Mayor s Action See Authentication Page Attachment
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1 CITY COUNCIL ATLANTA, GEORGIA 14-R-3015 H.11 A RESOLUTION BY TRANSPORTATION COMMITTEE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JOHNSON CONTROLS, INC. FOR PROJECT NUMBER FC- 6922, WI-FI INFRASTRUCTURE UPGRADE AT HARTSFIELD-JACKSON ATLANTA INTERNATIONAL AIRPORT IN AN AMOUNT NOT TO EXCEED SIX MILLION DOLLARS AND NO CENTS ($6,000,000.00). FOUR MILLION ($4,000,000.00) IS TO BE CHARGED TO AND PAID FROM 5502 (AIRPORTRENEWAL AND EXTENSION FUND), (DEPARTMENTOF AVIATION, AVIATION INFORMATIONSERVICES), EXPENDITURE (CONSULTING/PROFESSIONAL) AND FUNCTIONAL ACTIVITY (AIRPORT) AND TWO MILLION AND NO CENTS ($2,000,000.00) TO BE CHARGED TO AND PAID FROM 5502 (AIRPORTRENEWAL AND EXTENSION FUND), (DOA AVIATION CAPITAL PLANNING & DEVELOPMENT)), EXPENDITURE (CONSULTING/PROFESSIONAL SERV) AND FUNCTIONAL ACTIVITY (AIRPORT);AND FOR OTHER PURPOSES. LEGISLATION HISTORY BLUE BACK Review List: Patricia E McIver Completed 01/07/2014 3:53 PM Jennifer Andrews Completed 01/07/2014 3:56 PM Miguel Southwell Completed 01/08/2014 2:59 PM Procurement Completed 01/09/ :19 AM Adam Smith Completed 01/09/ :48 AM Mayor's Office Completed 01/09/ :58 AM Office of Research and Policy Analysis Completed 01/09/2014 2:00 PM Transportation Committee Pending Atlanta City Council Pending Mayor's Office Pending Certified by Presiding Officer Mayor s Action See Authentication Page Attachment Certified by Clerk Page 1 of 3 Packet Pg. 82
2 H.11 A RESOLUTION BY TRANSPORTATION COMMITTEE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JOHNSON CONTROLS, INC. FOR PROJECT NUMBER FC- 6922, WI-FI INFRASTRUCTURE UPGRADE AT HARTSFIELD-JACKSON ATLANTA INTERNATIONAL AIRPORT IN AN AMOUNT NOT TO EXCEED SIX MILLION DOLLARS AND NO CENTS ($6,000,000.00). FOUR MILLION ($4,000,000.00) IS TO BE CHARGED TO AND PAID FROM 5502 (AIRPORTRENEWAL AND EXTENSION FUND), (DEPARTMENTOF AVIATION, AVIATION INFORMATIONSERVICES), EXPENDITURE (CONSULTING/PROFESSIONAL) AND FUNCTIONAL ACTIVITY (AIRPORT) AND TWO MILLION AND NO CENTS ($2,000,000.00) TO BE CHARGED TO AND PAID FROM 5502 (AIRPORTRENEWAL AND EXTENSION FUND), (DOA AVIATION CAPITAL PLANNING & DEVELOPMENT)), EXPENDITURE (CONSULTING/PROFESSIONAL SERV) AND FUNCTIONAL ACTIVITY (AIRPORT);AND FOR OTHER PURPOSES. WHEREAS, the City of Atlanta ( City ) owns, operates and manages the existing Wi-Fi infrastructure at Hartsfield-Jackson Atlanta International Airport (HJAIA), that was implemented in 2005 to support wireless technologies and services including b,g; and WHEREAS, significant developments have taken place in the wireless technology field, resulting in the development of new wireless services such as n, which cannot be supported on the existing Wi-Fi infrastructure; and WHEREAS, the current wireless system can only support 4,000 simultaneous public Wi-Fi users. In an effort by the City to provide free Wi-Fi to HJAIA s passengers, the capacity of the current Wi-Fi infrastructure needs to be upgraded to facilitate the expected increase in passenger usage. WHEREAS, an upgrade to the existing Wi-Fi infrastructure will enable the City to implement the infrastructure necessary to support 15,000 simultaneous public Wi-Fi users, showcase the next generation of wireless technologies and allow the passengers and Airport partners to use HJAIA s Wi-Fi system while providing a quality level of service. WHEREAS, the City did solicit bids for Project Number FC- 6922, Wi-Fi Infrastructure Upgrade pursuant to Section of Atlanta City Code, on behalf of the Department of Aviation; and WHEREAS, the Aviation General Manager and the Chief Procurement Officer have recommended that the Contract for FC-6922, Wi-Fi Infrastructure Upgrade - be awarded to the most responsive, responsible bidder, Johnson Controls, Inc. in an amount not to exceed $6,000, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ATLANTA, GEORGIA, that the Mayor or his designee is hereby authorized to execute an agreement between the City and Johnson Controls, Inc. in an amount not to exceed $6,000, And providing that the Contractor is expected to complete the installation and provide a functioning Wi-Fi system no later than 14-R-3015 Page 2 of 3 Packet Pg. 83
