February 18, FC-7893; Downtown Traffic Operations Program (DTOP)

Transcription

1 February 18, 2015 Dear Potential Respondents: Re: FC-7893; Downtown Traffic Operations Program (DTOP) Attached is one (1) copy of Addendum No. 1, which is hereby made a part of the above-referenced project. For additional information, please contact Lloyd A. Richardson, Contracting Officer, at (404) , or by at larichardson@atlantaga.gov. Sincerely, Lloyd A. Richardson Contracting Officer City of Atlanta Department of Procurement and Angie Laurie Vice President, Transportation Central Atlanta Progress, Inc. Atlanta Downtown Improvement District, Inc.

2 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 Page 2 ADDENDUM NO. 1 This Addendum No. 1 forms a part of the Request for Statements of Qualification and modifies the original solicitation package as noted below and is issued to incorporate the following: Responses to twelve (12) questions attached hereto as Attachment No. 1. Addendum No. 1 for FC-7893; Downtown Traffic Operations Program (DTOP) is available at and The Proposal due date has NOT been modified and Proposals are due on Wednesday, February 25, 2015 and should be time stamped in no later than 2:00 P.M. EST and delivered to the address listed below: Atlanta Downtown Improvement District Attention Project: FC-7893 City of Atlanta Department of Procurement 55 Trinity Avenue, SW Suite 1900 Atlanta, Georgia ** All other pertinent information is to remain unchanged**

3 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 Page 3 Acknowledgment of Addendum No. 1 Respondents must sign below and return this form with your proposal to the Department of Procurement, 55 Trinity Avenue, City Hall South, Suite 1900, Atlanta, Georgia 30303, as acknowledgment of receipt of this Addendum. This is to acknowledge receipt of Addendum No. 1, FC-7893; Downtown Traffic Operations Program (DTOP) on this the day of, Legal Company Name of Proponent (Prime) Signature of Authorized Representative Printed Name Title Date

4 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 Page 4 ATTACHMENT 1 Question 1: How would it affect a team s technical score if the Project Manager is not a PE? Answer 1: Each team is responsible for its decisions regarding the composition of a qualified team, in accordance with the instruction provided in the Request for Qualifications (RFQ). Question 2: Do all firms (Prime, subs, contractors) provide bonds and what would those bonds cover? Answer 2: Bonds are not required with the submittal of teams Statements of Qualifications. However, at the time of the execution of any construction materials or construction services to be paid from funds allocated by this Agreement, the prime contractor will be required to provide Performance and Payment Bonds at the levels identified in Exhibit VII, Insurance and Bonding. Question 3: Is there a suggested or required form for the bond? Answer 3: Yes, attached hereto as Attachment No. 2 Question 4: RFQ states Prime Experience (Section C-2) could we use sub consultant projects as well? Answer 4: Experience of both the prime firm and its subcontractors/subconsultants is acceptable. Question 5: Is the cover, tabs, signed exhibits, notice of prequalification s, cover letter, table of contents included in the 24-page count? Answer 5: The front and back covers, tab dividers, signed exhibits (in response to the RFQ s Exhibits I through VIII), notice of pre-qualifications, cover letter, and table of contents are excluded from the 24-page limitation. Please reference page 11, Section VI-A.

5 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 Page 5 Question 6: Do you require signed exhibits (Section A-2 and A-3) from the Prime and all sub consultants or just the Prime? Answer 6: Signed and notarized exhibits covering the RFQ s Exhibits I and II are required for the prime consultant and all subconsultants/subcontractors on the presented team. Question 7: Can the projects provided in the experience section include projects for sub/team members, or are they limited to the prime only? Answer 7: Project experience of both the prime firm and its subcontractors/subconsultants is acceptable. Question 8: Can our submittal include letters of reference from team members as well as the prime? Answer 8: Letters of reference for both the prime firm and its subcontractors/subconsultants are acceptable. Question 9: Are GDOT Notices of Professional Consultant Qualifications excluded from page count? Answer 9: GDOT Notices of Professional Consultant Qualifications forms are excluded from the page limitation. Question 10: Are completed Drug-Free Workplace Certification and Lower Tier Contractor Certification required to be submitted with our qualifications package? Answer 10: Yes, these forms are required elements of each team s Statement of Qualifications submittal. The forms do not count towards the page limitation. Question 11: Are Exhibits I and II and the Drug-Free Workplace Certification required only from the prime firm?

6 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 Page 6 Answer 11: Signed and sealed/notarized exhibits covering the RFQ s Exhibits V (Drug Free Workplace Certification) are required for the prime consultant and all subconsultants/subcontractors on the presented team. Question 12: Are letters of reference excluded from the page limit? Answer 12: Letters of reference are excluded from the page limit. END

7 FC-7893; Downtown Traffic Operations Program (DTOP) Addendum No. 1 February 18, 2015 ATTACHMENT 2 Payment Bond INSTRUCTIONS 1. This form is required for use in connection with the Agreement identified on its face. There shall be no deviation from this form without approval by the City. 2. The full legal name and business address of the Principal shall be inserted in the space designated "Principal" on the face of the form. The bond shall be signed by an authorized person. Where such person is signing in a representative capacity (e.g., an attorney-in-fact), but is not a member of the firm, partnership, or joint venture, or an office of the corporation involved, evidence of this authority must be furnished. 3. Corporation executing the bond as surety must be among those appearing on the U.S. Treasury Department's most current list of approved sureties and must be acting within the amounts and limitations set forth therein. 4. Corporate surety shall be duly authorized by the Commissioner of Insurance of the State of Georgia to transact surety business in the State of Georgia. 5. Do not date this bond. The City will date this bond the same date or later than the date of the Agreement. 6. The Surety shall attach a duly authorized power-of-attorney authorizing signature on its behalf of any attorney-in-fact. 7. Corporations executing the bond shall affix their corporate seals. Individuals shall execute the bond opposite the word "Seal." 8. The name of each person signing this bond shall be typed or printed in the space provided.

