City of Olathe Stormwater Treatment Facility Maintenance Agreement
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1 City of Olathe Stormwater Treatment Facility Maintenance Agreement This Agreement made and entered into this day of, 20, by, (hereinafter referred to as Property Owner") and the City of Olathe, Kansas, (hereinafter referred to as City ). RECITALS: WHEREAS, the Property Owner is the owner of the following described real property (hereinafter, the "Property") located in the City of Olathe, Johnson County, Kansas, to wit: Final Plat of. WHEREAS, the Property Owner desires to develop the Property; and WHEREAS, The Chapter of the Olathe Municipal Code requires that on-site Stormwater Treatment Facilities shall be constructed and adequately maintained by the Property Owner, occupant or agent in charge of such property. WHEREAS, the term Property Owner as used in this document shall refer to the current owner of the Property described as the Final Plat of, as well as all subsequent owners of any portion of the property contained within said Plat. This shall include, without being limited to, subsequent owners of individual lots developed for single family ownership, a Homes Association that may own any property held in common, or any other owners of land within the Property described in said Plat. WHEREAS, Chapter of the Olathe Municipal Code requires the Property Owner to place certain restrictions and responsibilities on the use and maintenance of stormwater treatment facilities; and WHEREAS, the stormwater treatment facilities are located on the property in the locations as shown on Attachment A (The Plan).
2 WHEREAS, in order to insure the proper and adequate maintenance of the stormwater treatment facilities in compliance with legal requirements, it is necessary to establish binding covenants, conditions, and restrictions applicable to the Property, and WHEREAS, the Property Owner does hereby establish the following regulations, stipulations, easements, covenants, conditions and restrictions pursuant to Chapter of the Olathe Municipal Code ( OMC ), on the Property: 1.0 Formation of Homes or Business Association: In accordance with OMC Section B, the Property Owner or Developer shall form a homes or business association prior to the sale of any lots, and the homes or business association covenants shall include, or reference, the provisions of the approved Maintenance Agreement. The homes association or business association covenants shall include provisions collecting maintenance costs for Stormwater Treatment Facilities. 2.0 Disclosure of Maintenance Requirements: 2.1 Minimum maintenance frequency and maintenance measures required for all stormwater treatment facilities are shown on Attachment B (Maintenance Requirements). 2.2 Cost estimates (if applicable). [if applicable, project designer should insert here cost estimates for maintenance and replacement] 3.0 Property Owner Responsibilities 3.1 The Property Owner shall provide and is responsible for all maintenance of the designated stormwater treatment facilities as shown on the Property, including, but not limited to, sediment removal and disposal, maintenance of inlet and outlet works, trash and debris removal, vector control, and management of vegetation in accordance with the plan requirements in order to insure that all such facilities remain in proper working condition in accordance with approved design standards and all applicable legal requirements. In accordance with OMC Section F, the Property Owner shall make records of the installation and of all maintenance and repairs, and shall retain the records for at least five years. These records shall be made available to the City during inspection of the facility and at other reasonable times upon request. 3.2 The Property Owner agrees to actively pursue measures to prevent unauthorized activities which interfere with the function of the stormwater treatment facility.
3 4.0 Maintenance Access Easements: OPTION 1 USE THE TEXT SHOWN BELOW IF THE ACCESS EASEMENT TO THE TREATMENT FACILITIES ARE DEDICATED ON THE FINAL PLAT (PREFERRED). Maintenance Access Easements have been granted on the Final Plat of and are illustrated on Attachment C. These Access Easements are granted upon the following conditions: OPTION 2 USE THE TEXT BELOW IF THE ACCESS EASEMENT WAS NOT DEDICATED ON THE FINAL PLAT. In consideration of the sum of one dollar ($1.00), receipt and sufficiency of which is hereby acknowledged, the Property Owner does convey to the Homes or Business Association, forever a perpetual access easement over and through the following described real estate for the purpose of obtaining inspecting, maintaining, and repairing a stormwater treatment facility; further the City of Olathe may utilize such access easements for purposes of enforcing maintenance requirements as set forth in Section 5.0 of this agreement. SEE ATTACHMENT C This Access Easement is executed and delivered and said easement is granted upon the following conditions: A. It is understood by the Property Owner that the City of Olathe shall have the right at all times to use the herein described access easement for the purpose of inspecting, maintaining, and repairing the stormwater treatment facility as provided for under Section 5.0 of this agreement. B. That the Property Owner shall be fully responsible for maintaining the access easement and the stormwater treatment facility and shall not construct fences, walls, landscaping, structures, or other items in the easement that would prevent maintenance and repair access to the facility. C. The rights granted herein shall not be construed to interfere with or restrict the Property Owner, his/her/its heirs, executors, administrators, successors and assigns from the use of the premises with respect to the construction and maintenance of property improvements along and over the premises herein described so long as the same are so constructed as not to impair the rights of access to a stormwater treatment facility granted herein.
