Postsecondary Student Information System (PSIS) PSIS Data Dictionary. First Edition

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1 Postsecondary Student Information System (PSIS) PSIS Data Dictionary First Edition

2 How to obtain more information Specific inquiries about this product and related statistics or services should be directed to: Client Services, Culture, Tourism and the Centre for Education Statistics, Statistics Canada, Ottawa, Ontario, K1A 0T6 (telephone: (613) ; toll free at ; by fax at (613) ; or For information on the wide range of data available from Statistics Canada, you can contact us by calling one of our toll-free numbers. You can also contact us by or by visiting our Web site. National inquiries line National telecommunications device for the hearing impaired inquiries Web site Ordering information This product, is available on the Internet for free. Users can obtain single issues at: Standards of service to the public Statistics Canada is committed to serving its clients in a prompt, reliable and courteous manner and in the official language of their choice. To this end, the Agency has developed standards of service which its employees observe in serving its clients. To obtain a copy of these service standards, please contact Statistics Canada toll free at

3 Note of appreciation Canada owes the success of its statistical system to a long-standing partnership between Statistics Canada, the citizens of Canada, its businesses, governments and other institutions. Accurate and timely statistical information could not be produced without their continued cooperation and goodwill. 3

4 Table of Contents Section 1. Introduction 6 Section 2. Confidentiality 7 Section 3. PSIS Overview PSIS Survey PSIS File (Extract) Structure 8 Table 3.2 PSIS Extract Structure and Components PSIS Extracts Student Program Program Enrolment Course Enrolment Graduate 13 Section 4. Geography 14 Section 5. Field of Study 14 Section 6. PSIS Variable Definitions 15 AborVisMin 15 Age_D 15 AptEntry 15 AudioConf 15 Citiz 16 Classroom 16 ContEdInd 16 Co-op 16 Corresp 16 CourBroker 16 CourCampus 17 CourCanInst 17 CourCode 17 CourCont 17 CourCostRec 17 CourDurHr_D 17 CourDurSem_D 18 CourEndStat 18 CourInstCMA_D 18 CourInstDistC_D 18 CourInstDistP_D 18 CourInstSGC_D 18 CourOJTDurHr_D 19 CourOJTDurSem_D 19 CourOther 19 CourOtherFee 19 CourRetrain 19 CourStudRes 20 CourTuit 20 CourWork 20 CredenTyp 20 CurrCMA_D 20 CurrCntry 20 CurrSGC_D 21 DelOther 21 Disab 21 DistEd 21 EdEntry 21 ElSecCntry 21 ElSecComp 21 ElSecInst 22 ElSecProv 22 Excel 22 ExpEntry 22 FeeCategory 22 GradMonth 22 GradStatApr1 23 GradStatAug1 23 GradStatJun1 23 ImmStat 23 Instit 23 InstitCMA_D 23 InstitSGC_D 24 Internet 24 JCredenTyp 24 JProgLevel 24 LabDurHr_D 24 LabDurSem_D 25 LastAttElSec_D 25 LegalEntry 25 LgthInPgm_D 25 LgthToCompl_D 25 ManPaid 26 ManPdDurHr_D 26 ManPdDurSem_D 26 ManUnpaid 26 ManUpDurHr_D 27 ManUpDurSem_D 27 MedEntry 27 NormEnt 27 OpPaid 27 OpPdDurHr_D 28 OpPdDurSem_D 28 OpUnpaid 28 OpUpDurHr_D 28 OpUpDurSem_D 29 OthEntry 29 4

5 Table of Contents Outside 29 PerFall_D 29 PerFullYr_D 29 PermCMA_D 39 PermCntry 30 PermProv1st 30 PermSGC_D 30 PerSnapshot_D 30 PerSpSum_D 30 PerWinter_D 30 PrevCntry 30 PrevCredenTyp 31 PrevEdAct 31 PrgCodeCCTV_D 31 PrgCodeCIP_D 31 PrgCodeCIPPG_D 31 PrgCodeUSIS_D 32 ProgArtic 32 ProgBroker 32 ProgCap 32 ProgCode 32 ProgCollab 33 ProgCont 33 ProgCostRec 33 ProgDurSem_D 33 ProgEndStat 33 ProgFullPart 33 ProgHour 34 ProgLevel 34 ProgLimited 34 ProgOtherFee 34 ProgTuit 34 Radio 35 RegStat 35 RepStartYear 35 ResStat 35 Scholarship 35 Sex 36 StudOtherFee 36 StudTuit 36 Tongue 36 TotCred 36 TotTranCred 36 TV 37 VideoConf 37 Section 7. Generic PSIS Code Sets 37 Brokered Program Indicator 37 Census Metropolitan Area or Census Agglomeration 37 Credential Type 38 EDI and PSIS Country Codes 39 EDI Province and State Codes 41 Educational entrance requirements 41 Elementary or secondary education completed 42 PSIS Elementary-secondary Institution Codes 42 PSIS Mother Tongue Codes 182 PSIS Postsecondary Institution Codes 183 Fee Category 192 Field of Study-CCSIS and TVOC Codes 192 Field of Study-CIP Codes 196 Field of Study-CIP Primary Grouping Codes 216 Field of Study-USIS Codes 216 Immigration status 218 Normal entrance requirements 218 Previous educational activity 218 Program delivered full-time, part-time or both 219 Program Enrolment Limits 219 Program Level 219 Standard Geographical Classification 219 Status in course 222 Status in program 222 5

