NATIONAL MOTOR VEHICLE TITLE INFORMATION SYSTEM (NMVTIS)

Transcription

1 NATIONAL MOTOR VEHICLE TITLE INFORMATION SYSTEM (NMVTIS) Program Overview Version 1.3 November 2013

2 Contents 1 PURPOSE What is NMVTIS? History AAMVA as the Operator GOVERNANCE DOJ Advisory Committee NMVTIS Working Group Business Subcommittee CURRENT NMVTIS Programs State Program Integrated State Online Inquiry and Update State Batch Update State Web Interface State Overnight Batch Inquiry Third Party Reporting Program Reporting JSI data using a data consolidator JSI Destroyed Vehicle File Consumer Access Program Consumer Access Description Law Enforcement Program NMVTIS Law Enforcement Interface Direct Reporting Service AAMVA as a Data Consolidator Table of Acronyms... 40

3 1 PURPOSE This document provides the state motor vehicle department administrators the information necessary to understand the various components of the National Motor Vehicle Title Information System (NMVTIS). The document also describes the data inflows and outflows, the system architecture and supporting documentation for each component. 2 WHAT IS NMVTIS? A system that allows motor vehicle, law enforcement agencies, partner organizations and consumers to instantly and reliably verify the information on the paper title with the electronic data from the state that issued the title. 3 HISTORY When Congress passed the Anti-Car Theft Act in 1992 (PL ), auto theft and fraud were major problems in the U.S. States were not able to share important information which made the titling of stolen vehicles simple. The Anti-Car Theft Act created the National Motor Vehicle Title Information System (NMVTIS). NMVTIS was intended to be a system that would connect all state titling agencies, enabling the sharing of title information prior to re-issuing a new title. Auto theft today remains an extremely lucrative form of criminal enterprise making it an attractive activity for organized gangs. FBI reports indicate that auto theft costs America approximately $8 billion annually. One reason why auto theft and fraud are so lucrative is the lack of electronic connectivity between state titling agencies and their inability to share information on a vehicle regardless of differences in state laws. This gap makes it relatively simple for vehicle title fraud to be perpetrated. The new white collar vehicle crime Vehicle Cloning: Vehicle cloning is described by experts as the new white collar vehicle fraud activity. Each vehicle has a vehicle identification number (VIN) that is unique to that vehicle in the same way that the social security number is unique to an individual. Vehicle or VIN cloning is the equivalent to individual identity theft; in this case, the car s identity is indeed stolen. This phenomenon is considered a white collar crime because it is relatively simple to accomplish requiring little or no mechanical effort. The theft of a car s identity occurs when the VIN from a vehicle that is parked in person s driveway is simply written down then duplicated and placed over the VIN of another similar type vehicle, usually, a stolen vehicle, creating a clone of the first vehicle. Without a national system where VINs can be checked, cloned vehicles are being purchased by unsuspecting individuals. The National Insurance Crime Bureau estimates that there are at least 60,000 cloned vehicles in existence today. However, in fact, no one really knows the true number because a cloned vehicle looks and seems like a legitimate and is very difficult to detect. Page 1

4 Hurricanes Katrina and Rita The Gulf hurricanes in 2005 exacerbated these serious problems by damaging thousands of vehicles and providing a fertile supply to organized crime and terrorist groups. Some 500,000 vehicles, including hundreds of school buses, were flooded or damaged by hurricanes Katrina and Rita. Officials from the insurance industry are still in the process of identifying and inspecting these vehicles. Some of them have made their way to other parts of the country and have been sold to unsuspecting buyers. Aside from the monetary harm being inflicted on consumers, many of these automobiles are ticking time bombs, steadily rotting from within as they are being driven on our roads and highways. Additionally, auto theft is tied not only to organized crime but to terrorist networks that use stealing cars as a funding source. State Department intelligence reports confirm this development. The lucrative nature of auto theft and fraud in the U.S. make it a very attractive target for these groups. Some proceeds from auto theft and fraud activities are being funneled to the Middle East. Interpol sources have also identified auto theft as an area of interest to terrorist organizations. The Solution: These are all national problems. NMVTIS eliminates the inherent gaps in state titling laws by making available current vehicle information as well as the history of any conditions which might affect the safety or the roadworthiness of the vehicle, such as whether it was ever water damaged or sold by an insurance company to a salvage yard. NMVTIS also checks the vehicle stolen status, thereby reducing the potential that a stolen vehicle could be re-titled. In addition, NMVTIS is a tool to deter and detect vehicle cloning. Through a consumer access application individuals can check the status of a vehicle prior to making the purchase decision. Law enforcement will be able to check the nationwide system to determine if a vehicle is titled in multiple states which is an initial indication for a possible clone, making investigations more effective and targeted. Some state law enforcement agencies have already been able to take action on criminal organizations that were involved in VIN cloning as a result of using NMVTIS. It does work! A 2001 Department of Justice (DOJ) cost/benefit study concluded that once fully implemented, NMVTIS could produce benefits of $4-$11.3 billion annually! A 2006 Integrated Justice Information Systems (IJIS) Institute report commissioned by DOJ concluded that the NMVTIS program provides an invaluable benefit to state DMVs and the public community as a whole. Page 2

