USAID/Center for Global Development Innovation RFP CDI006 Family Care First Co-creation Facilitation Providers

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1 RFP No. CDI006 To: From: Offerors Development Alternative Inc. (DAI) Date: Thursday, January 8, 2015 Subject: Reference: Request for Proposals (RFP) CDI006 USAID/Center for Global Development Innovation RFP CDI006 Family Care First Co-creation Facilitation Providers Dear Offerors: Enclosed is a Request for Proposals (RFP) to support the implementation of DAI s Center for Global Development Innovation project funded by the United States Agency for International Development (USAID). DAI invites firms to submit a proposal for work to be funded by USAID under the Center for Development Services Management Consulting Contract. I. Background - In April 2014, the United States Agency for International Development (USAID) launched the U.S. Global Development Lab, a new entity that brings together a diverse set of partners to discover, test, and scale breakthrough solutions that will help achieve the Agency s goal of ending extreme poverty by The Global Development Lab marks a bold new approach to development in accordance with: (i) the President s Strategy for American Innovation that calls for government agencies to increase their ability to promote and harness innovation; and (ii) USAID s Forward reform agenda that brings renewed attention to science and technology s role in solving international development problems. The Lab aims to harness the power of science, technology, innovation and partnership (STIP) to source and scale solutions that accelerate achievement of foreign policy and development goals through a twofold approach: (1) produce breakthrough development innovations; and (2) accelerate the transformation of the U.S. development enterprise. The Center for Development Innovation (Lab/DI) is one of five centers that comprise the Lab. Lab/DI is home to innovation sourcing and acceleration programming via its programs, the Higher Education Solutions Network (HESN), Development Innovation Ventures (DIV), and Transition to Scale activities, the prize team, and the Grand Challenges for Development. In support of its efforts to promote innovative programming within the agency, Lab/DI awarded the Professional Management Consulting services contract to DAI in September Under this 4 year contract, DAI will provide support to the Lab/DI and potentially other centers and offices within the Lab and USAID Missions around world, to develop pipelines for new breakthroughs by harnessing the best in American and global innovation and entrepreneurship and engaging scientific communities. DAI will work with the Lab/DI to bring together a diverse set of partners to attract solutions and systematically transition to scale proven solutions that can dramatically accelerate development progress. This solicitation is to procure services for the facilitation of the Family Care First Co- Creation Workshop to be held in Phnom Penh, Cambodia. More information about the

2 RFP No. CDI006 specific activities can be found in the detailed Scope of Work in Appendix A. DAI invites firms to submit a proposal for work to be funded by USAID under the Center for Development Services Management Consulting Contract. II. Anticipated Award Type This solicitation will result in the award of a Fixed Price Purchase Order covering a period of performance from January 28, 2015 April 30, Services outlined in this RFP will be delivered according to the timeline detailed in the SOW and billed at the end of the contract. III. Submission of Questions Questions must be submitted no later than 4:00 pm EDT on January 15, DAI will respond to these questions no later than 5:00 pm EDT on January 16, IV. Submission of Proposals Proposals must be submitted no later than 12:00 pm EST on January 26, 2014 via to The subject line of the should include the full RFP Number and Title RFP CDI006 Family Care First Co-Creation Facilitation Request for Proposal. Please limit file submissions to 10 megabytes or less. V. Composition of Proposal The proposal is comprised of the following submission documents. Technical Proposal and Cost Proposal should be prepared as two separate files for independent evaluation, as follows. Submissions in Word and in PDF are acceptable. Please limit your technical approach to no more than 30 pages. The cover letter, checklist, and any annexes (including CVs) will not count toward this overall limit. Part 1 Technical Proposal Submission 1. Signed Proposal Cover Letter (see Appendix C) 2. Proposal Checklist (see Appendix D) 3. Technical Approach Offerors will outline their offering and approach to facilitating a cocreation workshop. This will include the designing, planning and implementing of the workshop sessions and activities as well as the drafting of resulting concept notes in consultation with workshop participants for funding consideration by USAID. Please limit your technical approach to no more than 30 pages, including your executive summary. The technical approach should be organized according to the following outline: a. Executive Summary b. Technical Approach responding to the Scope of Work (SOW) outlined in Appendix A c. Summary of Relevant Work Experience Offerors must submit evidence of previous experience in providing co-creation and collaboration facilitation services, with experience in Cambodia preferred. Offerors should provide no more than three examples of relevant previous work. Experience should include descriptions of how Offeror approached co-creation and collaboration facilitation and/or Offerors experience in Cambodia. Please also include references for each relevant experience. DAI reserves the right to reach out to each of these contacts to request feedback on the Offeror s performance in this work. i. Table of work experience and relevant contact information (see Appendix E); ii. Narrative for each activity, including: 1. A general description of each activity; 2. How this service offering relates to the requested SOW; 3. Management approach and timeline for the referenced activity; and 4. Any setbacks, lessons learned, or other new insights they now bring