6 Section 1 Introduction The PSIS Data Dictionary (PSIS DD) provides a detailed description of each variable included in, or derived from the PSIS files. These descriptions comprise the name, acronym, definition, extract type, and code set of each variable. The PSIS DD has been created to assist users and researchers in identifying the type of information that is available from PSIS database. Primarily, it assists them in identifying the type of information that is available from the PSIS database, to define or select the desired variables as well as to manipulate and correctly interpret their data. This document is divided into seven (7) sections. The first section (this Introduction) provides general information about the PSIS DD, an essential tool for data processing, data manipulation and data certification. Section 2 (Confidentiality) contains information on the confidentiality measures taken to protect individual student data. Section 3 (PSIS Overview) provides a brief overview of PSIS including a description of the PSIS survey, the PSIS file (extract) structure and outlines the contents of the five (5) PSIS extracts. Section 4 (Geography) identifies the geographic levels available for PSIS data. Section 5 (Field of Study) describes the new coding structure used for field of study - Classification of Instructional Programs (CIP). Section 6 (PSIS Variable Definitions) contains the variable descriptions, the specific extracts comprising the variables, the data type and length, as well as code sets. Lastly, Section 7 (Generic PSIS Code Sets) provides detailed content of code sets used in many variables such as country codes and PSIS institution codes. For additional detailed documentation on PSIS, users can also: Consult the PSIS Web site at index.htm; Contact Client Services at or to or Contact the PSIS HelpLine at or to 6

7 Section 2 Confidentiality The PSIS database resides within Statistics Canada s facilities in Ottawa. It can only be accessed by authorized staff from the Centre for Education Statistics (CES). Users must provide their data requirements to authorized personnel who, in turn, will carry out the retrievals. Data requests should be sent to Client Services at Only aggregate data conforming to the confidentiality provisions of the Statistics Act will be released outside of Statistics Canada. Additional information on confidentiality can be obtained from the PSIS Web site at Section 3 PSIS Overview 3.1 PSIS Survey PSIS annually collects administrative data from all public Canadian universities and colleges (and not from the individual student). Implemented in the year 2000, PSIS has begun to replace the three postsecondary enrolment and graduate surveys with a single survey. For the collection years, PSIS covered 80% of public institutions. Upon full implementation, PSIS will capture annually, enrolment and graduate information from all Canadian public postsecondary institutions. PSIS collects information pertaining to the programs and courses offered at an institution, as well as information regarding the students themselves and the program(s) and courses in which they were registered, or from which they have graduated. PSIS is also designed to collect continuing education data. This information is available from the PSIS Cross-sectional Files. In addition, PSIS has been designed to provide longitudinal data. It creates a unique longitudinal record for each postsecondary student in Canada which will, in turn, provide a history of flows taken by a student as he/ she progresses through the education system. Upon commitment from all postsecondary education institutions, PSIS will become a means of following students throughout their academic careers in order to build a comprehensive picture of student flows - that is, their mobility and pathways within Canadian postsecondary education institutions. Mobility refers to geographic movement. Pathways refer to movement among fields of study, levels of education, and registration status (full-time and part-time). This information will be available from the PSIS Longitudinal Files. 7

