periodicals and textbooks. School libraries can access the number of periodical subscriptions by following these steps: Periodical subscriptions are considered a Title record. To get the number of periodical subscriptions, you must count the number of titles. You need a single copy category just for periodicals, and you must assign this category to at least one copy of each periodical you wish to include in your official total. 1. Select System Setup from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password for System Setup is dropdown menu and enter the same password you use for Cataloging, if prompted. The default password for System Setup > Cataloging is modtitle ; if the password Enter Periodical Subscriptions in the description field and save the category. Exit System Setup. 5. Select Cataloging from the Follett Applications menu in Desktop or Programs. Support at Select Categories from the Assign box, and select the category you just created in System Setup in the Of box. Scan at least one copy of each periodical. 9. Exit Cataloging.

4 10. Select Reports from the Follett Applications menu in Desktop or Programs. 11. Enter the password, if prompted. The default password is printit ; if the password 12. Select Titles by Category from the Cataloging tabbed screen. 13. Accept the default settings and select the Print Preview button. The report may take 14. You need to count manually the number of titles that appear in this category to get the actual number of periodical subscriptions for your school library. School libraries can access the number of video materials (i.e. VHS cassettes, DVDs) by following these steps: NOTE: If your library s video materials have been cataloged with a special call number, follow the first set of instructions below. If your video materials have been cataloged without a special call number, follow the second set of instructions. For video materials catalogued with a special call number: 1. Select Reports from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password is printit ; if the password 3. Select the Circulation tab, and then select Collection Statistics. 4. Accept the default settings and select the Print Preview button. The report may take 5. Look for the line that contains the special call number for videos. The total number of videos appears on the right side of that line. For video materials catalogued without a special call number, you can create a copy category in Cataloging and enter the video copies into it. Then you can run a report to get the number of copies in this category.

5 1. Select System Setup from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password for System Setup is dropdown menu, and enter the same password you use for Cataloging. Enter Videos in the description and save the category. Exit System Setup. 5. Select Cataloging from the Follett Applications menu in Desktop or Programs. Support at Select Category in the Assign box, and choose the category you just created in System Setup in the Of box. Scan all of your videos into this category. Exit Cataloging when you finish. 9. Select Reports from the Follett Applications menu in Desktop or Programs. 10. Enter the password, if prompted. The default password for Reports is printit ; if the Select the Circulation tab, and then select Collection Statistics. 12. Accept the defaults and select the Print Preview button. 13. The total number of video copies appears on the bottom of the report in the third column from the left.

6 School libraries can access the number of Audio materials (i.e. audio books, music on tape, CDs) by following these steps: NOTE: If your library s audio materials have been cataloged with a special call number, follow the first set of instructions. If your audio materials have been cataloged without a special call number, follow the second set of instructions. For audio materials cataloged with a special call number: 1. Select Reports from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password is printit ; if the password 3. Select the Circulation tab, and then select Collection Statistics. 4. Accept the default settings and select the Print Preview button. The report may take 5. Look for the line that contains the special call number for audio materials. The total number of audio materials appears on the right side of that line. For audio materials cataloged without a special call number, you can create a copy category in Cataloging and enter the audio copies into it. You can then run a report to get the number of copies in this category. 1. Select System Setup from the Follett Applications menu in Desktop or Programs. 2. Enter the password, if prompted. The default password for System Setup is dropdown menu, and enter the same password you use for Cataloging, if prompted. The default password for System Setup > Cataloging is modtitle ; if the password Enter Audios in the description and save the category. Exit System Setup.

7 5. Select Cataloging from the Follett Applications menu in Desktop or Programs. Support at Select Category in the Assign box, and choose the category you just created in System Setup in the Of box. Scan all your audio materials into this category. Exit Cataloging when you finish. 9. Select Reports from the Follett Applications menu in Desktop or Programs. 10. Enter the password, if prompted. The default password for Reports is printit ; if the Select the Circulation tab, and then select Collection Statistics. 12. Accept the defaults and select the Print Preview button. 13. The total number of audio copies appears on the bottom of the report in the third column from the left. School libraries can determine the average copyright year for Dewey range , health and medicine, by following these steps: Circulation/Catalog Plus for Windows does not have an existing report for determining the average age of materials by Copyright Date. It tracks only Publication Date, which does not always coincide with the Copyright Date. It is possible to create a custom report showing the average Publication Date for Dewey range , health and medicine, by using the Data Extract feature in Reports. Users can refer to Chapter 40 in their Follett Users Guide. For further assistance, call Follett Software Company

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