3 RFP No. CDI006 to their product and business relationships as a result of this activity. d. Staffing Offerors must include details of personnel who might be assigned to the various activities outlined in the SOW, including administration, program management, facilitation, research, design, and concept note drafting. Offeror should include their names, roles on the assignment, qualifications, and years of experience. The offeror should include CVs for applicable personnel in an annex. Offerors must also include proposed level of effort (LOE) for each staff member. e. Implementation and Management Strategy Offerors must include an Implementation and Management Strategy with their proposal that details how the Offeror intends to achieve the deliverables outlined in this RFP. Part 2 Cost Proposal a. Offerors must complete the Cost Proposal and Deliverables in Appendix B for all specified Deliverables. Price shall include all relevant labor, licenses, moderation and customer support, customization fees, change fees, business process consulting, tutorials, other direct costs (travel, materials, etc.) and overhead required for the completion of each deliverable. Bidder shall provide unit pricing in US Dollars. Selected vendors will be paid in accordance with this deliverables table as negotiated between the Offeror and DAI on a fixed price basis. No additional payments will be provided without additional deliverables negotiated and approved. Please provide deliverable pricing in accordance with the deliverables listed in Appendix B. Should the offeror propose any deliverables in addition to those listed in Appendix B, DAI reserves the right to eliminate the offeror from consideration. b. Data Universal Numbering System (DUNS): There is a mandatory requirement for your organization to provide a DUNS number to DAI. DUNS is a system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique numeric identifier, referred to as a "DUNS number" to a single business entity. Without a DUNS number, DAI cannot deem an Offeror responsible to conduct business with and therefore, DAI will not enter into a purchase order with any organization. The determination of a successful Offeror/applicant resulting from this RFP is contingent upon the winner providing a DUNS number to DAI. Offerors who fail to provide a DUNS number will not receive an award and DAI will select an alternate Offeror. All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $25,000 and above are required to obtain a DUNS number prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Offerors sign the self-certification statement if the Offeror claims exemption for this reason. For those required to obtain a DUNS number, see Appendix G: Instructions for Obtaining a DUNS Number - DAI S Vendors, Subcontractors For those not required to obtain a DUNS number, see Appendix F: Self Certification for Exemption from DUNS Requirement VI. Evaluation of Proposals DAI will use best value determination for the award of this Purchase Order. A best value determination means that, in DAI s estimation, the selected offer will provide the greatest overall benefit to the Center for Global Development Innovation in response to the requirements stated in this RFP. DAI will use the trade-off process to make a best value determination, which means that it may be in the interest of DAI to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. The evaluation factors and allocated points are presented below. Technical Proposal: The Technical Proposal will be scored and evaluated separately from the cost

