DCAA Overview and Resources Available for Small Businesses

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1 DCAA Overview and Resources Available for Small Businesses The views expressed in this presentation are DCAA's views and not necessarily the views of other DoD organizations Page 1

2 Department of Defense (DoD) Organization Secretary of Defense Deputy Sec of Defense Department of Army Department of Navy Department of Air Force Under Secretary (A T & L) Under Secretary (Comptroller) Inspector General Procurement Procurement Procurement DCMA DCAA Page 2

3 Internal Review Angela Janysek DCAA Organization Director Anita Bales Deputy Director vacant Executive Officer vacant General Counsel Defense Legal Service Susan Chadick Assistant Director, Operations Tom Peters Assistant Director, Policy & Plans Don McKenzie Assistant Director, Resources Philip Anderson Assistant Director, Integrity & Quality Assurance Gary Spjut Headquarters Regions Central Region Diana Graff vacant Eastern Region David Johnson Mark Richards Northeastern Region Ron Meldonian Martha McKune Mid-Atlantic Region Ken Saccoccia Chris Andrezze Western Region Donald Mullinax Steve Hernandez Field Detachment Karen Cash vacant Page 3

4 Defense Contract Audit Agency Approximately 5,000 employees located at over 300 offices throughout the United States and overseas Responsibilities and Duties: Perform all needed contract audits for DoD Provide accounting and financial advisory services to DoD (and civilian agencies when requested) acquisition and contract administration components during all contract phases: Preaward Contract execution Settlement (contract closing) Page 4

5 DCAA Audits Through Various Phases of a Contract Preaward Throughout Contract Life Contract Completed Accounting System Estimating System Proposal Review - Labor Rates - Indirect Rates - Materials - ODCs Annual Incurred Cost Reviews Real Time Labor Provisional Billing Rates Progress Payments Vouchers Accounting System Contract Closing Page 5

6 DCAA Internet Resources Audit Process Overview Information for Contractors Manual DCAA Preaward Accounting System Checklist DoD Contract Proposal Adequacy Checklist Do Forward Pricing Rate Adequacy Checklist DCAA Incurred Cost Adequacy Checklist Incurred Cost Electronically (ICE) Model Links to Acquisition Regulations Small Business Seminar Slides Page 6

7 DCAA Internet Resources Audit Process Overview Information for Contractors Manual DCAA Preaward Accounting System Checklist DoD Contract Proposal Adequacy Checklist DoD Forward Pricing Rate Adequacy Checklist DCAA Incurred Cost Adequacy Checklist Incurred Cost Electronically (ICE) Model Links to Acquisition Regulations Small Business Seminar Slides Page 7

8 Page 8

9 Page 9

10 Page 10

11 Page 11

12 DCAA Internet Resources Audit Process Overview Information for Contractors Manual Page 12

13 DCAA Internet Resources Preaward Accounting System Adequacy Checklist Page 13

14 DCAA Internet Resources DFARS Proposal Adequacy Checklist Page 14

15 DCAA Internet Resources DCAA Incurred Cost Adequacy Checklist Page 15

16 DCAA Internet Resources Incurred Cost Electronically (ICE) Model Page 16

17 Available Presentations Accounting System Requirements (2 hours) Contract Briefs (30 minutes) Incurred Cost Submissions (2 hours) Monitoring Subcontracts (45 minutes) Proposal Adequacy (2 hours) Provisional Billing Rates (30 minutes) Public Vouchers (30 minutes) Real-time Labor Evaluations (45 minutes) Page 17

18 Contact Information DoD Office of Small Business Programs DCAA Page 18

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