5 4 AAMVA AS THE OPERATOR The Anti-Car Theft Act authorizes the designation of a third-party operator of NMVTIS. Since 1992, the American Association of Motor Vehicle Administrators (AAMVA) has acted in this capacity and operates the system today. AAMVA is a nonprofit, tax exempt, educational association representing U.S. and Canadian officials responsible for the administration and enforcement of motor vehicle laws. 5 GOVERNANCE 5.1 DOJ Advisory Committee NMVTIS is a DOJ program and the DOJ is also responsible for NMVTIS policy and operations. To ensure that informed decisions are made regarding the operation of the program however, DOJ will convene a NMVTIS Advisory Board that will include representation from all of the stakeholder communities affected by the program-states, consumers, insurance carriers, auto recyclers, junk and salvage yards, and law enforcement agencies. The NMVTIS operator AAMVA is also represented on the Advisory Board. The Advisory Board will make recommendations to DOJ regarding NMVTIS and may be asked to make recommendations regarding program operation and administration issues, such as establishing NMVTIS performance measures, accessing additional data within the system that is not required by the Anti-Car Theft Act, assessing program costs and revenues, and quality assurance. 5.2 NMVTIS Working Group The NMVTIS Working Group brings together representatives from participating jurisdictions to raise and address operational and technical issues. In addition, NICB and AAMVA staff participates in the meetings. The Working Group receives information on: Additions and upgrades to jurisdiction participation status System outages and maintenance Planned enhancements Activities of the AAMVA Board, Department of Justice and Congress that may affect NMVTIS operations 5.3 Business Subcommittee The business subcommittee operates under AAMVA's Vehicle Committee. The jurisdictions and AAMVA Program Management is the primary staff for the subcommittee. Members of AAMVA s Information Technology Team also participate. Business subcommittee members address business questions and issues that arise when considering application enhancements. Page 3

6 6 CURRENT NMVTIS PROGRAMS NMVTIS is an amalgamation of programs built specifically to support the regulations defined in the Anti-Car Theft Act. 6.1 State Program The state program provides each jurisdiction the tools required to comply with DOJ regulations regarding title verification and data reporting. There are multiple approaches to facilitate participation in the NMVTIS State Program. The system allows for online participation, batch participation, and a combination of the two. NMVTIS online participants access and update the system interactively in real-time. NMVTIS batch participants supply data and receive summary reports in daily intervals. NMVTIS participants using a combination of the online and batch functionality generally access the system online and provide data in batch. Full integrated, online participation in NMVTIS satisfies the requirements for title verification and data reporting for each state under the Anti-Car Theft Act. Batch participation enables states to provide data and receive some of the benefits of the system before they are able to participate online. State Web Inquiry allows all states to perform instant title verification over the internet with a web browser. State Batch Inquiry allows all states to perform title verification in batch mode for their back office operations. Page 4

7 6.1.1 Integrated State Online Inquiry and Update Description There is no human interface for the NMVTIS online component. Titling data is communicated between the jurisdictions and NMVTIS online using network messaging over AAMVAnet. It is the responsibility of the jurisdiction to integrate the NMVTIS messages into their titling application. The jurisdictions must also build the help desk tools required to support title data updates. It s all about transactions Messages are grouped into business transactions based on certain titling events. A typical NMVTIS transaction will consist of a request message (from the jurisdiction) and multiple response messages from NMVTIS, Transaction Name New Vehicle Inquiry Add Title Used Vehicle Inquiry In-State Title Transfer or Change Change State of Title Description The New Vehicle Inquiry transaction checks for an existing title record, brands already applied and a current theft record. The New Vehicle Inquiry should be used when titling all new vehicles. It can help jurisdictions identify whether: The vehicle has been titled by a jurisdiction participating in NMVTIS The vehicle has been branded The vehicle has been reported stolen After the jurisdiction has verified the title application and decided to issue the title, the jurisdiction updates their title file and then adds the record to the NMVTIS VIN Pointer file. The VIN Pointer file is updated before or as soon as the title or other negotiable proof of ownership is issued. If the jurisdiction issues registration in lieu of title, the jurisdiction updates the registration file and then adds the record to the VIN Pointer file. Finally, if the jurisdiction applies any brands to the vehicle that are not already on the Brand file, the jurisdiction adds the brands to the Brand file. The Used Vehicle Inquiry provides information to assist in retitling vehicles that have been titled at least once. When titling a vehicle from out-of-state, the Anti Car Theft Act requires the titling jurisdiction to perform a NMVTIS inquiry that returns information from the Brand & VIN Pointer files. NMVTIS has established a best practice that the jurisdiction inquires for all title transfers regardless of whether they are out of state and also inquires against the Theft file. When a jurisdiction processes an application for a new title on a vehicle for which the jurisdiction is the current State of Title (SOT) on the VIN Pointer file, the jurisdiction uses the In-State Title Transfer or Change Data transaction to update the NMVTIS VIN Pointer file. When a jurisdiction processes an application to title a vehicle that has a VIN pointer record on which a different jurisdiction is the current SOT, the jurisdiction processing the title application uses the Change State of Page 5