4 RFP No. CDI006 proposal. Technical panel reviewers will evaluate Offeror on the following factors, consistent with the Offerors Technical Proposal. Cost will be evaluated separately. a. Technical Approach (40 points) Points for this section will be awarded based on the information presented in the technical approach. Points will be awarded to firms describing their approach to designing the workshop, facilitating co-creation and building consensus among workshop participants, and collaborating with workshop participants and sponsors in drafting the resulting concept notes. b. Relevant Experience (30 points) Points for this section will be based on information presented in Appendix E. Preference will be given to firms that have past performance in workshop design and facilitation, co-creation and/or consensus building experience, and experience working in Cambodia. c. Implementation and Management Strategy (15 points) Points for this section will be based on whether the Offeror understands the activities to be undertaken, the order in which they should occur and timeline by which they should be completed. As part of these activities the Offeror will detail its work plan and strategy for ensuring feedback loops with both USAID and workshop participants. d. Staffing (15 points) Points for this section will be based on qualification of the technical staff; professional experience in the area facilitation, co-creation, and writing, experience and past performance of proposed personnel including competence, reliability and responsiveness; percent of time allocated to project by each proposed staff. Please provide CVs. Cost Proposal: Cost will be evaluated separately from the technical approach, with due consideration for cost reasonableness and allowability consistent with US government cost principles. Evaluation for this section will be dependent upon all information presented by the Offeror in Priced Deliverable and Payment Schedule in Appendix C. DAI will consider the tradeoffs between the quality of each individual section, weighted as outlined above. A bid committee will be convened to evaluate each technical proposal, and will subsequently consider the Offerors cost proposals and determine an apparent winner. VII. Offeror s Agreement with Terms and Conditions The completion of all RFP requirements in accordance with the instructions in this RFP and submission to DAI of the technical and price proposals will constitute an offer and indicate the Offeror s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right to award a subcontract without discussion and/or negotiation; however, DAI also reserves the right to conduct discussions and/or negotiations, which among other things may require an Offeror(s) to revise its proposal (technical and/or price). Issuance of this RFP in no way obligates DAI to award a subcontract, nor does it commit DAI to pay any costs incurred by the Offeror in preparing and submitting the proposal. DAI reserves the right to award a PO to one organization or to issue multiple awards to different organizations based on the results of our evaluation. Offerors may also be required to demonstrate their ability to carry out this activity and to provide proof of registration of a valid business license. VIII. Offeror s Location The US government geographic code for this contract is 937 United States and developing countries other than advanced developing countries. Please note that per the terms of the Center for Development Services Management Consulting Contract, all Offerors from outside the US or LAMICs will require a source nationality code waiver.

5 RFP No. CDI006 APPENDIX A STATEMENT OF WORK Scope of Work for Co-creation Facilitation Services: Family Care First Workshop in Phnom Penh, Cambodia Background USAID launched Family Care First to uncover and advance new solutions to old problems that give Cambodia s most vulnerable children who are living outside family care a fighting chance to reach their full developmental potential. Family Care First has four principal objectives, which are to significantly: Reduce the number of children living in orphanages and other residential care facilities. Reduce the number of orphanages and other residential care facilities. Increase support services to prevent child-family separation. Increase the number of children reintegrated into family-based care. USAID intends to convene select people and organizations with the best innovative and collaborative ideas, chosen through a request for Expressions of Interest. These partners will be brought together for a workshop in Phnom Penh to co-create, co-design, and possibly co-invest in actions to significantly reduce the number of children living outside of family care at a national scale in Cambodia, including children living in orphanages. Then, collectively as a group, decisions will be made on which ideas to further refine into concept notes for potential projects and partnerships. Objective We are seeking a partner to design and facilitate the co-creation workshop in collaboration with USAID and to draft the resulting concept notes in consultation with the workshop participants. We anticipant participants, although the actual number depends on the quality and quantity of Expressions of Interest submitted to USAID. Activities Under this scope of work, the Facilitation Partner will engage in the preparation, implementation and follow up of the co-creation workshop for the Family Care First initiative. The Facilitation Partner will work closely with USAID and workshop participants during all stages of this work. Preparation and design: During this stage, the Facilitation Partner will conduct background research, which could include reviewing the successful expressions of interest, desk research, and participant interviews, in order to be well versed in the program objectives, the underlying social issues on which the workshop is focused, and the breadth and depth of experience within the participant pool. This background research is meant to inform the agenda and facilitation design of the workshop so as to meet the program s objectives while engaging each of the participants in a substantive way. The Facilitation Partner will share and validate the findings from the background research with USAID. Based on the background research, the Facilitation Partner will draft an agenda, design the workshop structure and activities, propose necessary supplies and resources, propose any site visits or meetings, share recommendations on the workshop space and set-up, and create facilitation materials. This might include participant agendas, pre-reading, workshop tools, exercise templates, facilitation handbooks, participant bios, and others. Additionally, the Facilitation Partner will recommend facilitators for each session, including potential breakout sessions, from within their own organization, or from USAID and other partners as appropriate. Through the process, the Facilitation Partner will solicit input and feedback from USAID. Implementation and facilitation: The Co-Creation is expected to run for three days at the end of February The Facilitation