8 The PSIS reporting period covers the academic year starting on the day after the end of the previous year s winter session, and ends on the last day of the current winter session. Validated electronic administrative data files are returned annually to Statistics Canada on July 15th by the institutions. Subsequently, the additional data validation, standardization and imputation tasks are performed by Statistics Canada. Prior to publication, the final data is returned to the institution(s) for final data certification. Based on PSIS data, Statistics Canada publishes information on enrolments and graduates of Canadian public postsecondary education institutions in the form of standard statistical tables made available in Statistics Canada publications or on client demand and research papers. 3.2 PSIS File (Extract) Structure The PSIS data is gathered into five (5) files (extracts) providing statistical information on five (5) specific populations. These are namely: 1. Students enrolled at the institution (Student Extract); 2. Programs offered by the institution (Program Extract); 3. Enrolments within programs (Program Enrolment Extract); 4. Enrolments within courses (Course Enrolment Extract); and 5. Graduates (Graduate Extract). Historically, Statistics Canada had only provided information on the number of enrolments within the program (Program Enrolment) and graduates (Graduate). The three (3) additional files (extracts) are new types of information provided by PSIS. Specifically, the populations covered are the following: 1. Student Extract Provides counts on the number of students enrolled at an institution, city, region or province/territory along with their socio-demographic characteristics. Each student enrolled is counted once, independently of the number of programs in which he/she is enrolled. Information on this population is extracted from the Student Description (SD) input file. 2. Program Extract Provides counts on the program offered at an institution, city, region or province/territory along with their characteristics. Each program offered is counted once, independently of the number of students enrolled in each program. Information on this population is extracted from the Institution Program (IP) and Student Program (SP) input files. 3. Program Enrolment Extract Provides counts on the number of enrolments within each program offered at an institution, city, region or province/ territory, along with the socio-demographic characteristics of the student, and the characteristics of the program(s) in which he/she is enrolled. Each student enrolled within each program is counted. If a student is enrolled in two (2) programs, then this is counted as two (2) program enrolments. Information on this population is extracted from the Student Description (SD), Student Program (SP) and Institution Program (IP) input files. 4. Course Enrolment Extract Provides counts on the number of enrolments within each course offered at an institution, city, region or province/ territory, along with the socio-demographic characteristics of the student, and the characteristics of the course(s) in which he/she is enrolled. Each student enrolled within each course is counted. If a student is enrolled in five (5) courses, then this is counted as five (5) course enrolments. Information on this population is extracted from the Student Description (SD), Student Course (SC) and Institution Course (IC) input files. 5. Graduate Extract Provides counts on the number of graduates within each program offered at an institution, city, region or province/ territory, along with the socio-demographic characteristics of the student, and the characteristics of the program from which he/she has graduated. Each student that has graduated from each program is counted. If a student has graduated in two (2) programs, then this is counted as two (2) graduates. Information on this population is extracted from the Student Description (SD), Student Program (SP) and Institution Program (IP) input files. 8

9 Table 3.2 PSIS EXTRACT STRUCTURE AND COMPONENTS Variables (including Derived Variables and Extract Geographic Name Description Content Variables) Student Provides counts on the number of students Student socio- Variables (36) Extract enrolled at an institution, city, region or demographic - Regular (23) province/territory along with their socio- characteristics - Derived (13) demographic characteristics. Each student enrolled is counted once, independently of the number of programs in which he/she is enrolled. Source file(s): SD Program Provides counts on the program offered Institution program(s) Variables (38) Extract at an institution, city, region or province/ characteristics - Regular (19) territory along with their characteristics. - Derived (19) Each program offered is counted once, independently of the number of students enrolled in each program. Source file(s): IP-SP Program Provides counts on the number of enrolments Student socio-demographic Variables (86) Enrolment within each program offered at an institution, characteristics - Regular (59) Extract city, region or province/territory, along with the - Derived (27) socio-demographic characteristics of the Student Program student, and the characteristics of the characteristics program(s) in which he/she is enrolled. Each student enrolled within each program is counted. If a student is enrolled in two (2) programs, then this is counted as two (2) program enrolments. Source file(s): SD-SP-IP Course Provides counts on the number of enrolments Student socio-demographic Variables (66) Enrolment within each course offered at an institution, characteristics - Regular (43) Extract city, region or province/territory, along with the Students course(s) - Derived (23) socio-demographic characteristics of the characteristics student, and the characteristics of the course(s) in which he/she is enrolled. Each student enrolled within each course is counted. If a student is enrolled in five (5) courses, then this is counted as five (5) course enrolments. Source file(s): SD-SC-IC Graduate Provides counts on the number of graduates Student socio- demographic Variables (71) Program within each program offered at an institution, characteristics - Regular (49) Extract city, region or province/territory, along with the - Derived (22) socio-demographic characteristics of the Student Program student, and the characteristics of the program characteristics from which he/she has graduated. Each student that has graduated from each program is counted. If a student has graduated in two (2) programs, then this is counted as two (2) graduates. Source file(s): SD-SP-IP 9

