AN EFFECTIVE DRIVING AT WORK POLICY AT NORTHSTONE (NI) LIMITED. By: David Luke

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1 AN EFFECTIVE DRIVING AT WORK POLICY AT NORTHSTONE (NI) LIMITED By: David Luke

2 Why Have A Motor Fleet Policy? Health and Safety Insurance Company

3 Who Does the Policy Apply Too? All Employees Sub Contractors Others affecting our Business

4 What is Included in the Policy? 5 Main Sections: 1. Drivers Obligations 2. Operation of Vehicle 3. Accident/Damage to Vehicles 4. Training 5. Employee Owned Vehicles used for Company Business

5 Driver Recruitment Criteria Preferable age 23, minimum age 21 Possession of clean and valid driving licence Physically fit with no conditions which could impair driving capabilities Satisfactory review of applicants MV1 form by relevant Motor Fleet Co-ordinator

6 The Role of the Motor Fleet Co-ordinator Annual Inspection of Driving Licences Reviewing convictions & Endorsements Authorisation Letters Induction Training Record Keeping: Licences Medical Conditions Accidents

7 Drivers Responsibilities Sign up to the Policy Maintain Valid Licence Inform of any Medical Issues, Driving Offences

8 Authorised Drivers 5 Categories 1. Employees 2. Owner Drivers 3. Spouses and Children 4. Sub Contractors 5. Young Drivers

9 SECTION 1

10 Drivers Obligations Care and Security of the Vehicle Conditions of Vehicles Owner Drivers Driving Licences Private Use Taking Vehicles out of the United Kingdom and Ireland Prosecutions, Summons, Penalty Points

11 Medical Conditions Tiredness and Fatigue Loading Driver Hours Training Smoking in Company Vehicles Speeding Hire Cars Transportation of Pets Disciplinary System

12 SECTION 2

13 Operation of Vehicle All legal requirements to condition and use of vehicle must be adhered to Manufacturers Handbook Vehicle Checks Carriage of Passengers Seat Belts Towing Business Private Mobile Phones Roof & Bicycle Racks Driver Monitoring Specific Risk Assessments

14 SECTION 3

15 Accident/Damage to Company Vehicles 1. Reporting of an Accident 2. Claim form Completion 3. Reporting to the Police 4. Accident Analysis

16 SECTION 4

17 Training Induction Defensive Driving

18 SECTION 5

19 Employee Owned Vehicles Used for Business Health and Safety Obligation Current Valid Driving Licence Adequate Insurance Roadworthiness of Vehicle

20 Relevant Documentation

21 MV1 Form

22 Site Issued Temporary Driving Permit

23 Employee Declaration Form NORTHSTONE (NI) LIMITED [GF1 FORM] MOTOR FLEET POLICY EMPLOYEE DECLARATION FORM 2009 (This form should be completed by any employee who receives a car allowance and/or other payments from the Company in respect of the use of their own vehicle on Company business). All employers have a legal duty to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees. This duty extends to the use, management and control of vehicles on Company business and includes vehicles owned by employees and used on Company business. I have read section 5 of the Northstone Motor Fleet Policy (copy attached) and understand my legal obligations in respect of the use of my vehicle on Company business. I hereby declare that I will: maintain my vehicle in a roadworthy condition at all times. ensure that my vehicle is regularly serviced in accordance with the manufacturer s recommendations. regularly carry out basic maintenance checks as recommended by the vehicle manufacturer which include, but are not restricted to, tyre pressure and tread, mirrors and fluid levels. ensure that my vehicle has a current MOT certificate, if required, at all times. have a current and valid license to drive my vehicle. effect suitable and sufficient motor vehicle insurance, including business use cover, for my vehicle. advise the Company should there by any changes in my circumstances which affect my capability to drive my vehicle on Company business. SIGNED: PRINT NAME: LOCATION/DIVISION: DATE: Note: A copy of your current Motor Insurance Certificate must be returned with this Form.

24 Specific Vehicle Checks APPENDIX 3 SPECIFIC VEHICLE CHECKS COMMERICAL VEHICLES Authorised Drivers, in addition to the checks detailed in section 2.2. of the Motor Fleet Policy, must also undertake the following specific vehicle checks:- (1) Tipper Lorries tail gate securing mechanisms build up of material preventing proper closing of tail gates hydraulic oil leaks at tipping rams and pipes access steps and grab handles to cabs and vehicle bodies (2) Truck Mixers spillage on discharge chutes prior to leaving the plant and customer sites (3) Block, Pipe and Tile Offloaders mounted crane warning indicators side gate securing mechanisms jack legs uplifted before moving off block and tile bale binding straps (4) Waste Disposal Skip Trucks net coverage of waste in skip jack legs to be uplifted before moving off lifting chains to be secured after skip has been offloaded visible defects in lifting chains and hooks skip tipping hooks on bed of lorry (5) Cement Tankers proper securing of hoses walkways and guardrails (if fitted) along top of tanks pressure gauges and safety valves hydraulic oil leaks at tipping rams and pipes guarding of drive shafts

25 Motor Fleet Risk Management ISSUES NORTHSTONE (NI) LIMITED MOTOR FLEET RISK MANAGEMENT (1) DRIVER AUTHORISATION recruitment and selection pre induction medicals control/use of disciplinary system (2) MOTOR FLEET CO-ORDINATOR role resources/administration burden licence checking/records (3) TRAINING induction post accident refresher owner driver How am I Driving Schemes? (4) COMMUNICATIONS newsletters mobiles (5) ANTI THEFT DEVICES (6) MAINTENANCE AND VEHICLE CHECKS vehicle checks wheel nut securing defect notification (7) VEHICLE SPECIFICATION (8) SPECIFIC RISK ASSESSMENTS E.G. LAND ROVERS (9) OWNER DRIVER ISSUES training and control

26 QUESTIONS?

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