8 Add Title Undo Change State of Title Undo In-State Title Transfer or Change Title Undo Brand Inquiry Add Brand Add Brand Undo Title (CSOT) transaction to update the VIN Pointer file and inactivate the record in the previous SOT. The Add Title Undo transaction removes a VIN Pointer file record added with the Add Title transaction. The Add Title Undo is performed when the jurisdiction determines it should not have titled the vehicle. The Change State of Title Undo transaction removes an update to a record on the VIN Pointer file causing the VIN Pointer file to point to the old State of Title. The In-State Transfer or Change Title Undo transaction removes a VIN Pointer file record added with the In-State Title Transfer or Change Title transaction. As jurisdictions supply a VIN to the system NMVTIS searches the Brand file for a matching VIN. If it finds a match it returns the first 40 occurrences of brand data to the inquirer. The brand update transaction is originated by the SOT to notify the Brand & VIN Pointer controller that it has recorded a brand on particular VIN. The Add Brand Undo transaction removes a Brand file record added with the Add Brand transaction Data reported to NMVTIS Title and brand data are reported to NMVTIS using the add title and add brand transactions. For example, when issuing a title for a vehicle a jurisdiction will initiate an add title transaction. The jurisdiction will send a request message to NMVTIS that contains the following data items. VIN State of Title (SOT) Title Number State Titling Key, if required for that state Title Issued from MCO Indicator Make Model Year Title Issue Date Odometer Reading Odometer Unit of Measure If the jurisdiction also needs to add a brand to the vehicle they will initiate a add brand transaction. The jurisdiction will send an add brand message to NMVTIS with the following data items. VIN Brander Type Brander Code Brand Code Brand Date Page 6

9 Make Model Year Percent of Damage, if recorded on the brand Percent of Damage Type, if Percent of Damage provided If the transactions are error free and not operating in pseudo batch mode NMVTIS will be updated immediately Data returned by NMVTIS Each transaction returns a set of NMVTIS messages and associated data. For example, if a state performs a used vehicle inquiry transaction. NMVTIS online will respond with: Data from the current electronic title record which should match the printed document. Historical title information (up to 20 historical title records) Vehicle brand information (up to 40 brand records) State specific vehicle title data Whether the vehicle has been reported stolen NMVTIS online will not currently respond with: Junk, salvage and insurance data (future enhancement) It is up to the jurisdiction to assemble the NMVTIS response messages and smartly present the data through their titling systems Graphical User interface (GUI) Architecture Core Components Jurisdiction AAMVAnet NMVTIS Online NMVTIS Central Site Database NICB Theft Data Unified Network Interface (UNI) State titling agencies titling system A transactional based network that provides a uniform means of connectivity between users and any applications hosted by AAMVA on AAMVAnet. The Brand/VIN Application comprises the programs and data to maintain the VIN Pointer File and Brand File and to respond to title and brand inquiries and updates from users in the AMIE format Maintains Title, Brand and JSI data National Insurance Crime Bureau (NICB) theft database The UNI functions as both an application and network interface for all system components Page 7

10 Jurisdiction A Titling Process National Insurance Crime Bureau Vehicle Title Issuance Process Clerk UNI Theft File Server Clerk Jurisdiction B AAMVAnet UNI AAMVA Primary Data Center NMVTIS Database Title Brand And Junk, Salvage and Insurance Data NMVTIS Central Server Clerk Jurisdiction C References National Motor Vehicle Titling Information System (NMVTIS) System Specification for Online Processing National Motor Vehicle Titling Information System (NMVTIS) State Online Procedures Manual Page 8

11 6.1.2 State Batch Update Description The NMVTIS batch update program will only allow a state to comply with the data reporting requirement or the Anti-Car Theft Act. The batch upload is executed in two phases: 1. The one time initial load of title and brand data into NMVTIS with title and brand data from the jurisdictions titling system. 2. The ongoing daily update of NMVTIS with new, modified, or deleted entries from the jurisdictions titling system. The daily batch files that contain title and brand data are used to keep the NMVTIS current. The daily files are sent to AAMVA via electronic file transfer over AAMVAnet. NMVTIS Batch Jobs Name Initial Brand File Load Update Brand File Initial VIN Pointer Load Update VIN Pointer File Description Add Vehicle Brands (on tape). One time only. Add and Undo Brands. Ongoing daily job. Initial load include all active records for Titles (1981 model year and later. Titles, if registered (1980 model year and earlier). One time only (on tape) Add new titles to the VIN file when issued Modify titles on the VIN file when necessary Delete titles from the VIN file Purge titles from the VIN file (Flagged - not physically deleted) Ongoing daily job Data reported to NMVTIS Title and brand data are reported to NMVTIS using flat sequential files. For example, when issuing a title for a vehicle the jurisdiction will create a record for the add title file. The data record in the add title file will contain the following data items. VIN State of Title (SOT) Title Number State Titling Key, if required for that state Make Model Year Page 9

12 Title Issue Date Odometer Reading Odometer Unit of Measure If the jurisdiction also needs to add a brand to the vehicle they will create an entry in the add brand file. The data record in the add brand file will contain the following data items. VIN Brander Code Brand Code Brand Date Make Model Year Percent of Damage if recorded on the brand Percent of Damage Type, if Percent of Damage provided Data returned by the NMVTIS State Batch Update The NMVTIS State Batch Update does not return any title, brand, theft, insurance or junk and salvage data Architecture Core Components Jurisdiction State NMVTIS VIN File State NMVTIS Brand File AAMVAnet NMVTIS Batch Application NMVTIS Central Site Database SFTP (Secure file transfer protocol) State titling agencies titling system The file of daily title updates for the state The file of daily brand updates for the state A transactional based network that provides a uniform means of connectivity between users and any applications hosted by AAMVA. The Brand/VIN Application comprises the programs and data to support batch title and brand inquiries and updates Maintains Title, Brand and JSI data A network protocol that provides file access, file transfer, and file management functionality over any reliable data stream. Page 10

13 Jurisdiction A Titling Process VIN File Clerk Brand File SFTP Titling System AAMVAnet VIN File Batch Update AAMVA Primary Data Center NMVTIS Database Title Brand And Junk, Salvage and Insurance Data Brand File NMVTIS Central Server References National Motor Vehicle Titling Information System (NMVTIS) System Specification for Batch Processing National Motor Vehicle Titling Information System (NMVTIS) State Batch Procedures Manual Page 11