4 This easement shall run with the land and apply to all interests now owned or hereinafter acquired to the above-described property. 5.0 Maintenance Enforcement by City 5.1 Failure to Maintain Practices: If a responsible party fails to or refuses to meet the requirements of the Maintenance Agreement, the City Engineer, after reasonable notice, may correct a violation of the Standards or maintenance needs by performing all necessary work to place the facility in proper working condition. In the event that the Stormwater Treatment Facility becomes a danger to public safety or public health, the City Engineer shall notify the party responsible for maintenance of the Stormwater Treatment Facility in writing. Upon receipt of that notice, the responsible Person shall have thirty (30) days to affect maintenance and repair of the Facility in an approved manner. In the event of an emergency, when the City Engineer determines that the Facility poses an immediate danger to life or property, no notification period shall be required prior to beginning mitigation work. After proper notice, the City Engineer will enforce the maintenance provisions of this Chapter with any or all of the following enforcement measures: 1. Notice of Violation: The City Engineer is authorized to serve a notice of violation or order on any Person or entity responsible for maintaining the Facility. Such notice shall order abatement of the violation by the responsible Person or entity. 2. Lien on Property: The City Engineer may assess the Property Owner(s) of the Facility for the cost of repair work and any penalties; and the cost of the work shall be a lien on the property, or prorated against the beneficial users of the property, and may be placed on the tax bill and collected as ordinary taxes by the County after compliance with KSA e. (Ord , 2009.) 5.2 OMC Section Enforcement and Penalties: A. Violations: Any Person or entity violating any provision of this Chapter is guilty of a public offense and shall be subject to penalties as provided in OMC Section The City Engineer shall be permitted to cite the Property Owner, or any/all Persons identified on the Permit as being legally responsible to the City for any violations of this Chapter pertaining to that Permit. B. Restoration of Lands: Any violator may be required to restore land to its undisturbed condition. In the event that restoration is not undertaken within a reasonable time after notice, the City Engineer may take
5 necessary corrective action, of which the cost to the City shall become a lien upon the property until paid. 6.0 Indemnification: The Property Owner shall indemnify and hold the City harmless from any and all damage, loss, claims or liability of any kind whatsoever arising from the installation, maintenance, repair, operation or use of the stormwater treatment facility including, but not limited to, any loss occasioned by reason of damage or injury to persons or property which may occur. In addition, the Property Owner shall pay all costs and expenses involved in defending all actions arising there from. Recording and Amendment of This Agreement: These covenants and agreements as set forth herein, fully executed, shall be filed with the Johnson County Records and Tax Administration Office, Johnson County, Kansas, and the filing of the same shall constitute constructive notice to all heirs, successors, transferees, and assigns of the Property Owner of these covenants and agreements running with the land and notice of all stipulations made thereto. This document may not be amended or modified in any way without the prior written approval of the authorized officials of the City of Olathe, Kansas, and that approval must be indicated on the face of any subsequently recorded document amending or modifying this document. Effect of Agreement on Subsequent Owners of Individual Lots: Notwithstanding other provisions of this document placing rights, duties, obligations and responsibilities on the Property Owner, as that term is defined herein, those rights, duties, obligations and responsibilities shall only be exercised or enforced in the following manner: when the property is owned by the current owner, or by a succeeding developer, those requirements shall only be exercised or enforced by or against those legal entities. When an approved Association takes over ownership of the Property, those rights, duties, obligations and responsibilities shall succeed to that Association as provided in the legal documents creating the same. It is not the intent of this document to create or impose any rights, duties, obligations and responsibilities directly on subsequent owners of individual lots within the subdivision, unless or until the Homes Association is unwilling or unable to exercise or comply with and enforce the terms of this document and fully meet all the duties, obligations and responsibilities set forth herein, including, without being limited to, payment of any costs imposed by this document by all means specified in the documents creating the Association, including assessment of individual lot owners when necessary. If that Association shall cease to exist or be in default of its duties, obligations or responsibilities as set forth herein, the City shall have the option of directly enforcing them against individual owners of lots within the subdivision. The City, at Property Owner's cost, shall cause this agreement to be filed with the Johnson County Records and Tax Administration Office, Johnson County, Kansas. Each party hereto shall receive a duly executed copy of this agreement for its official records.
6 IN WITNESS WHEREOF, the undersigned have caused this maintenance agreement to be duly executed the day and year first written above. PETITIONER BY:
7 ACKNOWLEDGMENT STATE OF ) ) ss. COUNTY OF ) BE IT REMEMBERED, That on this day of, 20, before me, the undersigned, a Notary Public in and for the County and State aforesaid, came who is personally known to me to be the same persons who executed the foregoing instrument of writing on behalf of, and said persons duly acknowledged the execution of the same to be the act and deed of the [limited liability company / corporation / etc.]. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal the day and year last above written. My Commission Expires: Notary Public
8 INSERT ATTACHMENT A INSERT ATTACHMENT A HERE- Attachment A is an exhibit showing the locations and types of all treatment facilities on the site. INSERT ATTACHMENT B INSERT ATTACHMENT B HERE - Attachment B is a detailed listing of all periodic maintenance requirements for each facility. This should include instructions written at a level understandable to a HOA, that lists monthly, seasonal, annual and long term maintenance for each type of facility. INSERT ATTACHMENT C INSERT ATTACHMENT C HERE - Attachment C is written and graphical legal description of all access easements for all Stormwater Treatment Facilities.
Stormwater Treatment Facility Maintenance Agreement
Stormwater Treatment Facility Maintenance Agreement This Agreement made and entered into this day of, 20, by, (hereinafter referred to as Property Owner") RECITALS: WHEREAS, the Property Owner is the owner
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