10 3.3 PSIS Extracts Student RepStartYear Year of start of report cycle PerSnapshot_D Snapshot period PerSpSum_D Spring and summer period PerFall_D Fall period PerWinter_D Winter period PerFullYr_D Full year period Instit Reporting institution InstitCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of reporting institution InstitSGC_D Province and Census Division (CD) of reporting institution Age_D Age Sex Sex Tongue Mother tongue AborVisMin Aboriginal or visible minority Disab Activity limitations CurrCntry Current country of residence CurrCMA_D Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of residence CurrSGC_D Current province and Census Division (CD) of residence PermProv1st Permanent province of residence upon admission PermCntry Country of permanent address - updated PermCMA_D Census Metropolitan Area (CMA ) or Census Agglomeration (CA) of permanent residence - updated PermSGC_D Province and Census Division (CD) of permanent residence - updated ResStat Residence status ImmStat Immigration status Citiz Country of citizenship PrevCntry Previous country Outside Student studying outside Canada PrevEdAct Previous educational activity PrevCredenTyp Previous postsecondary credential type ElSecComp Elementary or secondary education LastAttElSec_D Number of years since last attended elementary or secondary school ElSecCntry Country where last attended elementary or secondary school ElSecProv Province or state of elementary or secondary school last attended ElSecInst Canadian elementary or secondary school last attended StudTuit Tuition fees billed to student StudOtherFee Other fees billed to student FeeCategory Student tuition fee category Program RepStartYear PerSpSum_D PerFall_D PerWinter_D PerFullYr_D Instit InstitCMA_D InstitSGC_D PrgCodeCIPPG_D PrgCodeCIP_D PrgCodeUSIS_D PrgCodeCCTV_D ProgCode ProgLevel CredenTyp JProgLevel JCredenTyp ContEdInd ProgHour ProgDurSem_D EdEntry LegalEntry MedEntry AptEntry ExpEntry OthEntry ProgFullPart ProgCont ProgLimited ProgCap ManPdDurHr_D ManPdDurSem_D OpPdDurHr_D OpPdDurSem_D ManUpDurHr_D ManUpDurSem_D OpUpDurHr_D OpUpDurSem_D Year of start of report cycle Spring and summer period Fall period Winter period Full year period Reporting institution Census Metropolitan Area (CMA) or Census Agglomeration (CA) of reporting institution Province and Census Division (CD) of reporting institution Field of Study - Classification of Instructional Programs (CIP) primary grouping codes Field of Study Classification of Instructional Programs (CIP) codes Field of Study University Student Information System (USIS ) codes Field of Study Community Colleges Student Information System (CCSIS) or Trade/Vocational Student Survey (TVOC) codes Field of Study - Reported by institution Program level Credential type Joint or second program level Joint or second credential type Continuing education indicator Program duration (hours) Program duration (semesters) Educational entrance requirements Legal entrance requirements Medical or psychological entrance requirements Aptitude or proficiency entrance requirements Related experience entrance requirements Other program entrance requirements Program delivered full-time, part-time or both Program delivered under contract Program enrolment limits Program capacity if limited Mandatory paid On Job Training (OJT) duration (hours) Mandatory paid On Job Training (OJT) duration (semesters) Optional paid On Job Training (OJT) duration (hours) Optional paid On Job Training (OJT) duration (semesters) Mandatory unpaid On Job Training (OJT) duration (hours) Mandatory unpaid On Job Training (OJT) duration (semesters) Optional unpaid On Job Training (OJT) duration (hours) Optional unpaid On Job Training (OJT) duration (semesters)

11 3.3.3 Program Enrolment RepStartYear Year of start of report cycle PerSnapshot_D Snapshot period PerSpSum_D Spring and summer period PerFall_D Fall period PerWinter_D Winter period PerFullYr_D Full year period Instit Reporting institution InstitCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of reporting institution InstitSGC_D Province and Census Division (CD) of reporting institution RegStat Student registration status - Snapshop period GradStatApr1 Grad student registration status on April 1st GradStatJun1 Grad student registration status on June 1st GradStatAug1 Grad student registration status on August 1st ProgEndStat Status in program at end of report cycle PrgCodeCIPPG_D Field of Study - Classification of Instructional Programs (CIP) primary grouping codes PrgCodeCIP_D Field of Study Classification of Instructional Programs (CIP) codes PrgCodeUSIS_D Field of Study University Student Information System (USIS ) codes PrgCodeCCTV_D Field of Study Community Colleges Student Information System (CCSIS) or Trade/Vocational Student Survey (TVOC) codes ProgCode Field of Study - Reported by institution ProgLevel Program level CredenTyp Credential type JProgLevel Joint or second program level JCredenTyp Joint or second credential type ContEdInd Continuing education indicator Age_D Age Sex Sex Tongue Mother tongue AborVisMin Aboriginal or visible minority Disab Activity limitations CurrCntry Current country of residence CurrCMA_D Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of residence CurrSGC_D Current province and Census Division (CD) of residence PermProv1st Permanent province of residence upon admission PermCntry Country of permanent address - updated PermCMA_D Census Metropolitan Area (CMA ) or Census Agglomeration (CA) of permanent residence - updated PermSGC_D Province and Census Division (CD) of permanent residence - updated ResStat ImmStat Citiz PrevCntry Outside PrevEdAct PrevCredenTyp ElSecComp LastAttElSec_D ElSecCntry ElSecProv ElSecInst ProgHour ProgDurSem_D LgthInPgm_D TotCred TotTranCred Excel ProgTuit ProgOtherFee ProgCostRec FeeCategory Scholarship NormEnt EdEntry LegalEntry MedEntry AptEntry ExpEntry OthEntry ProgFullPart ProgCont ProgLimited ProgCap ProgArtic ProgBroker ProgCollab Co-op ManPdDurHr_D ManPdDurSem_D OpPdDurHr_D OpPdDurSem_D ManUpDurHr_D Residence status Immigration status Country of citizenship Previous country Student studying outside Canada Previous educational activity Previous postsecondary credential type Elementary or secondary education Number of years since last attended elementary or secondary school Country where last attended elementary or secondary school Province or state of elementary or secondary school last attended Canadian elementary or secondary school last attended Program duration (hours) Program duration (semesters) Number of months since start of program Number of cumulative credits for program Total transfer credits Indicator of academic excellence Tuition fees billed for program Other compulsory fees billed for program Cost recovery program Student tuition fee category Scholarship or bursary total amount Student met normal entrance requirements Educational entrance requirements Legal entrance requirements Medical or psychological entrance requirements Aptitude or proficiency entrance requirements Related experience entrance requirements Other program entrance requirements Program delivered full-time, part-time or both Program delivered under contract Program enrolment limits Program capacity if limited Articulated program indicator Brokered program indicator Collaborative program indicator Co-op program indicator Mandatory paid On Job Training (OJT) duration (hours) Mandatory paid On Job Training (OJT) duration (semesters) Optional paid On Job Training (OJT) duration (hours) Optional paid On Job Training (OJT) duration (semesters) Mandatory unpaid On Job Training (OJT) duration (hours) 11