6 RFP No. CDI006 Partner will run the workshop, involving each of the participants and keeping the sessions fresh and engaging. This might include running breakout sessions, activities, icebreakers, group exercises, session recaps, and other participatory methods to maintain momentum, keep participants interested, the discussions productive and the outcomes meaningful. The Facilitation Partner will make a special effort to draw less-participatory, or more soft-spoken participants into dialogue and solicit their thoughts. While the Facilitation Partners should not be overly reliant on the Expressions of Interest in their facilitation, they should make an effort to reference common threads and recurrent themes in their facilitation activities. While the pre-designed agenda will drive the workshop implementation, it is envisaged that session topics and formats will be adjusted throughout based on participant feedback, facilitator/organizer observations, and prior session outcomes to ensure the event remains relevant and continues to move towards the identification of 3-5 fundable programs or activities that could be further refined and developed into concept notes. Workshop follow up and concept note creation: Following the workshop, the Facilitator will synthesize the discussions and build on the identified program ideas to draft (an anticipated) 3-5 concept notes. The Facilitation Partner will consult with the workshop participants during and after drafting of concept notes to ensure their ideas are represented and the roles of potential implementing partners are accurately depicted. Due to the Facilitator's work on drafting the concept notes, USAID and its partners may wish to engage the Facilitator in the presentation of the concept notes to the USAID Science-Peer Review Board. This will be determined during the concept note development process in collaboration with the Facilitator, USAID and its partners. The Facilitation Partner will also prepare a workshop report to document the workshop process, the event itself, thoughts on how the workshop contributed to the co-creation of new ideas, recommendations for how the agenda or facilitation could have been more effective, and recommendations for next steps to consolidate Family Care First goals. All of these products will be given a clear and compelling design (visualizations, imagery, layout, polish, etc.) that will allow them to be used effectively by USAID for stakeholder engagement and building support for continuing the work identified in the concept notes. Deliverables The following deliverables are expected from the Facilitation Partner: Kick-off Meeting with DAI and USAID teams Synthesized report on participant needs, interests and background Proposed agenda for workshop, along with facilitation guides, suggestions for venue structure (e.g., seating arrangements) and workshop materials (eg, participant bios, name tags, logistical guides, background reading, supplies lists) Workshop Report3-5 Concept papers based on identified programmatic activities and ideas (anticipated, actual number of concept notes will be determined by workshop) Potential Concept Paper Presentation to USAID Science-Peer Review Board to be determined during the Concept Note development stage. Timeframe The duration of this Scope of Work is approximately 3 months. It is expected that the Facilitation Partner will begin workshop preparation no later than the last week of January, The workshop will be held at the end of February or early March and the Facilitation Partner will use the month following to draft the concept notes, consult with the participants and finalize the deliverables. Should the Facilitator present the concept notes to the USAID Science Peer Review Board, this would take place in April.