14 6.1.3 State Web Interface Description US DOJ regulations require that states must perform instant title verification on all out-of-state titles before issuing a permanent certificate of title. In order to support the instant title verification check requirement, AAMVA has built and deployed a web-based application to provide jurisdictions access to NMVTIS data online Data displayed by the State Web Interface This application provides for single VIN inquiry capability. The State Web Inquiry displays the following NMVTIS information: State current title, title history and brand data Junk, salvage and insurance (JSI) data, plus amendments Theft data State contact information Vehicle brands applied through the Car Allowance Rebate System (CARS) Data correction feature The jurisdictions can use the application to make data corrections to their title and brand data in NMVTIS Security A hierarchical Role Based security model is built into the application enabling the jurisdictions to manage their own user base Architecture Core Components Jurisdiction and their business partners Web browser Public Internet NMVTIS State Web Interface Application NMVTIS System Single VIN based inquiries and data corrections Internet Explorer (IE) 7.0 or greater High speed internet connection AAMVA web application that provides displays NMVTIS data and allows for data corrections An collection of data stores that includes title, brand, theft, junk/ salvage, and insurance data Page 12

15 Alabama Oregon NMVTIS System State DMV Insurance Co. Nebraska Internet NMVTIS State Web Interface Recyclers Junk Yards Salvage Pools California Maine New York NICB Theft data References National Motor Vehicle Titling Information System (NMVTIS) State Web Interface Administrators Reference Guide National Motor Vehicle Titling Information System (NMVTIS) State Web Interface Implementation Overview National Motor Vehicle Titling Information System (NMVTIS) State Web Interface Help Desk Users Guide Page 13

16 6.1.4 State Overnight Batch Inquiry Description US DOJ regulations require that states must perform title verification on all out-of-state titles before issuing a permanent certificate of title. In order to expand a state s ability to comply with the Anti-Car Theft Act (ACTA), AAMVA has developed a mechanism for states to query NMVTIS in a batch mode. AAMVA s approach to providing states the ability to query NMVTIS in batch mode is to allow for submission of an inquiry file containing Vehicle Identification Numbers (VINs) Data updated in NMVTIS This is an inquiry only application. No data are updated in NMVTIS Data returned by NMVTIS Using the states inquiry file as input, AAMVA will query NMVTIS and will make available report files containing title, brand and junk, salvage and insurance information. States can use the data returned by NMVTIS to perform title verification on out-of-state titles before issuing a permanent certificate of title. The NMVTIS State Overnight Batch Inquiry returns the following NMVTIS information for each VIN: State current title, title history Brand data Junk, salvage and insurance data Vehicle brands applied through the Car Allowance Rebate System (CARS) Error files Architecture Core Components Jurisdiction State Inquiry Request File AAMVAnet or public internet SFTP NMVTIS Batch Inquiry Application Title response file Brand response file State titling agency Batch file of VINs For data communications A network protocol that provides file access, file transfer, and file management functionality over any reliable data stream. Batch application that provides NMVTIS data in flat file format. Title query results Brand query results Page 14

17 Junk, salvage and insurance response file Title error file Brand error file Junk, Salvage and Insurance error file Theft data Junk, salvage and insurance query results Title query errors Brand query errors Junk, salvage and insurance query errors Future enhancement References National Motor Vehicle Titling Information System (NMVTIS) State Batch Inquiry Implementation Guide Page 15

18 6.2 Third Party Reporting Program The Anti-Car Theft Act requires that in addition to state motor vehicle agencies, other third parties must report information into NMVTIS. Specifically, junk and salvage yards and insurance carriers are required to report vehicle inventory information to NMVTIS Reporting JSI data using a data consolidator Description AAMVA s approach to the collection of junk, salvage and insurance data are to utilize third parties that serve in the capacity of consolidators. These consolidators serve as portals for the reporting entities to submit the data required by NMVTIS. The consolidators collect and transmit reporting data to AAMVA in flat data files on a daily basis. N M V T I S Data updated in NMVTIS Insurance carriers (or someone acting on their behalf) are required to report all vehicles in their inventory on a monthly basis that has not been reported previously. Detailed reporting requirements for insurers are located at the nmvtis.gov website. Insurance carriers report the following data items: VIN Vehicle Salvage Obtain Date Vehicle Obtained From Insurance Entity (Y/N) Vehicle Disposition Text Insurance Owner Reporting Entity Name Page 16

19 Reporting Entity City Reporting Entity State Reporting Entity Phone Reporting Entity (Only if Reporting Entity Phone is unavailable) Junk and salvage operators are also required to report all vehicles in their inventory on a monthly basis that has not been reported previously. Detailed reporting requirements for junk and salvage operators are located at the nmvtis.gov website. Junk and salvage operators report the following data items: VIN Vehicle Salvage Obtained Date Vehicle Obtained From Vehicle Disposition Text Vehicle Intended for Export (Y/N) Reporting Entity Name Reporting Entity City Reporting Entity State Reporting Entity Phone Reporting Entity (Only required if Reporting Entity Phone is unavailable) Vehicle Transferred To (Only required if the disposition is SOLD or the reporting entity is a salvage pool) Insurance carriers and junk and salvage operators can also report optional fields, such as: Reason for Disposition Title Number Vehicle Style Dismantler Location Mileage Data returned by NMVTIS After each processing cycle NMVTIS will return to the consolidator two audit files. One of the audit files will include details regarding successful additions to NMVTIS. The other audit file includes items that could not be added to NMVTIS and are considered in error Architecture The following narrative provides an overview of system architecture: 1. Each consolidator provides their reporting entities an interface to capture their vehicle reporting via the internet or other means of data capture. 2. The consolidator will aggregate all of their entity reporting s into a single load file and transmit the file to AAMVA using SFTP over the internet on a daily basis. Page 17