12 ManUpDurSem_D OpUpDurHr_D OpUpDurSem_D ManPaid OpPaid ManUnpaid OpUnpaid Course Enrolment Mandatory unpaid On Job Training (OJT) duration (semesters) Optional unpaid On Job Training (OJT) duration (hours) Optional unpaid On Job Training (OJT) duration (semesters) Student completed mandatory paid On Job Training (OJT) Student completed optional paid On Job Training (OJT) Student completed mandatory unpaid OJT Student completed optional unpaid On Job Training (OJT) RepStartYear Year of start of report cycle PerSnapshot_D Snapshot period PerSpSum_D Spring and summer period PerFall_D Fall period PerWinter_D Winter period PerFullYr_D Full year period Instit Reporting institution InstitCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of reporting institution InstitSGC_D Province and Census Division (CD) of reporting institution CourCode Course Code - Reported by institution ContEdInd Continuing Education Indicator CourRetrain Course intended for the purpose of workplace retraining or skills upgrading CourCanInst Canadian institution where student received course instruction CourInstCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of canadian institution of study CourInstSGC_D Province and Census Division (CD) of the canadian institution of study CourInstDistC_D Distance from current residence (km) CourInstDistP_D Distance from permanent residence (km) Age_D Age Sex Sex Tongue Mother tongue AborVisMin Aboriginal or visible minority Disab Activity limitations CurrCntry Current country of residence CurrCMA_D Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of residence CurrSGC_D Current province and Census Division (CD) of residence PermProv1st Permanent province of residence upon admission PermCntry Country of permanent address - updated PermCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of permanent residence - updated PermSGC_D Province and Census Division (CD) of permanent residence - updated ResStat Residence status ImmStat Immigration status Citiz Country of citizenship PrevCntry Previous country Outside Student studying outside Canada PrevEdAct Previous educational activity PrevCredenTyp Previous postsecondary credential type ElSecComp Elementary or secondary education LastAttElSec_D Number of years since last attended elementary or secondary school ElSecCntry Country where last attended elementary or secondary school ElSecProv Province or state of elementary or secondary school last attended ElSecInst Canadian elementary or secondary school last attended CourEndStat Status in course at end of report cycle CourDurHr_D Course duration (hours) CourDurSem_D Course duration (semesters) LabDurHr_D Laboratory duration (hours) LabDurSem_D Laboratory duration (semesters) CourBroker Brokered course indicator DistEd Student s course identified distance education Classroom Course delivered to student by classroom instruction Corresp Course delivered to student by correspondence Internet Course delivered to student by Internet VideoConf Course delivered to student by video conferencing AudioConf Course delivered to student by audio conferencing TV Course delivered to student by television Radio Course delivered to student by radio DelOther Course delivered to student by some other method CourCont Course delivered under contract CourCampus Instruction on-campus CourStudRes Instruction at student s home CourWork Instruction at work place CourOther Instruction at another location CourOJTDurHr_D On Job Training (OJT) duration (hours) CourOJTDurSem_D On Job Training OJT duration (semesters) CourTuit Course fees billed for course CourOtherFee Course compulsory fees billed for course CourCostRec Student took course on cost recovery 12

