Connection. Virginia s eva Program Takes Gold for Procurement Excellence. 3rd/4th Quarter In this Issue...

Transcription

1 3rd/4th Quarter 2014 Virginia s eva Program Takes Gold for Procurement Excellence The Department of General Services recently was awarded the nation s top prize for innovative state procurement programs for its mobile applications supporting eva, the Commonwealth s electronic procurement system. The National Association of State Procurement Officials (NASPO) presented the George Cronin Award for Procurement Excellence to the department s Division of Purchases and Supply on Sept. 9 at the organization s national conference in Burlington, Vermont. Virginia was recognized for its two enterprise e-procurement mobile apps _ eva Mobile 4 Business and eva Mobile 4 Approvers _ which puts state, local and higher education bidding processes directly at the fingertips of users and gives business unit approvers real-time access to approve requisitions. These apps provide a fast, secure and easy way to conduct thorough reviews of solicitations and keep purchase processes moving from the convenience of any mobile device. Since its inception in 2001, eva has generated over $338 million in savings for the reduced cost of goods and services In this Issue... eva Extra...pg 3-5 New Micro Business Category...pg 6 eva at Forum 2014 Recap...pg 7-8 Vendor Corner...pg 9 Buyer Corner...pg 10 through 4.7 million purchase orders. From paper clips to complex consulting services, to vehicles and everything in between, state agencies, local governments and institutes of higher education have the capability to use eva to buy all of the goods and services needed to help keep government operating. The Commonwealth and local governments have been saving money through the use of eva for more than a decade, and our mobile apps have made it easier than ever for that to happen, said Richard F. Sliwoski, director of the Department of General Services. Through eva and all of the services provided by DGS, we will continue to seek out new technology to make it more efficient and cost effective for government to do business. Nominations were judged on innovation and initiative, proven cost reduction and other factors. Virginia took home the gold award, followed by California and Tennessee among a field of 22 submissions from 16 states. The effort to develop and make this mobile application available to all eva system users across the Commonwealth _ as well as to businesses _ and then be selected and recognized for this prestigious national award reflects great credit on the individuals who are part of this world-class eva procurement organization and all department staff who assisted this effort, as well as tremendous credit for the Commonwealth, said Continued pg 2

2 Connection Virginia Takes Gold (continued) 3rd/4th Quarter Page 2 Robert Gleason, director of the Division of Purchases and Supply for the Virginia Department of General Services. Its innovative technology speeds up the procurement process and opens up greater opportunities to give all businesses, including small and emerging micro businesses, new contracting possibilities with state government _ as well as with all institutions of higher education _ and local governments desiring to support the Commonwealth. These apps can truly level the playing field for anyone seeking to do business with the Commonwealth. The George Cronin Award for Procurement Excellence is recognized as a premier achievement for innovative public procurement. The award, which is named after the founder and first president of the NASPO, has been given since 1985 to recognize ground breaking state procurement programs and to promote the sharing of ideas between states. NASPO is a nonprofit organization made up of the directors of the central purchasing offices in the 50 states, the District of Columbia and the territories of the United States.

3 3rd/4th Quarter Page 3 eva Extras (for Buyers!) NEW Quick Quote Look for Vendors Similar to the new style of the Buyer side of Quick Quote, we re giving the Vendor side of Quick Quote a new look too! And while the style has changed, the way Vendors navigate Quick Quote has not. Here s what the NEW Vendor side of Quick Quote looks like... Quick Quote Attachments Now Allow Spaces in File Names!!!!!!!! Now when you re attaching a file to a Quick Quote request you can use spaces in the file name (i.e. Specs and Requirements)

4 3rd/4th Quarter Page 4 eva Extras (for Buyers!) continued NEW Vendor Look Up Feature Allows Full Export of SBSD Vendor List From the bottom of the eva website home page you can access the list of active eva Vendors The page has a link at the top right corner that gives you the full list of SBSD (Department of Small Business and Supplier Diversity formerly DMBE) certified Vendors. It matches what you get if you go to the SBSD website ( Now when you click to view the Full SBSD List there is a NEW link ( Export Full SBSD Vendor List to Excel ) that will give you the entire SBSD list (not just an export of the current page you re viewing). TIP! Use the 100 and/or 101 reports in the Buyer Report and Resource Center for help finding/ selecting the Vendor you want! Try searching by TIN to help you find the right Vendor.