20 3. Using the load file as input NMVTIS processes the load file and updates the NMVTIS database. 4. AAMVA returns audit files to the consolidators that detail the results of the processing cycle. Consolidator X Insurance Co. Recyclers Junk Yards Salvage Pools JSI File Internet JSI File Audit files NMVTIS Database results Vehicle inventory reports References National Motor Vehicle Titling Information System (NMVTIS) Consolidators Implementation Guide A list of the current NMVTIS JSI Data Consolidators is located at: Page 18

21 6.2.2 JSI Destroyed Vehicle File Description As jurisdictions seek to automate and improve the process in which vehicles are identified and marked as destroyed in their jurisdiction, they look to the destroyed vehicle information maintained in NMVTIS to help drive this process. AAMVA s approach to the providing states destroyed vehicle information is to create a batch file that contains vehicle reports from reporting entities that have destroyed vehicles within their jurisdiction. The jurisdiction can use the file of destroyed vehicles to assist them in their business operations that support processing salvage vehicles Data updated in NMVTIS This application is inquiry only JSI data returned by NMVTIS Prior to implementation each jurisdiction will provide AAMVA their destroyed vehicle reporting time frame requirements: The reporting time frame can be Daily, Weekly, or Monthly The destroyed vehicle information extracted from NMVTIS is based on the date the destroyed vehicle information was reported to NMVTIS. An initial load file that contains a history of all destroyed vehicle information for a jurisdiction is available upon request. The following data items are included in the destroyed vehicle file: Element Name/Field Name VIN VEHICLE SALVAGE OBTAIN DATE VEHICLE DISPOSITION TEXT Description A unique combination of alphanumeric characters that identifies a specific vehicle or vessel. The VIN is affixed to the vehicle in specific locations and formulated by the manufacturer. State agencies under some controlled instances may assign a VIN to a vehicle. This field is left justified and is large enough to accommodate VINs created before the 1982 standard of 17 characters. For Salvage Yard/ Recyclers/ Salvage Pool operators: The date on which the vehicle was obtained in inventory. Verbiage used to describe the current disposition of the vehicle. For Salvage Yard/ Recyclers/ Salvage Pool operators: SCRAP, CRUSH Page 19

22 VEHICLE OBTAINED FROM VEHICLE OBTAINED FROM FIRSTNM VEHICLE OBTAINED FROM LASTNM VEHICLE OBTAINED FROM MI VEHICLE TRANSFERRED TO VEHICLE TRANSFERRED TO FIRSTNM VEHICLE TRANSFERRED TO LASTNM VEHICLE TRANSFERRED TO MI VEHICLE INTENDED FOR EXPORT RPTG ENTITY ID RPTG ENTITY NAME RPTG ENTITY ADDRESS RPTG ENTITY CITY RPTG ENTITY ST RPTG ENTITY ZIPCODE RPTG ENTITY PHONE For Salvage Yard/ Recyclers/ Salvage Pool operators: Name of the individual or business from whom the automobile was obtained (name of primary owner or lien holder). If the entity reported in this field is an individual the name will be formatted: Last name, First name MI For Salvage Yard/ Recyclers/ Salvage Pool operators: First name of the individual from whom the automobile was obtained (name of primary owner or lien holder). Will be spaces if the vehicle was obtained from a business versus an individual. For Salvage Yard/ Recyclers/ Salvage Pool operators: Last name of the individual from whom the automobile was obtained (name of primary owner or lien holder). Will be spaces if the vehicle was obtained from a business versus an individual. For Salvage Yard/ Recyclers/ Salvage Pool operators: Middle initial of the individual from whom the automobile was obtained (name of primary owner or lien holder). Will be spaces if the vehicle was obtained from a business versus an individual. For Salvage Yard/ Recyclers/ Salvage Pool operators. Name of entity to which the automobile was provided or transferred. If the entity reported in this field is a individual the name will be formatted: Last name, First name MI If entity is an individual the First Name of the individual to whom the vehicle was transferred to. If entity is an individual the Last Name of the individual to whom the vehicle was transferred to. If entity is an individual the Middle Initial of the individual to whom the vehicle was transferred to. For Salvage Yard/ Recyclers/ Salvage Pool operators: Indicator if automobile is intended for export out of US. Y or N. Operator s unique identifier for the reporting entity. Name of reporting entity. Address of reporting entity. City of reporting entity. State of reporting entity. (Two character state abbreviation) Zip code plus 4. Phone Number of Reporting Entity. Page 20