13 3.3.5 Graduate RepStartYear Year of start of report cycle GradMonth Graduate - Graduation month Instit Reporting institution InstitCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of reporting institution InstitSGC_D Province and Census Division (CD) of reporting institution PrgCodeCIPPG_D Field of Study - Classification of Instructional Programs (CIP) primary grouping codes PrgCodeCIP_D Field of Study Classification of Instructional Programs (CIP) codes PrgCodeUSIS_D Field of Study University Student Information System (USIS ) codes PrgCodeCCTV_D Field of Study Community Colleges Student Information System (CCSIS) or Trade/Vocational Student Survey (TVOC) codes ProgCode Field of Study - Reported by institution ProgLevel Program level CredenTyp Credential type JProgLevel Joint or second program level JCredenTyp Joint or second credential type Age_D Age Sex Sex Tongue Mother tongue AborVisMin Aboriginal or visible minority Disab Activity limitations CurrCntry Current country of residence CurrCMA_D Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of residence CurrSGC_D Current province and Census Division (CD) of residence PermProv1st Permanent province of residence upon admission PermCntry Country of permanent address - updated PermCMA_D Census Metropolitan Area (CMA ) or Census Agglomeration (CA) of permanent residence - updated PermSGC_D Province and Census Division (CD) of permanent residence - updated ResStat Residence status ImmStat Immigration status Citiz Country of citizenship PrevCntry Previous country Outside Student studying outside Canada PrevEdAct Previous educational activity PrevCredenTyp Previous postsecondary credential type ElSecComp Elementary or secondary education LastAttElSec_D Number of years since last attended elementary or secondary school ElSecCntry ElSecProv ElSecInst ProgHour ProgDurSem_D LgthToCompl_D TotCred TotTranCred Excel NormEnt EdEntry LegalEntry MedEntry AptEntry ExpEntry OthEntry ProgFullPart ProgCont ProgLimited ProgCap ProgArtic ProgBroker ProgCollab Co-op ManPdDurHr_D ManPdDurSem_D OpPdDurHr_D OpPdDurSem_D ManUpDurHr_D ManUpDurSem_D OpUpDurHr_D OpUpDurSem_D ManPaid OpPaid ManUnpaid OpUnpaid Country where last attended elementary or secondary school Province or state of elementary or secondary school last attended Canadian elementary or secondary school last attended Program duration (hours) Program duration (semesters) Number of months taken by student to complete program Number of cumulative credits for program Total transfer credits Indicator of academic excellence Student met normal entrance requirements Educational entrance requirements Legal entrance requirements Medical or psychological entrance requirements Aptitude or proficiency entrance requirements Related experience entrance requirements Other program entrance requirements Program delivered full-time, part-time or both Program delivered under contract Program enrolment limits Program capacity if limited Articulated program indicator Brokered program indicator Collaborative program indicator Co-op program indicator Mandatory paid On Job Training (OJT) duration (hours) Mandatory paid On Job Training (OJT) duration (semesters) Optional paid On Job Training (OJT) duration (hours) Optional paid On Job Training (OJT) duration (semesters) Mandatory unpaid On Job Training (OJT) duration (hours) Mandatory unpaid On Job Training (OJT) duration (semesters) Optional unpaid On Job Training (OJT) duration (hours) Optional unpaid On Job Training (OJT) duration (semesters) Student completed mandatory paid On Job Training (OJT) Student completed optional paid On Job Training (OJT) Student completed mandatory unpaid OJT Student completed optional unpaid On Job Training (OJT) 13

14 Section 4 Geography Data from PSIS are available for various levels of geography including Canada, the provinces and territories, regions, cities (first three (3) characters of the postal code) and postsecondary institution(s). The amount of data available for each level of geography depends on the sub-categories being examined. Statistics Canada s Standard Geographical Classification, 1996 (which includes changes implemented for Nunavut in 1999) has been used to categorize the geographic locations pertaining to students and institutions. Section 5 Field of Study The field of study information was coded using the new Classification of Instructional Programs (CIP). CIP was originally developed in 1980 by the U.S. Department of Education s National Centre for Education Statistics (NCES). It is a taxonomic coding scheme of educational instructional program data of all educational levels. In 1998, Statistics Canada decided to adopt CIP as its education-coding standard in an effort to enhance data comparability/exchange between the U.S. and Canada. Statistics Canada is now publishing data using the new Classification of Instructional Programs (CIP). It is also being adapted as the standard for Mexico and will be the standard among the North American Free Trade Agreement (NAFTA) countries. Prior to the implementation of PSIS, the Postsecondary Education and Adult Learning Section of the Centre for Education Statistics (CES) used survey specific coding structures, namely the University Student Information System (USIS), the Community College Student Information System (CCSIS) and the Trade and Vocational Student Survey (TVOC). At this time, conversion tables from USIS to CIP and CIP to USIS are available. Conversion tables from CCSIS/TVOC to CIP and from CIP to CCSIS/TVOC will be finalized at a later date. More detailed information on the CIP classification system can be obtained from the Statistics Canada web site. 14

15 Section 6 PSIS Variable Definitions AborVisMin Aboriginal or visible minority Description: Indicates whether or not the student is an Aboriginal person or a member of a visible minority group, as reported by the student. A visible minority is defined as someone (other than an Aboriginal person as defined below) who is non-white in colour/race, regardless of place of birth. An aboriginal person is defined as someone who is a North American Indian or a member of a First Nation, a Métis or an Inuit. North American Indians or members of a First Nation include status, treaty and registered Indians, as well as non-status and non-registered Indians. Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (1) 1 - Visible minority 2 - North American Aboriginal person 3 - Not a member of a visible minority or Aboriginal group 9 - Unknown if student is a member of a visible minority or Aboriginal group Age_D Age Description: Age of student as of December 31st of the start year of the report cycle. Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Numeric (3) Not reported 15 to 17 years 18 to 21 years 22 to 24 years 25 to 29 years 30 to 34 years 35 to 39 years 40 years and over AptEntry Aptitude or proficiency entrance requirements Description: Indicates whether successful completion of an aptitude and/or proficiency test or interview is an entrance requirement for the program. Included in the following extract(s): Program, Program Enrolment, Graduate Data Type and Length: Character (1) 1 - Yes 2 - No 8 - Not applicable (non-program) 9 - Unknown AudioConf Course delivered to student by audio conferencing Description: Indicates whether the student received instruction in this course in whole or in part by audio conferencing. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown 15