3 sixty (60) calendar days after receiving the City s written approval of Contractor s drawings required under the agreement. H.11 BE IT FURTHER RESOLVED, that all contracted work will be charged to and paid $4,000, From Fund, Department Organization, Account, and Function Activity ( FDOA ) numbers 5502 (Airport Renewal and Extension Fund), (Department of Aviation, Aviation Information Services), Expenditure (Consulting/Professional), Functionality Activity (Airport) AND $2,000, From 5502 (Airport Renewal and Extension Fund), (DOA Aviation Capital Planning & Development), Expenditure (Consulting/Professional), Functionality Activity (Airport) ; and for other purposes. BE IT FURTHER RESOLVED, that the City Attorney, is directed to prepare an agreement for execution by the Mayor or his designee. AND FINALLY BE IT RESOLVED, that the agreement will not become binding upon the City, and the City will incur no obligation or liability under it, until it has been approved by the City Attorney or her designee as to form, executed by the Mayor or his designee, attested to by the Municipal Clerk, and delivered to Johnson Controls, Inc. 14-R-3015 Page 3 of 3 Packet Pg. 84
4 LEGISLATIVE COUNSEL REQUEST FOR LEGISLATION H.11.a For Legislative Counsel Use Only Date Received Complete Incomplete (Date returned: ) Date of Department Consultation Date of Finance Department Consultation Commissioner Notified: Yes No If No, Why? Legislation Required Legislation Type Yes No Resolution Ordinance Amends the Code Blueback Prepared Yes No Yes No Date Submitted: 12/23/2013 Department Submitting Request: Department of Aviation Person Submitting Request: Erin Greene Extension: Bureau/Division Manager: DIT/Sharon Jones Extension: Requesting preliminary meeting with Legislative Counsel attorney? Yes No Subject Matter of the Meeting Cycle Number/Requested Full Council Date (not earlier than 4 weeks from date of submission): If this must be submitted to Council in fewer than 4 weeks explain why. Please identify consequences if legislation is not submitted for requested cycle. Also, if applicable, please state why the Legislative Request Form was submitted after the Cycle deadline. All non-conforming requests must have Commissioner approval. N/A Part I: Legislative Request Form: Instructions: Please answer all questions fully before submitting. Attach additional pages if necessary. All requests for legislation must have approval of a manager prior to submission. All incomplete requests will be returned. Send request via electronic mail to Legislative Counsel. No hard copies will be accepted. Please refer to attached deadlines for the relevant Chief of Staff submission guidelines. Legislation Name/Project Name: A Resolution authorizing the Mayor or his designee to execute a Contractual Agreement for Project FC-6922, Wi-Fi Infrastructure Upgrade with Johnson Controls, Inc. in an amount not to exceed $6,000,000. Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) 1. What is the purpose of this legislation? (check one) Accept a grant or donation [If so, is a matching grant required?] Yes No Amend budget Amend Code of Ordinances Packet Pg. 85
5 Amend Contract Anticipate funds Appropriate funds Apply for a grant or donation Authorize/renew Contract Fines/penalties Human Resources related Make a purchase New project Procuring goods Procuring services Other, please explain LEGISLATIVE COUNSEL REQUEST FOR LEGISLATION q If this legislation is to award/amend/renew a contract, please provide the following: Expiration date of contract: Contract Term (months/yr): The Contractor has sixty (60) calendar days after receiving the City s written approval of the Contractor s drawings to complete the scope of work. 2. Can the purpose of this legislative request be accomplished administratively? Yes No I Don t Know 3. Please explain and estimate any financial impact on the City or your Department. q Will there be a fee or charge assessed by the City? No o If so, how much? o How was the fee or charge determined? o Will revenue be generated for the City? Please remember to contact Human Resources if this request involves personnel changes (ex. Reclassification, New Hires, Termination, etc. 4. If there has been previous or similar legislation, please describe and cite the relevant legislation (e.g., 04-R-0001). H.11.a Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) 5. Is this a computer/technology purchase? Yes No If so, please forward ISR (Information System Hardware/Software Request) along with a copy of this Legislative Request Form via inter-office mail to: Legislative Counsel, Suite 4100, Law Department. Please forward any additional pertinent or supporting documents (e.g. contracts, exhibits, requisitions, copies of any old ordinances/resolutions pertaining to this issue, etc.) along with a Packet Pg. 86
