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1 REQUEST FOR RECORDS DISPOSITION AUTHORITY LEAVE BLANK (NARA use onlv) JOB NUMBER (See Instructions on reverse) NI-- d52?-()~~ TO' NATIONAL ARCHIVES and RECORDS ADMINISTRATION (NIR) DATE RECEIVED,/1 I< WASHINGTON, DC s I~D~ 1 FROM (Agency or estabhslunent) NOTIFICATION TO AGENCY IUruted States Department of Agnculture 2 MAJOR SUBDIVISION irisk Management Agency (RMA) 3 MINOR SUBDIVISION 4 NAME OF PERSON WITH WHOM TO CONFER 5 TELEPHONE IDATE iarchivist OF THE UNITED STATES!Brm Tecce or Debbie Lackey /7/oq Wh/;",A6J--1~, 6 AGENCY CERTIFICATION I hereby certify that I am authonzed to act for this agency in the matters pertammg to the disposition of ItS records and that the records proposed for disposal attached 2 page(s) are not needed for the busmess of this agency or will not be needed after the retention penods specified, and that wntten concurrence from the General Accountmg Office, under the provisions of Title 8 of the GAO Manuel for GUidance of Federal Agencies, I D ISnot required D ISattached' or ~ has been requested OAT) SIGNATURE OF AGENff ~::_R~SENTATIVE TITLE Agency Records Coordmator u DESCRIPTION OF ITEM AND PROPOSED DISPOSITION 9. GRSOR 10. ACTION ITEM SUPERSEDED TAKEN NO. JOB CITATION (NARA USE ONLy) The Federal Agriculture Improvement and Reform Act of 1996 established RIsk Management Agency (RMA) Pnor to 1996, the Federal Crop Insurance Corporation (FCIC) adrmrnstered crop msurance programs ~Ja.IO~ Rodger M Matthew~ C'fY1,JJh I The role ofrma IS to help producers manage their busmess risk through effective, market based risk management solutions and to preserve and strengthen the econorruc stabihty of America's agricultural producers RMA operates and manages the FCIC in accordance with the Act This schedule IS apphcable to all records regardless of medium. 1 Reinsurance Agreements/Final Reinsurance Agreements The Standard Remsurance Agreement, Livestock Pnce Remsurance Agreement, Aquatic Crop Remsurance Agreement, and the Puerto RIco Agreement are cooperative financial assistance agreements between the Federal Crop Insurance Corporation (FCIC) and the msurance company named on the agreement FCIC ISa wholly owned government corporation Within USDA authonzed to carry out actions and programs of the Federal Crop Insurance Act (FCIA) RMA has delegated authonty to act on behalf of FCIC to dehver and adrrumster all Federal crop insurance programs The remsurance agreement establishes terms and conditions under which FCIC provides subsidies and remsurance on eligible crop msurance contracts sold or remsured by the msurance company. By regulation, each msurance company or ItS managmg agent must be in good financial standmg and comply With laws of the state where It ISdomiciled and in states where ItS busmess ISwntten Insurance compames are prequahfied pnor to participatmg NSN STANDARD FORM 115 (REV 3-91) PREVIOUS EDITION NOT USABLE Prescnbed by NARA 36 CFR 1228

2 REQUEST FOR RECORDS DISPOSITION AUTHORITY-CONTINUATION JOB NUMBER PAGE 2 OF 2 7. ITEM NO. 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION 9.GRSOR SUPERSEDED JOB CITATION Records mclude proposed and final Remsurance Agreements, correspondence, exhibits, Escrow Agreements, Accounting Cleanng House (ACH) forms, Operanon Agreements and Appendices 10. ACTION TAKEN ( NARA USE ONLY DISPOSITION: Cutoff when superseded or no longer needed. Transfer to the FRC 25 years after cutoff. Destroy 50 years after cutoff. 2 Standard Reinsurance Agreement Negotiations Records mclude Management and Board of Directors correspondence, legal opmions and financial Impact statements DISPOSITION: Cutoff when superseded or no longer needed. Destroy 10 years after cutoff Two copies, mcludmg ongmal, to be submitted STANDARD FORM 115-A (REV 3-91) To the National Archives and Records Admnustranon Prescnbed by NARA