7 RFP No. CDI006 APPENDIX B COST PROPOSAL AND DELIVERABLES TABLE Offerors shall distill their proposed services into a deliverables table. Note that in addition to providing proposed prices for deliverables, the Offeror should provide a detailed breakdown of costs. Please see the following table for an example. No. Deliverable Amount $USD Percentage of Total 1 Kick-off Meeting with DAI and USAID teams 2 Synthesized report on participant needs, interests and background 3 Proposed agenda for workshop, along with facilitation guides, suggestions for venue structure (e.g., seating arrangements) and workshop materials (eg, participant bios, name tags, logistical guides, background reading, supplies lists) 4 Workshop Report Concept papers based on identified programmatic activities and ideas (anticipated, actual number of concept notes will be determined by workshop) 6 Potential Concept Paper Presentation to USAID Science-Peer Review Board to be determined during the Concept Note development stage. Total 100%

8 RFP No. CDI006 APPENDIX C PROPOSAL COVER LETTER [On Firm s Letterhead] Wednesday January 21, 2015 TO: DAI Procurement Team Development Alternatives, Inc. USAID Center for Development Innovation Project We, the undersigned, provide the attached proposal in accordance with RFP CDI006 dated Monday, January 5, Our attached proposal is for the total price of <Sum in Words ($0.00 Sum in Figures) >. I certify a validity period of 30 days for the prices provided in the attached proposal. Our proposal shall be binding upon us subject to the modifications resulting from any discussions. Offeror shall Verify here the items specified in Section A of this RFP document. We understand that DAI is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP, and additionally, DAI may reject all proposals and not award a subcontract for this RFP. Sincerely yours, Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

9 RFP No. CDI006 APPENDIX D PROPOSAL CHECKLIST (Please check all that apply and include this page in the sealed envelope with the proposal) Offeror: Have you? Submitted your technical (including Table 1) and financial proposal to by the required deadline? Does your proposal include the following? Cover Letter (use template in Appendix C) Technical Approach Cost Proposal and Deliverables Table (use form in Appendix B) Summary of Relevant Work Experience (use form in Appendix E) Past Performance References (Letters from clients submitted) Key Personnel/Staffing Roles and their associated CVs DUNS number (see Appendices F and G)

10 RFP CDI006 APPENDIX E- SUMMARY OF RELEVANT WORK EXPERIENCE Include projects that best illustrate your work experience relevant to this RFP (ie, similar in size, scope, application, or client), sorted by decreasing order of completion date. Of these assignments, Offerors should select three whom DAI can call on as references providing their the names, addresses, phone numbers. Projects should have been undertaken in the past three years. Projects undertaken in the past six years may be taken into consideration at the discretion of the evaluation panel. # Project Title Client Name Reference(s) name Contact Phone and Cost in USD$ Start-End Dates Completed on schedule (Yes/No)

11 APPENDIX F Self-Certification for Exemption from DUNS Requirement For Subcontractors and Vendors Legal Business Name: Physical Address: Physical City: Physical Foreign Province (if applicable): Physical Country: Signature of Certifier Full Name of Certifier (Last Name, First/Middle Names): Title of Certifier: Date of Certification (mm/dd/yyyy): The sub-contractor/vendor whose legal business name is provided herein, certifies that we are an organization exempt from obtaining a DUNS number, as the gross income received from all sources in the previous tax year is under USD $300,000. *By submitting this certification, the certifier attests to the accuracy of the representations and certifications contained herein. The certifier understands that s/he and/or the subcontractor/vendor may be subject to penalties, if s/he misrepresents the sub-contractor/vendor in any of the representations or certifications to the Prime Contractor and/or the US Government. The sub-contractor/vendor agrees to allow the Prime Contractor and/or the US Government to verify the company name, physical address, or other information provided herein. Certification validity is for one year from the date of certification.