5 3rd/4th Quarter Page 5 eva Extras (for Buyers!) continued Supplier Search in the emall is Back! The Supplier Search in the emall is back! When using the general search feature in the emall, you are now able to filter your search by Vendor name and see results much more quickly. Save the Date The next Buyer User Group Meeting will be held Wednesday, January 14th from 10am-11:30am. The meeting will primarily focus on the emall s NEW eform feature. Be on the lookout for the official meeting invitation that will be ed soon! Need to be added to the Buyer User Group? Kim Madison at kimberly.madison@dgs.virginia.gov

6 3rd/4th Quarter Page 6 New Micro Business Category Are you a Buyer looking for a Micro Business? You will see an O or the words Micro Business in eva for Vendors that hold this certification. Below are examples from the emall and Report and Resource Center on how this new SWAM category is displayed. For a complete list of certified Micro Businesses click on the link DSBSD Micro Business List at the bottom of the eva website homepage under Resources.

7 3rd/4th Quarter Page 7 eva at Forum 2014 Recap Since Forum emall Deactivated Users gone... on Behalf Of & Approver lists Confirming Order checkbox & Auto Comment Internal Change Orders Control Re-firing Workflow...Role & Checkbox Requisition Labels go to Orders Automatically Approvers list has Agency and address PCard Override Rule...pulls specific approvals NIGP code on Requisition Summary eforms:dgs Sole Source & Exemption Request, eva User Profile Request, VMI AssetMgmt, ODU Sole Source & Exemption Request Cardinal Chart of Accounts...Wave 1 Agencies Quick Quote Amendments Procurement Office Approval Update/Upgrade to Vendor Interface Other Big Changes New eva Home Page Contract Management -30/60/90/120 Report -Generate Word Contract docs -Live spend view -emall link Non -Catalog items -Org specific Contracts List see this at he T15 Managing Contracts class New State Contracts Page Ad HocReporting Tool He s been here since the beginning... and while we re sad to see him go...we are wishing Bob Sievert a very happy retirement! Thank you for all you have done for eva and Virginia

8 Connection 3rd/4th Quarter Page 8 eva at Forum 2014 Recap (Continued) Functionality & Coming in Fea emall Quick Request eform...with copy to Requisition New Order Print...less pages and more info see these at Gail & Sandra s classes... M07 & W13 Other eva Home Page... HTTPS Contract Export Vehicle Contracts Punchout On the Road Map Advanced VBO Evolution evaluations, bidding, more Contract Mgmt correct the Contract numbers New Data Warehouse design faster reports (?) Micro Business cert auto feed from DSBSD Receiving Import load from external system Search for eva eprocurement within Facebook and Like our Page Visit to view the 2014 Powerpoint presentations from Forum (@evaconnect)

9 3rd/4th Quarter Page 9 VENDOR CORNER Continued Welcome to Vendor Corner. This section is dedicated to you, the Vendor. Here you will find announcements, tips and other vendor information designed to help you get more value out of eva. Are you a certified Small business who might also qualify as a Micro Business? What s a Micro Business you ask... Find out more about what qualifies a Small business as a Micro Business and how to get this NEW certification issued by the Department of Small Business and Supplier Diversity (DSBSD) by visiting the SWaM page of the eva website: or by visiting the DSBSD website for additional information about this and other certifications available: Start on Twitter!! eva Customer Care Available M-F from 8am - 5pm (EST) Toll Free: evacustomercare@dgs.virginia.gov

10 3rd/4th Quarter Page 10 BUYER CORNER Continued Welcome to Buyer Corner. This section is dedicated to you, the Buyer. Here you will find announcements, updates, tips and other information specifically designed to keep you informed. Visit the eva website I Buy for Virginia page, to access the latest version of the APSPM including PIM 32 (which addresses changes made based on Executive Order 20)! Please contact your DPS Account Executive or eva Lead if you have question related to these policy changes. Writes Kim Madison, VCA (Editor) e-commerce Outreach Coordinator, eva Bureau DGS, Division of Purchases and Supply eva Connections is published by the e-procurement Bureau of the Division of Purchases and Supply, Department of General Services. Bringing together the businesses, state and local government buyers, and other public servants, in recognition of the value that e-procurement brings to the Commonwealth. Please submit feedback and story ideas to Kimberly.Madison@dgs.virginia.gov.