REPUBLIKA NG PILIPINAS KAGAWARAN NG PANANALAPI KAWANIHAN NG INGATANG-YAMAN (BUREAU OF THE TREASURY) INTRAMUROS, MANILA 1002 NOTICE OF AWARD
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1 Funding the Republic REPUBLIKA NG PILIPINAS KAGAWARAN NG PANANALAPI KAWANIHAN NG INGATANG-YAMAN (BUREAU OF THE TREASURY) INTRAMUROS, MANILA 1002 November 16, 2012 NOTICE OF AWARD Unit 726 Mega Plaza Building ADB Avenue corner, Garnet Road Ortigas Center, Pasig City Dear Mr. del Rosario: We are pleased to inform you that the proposal of Financial Software Technologies, Inc., for the Preparation, Development and Documentation of a Business Continuity Plan and Disaster Recovery Plan for the Registry of Scripless Securities System with a total Contract Price of ONE MILLION EIGHT THOUSAND PESOS (P1,008,000.00), inclusive of all applicable taxes, is hereby accepted. Please acknowledge receipt and acceptance of this notice by signing both copies in the space provided below. Keep one copy and return the other to the Bureau of the Treasury. Thank you. Very truly yours, CONFORME: (Printed Name & Signature) (Date)
2 AGREEMENT PROCUREMENT OF CONSULTANCY SERVICE FOR THE PREPARATION, DEVELOPMENT AND DOCUMENTATION OF COMPREHENSIVE BUSINESS CONTINUITY PLAN AND DISASTER RECOVERY PLAN FOR THE REGISTRY OF SCRIPLESS SECURITIES SYSTEM This Agreement made this 15th day of November 2012 between the BUREAU OF THE TREASURY (BTr) (hereinafter called the Procuring Entity ) with office address at Palacio del Gobernador, Intramuros, Manila, represented herein by Ms. Rosalia V. De Leon,, and FINANCIAL SOFTWARE TECHNOLOGIES, INC., with office address at Unit 726 Mega Plaza Building ADB Avenue corner, Garnet Road, Ortigas Center, Pasig City, represented herein by Mr. Arnaldo D. del Rosario (hereinafter called the Consultant ): WHEREAS, pursuant to Article XVI, Section 53, R.A. 9184, in relation to Section 53.7, Rule XVI of the Revised Implementing Rules and Regulations of Republic Act No. 9184, Alternative Methods through Negotiated Procurement shall be allowed where the proposed consulting service to be procured requires the consultant to have unique experience and expertise to deliver the required service or in the case of individual consultant where such consultant is to be hired to do work that is highly technical or proprietary; or primarily confidential or policy determining, where trust and confidence are the primary consideration for the hiring of the consultant; WHEREAS, on October 29, 2012, the Scripless Securities Registration Division (SSRD) through the Bids and Awards Committee (BAC) requested the procurement of consultant who will carry out the required task for the preparation, development and documentation of the RoSS System business continuity and disaster recovery plans; WHEREAS, (FiST), has the technical knowledge and skills relevant to these needs of BTr and had previously been a consultant for BTr in the implementation of a computerized RoSS and in fact owns the source code of RoSS and related materials; WHEREAS, in Resolution No dated November 14, 2012, the BAC found that the services subject of procurement is indeed proprietary and highly technical in nature and only FiST can provide the required services for the Preparation, Development and Documentation of a Comprehensive Business Continuity Plan and Disaster Recovery Plan for RoSS System considering that it is the current consultant of the RoSS System and since it owns the source codes of the RoSS and recommend for the approval of the Head of the Procuring entity the procurement through the Alternative Mode by Negotiated Procurement with Financial Software Technologies, Inc., amounting to ONE MILLION EIGHT THOUSAND PESOS (Php1,008,000.00), inclusive of all applicable taxes. (hereinafter called the Contract Price ); WHEREAS, on the same date, the approved the recommendation of the BAC and accordingly, issued the Notice of Award;
3 P a g e 2 NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz: (a) the Terms of Reference (b) the Project Proposal (c) the Notification of Award (d) the Notice to Proceed 3. In consideration of the payments to be made by the Procuring Entity to the Consultant as hereinafter mentioned, the Consultant hereby covenants with the Procuring Entity to provide the required services and to remedy defects therein in conformity in all respects with the provisions of the Agreement. 4. The Procuring Entity hereby covenants to pay the Consultant in consideration of the provision of services and the remedying of defects therein, the Contract Price or such other sum as may be payable under the provisions of the Agreement at the time and in the manner prescribed by the Agreement. 5. This agreement shall be effective upon receipt of Notice to Proceed on and shall continue to be in force for a term of or until, unless otherwise terminated upon grounds as provided in the GCC. IN WITNESS WHEREOF, the parties hereto caused this Agreement to be executed in accordance with laws of the Republic of the Philippines on the day and year first above written. Signed, sealed, delivered by the Procuring Entity, BUREAU OF THE TREASURY. By: Signed, sealed, delivered by the Consultant, FINANCIAL SOFTWARE TECHNOLOGIES, INC., By: Signed in the presence of: CAROL D. JORGE Chief Accountant
4 P a g e 3 Republic of the Philippines ) ) s.s. ACKNOWLEDGMENT BEFORE ME, a Notary Public for and in the City of this day of 2012, personally came and appeared before me the following: CTC No. Date/Place of Issue Representing the Bureau of the Treasury ARNALDO D. DEL ROSARIO Representing the Both of whom are known to me to be the same person/s who executed the foregoing Agreement and they acknowledged to me that the same is their free, voluntary act and deed and of the agency /entity they respectively represented. stated. WITNESS MY HAND AND NOTARIAL SEAL on the place and date above NOTARY PUBLIC Doc. No. Page No. Book No. Series of
5 Funding the Republic REPUBLIKA NG PILIPINAS KAGAWARAN NG PANANALAPI KAWANIHAN NG INGATANG-YAMAN (BUREAU OF THE TREASURY) INTRAMUROS, MANILA 1002 November 19, 2012 NOTICE TO PROCEED Unit 726 Mega Plaza Building ADB Avenue corner, Garnet Road Ortigas Center, Pasig City Dear Mr. del Rosario: Having approved the attached Contract Agreement, notice is hereby given to FINANCIAL SOFTWARE TECHNOLOGIES, INC., that delivery/work/services may commence for the Preparation, Development and Documentation of Business Continuity Plan and Disaster Recovery Plan of the Registry of Scripless Securities System. Upon receipt of this notice, you are responsible for performing/delivering the services under the terms and conditions of the Agreement and in accordance with the accepted Terms of Reference and Implementation Schedule. Thank you. Very truly yours, I acknowledge receipt of this Notice on Name of Representative of the Bidder Authorized Signature
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