6 LEGISLATIVE COUNSEL REQUEST FOR LEGISLATION H.11.a copy of this Legislative Request Form and legislative white paper via to the designated Legislative Counsel attorney for your department. Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) Packet Pg. 87
7 H.11.a Part II: Legislative White Paper: (This portion of the Legislative Request Form will be shared with City Council members and staff) A. To be completed by Legislative Counsel: Committee of Purview: Caption: Council Meeting Date: Requesting Dept.: FAC Confirmed by: B. To be completed by the department: 1. Please provide a summary of the purpose of this legislation (Justification Statement). The Department of Information Technology Aviation (DIT Aviation) is responsible for the support of the Airport s Wi-Fi system, which is critical to most business units in the Department of Aviation (DOA) and provides Wi-Fi internet access to Hartsfield-Jackson International Airport s (HJAIA) passengers. The purpose of this legislation is to request funds to upgrade the outdated Wi-Fi equipment and to expand the current DOA public wireless network to facilitate 15,000 simultaneous public Wi-Fi users. It will also enhance the quality of service of HJAIA s Wi-Fi system for airport passengers. 2. Please provide background information regarding this legislation. The City of Atlanta owns the existing Wi-Fi system at HJAIA that provides Wi-Fi Internet access to passengers and Concessionaires throughout the airport. Aviation IT support unit operates, monitors and manages this system on a day to day basis. The system was originally installed in The business model has evolved over the years, in 2005, Wireless Internet Service Providers were used to provide paid Internet service to passengers. In 2012, DOA became the sole service provider using a third party credit card processor to accept payment. At present, the HJAIA s Wi-Fi system can only support 4,000 simultaneous public Wi-Fi users. Since the original implementation in 2005, Wi-Fi technology has enhanced significantly and higher density and throughput equipment is available to the market place. By purchasing this additional Wi-Fi equipment and replacing the outdated Wi-Fi infrastructure, DIT Aviation will be able to increase the user capacity and improve the public Wi-Fi user experience. Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) Packet Pg. 88
8 H.11.a 3. If Applicable/Known: (a) Contract Type (e.g. Professional Services, Construction Agreement, etc): Professional Services/Equipment Purchase (b) Source Selection: Sealed Bids (c) Bids/Proposals Due: December 4, 2013 (d) Invitations Issued: October 17, 2013 (e) Number of Bids: 2 (f) Proposals Received: N/A (g) Bidders/Proponents: Johnson Controls, Inc. - $3,592,260 and CBX Technologies, Inc. - $3,814,642 (h) Term of Contract: The Contractor shall complete the following within thirty-five (35) calendar days after receiving a written Notice To Proceed from the City: Obtain necessary badges Submit the drawings The Contractor shall complete the following within sixty (60) calendar days after receiving the City s written approval of Contractor s drawings: Obtain all necessary permits required for installation. Complete all installation activities included in Section 1.1 Purpose, Subsection E. Scope\ Complete all testing activities included in Section 1.6 Testing 4. Fund Account Center (Ex. Name and number): $4,000,000 from 5502 ( Airport Renewal and Extension Fund), ( Department of Aviation, Aviation Information Services), (Consulting/Professional), (Airport) $2,000,000 from 5502 ( Airport Renewal and Extension Fund), (DOA Aviation Capital Planning & Development), (Consulting/Professional Serv), (Airport) Fund: 5502 Account: Center: Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) Fund: 5502 Account: Center: Source of Funds: Capital Budget 6. Fiscal Impact: This legislation will result in a reduction in the amount of $4,000,000 to Fund Account Center Number and $2,000,000 to Fund Account Center Number Packet Pg. 89
9 H.11.a 7. Method of Cost Recovery: N/A Examples: a. Revenues generated from the permits required under this legislation will be used to fund the personnel needed to carry out the permitting process. b. Money obtained from a local assistance grant will be used to cover the costs of this Summer Food Program. This Legislative Request Form Was Prepared By: Erin Greene, Attachment: Wi-Fi Upgrade Request Form (14-R-3015 : Wi-Fi- Infrastructure Upgrade) Packet Pg. 90
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