3 National Archives and Records Administration CENTRAL PLAINS REGION 2312 EAST BANNISTER ROAD KANSAS CITY, MISSOURI I www nara gov/regtonal Date: November 18,2008 Appraiser: Robin Riat, NREM Agency: RIsk Management Agency Subject: NI INTRODUCTION Schedule Overview Reinsurance Agreements Administrative History The Risk Management Agency (RMA), part of the U.S. Department of Agriculture, was established in 1996 by the Federal Agriculture Improvement and Reform Act. RMA provides crop insurance to American agricultural producers via the Federal Crop Insurance Corporation (FCIC, established 1938), which it operates and manages. While private-sector companies sell and service crop Insurance policies, RMA develops and approves the premium rates, administers premium and expense subsidies, approves and supports insurance products, and reinsures the companies. RMA also sponsors educational and outreach programs on risk management. Additional Background Information RMA has three primary divisions, Insurance Services oversees program delivery, managing the contracts WIth the companies that sell and service policies. Product Management oversees crop insurance product development. Risk Compliance monitors producer and insurance company compliance with the program. RMA Insures approximately 100 different crops, ranging from almonds to fruit trees to wheat. More background information may be found on RMA's Web site at Overall Recommendation I recommend approval of the attached schedule.

4 APPRAISAL Item 1: Reinsurance Agreements / Final Reinsurance Agreements Crop msurance policies are sold or reinsured by private msurance companies and are subsidized and reinsured by the Federal Crop Insurance Corporation, a government corporation within USDA. RMA admimsters the Federal crop insurance program on behalf of FCIC. Remsurance agreements establish the terms under which the agency provides subsidies and reinsurance on crop insurance contracts. The records described by this schedule item include the agreements and relevant supportmg mformation. Proposed Disposition: Temporary Appropriateness of Proposed Disposition: Appropriate Appraisal Justification: Records have little or no research value. Records do not document significant actions of Federal officials. Adequacy of Proposed Retention Period(s) for temporary records: Adequate from the standpoint of legal rights and accountability. The proposed 50 year retention period should also meet agency administrative and operational needs. Media Neutrality: Approved Item 2: Standard Reinsurance Agreement Negotiations The records covered by this item support the management and administration of the reinsurance agreement process. Proposed Disposition: Temporary Appropriateness of Proposed Disposition: Appropriate Appraisal Justification: Records have little or no research value. Records do not document significant actions of Federal officials. Adequacy of Proposed Retention Period(s) for temporary records: Adequate from the standpoint of legal rights and accountability. The proposed 10 year retention period should meet agency administrative and operational needs. Media Neutrality: Approved Appraiser Robm RIat, CRM Seruor Records Analyst National Archives and Records Admmistration - Central Plains Region

5 REQUEST FOR STAKEHOLDER UNIT ACTION Job No Nl-2S Date sent December 8, 2008 Date received I:;) -/0 -e2c')c),ii RMA-ReInsurance Agreernents/Fmal Reinsurance Ageeements Return to sender by. December 16,2008 I IRoute To (CIRCLE APPROPRIATE STAKEHOLDER) 1 NWMD!Return to A I:8J This Job has also been sent to NWME; NR, NWCT-2P, NWMWN B D NWML general comments on this job GRS 20 submission Are any permanent series retauung electronic copies III addition to recordkeepmg copies? If so, specify C D NWML wishes assistance III appraismg these records FOR STAKEHOLDER USE Check and fill out the line that applies '~ 1. Waives informal review _wants lx-does not want to receive completed job 2 Wishes to review appraisal report _wants/_does not want to receive completed job 3. Wishes to participate directly in the appraisal of the entire job or the following selected Items SHU pomt of contact for appraisal IS phone no SHU comments Date Sent /<::9- /S- q!)op NWML Contact KITTY CARTER Room number 5320 Phone No

6 REQUEST FOR STAKEHOLDER UNIT ACTION Job No NI Date sent July 16, 2008 Date received Return to sender by July 25, 2008 Route To. (CIRCLE APPROPRIATE STAKEHOLDER) 1. NWME; NWMWN; NWMD; NWCS; NWCT; NWCT-2P; NWCT-2R; NWCTF; NWL; NWM,NR Return to A ~ This Job has also been sent to NWME; NWMWN; NWMD; NWCS; NWCT; NWCT-2P; NWCT -2R; NWCTF; NWL; NWM, NR B D NWML general comments 011 this job GRS 20 submission Are any permanent serres retaming electronic copies 111 addrtion to recordkeeping copies? If so, specify C D NWML wishes assistance in appraismg these records A- 1 Waives mforrnal review _wants /-p:-does not want to receive completed job FOR STAKEHOLDER USE Check and fill out the IlI1ethat applies 2 WIshes to review appraisal report _wants/_does not want to receive completed job 3 Wishes to participate directly III the appraisal of the entire job or the following selected Items SHU point of contact for appraisal IS phone no SHU comments Date Sent ~ 23, ar SHU SIgnature 77 ~ {I NWML Contact KITTY CARTER Room number 5320 Phone No.