16 Citiz Country of citizenship Description: Country of citizenship as of the end of the report cycle (end of winter term for the Final report). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - EDI and PSIS Country Codes Classroom Course delivered to student by classroom instruction Description: Indicates whether the student received instruction in this course in whole or in part by classroom instruction (including labs), in which the instructor is physically located in the same room or lecture hall as the student. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown ContEdInd Continuing education indicator Description: Indicates whether the student was registered in continuing education, adult training or extension faculties, departments or divisions. Continuing education is defined as courses or programs that are formally structured educational and/or training experiences for personal and professional development. They are usually part-time and are geared towards adult or non-traditional learners, and they may or may not count for credits used in obtaining a degree, diploma, certificate, or other formal qualification. Included in the following extract(s): Program, Program Enrolment, Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown 16 Co-op Co-op program indicator Description: Indicates whether the student was classified as a Co-op student in this program as of the end of the report cycle (end of winter term for the Final report). Included in the following extract(s): Program Enrolment, Graduate Data Type and Length: Character (1) 1 - Yes 2 - No 8 - Not applicable (non-program) 9 - Unknown Corresp Course delivered to student by correspondence Description: Indicates whether the student received instruction in this course in whole or in part by postal correspondence, including tapes, CDs, etc., sent by mail. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourBroker Brokered course indicator Description: Indicates whether the student is taking the course under a brokering agreement (or study agreement ). A brokered course is a course that is owned by one postsecondary institution and delivered either in whole or in part by another postsecondary institution. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes, and the reporting postsecondary institution is the sponsor 2 - Yes, and the reporting postsecondary institution is the host 3 - No 9 - Unknown

17 CourCampus Instruction on-campus Description: Indicates whether the student received instruction for this course on-campus. On-campus means any physical site owned by this or another postsecondary institution, at which instruction is normally given. Excludes temporary space such as High Schools or church basements. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourCanInst Canadian institution where student received course instruction Description: The Canadian postsecondary institution where the student received instruction in this course. In most cases this will be the reporting postsecondary institution. Included in the following extract(s): Course Enrolment Data Type and Length: Character (8) Please refer to Section VII - Generic PSIS Code Sets - PSIS Postsecondary Institution Codes CourCode Course Code - Reported by institution Description: Indicates the course code as defined by the postsecondary institution or other provider. The course code length is limited to sixteen (16) characters. Included in the following extract(s): Course Enrolment Data Type and Length: Character (16) The data for this variable should be used as stored CourCont Course delivered under contract Description: Indicates whether the postsecondary institution under contract specifically offers the course to an outside party. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourCostRec Student took course on cost recovery Description: Indicates whether the student took the course on a cost recovery basis. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourDurHr_D Course duration (hours) Description: The normal time to complete the course for a full-time student by traditional course delivery expressed in hours. Include the duration of labs or onthe-job training (OJT) components that are an integral part of the course. If the course is delivered untraditionally, such as Distance Education, include the normal duration required for a full-time student to complete the course by traditional course delivery. Do not include any duration for courses without a specific period of time, such as a thesis, nor for courses where they are taken by students to attain a certain masters level and for which a duration has not been established. It excludes the length of courses completed during other periods reported in variable CourDurSem_D - Course duration (semesters). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported hours hours hours 60 hours and over 17

18 CourDurSem_D Course duration (semesters) Description: The normal time to complete the course for a full-time student by traditional course delivery expressed in semesters. Include the duration of labs or on-the-job training (OJT) components that are an integral part of the course. If the course is delivered untraditionally, such as Distance Education training, include the normal duration required for a full-time student to complete the course by traditional course delivery. Do not include any length of courses without a specific period of time, such as a thesis, nor for courses where they are taken by students for the purpose of attaining a certain masters level and for which a length has not been established. It excludes the length of courses specifically in hours or in days reported in variable CourDurHr_D - Course duration (hours). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported 1 semester 2 semesters 3 semesters and over CourEndStat Status in course at end of report cycle Description: The student s status in the course at the end of the report cycle. Included in the following extract(s): Course Enrolment Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - Status in course CourInstCMA_D Census Metropolitan Area (CMA) or Census Agglomeration (CA) of Canadian institution of study Description: The census metropolitan area or census agglomeration of the Canadian institution where the student received course instruction. Included in the following extract(s): Course Enrolment Data Type and Length: Character (3) Please refer to Section VII - Generic PSIS Code Sets - Census Metropolitan Area or Census Agglomeration CourInstDistC_D Distance from current residence (km) Description: Distance between the Canadian institution of study where the student received course instruction, and the current residence of the student as declared by the institution. Distance is expressed in kilometers (km). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported 1-4 kilometers 5-10 kilometers kilometers kilometers 216 kilometers and over CourInstDistP_D Distance from permanent residence (km) Description: Distance between the Canadian institution of study where the student received course instruction, and the permanent residence of the student as declared by the institution. Distance is expressed in kilometers (km). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported 1-4 kilometers 5-10 kilometers kilometers kilometers 216 kilometers and over CourInstSGC_D Province and Census Division (CD) of the Canadian institution of study Description: The province and census division of the Canadian institution where the student received course instruction. 18