23 RPTG ENTITY TITLING JURISDICTION TITLE NUMBER MILAGE TEXT DISMANTLER LOCATION DISMANTLER LIC NUMBER DISMANTLER STOCK NUMBER VEHICLE / VESSEL MAKE VEHICLE MODEL YEAR VEHICLE MODEL NAME TEXT VEHICLE STYLE TEXT DATE LOADED INTO NMVTIS VIN SEQUENCE Address of reporting entity. The U.S. Postal code for the jurisdiction or territory that issued the title document. (i.e. NY ) A unique set of alphanumeric characters assigned to the certificate of title of a vehicle. Assigned by the titling jurisdiction. Freeform verbiage used to describe the odometer reading or mileage on the vehicle. Jurisdiction or territory where the dismantler is located. Dismantler License Number. Dismantler Stock Number for the vehicle. The distinctive (coded) name applied to a group of vehicles by a manufacturer. NCIC Standard Vehicle Make The year which is assigned to a vehicle by the manufacturer. Free form text description of the VEHICLE Model (i.e. REGAL, CORVETTE ) Freeform text description of the vehicle type (i.e. Ambulance, Station Wagon, Hatchback/ Fastback, 2DR, AC ). The date the vehicle report was submitted to NMVTIS. The AAMVA assigned sequence number ties together all of the JSI reporting activity for a VIN. The sequence number starts with the most recent activity and ends with the oldest activity. Amended vehicle reports are imbedded in the sequence and immediately follow the destroyed vehicle reports they are associated with. The sequence number is incremented once for each occurrence of the VIN in the file. (i.e. 0001,0002,0003,0004) Architecture For each state that requests destroyed vehicle information from NMVTIS, AAMVA will create a destroyed vehicle file. The file will be created on a scheduled basis. The requesting jurisdiction can retrieve the file using electronic file transfer. The following diagram provides an overview of the system architecture: Page 21

24 AAMVAnet Jurisdiction X SFTP NMVTIS Destroyed Vehicle File AAMVA NMVTIS Application NMVTIS Database Title Brand And Junk, Salvage and Insurance Data References National Motor Vehicle Titling Information System (NMVTIS) Junk, Salvage and Insurance Destroyed Vehicle File, State Interface Specification Page 22

25 6.3 Consumer Access Program Consumer Access Description Under the Anti-Car Theft Act access to NMVTIS data by prospective purchasers is required. AAMVAs approach to meeting that requirement is to allow service provides to access NMVTIS data. It is the responsibility of the service providers to provide the information to the prospective purchasers and other users. The NMVTIS Consumer Access program provides on-line, real-time access to NMVTIS Title History, Brand, Junk, Salvage and Insurance data. Service providers are responsible for the software and hardware that are required to interface with NMVTIS. Service providers are also responsible for all consumer facing interactions Data updated in NMVTIS This is an inquiry only application Data returned by NMVTIS NMVTIS data are returned to the service provider in the AMIE message format. It is the responsibility of the service provider to assemble the messages and smartly display NMVTIS data to consumers. Title Processing Service providers participating in the NMVTIS Consumer Access program will use the VIN as the inquiry key. The following title data elements for the current and history records are returned to the service provider: VIN State of Title Title Issue Date Odometer Reading Odometer Unit of Measure, if present Page 23

26 Brand Processing Brand processing matches the VIN on the inquiry against the brand file and returns all matching records. The brand response returns the following data for each matching record. VIN Brander Code Brand Code Date Brand Applied Junk, Salvage and Insurance Processing One or many junk, salvage and insurance records may be returned to the service provider based on a single VIN inquiry. The following data is returned: VIN Vehicle Salvage or Obtained Date Vehicle Disposition Vehicle Intended For Export (Y/N) Reporting Entity Name Reporting Entity City Reporting Entity State Reporting Entity Phone Reporting Entity Old Architecture Core Components Prospective Purchaser Internet Consumer Access Solution AAMVAnet NMVTIS Online Title response file Brand response file NMVTIS Web service Junk, salvage and insurance database Consumer Public Internet The service providers customer facing solution A transactional based network that provides a uniform means of connectivity between users and any applications hosted by AAMVA NMVTIS applications that provide NMVTIS title and brand data in the AMIE message format. NMVTIS data store for title information NMVTIS data store for brand information NMVTIS web service that provides NMVTIS junk, salvage and insurance data in a SOAP message format. Junk, salvage and insurance data store Page 24

27 New Architecture as of 11/15/2013 Core Components Prospective Purchaser Internet Consumer Access Solution AAMVAnet NMVTIS Central Site Database Consumer Access Web service Consumer Public Internet The service providers customer facing solution Not required NMVTIS database that stores NMVTIS title, brand and JSI data NMVTIS web service that provides NMVTIS data to Consumer Access Service Providers Page 25

28 NMVTIS Consumer Access Program 10/2013 NMVTIS Database NMVTIS Web Service Internet Prospective Automobile Purchaser Consumer Access Provider References National Motor Vehicle Titling Information System (NMVTIS) Consumer Access Program Reference Guide National Motor Vehicle Titling Information System (NMVTIS) Provide NMVTIS Junk, Salvage and Insurance Data to Consumers Requirements Document National Motor Vehicle Titling Information System (NMVTIS) Consumer Access Online Inquiry Specification for Service Providers National Motor Vehicle Titling Information System (NMVTIS) Consumer Access Program Service Description Document A list of the current NMVTIS Consumer Access Providers is located at: Page 26

29 6.4 Law Enforcement Program NMVTIS Law Enforcement Interface This DOJ managed application provides law enforcement agencies access to NMVTIS data online. NMVTIS data is provided using a web service over a secure network. The web service also has comprehensive search feature Description The NMVTIS Search Service for Law Enforcement (SSLE) provides law enforcement immediate access to NMVTIS Title, Brand, and Junk, Salvage and Insurance (JSI) data. The service will also provide a data search operation where multiple search criteria can be used to target specific subsets of NMVTIS data. This data mining capability will provide law enforcement partners an important tool to reduce auto theft and vehicle title-related crimes. If detailed information about a vehicle is required it can be obtained on demand using the VIN search or SOT/ Title Number search operations that are included as part of the service Data updated in NMVTIS This is an inquiry only application Data returned by NMVTIS Based on a single VIN inquiry or (SOT and Title Number) inquiry the service returns the following information to the law enforcement interface. Title and Title History data The following data elements are displayed: VIN State of Title (SOT) Title Number State Titling Key, if applicable Make Model Year Title Issue Date Title Transaction Date Odometer Reading Odometer Unit of Measure, if applicable Page 27