12 RFP No. CD100X APPENDIX G INSTRUCTIONS FOR OBTAINING A DUNS NUMBER DAI S VENDORS, SUBCONTRACTORS & GRANTEES Note: There is a Mandatory Requirement for your Organization to Provide a DUNS number to DAI I. SUBCONTRACTS/PURCHASE ORDERS: All domestic and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $25,000 and above are required to obtain a DUNS number prior to signing of the agreement. Your organization is exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. Please see the self-certification form attached. II. MONETARY GRANTS: All foreign entities receiving first-tier monetary grants (standard, simplified and FOGs) with a value equal to or over $25,000 and performing work outside the U.S. must obtain a DUNS number prior to signing of the grant. All U.S. organizations that are recipients of first-tier monetary grants of any value are required to obtain a DUNS number; the exemption for under $25,000 applies to foreign organizations only. NO SUBCONTRACTS/POs ($25,000 + above) or MONETARY GRANTS WILL BE SIGNED BY DAI WITHOUT PRIOR RECEIPT OF A DUNS NUMBER. Note: The determination of a successful Offeror/applicant resulting from this RFP/RFQ/RFA is contingent upon the winner providing a DUNS number to DAI. Organizations who fail to provide a DUNS number will not receive an award and DAI will select an alternate vendor/subcontractor/grantee Background: Summary of Current U.S. Government Requirements- DUNS and Reporting in FSRS Database The Data Universal Numbering System (DUNS) is a system developed and managed by Dun and Bradstreet that assigns a unique nine-digit identifier to a business entity. It is a common standard worldwide and users include the U.S. Government, European Commission and the United Nations. The DUNS number will be used to better identify related organizations that are receiving U.S. federal funding, and to provide consistent name and address data for electronic application systems. The U.S. Government requires that all applicants for first-tier monetary grants (i) and all first-tier subcontracts/purchase orders of $25,000 or above have a DUNS number prior to DAI issuing an award to that entity. REQUIREMENT FOR DAI TO REPORT DATA IN THE FSRS DATABASE: In addition, in accordance with the Federal Funding Accountability and Transparency Act of 2008; FAR , Reporting Executive Compensation and First-Tier Subcontract Awards (Revised July 2010); and Subpart 4.14 Reporting Executive Compensation and First-Tier Subcontract Awards, effective March 1, 2011, DAI is required to report any newly awarded first-tier subcontracts $25,000 or above in the FSRS (Functional Security Requirements Specifications) database at In accordance with AAPD amended, all foreign entities receiving first-tier monetary grants (standard, simplified and FOGs) with a value equal to or over $25,000 and performing work

13 RFP No. CD100X outside the U.S. must obtain a DUNS number prior to signing of the grant. All U.S. organizations who are recipients of first-tier monetary grants of any value are required to obtain a DUNS number; the exemption for under $25,000 applies to foreign organizations only. In accordance with the AAPD as well as 2 CFR Parts 25 and 170, DAI is required to report on grantees in the FSRS database. The reported information for subcontracts and grants will be available for the public to view at Instructions detailing the process to be followed in order to obtain a DUNs number for your organization begin on the next page. THE PROCESS FOR OBTAINING A DUNS NUMBER IS OUTLINED BELOW: 1. Log on to the D&B (Dun & Bradstreet) DUNS registration website to begin the process of obtaining a DUNS number free of charge. m/index.jsp Please note there is a bar on the left for Frequently Asked Questions as well as s and telephone numbers for persons at Dun & Bradstreet for you to contact if you have any questions or difficulties completing the application on-line. DAI is not authorized to complete the application on your organization s behalf; the required data must be entered by an authorized official of your organization. 2. Select the Country where your company is physically located. 3. You will first be asked to search the existing DUNS database to see whether a DUNS number already exists for your organization/entity. Subcontractors/grantees who already have a DUNS number may verify/update their DUNS records. 4. Potential DAI subcontractors/vendors/grantees who do not already have a DUNS number will be shown the screen below. To request a new DUNS Number, the Request a New D-U-N-S Number button needs to be selected.