19 Included in the following extract(s): Course Enrolment Data Type and Length: Character (4) Please refer to Section VII - Generic PSIS Code Sets - Standard Geographical Classification CourOJTDurHr_D On Job Training (OJT) duration (hours) Description: Duration of on-the-job training (OJT) activities that are a regular part of the course expressed in hours. OJT includes practicum/field placement, coop work term and any other formal work experience activities. It excludes the length of on-the-job training (OJT) completed during other periods reported in variable CourOJTDurSem_D - Course OJT duration (semesters). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported 1-39 hours hours hours 200 hours and over CourOJTDurSem_D On Job Training (OJT) duration (semesters) Description: Duration of on-the-job training (OJT) activities that are a regular part of the course expressed in semesters. OJT includes practicum/field placement, co-op work term and any other formal work experience activities. It excludes the length of on-the-job training (OJT), specifically in hours or in days, reported in variable CourOJTDurHr_D - Course OJT duration (hours). Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) 0 or not reported 1 semester 2 semesters and over CourOther Instruction at another location Description: Indicates whether the student received instruction for this course at another location. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourOtherFee Course compulsory fees billed for course Description: Total other compulsory fees, excluding tuition and living fees, billed to the student specifically for this course during the report cycle. Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (9) 0 or not reported $1-$19 $20-$39 $40-$59 $60-$79 $80-$99 $100-$119 $120 and over CourRetrain Course intended for the purpose of workplace retraining or skills upgrading Description: Indicates whether the course is intended for the purpose of workplace retraining or skills upgrading. These courses are specially designed for persons already working in, or planning to return to, a specific occupational group. The objective of these courses is instruction in new occupational methods and techniques. Students engaged in skills upgrading have usually had prior training and work experience in their occupation, but have fallen behind in their qualifications due to technological changes or other developments.such courses are usually not offered as part of the postsecondary institution s regular programs. E.g.: refresher or updating courses for nurses, tradespersons, paramedics. 19

20 Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourStudRes Instruction at student s home Description: Indicates whether the student received instruction for this course at their home Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CourTuit Course fees billed for course Description: Tuition fees, including lab fees and excluding living fees, billed to the student for this course during the report cycle. Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (9) 0 or not reported $1-$99 $100-$199 $200-$299 $300-$399 $400-$499 $500-$999 $1,000 and over CourWork Instruction at work place Description: Indicates whether the student received instruction for this course at his workplace. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown CredenTyp Credential type Description: Indicates the type of formal qualification awarded for successful completion of the program, excluding certificates of attendance. Included in the following extract(s): Program, Program Enrolment, Graduate Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - Credential type CurrCMA_D Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of residence Description: The student s census metropolitan area or census agglomeration of current residence while enrolled in the program or course(s). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (3) Please refer to Section VII - Generic PSIS Code Sets - Census Metropolitan Area or Census Agglomeration CurrCntry Current Country of residence Description: The student s country of residence (where the student is living) while enrolled in the program or course(s). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - EDI and PSIS Country Codes 20

21 CurrSGC_D Current Province and Census Division (CD) of residence Description: The student s province and census division of current residence while enrolled in the program or course(s). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (4) Please refer to Section VII - Generic PSIS Code Sets - Standard Geographical Classification DelOther Course delivered to student by some other method Description: Indicates whether the student received instruction in this course in whole or in part by some other method of instruction not listed above. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown Disab Activity limitations Description: Indicates whether the student is a person with activity limitations, as reported by the student. Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown DistEd Student s course identified as distance education Description: Indicates whether the student s course section or class is considered by the postsecondary institution to be a distance education course. Distance education usually means the geographic separation of instructor and student and the use of non-traditional mean of communication such as the Internet, TV, correspondence, etc to overcome constraints due to geographic separation. Included in the following extract(s): Course Enrolment Data Type and Length: Character (1) 1 - Yes 2 - No 9 - Unknown EdEntry Educational entrance requirements Description: The normal educational entrance requirements to begin the program. Included in the following extract(s): Program, Program Enrolment, Graduate Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - Educational entrance requirements ElSecCntry Country where last attended elementary or secondary school Description: The country in which the student last attended elementary/secondary school. Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Character (2) Please refer to Section VII - Generic PSIS Code Sets - EDI and PSIS Country Codes ElSecComp Elementary or secondary education completed Description: The highest level of elementary or secondary education completed by the student as of the end of the report cycle (end of winter term for the Final report). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate 21

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