7 REQUEST FOR STAKEHOLDER UNIT ACTION Job No N Date sent May 19,2008 Date received MAY Return to sender by May 26, 2008 Route To (CIRCLE APPROPRIATE STAKEHOLDER) 1. N\VME; NWMW; NWMD; NWCS; NWCT; NWCT-2P; NWCT-2R; NWCTF; NWL; NWM, NR Return to A ~ This Job has also been sent to: NWME; NWMW; NWMD; NWCS; NWCT; NWCT-2P; NWCT -2R; NWCTF; NWL; NWM, NR B D NWML general comments on tlus Job GRS 20 submission Are any permanent senes retanung electronic copies ll1 addition to recordkeeping copies? If so, specify C D NWML wishes assistance 111 appraising these records FOR STAKEHOLDER USE Check and fill out the lme that apphes /1 Waives informal review V<vants I_does not want to receive completed Job 2 Wishes to review appraisal report _wants/_does not want to receive completed Job 3 Wishes to participate directly 111 the appraisal of the entire Job or the following selected Items SHU point of contact for appraisal IS phone no SHU comments Date Sent.42. 1/1/ ~ SHU Slgnature"----l:Z---+-=~' '7t F-/yp;;;z--- INWML Contact KITTY CARTER Room number 5320 Phone No.:

8 REQUEST FOR STAKEHOLDER UNIT ACTION Job No NI Date sent May 19, 2008 Date received Return to sender by: May 26, 2008 Route To (CIRCLE APPROPRIATE STAKEHOLDER) 1. NWME; NWMW; NWMD; NWCS; NWCT; NWCT-2P; NWCT-2R; NWCTF; NWL; NWM, NR Return to. A IZl ThIs Job has also been sent to. NWME; NWMW; NWMD; NWCS; NWCT; NWCT-2P; NWCT -2R; NWCTF; NWL; NWM, NR B D NWML general comments on this Job. GRS 20 submission. Are any permanent senes retaimng electromc copies III addition to recordkeepmg copies? If so, specify C D NWML wishes assistance m appraising these records' FOR STAKEHOLDER USE Check and fill out the lme that apphes.it 1 Waives informal review,2)vants I_does not want to receive completed Job 2. Wishes to review appraisal report. _wants/_does not want to receive completed Job 3 Wishes to participate directly in the appraisal of the entire Job or the following selected SHU point of contact for appraisal -phoneno SHU comments: Items' IS SHUSlgnature ~ ~ NWML Contact KITTY CARTER!Room number 5320!phone No.:

9 REQUEST FOR STAKEHOLDER UNIT ACTION Job No NI-2S Date sent May 19, 2008 Date recei ved Return to sender by May 26, 2008 Route To (CIRCLE APPROPRIATE STAKEHOLDER) 1. NWME; NWlVIW; NWlVID; NWCS; NWCT; NWCT-2P; NWCT-2R; NWCTF; NWL; NWM, NR Return to A ~ TIllS Job has also been sent to NWME; NWMW; NWlVlD; NWCS; NWCT; NWCT-2P; NWCT -2R; NWCTF; NWL; NWlVl, NR B D NWML general comments on tl11sjob GRS 20 submission Are any permanent senes retammg electronic copies III addition to recordkeepmg copies? If so, specify C D NWML wishes assistance 111 appraising these records FOR STAKEHOLDER USE Check and fill out the lme that applies -+ 1 Waives informal review X-wants I_does not want to receive completed Job 2 Wishes to review apprarsal report _wants/_does not want to receive completed Job 3 WIshes to participate directly III the appraisal of the entire Job or the following selected Items SHU point of contact for appraisal is phone no SHU comments Date Sent 5"( ~?-- td = SHU Signature"'-----L:c~=_\_,-----"-('-----"-(-==J-----j f inwml Contact KITTY CARTER Room number 5320 Phone No.:

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~'----------------------------~

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