14 RFP No. CD100X 5. Enter the information regarding your organization listed on the next three screens. (See screen shots below.) Make sure you have the following information available (in English) prior to beginning the process of entering this section in order to ensure successful registration. Legal Business Name (commas are allowed, periods are not allowed) Address Phone Name of Owner/Executive Total Number of Employees Annual Sales or Revenue (US Dollar equivalent) Description of Operations 6. Note that some fields are Optional, however all other fields must be completed to proceed further with the application process. For example, all applicants must complete the Organization Information sections. The Company Name and Physical Address fields are selfpopulated based on information previously entered during the initial DUNS search. The question marks to the left of the field provide additional information when you click on them.

15 RFP No. CD100X 7. You must select the legal structure of your organization from the pull down menu. To assist you in selecting the appropriate structure that best represents your organization, a brief description of the various types follows: Corporation A firm that meets certain legal requirements to be chartered by the state/province in which it is headquartered by the filing of articles of incorporation. A corporation is considered by law to be an entity separate and distinct from its owners. It can be taxed; it can be sued; it can enter into contractual agreements. Government - central, province/state, district, municipal and other U.S. or local government entities. Includes universities, schools and vocational centers owned and operated by the government. Limited Liability Company (LLC) - This is a type of business ownership combining several features of corporation and partnership structures. It is designed to provide the limited liability features of a corporation and the tax efficiencies and operational flexibility of a partnership. Its owners have limited personal liability for the LLC s debts and obligations, similar to the status of shareholders in a corporation. If your firm is an LLC, this will be noted on the organizations registration and licensing documents. Non-profit - An entity, which exists for charitable reasons and is not conducted or maintained for the purpose of making a profit. Most organizations which are registered in the host country as a non-governmental organization (NGO) rather than as a commercial business are anon- profit entities. Community based organizations, trade associations, community development councils, and similar entities which are not organized as a profit making organization should select this status, even if your

16 RFP No. CD100X organization is not registered formally in country as an NGO. Partnership- a legal form of operation in which two or more individuals carry on a continuing business for profit as co-owners. The profits and losses are shared proportionally. Proprietorship-These firms are owned by one person, usually the individual who has dayto-day responsibility for running the business. Sole proprietors own all the assets of the business and the profits generated by it. 8. One of the most important fields that must be filled in is the Primary SIC code field. (See screen shot below.) The Primary Standard Industrial Code classifies the business most relevant industry and function. 9. If you are unsure of which SIC Code your organization s core business falls under, please refer to the following website:

17 RFP No. CD100X You will need to enter certain keywords to bring up the potential SIC Codes. In the case above, Research was entered as the keyword, and resulted in the following: PLEASE NOTE: Many of the DAI subcontractors and grantees fall under one of the following SIC codes: 8742 Management Consulting Services

18 RFP No. CD100X 1542 General Contractors-Nonresidential Buildings, Other than Industrial Buildings and Warehouses or one of the codes within: Industry Group 357: Computer And Office Equipment Industry Group 355: Special Industry Machinery, Except Metalworking Industry Group 356: General Industrial Machinery And Equipment Industry Group 359: Miscellaneous Industrial And Commercial 10. Description of Operations- Enter a brief description of the primary services you provide the example below, agricultural technical assistance was chosen as the primary function of the business.

19 RFP No. CD100X 11. The Annual Sales or Revenue figure should be provided in USD (US Dollar) equivalent. 12. Once all of the fields have been completed, click on Submit Your Request to be taken to the Verification page. 13. Note: Representative (Principal, Owner or Officer) needs to verify and provide affirmation regarding the accuracy of the data under criminal or civil penalties as per Title 18, Section 1001 of the US Criminal Code. 14. Once Yes, Continue button is clicked, the registration application is sent to D&B, and a DUNS number should be available within hours. DUNS database can be checked in hours by entering the Business Information in the Search window which should now display a valid result with the new DUNS number for the entity.

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