30 Brand data The following data elements are displayed. Brander Type Brander Code Brander Name Brand Code Percent of Damage, if Percent of Damage provided Percent of Damage Type recorded on the brand Date Brand Applied Junk, Salvage and Insurance data: See Section for JSI data elements State Detailed Title data (Future enhancement for 2014) This information will be retrieved on demand from the state legacy titling system and returned by the NMVTIS LE search service. DATA ELEMENTS MAX DESCRIPTION LENGTH VIN 30 Vehicle Identification Number A unique combination of alphanumeric characters that identifies a specific vehicle or vessel. The VIN is affixed to the vehicle in specific locations and formulated by the manufacturer. State agencies under some controlled instances may assign a VIN to a vehicle. VIN JURISDICTION 2 If the jurisdiction applied a jurisdiction assigned VIN to the vehicle. VEHICLE MAKE 4 The distinctive (coded) name applied to a group of vehicles by a manufacturer. VEHICLE MODEL 6 A code denoting a family of vehicles (within a make) which has a degree of similarity in construction, such as body, chassis, etc. VEHICLE TYPE 2 The type of vehicle operated for the transportation of persons or property in the furtherance of any commercial or industrial enterprise, for hire or not for hire. Not all states will use all values. VALUE MEANING/DESCRIPTION 'AU' Automobile 'BU' Bus 'BV' Van pool bus for 7 to 15 occupants 'CG' Converter gear 'CH' Motor Coach / DPU Vehicle 'DB' Double Bottom 'DL' Dollies 'DT' Dump Truck 'FT' Full Trailer 'GN' Gooseneck 'LM' Limo / Public Livery 'MB' Modular Building Section 'MC' Motorcycle 'MH' Mobile Home Page 28

31 'MS' Modular Section TITLE NUMBER 17 A unique set of alphanumeric characters assigned to the certificate of title of a vehicle (or vessel). Assigned by the titling jurisdiction. TITLE ISSUE DATE 8 The date the jurisdiction's titling authority issued a title to the owner of the vehicle. Format is CCYYMMDD. TITLE TYPE 1 A code depicting the kind or category of title issued. VALUE MEANING/DESCRIPTION '1' Original '2' Duplicate/Replacement '3' Salvage TITLE JURISDCITION 2 The U.S. Postal code for the jurisdiction that issued the title document, or the code used for Canada or Mexico TITLE STATUS 2 A code depicting the status of the title. VALUE MEANING/DESCRIPTION '00' Active '01' In Process '02' Mailed '03' Canceled '04' Stolen Title '05' Already Surrendered '06' Held by Garage keeper '07' Held for Revenue '08' Returned for Correction '09' Held in Abeyance '10' Transferred '11' Title Returned Unclaimed '12' Vehicle Titled Out of State '13' Revoked '14' Title Application Withdrawn '15' Inactive '16' Suspended '17' Vehicle Reported Sold Out of State by Owner '18' Held pending sufficient documentation '97' Other TITLE STATUS DATE 8 The date the title status was assigned. Format is CCYYMMDD. VEHICLE NUMBER LIENS 2 The number of active (i.e., non released) liens, or an indication liens exist on a vehicle. VEHICLE SERIES MODEL 6 A code denoting a family of vehicles (within a make) which has a degree of similarity in construction, such as body, chassis, etc. The field does not necessarily contain a standard code, it may contain a value provided by the originator of the field. VEHICLE BODY TYPE 12 A group element containing series model, body type, and model name. VEHICLE MODEL NAME 6 This field is a combination of vehicle/vessel make and vehicle/vessel model, derived from Polk's VINA software. VEHICLE MODEL NUMBER 6 A code denoting a family of vehicles (within a make) which has a degree of similarity in construction, such as body, chassis, etc. The field does not necessarily contain a standard code, it may contain a value provided by the originator of the field. VEHICLE MAJOR COLOR 3 Where the vehicle/vessel is one color, this is the appropriate code describing that color. When the vehicle is two colors, this is the code for the topmost or front most color. VALUE MEANING/DESCRIPTION Codes are listed in the NCIC Code Manual ( Description )? Page 29

32 VEHICLE MINOR COLOR 3 When the vehicle is one color, this field is not used. When the vehicle is two colors, this is the code for the bottom most or rear most color. VALUE MEANING/DESCRIPTION Codes are listed in the NCIC Code Manual. VEHICLE NEW USED INDC 1 This code represents whether the vehicle/vessel is new or used. Note, jurisdictions' definitions of these classifications may vary a little due to state regulations on demo vehicles, sales between dealers, application of state taxes, etc. VALUE MEANING/DESCRIPTION "N" New "U" Used VEHICLE LEASE IND 1 This field identifies whether or not the vehicle is leased. VALUE MEANING/DESCRIPTION 'Y' Yes, the vehicle is leased. 'N' No, the vehicle is not leased. VEHICLE RENTAL IND 1 This field identifies whether or not the vehicle is a rental. VALUE MEANING/DESCRIPTION 'Y' Yes, the vehicle is a rental. 'N' No, the vehicle is not a rental. VEHICLE EQUIPMENT NUMBER 10 A number, assigned by the owner of the vehicle, to identify the vehicle. This number is most often used by fleet owners and lessors to identify vehicles within a fleet. VEHICLE FUEL TYPE 1 This field describes the type of fuel or motive power used to propel a vehicle or vessel. VALUE MEANING/DESCRIPTION A Gasohol C Compressed Natural Gas D Diesel E Electric G Gasoline H Hybrid K Kerosene L Liquefied Petroleum Gas (Butane & Propane) N Liquefied Natural Gas O Other S Steam VEHICLE USE CLASS 2 The utilization of the vehicle. VALUE MEANING/DESCRIPTION '00' None (not in use) '01' Personal '02' Driver Training '03' Construction/Maintenance '04' Ambulance '05' Military '06' Taxi '07' Transportation of property '08' Agriculture '09' Wrecker or Tow '10' Police '11' Other Business '12' Fire fighting '13' Bus '97' Other '99' Unknown Page 30