8 Payment Bond "City" City of Atlanta "Project" Downtown Traffic Operations Program (DTOP) "FC No." FC-7893 "Principal" (Legal Name and Business Address), Type of Organization ("X" one): Individual Partnership Joint Venture Corporation "Surety:" (Name and Business Address) duly authorized by the Commissioner of Insurance of the State of Georgia to transact surety business in the State of Georgia. "Agreement:" Agreement between Principal and City, dated day of, 20, regarding performance of Work relative to the Project. "Penal Sum:" Dollars ($ ). KNOW ALL MEN BY THESE PRESENTS, that we, the Principal and Surety hereto, as named above, are held and firmly bound to the City in the above Penal Sum for the payment of which well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, jointly and severally. WHEREAS, the Principal and the City entered into the Agreement identified above; NOW, THEREFORE, the conditions of this obligation are such that if the Principal shall make payment of all Subcontractors and all persons supplying labor, Materials, machinery and Equipment for the performance of said work, this obligation shall be void; otherwise of full force and effect. And the Surety to this bond, for value received, agrees that no modification, change, extension of time, alteration or addition to the terms of the Agreement or to the Work to be performed thereunder shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such modification, change, extension of time, alteration or addition to the terms of the Agreement or the Work. It is agreed that this bond is executed pursuant to and in accordance with the provisions of O.C.G.A. Section et seq. and is intended to be and shall be construed to be a bond in compliance with the requirements thereof, though not restricted thereto. IN WITNESS WHEREOF, the Principal and the Surety have caused these presents to be duly signed and sealed this day of, 20. PRINCIPAL: Appendix B - Insurance and Bonding Requirements

9 President/Vice President (Sign) President/Vice President (Type or Print) Attested to by: Secretary/Assistant Secretary (Seal) SURETY: By: Attorney-in-Fact (Sign) Attorney-in-Fact (Type or Print) APPROVED AS TO FORM Associate/Assistant City Attorney APPROVED City's Chief Financial Officer Appendix B - Insurance and Bonding Requirements

10 Performance Bond INSTRUCTIONS 1. This form is required for use in connection with the Agreement identified on its face. There shall be no deviation from this form without approval by the City. 2. The full legal name and business address of the Principal shall be inserted in the space designated "Principal" on the face of the form. The bond shall be signed by an authorized person. Where such person is signing in a representative capacity (e.g., an attorney-in-fact), but is not a member of the firm, partnership, or joint venture, or an office of the corporation involved, evidence of this authority must be furnished. 3. Corporation executing the bond as surety must be among those appearing on the U.S. Treasury Department's most current list of approved sureties and must be acting within the amounts and limitations set forth therein. 4. Corporate surety shall be duly authorized by the Commissioner of Insurance of the State of Georgia to transact surety business in the State of Georgia. 5. Do not date this bond. The City will date this bond the same date or later than the date of the Agreement. 6. The Surety shall attach a duly authorized power-of-attorney authorizing signature on its behalf of any attorney-in-fact. 7. Corporations executing the bond shall affix their corporate seals. Individuals shall execute the bond opposite the word "Seal." 8. The name of each person signing this bond shall be typed or printed in the space provided. Appendix B - Insurance and Bonding Requirements

11 Performance Bond "City" City of Atlanta "Project" Downtown Traffic Operations Program (DTOP) "FC No." FC-7893 "Principal" (Legal Name and Business Address) Type of Organization ("X" one): Individual Partnership Joint Venture Corporation "Surety:" (Name and Business Address) duly authorized by the Commissioner of Insurance of the State of Georgia to transact surety business in the State of Georgia., "Agreement:" "Penal Sum:" Agreement between Principal and City, dated day of, 20, regarding performance of Work relative to the Project.. KNOW ALL MEN BY THESE PRESENTS, that we, the Principal and Surety hereto, as named above, are held and firmly bound to the City in the above Penal Sum for the payment of which well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, jointly and severally. WHEREAS, the Principal and the City entered into the Agreement identified above; NOW, THEREFORE, the conditions of this obligation are such that if the Principal shall faithfully and fully comply with, perform and fulfill all of the undertakings, covenants, conditions and all other of the terms and conditions of said Agreement, including any and all duly authorized modifications of such Agreement, within the original term of such Agreement and any extensions thereof, which shall include, but not be limited to any obligations created by way of warranties and/or guarantees for workmanship and materials which warranty and/or guarantee may extend for a period of time of one year beyond completion of said Agreement, this obligation shall be void; otherwise, of full force and effect. And the Surety to this bond, for value received, agrees that no modification, change, extension of time, alteration or addition to the terms of the Agreement or to the Work to be performed thereunder shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such modification, change, extension of time, alteration or addition to the terms of the Agreement or the Work. Appendix B - Insurance and Bonding Requirements

12 It is agreed that this bond is executed pursuant to and in accordance with the provision of O.C.G.A. Section and , et seq. and is intended to be and shall be construed to be a bond in compliance with the requirements thereof, though not restricted thereto. IN WITNESS WHEREOF, the Principal and the Surety have caused these presents to be duly signed and sealed this day of, 20. PRINCIPAL: President/Vice President (Sign) President/Vice President (Type or Print) Attested to by: Secretary/Assistant Secretary (Seal) SURETY: By: Attorney-in-Fact (Sign) Attorney-in-Fact (Type or Print) APPROVED AS TO FORM Associate/Assistant City Attorney APPROVED City's Chief Financial Officer Appendix B - Insurance and Bonding Requirements