NEPAD PLANNING AND COORDINATING AGENCY

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1 NEPAD PLANNING AND COORDINATING AGENCY PROCUREMENT NOTICE ADVERTISEMENT Country: NEPAD Agency based in Midrand, South Africa Description of the assignment: TerrAfrica Partnership Managed Hosting Solution Project name: TerrAfrica Partnership Procurement No: NPCA/TerrAf-MANHOST/01/2014 Period of services (if applicable): One (1) Weeks Proposals for Tender Ref.No: NPCA/ TerrAf-MANHOST/01/2014 should be submitted to: For electronic Submission: the message must be clearly marked APPLICATION FOR CONSULTANCY TerrAfrica Partnership Managed Hosting Solution in the Subject Line. no later than Hours on 4 th September 2014 AND In addition to the Electronic submissions, applicants should deliver hard copies to: NEPAD Planning and Coordinating Agency Block B, Gateway Park, Corner Challenger & Columbia Avenues, Midridge Office Park, Midrand Gauteng, South Africa Phone : /3634 The envelope must be clearly marked APPLICATION FOR CONSULTANCY TerrAfrica Partnership Managed Hosting Solution, and Do not open except in the presence of the NPCA Tender Board at the top, addressed to: The Chairperson, Tender Board NEPAD Planning and Coordinating Agency International Business Gateway Midridge Office Park, Block B

2 corner of Challenger & Columbia Avenue P.O. Box 1234 Halfway House, Midrand, South Africa 1685 Technical and Financial Proposals are requested to be submitted in separate envelopes both included in one envelope. Consultants must submit an original and six copies of each proposal Any request for clarification must be sent in writing, or by standard electronic communication to the NEPAD will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1. BACKGROUND The New Partnership for Africa s Development (NEPAD) is a socio-economic flagship programme of the African Union (AU). NEPAD s four primary objectives are to eradicate poverty, promote sustainable growth and development, integrate Africa in the world economy and accelerate the empowerment of women. TerrAfrica is an African-led partnership that was established in 2005 and aims at addressing land degradation in Africa by promoting scaled up, harmonized support for effective country-driven sustainable land and water management (SLWM) practices and interventions. Partners include 24 Sub-Saharan countries, the African Union, Regional Economic Communities, as well as development partners such as the UN bodies, the World Bank, EU, bilateral development partners and civil society. Partners collaborate on three main directions, at both national and international levels, which are: (1) coalition building and advocacy, (2) knowledge dissemination, and (3) and support to the preparation of scaled up SLM investments at country level. 2. OBJECTIVES The main objective of this assignment is to provide managed hosting solution service for TerrAfrica website and knowledge learning platform. 3. RESPONSIBILITIES The Consultant shall responsible for the following: - Hosting of the TerrAfrica website and TerrAfrica Learning/Knowledge Platform; - Migrate the site from Zaloni s servers to the new service provider s server (carried out once on instruction from the TerrAfrica Secretariat); - Provide System Administration Support; - Provide site maintenance (Bug fix & errors); - Upgrade software(s) to the latest version of the current release (core and all the related modules). This will be done periodically with proper downtime planned for the site; - Insure site availability worth guaranteed 99 % uptime.

3 4. DELIVERABLES - Migrate the site from Zaloni s servers to the new service provider s server (carried out once on instruction from the TerrAfrica Secretariat); (6 Weeks upon signing the contract) - Hosting of the TerrAfrica website and TerrAfrica Learning/Knowledge Platform;(Monthly basis) - Provide System Administration Support; (Monthly basis) - Provide site maintenance (Bug fix & errors); (Monthly basis) - Upgrade software(s) to the latest version of the current release (core and all the related modules). This will be done periodically with proper downtime planned for the site; (Monthly basis) - Insure site availability worth guaranteed 99 % uptime (Monthly basis) A) System Administration Support: Below are the tasks that are covered under System Administration support: 1. Creating instance for hosting new site or migrated site. 2. Installation and Configuration of Apache, MySQL, PHP, Tomcat etc. 3. Monitoring hosted sites and server health (Server load, Memory and swap usage, Disk space usage, and services). 4. Performance tuning of server to improve performance of hosted sites. 5. Log analysis. 6. Recovering server from crash and root cause analysis. 7. Coordinate with Cloud hosting provider to resolve server related issues. 8. Managing server security 9. Provide access to cpanel for easy configuration and administration of database, files. 10. Secure FTP access to site file folders B) Hosting: TerrAfrica Web Hosting will cover the following: 32GB buffered DDR3 RAM minimum High-performance, RAID 10-protected SSD storage Fully redundant 10-Gigabit networking From 4 32 vcpus Disk I/O scales with the number of data disks up to ~80,000 4K random read IOPS and ~70,000 4K random write IOPS. Single-tenant, dedicated server - 120GB flavor with no host contention. 15GB Performance 15GB RAM 4 vcpus 40GB SSD system disk 150GB SSD data disk 1,250Mb/s network bandwidth 24X7 automated monitoring Guarantee of % uptime

4 C) Maintenance & Support hours 1. Fixing bugs & errors or issues. General Requirements TerrAfrica Knowledge Platform RAM 32GB 500GB HDD Processor Intel(R) Xeon(R) CPU E GHz OS: CentOS release 6.4 (Final) 64Bit Minimum Required Packages php el6_4.x86_64 php-cli el6_4.x86_64 php-common el6_4.x86_64 php-gd el6_4.x86_64 php-imap el6_4.x86_64 php-intl el6_4.x86_64 php-ldap el6_4.x86_64 php-mbstring el6_4.x86_64 php-mysql el6_4.x86_64 php-odbc el6_4.x86_64 php-pdo el6_4.x86_64 php-pear el6.noarch php-soap el6_4.x86_64 php-xml el6_4.x86_64 php-xmlrpc el6_4.x86_64 Web Server version: Apache/ MySql Ver Distrib REPORTS AND SCHEDULE In undertaking this exercise, the consultant will be expected to liaise frequently with the TerrAfrica Secretariat. There will be no on-site meetings. All work will be conducted by phone or 6. SUBMISSION REQUIREMENT The following documents must accompany the application: a. COVER LETTER b. TECHNICAL PROPOSAL CONTAINING :

5 Company Profile and Detailed Curriculum Vitae of consultants that will be involved in the assignment (Account Manager, Support Specialist, Senior Systems Engineer and Team Leader or Business Development Consultant); Approach and methodology to be used in undertaking the assignment; Proposed Work Plan and timeframe; Details of similar assignments previously undertaken. c. FINANCIAL PROPOSAL Prices should be in USD or ZAR (only for South African bidders); The Financial proposal shall not exceed a budget Of USD25, 000 Please fill in Annex I (Finance Proposal) 7. EVALUATION The Tender Board of the NEPAD Agency will evaluate the bids, using the cumulative analysis method. When using this weighted scoring method, the award of the contract should be made to the consultant whose offer receives the highest score out of a predetermined set of weighted technical and financial scores. Total score=technical Score + Financial Score 8. ANNEXES ANNEX I Terms of Reference ANNEX II Financial Proposal

6 The New Partnership for Africa s Development (NEPAD) is a vision and strategic framework for Africa s renewal that is based on a shared understanding that it is imperative to eradicate poverty and position African countries on the road to sustained economic growth and development. NEPAD works closely with the African Union Commission (AUC), regional economic communities, national governments, research institutions and civil society organisations in its attempts to eradicate poverty in Africa whilst also voicing Africa s concerns at the global level. For more information go to:

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