33 VEHICLE NUMBER CYLINDERS 2 A count of the cylinders contained in the engine of the vehicle or vessel. If the vehicle has a rotary engine a value of 99 is used. VEIHICLE NUMBER DOORS 1 A count of the doors in the vehicle or vessel VEHICLE NUMBER AXLES 9 A count of common axles of rotation of one or more wheels of a vehicle, whether power driven or freely rotating. VEHICLE UNLADEN WGT 9 The weight of the vehicle fully equipped for service, not including the weight of the payload (i.e., empty weight). The unladen weight is also known as the scale weight. VEHICLE GVW 9 A value specified by the manufacturer for a single unit truck, truck tractor, or trailer. In the absence of a value specified by the manufacturer, an estimate of the gross vehicle weight of a fully loaded unit may be substituted. VEHICLE GROSS WEIGHT RATING TITLE PREVIOUS JURISDCITION 9 A vehicle has only one vehicle Gross Vehicle Weight Rating (GVWR), which is assigned at the point of manufacture. It represents the greatest allowable load for that vehicle, including trailers. 2 The U.S. Postal code or the code for Canada or Mexico for the jurisdiction that titled the vehicle or vessel immediately prior to the current titling jurisdiction. TITLE PREVIOUS NUMBER 17 The title number assigned to the vehicle or vessel by the previous titling jurisdiction. If the current titling jurisdiction reissues titles using new title numbers, the jurisdiction should retain those title numbers as Duplicate/Replacement Title Numbers. ODOMETER 6 The mileage registered on the vehicle's odometer at the time of the title transfer or original sale. When the numeric value of the reading is unavailable the odometer may contain the word 'EXEMPT' or UNKNOWN. ODOMETER UNIT 1 A code that describes whether the Odometer value refers to English or International standards of measurement. VALUE MEANING/DESCRIPTION 'M' Miles (or the unit of measure is not known) 'K' Kilometers ODOMETER DATE 8 The date the odometer reading was recorded by the jurisdiction. Format is CCYYMMDD. Owner Name Up to 7 occurrences OWNER NAME 35 The name of the owner of a vehicle. The Owner name may be the name of an individual or the name of a business. If the owner is a business, the owner is free form. If the owner is an individual, a specific format is used. Brand Data Up to 8 occurrences See the AAMVA Person Name Formatting Rules for the complete set of rules governing the format of a person's name. BRANDER CODE 7 A code to uniquely identify a brander (i.e., an entity applying a brand to a vehicle), which could be a state, insurance carrier, junk yard, or salvage yard. CODE BRAND 2 A code providing information about the brand applied to the title or odometer. DATE BRAND APPLIED 8 A date a brand was applied. Format of CCYYMMDD BRAND SALVAGE PERCENT 3 The percentage of damage sustained by a salvage vehicle. Each jurisdiction bases the percent of damage calculation on its own laws and regulations. BRAND SALVAGE PER TYPE 1 This indicator describes whether the value of the Percent of Damage is the actual value applied to a specific vehicle or is a threshold level applied to all salvage vehicles in the state. VALUE MEANING/DESCRIPTION Page 31

34 R Reported T Threshold Lien Data Up to 3 occurrences LIENHOLDER NAME 35 The name of the lien holder of a vehicle LIEN AMOUNT 6 The dollar amount of the Lien LIEN DATE 8 The date that the Lien was perfected by the jurisdiction. LIEN HOLDER ADDRESS 108 The place at which the primary lien holder of a vehicle or vessel can be contacted SECOND LIEN HOLDER ADDRESS 108 The place at which the second lien holder of a vehicle or vessel can be contacted. THIRD LIEN HOLDER ADDRESS 108 The place at which the third lien holder of a vehicle or vessel can be contacted Error and Warning Messages Up to 5 occurrences ERROR ELEMENT CODE 6 AAMVA defined error code ERROR_TYPE 1 The Error Type is the type of error that was detected. ERROR OCCURANCE 2 When an element occurs multiple times, the Error Data Occurrence field points to the invalid occurrence of the data element. When there is one occurrence, set the value to '01'. ERROR TEXT 52 The Error Message Text contains a description of the error that was encountered Architecture Core Components US DOJ Law Enforcement NMVTIS LE Access Tool VPN Tunnel Internet AAMVAnet NMVTIS Central Site Database NMVTIS Web Service for LE Project sponsor Federal, state and local police departments DOJ s Law Enforcement Web Application Secure communications link between DOJ and AAMVA Public internet A transactional based network that provides a uniform means of connectivity between users and any applications hosted by AAMVA. NMVTIS database that stores NMVTIS title, brand and JSI data NMVTIS Web Service for Law Enforcement Page 32