PROJECT CHARTER. Windcliff FEMA Project (PW#258) Facility number 14 TOWN OF ESTES PARK. 170 MacGregor Avenue. P.O. Box Estes Park, CO 80517

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1 PROJECT CHARTER (PW#258) Facility number 14 TOWN OF ESTES PARK 170 MacGregor Avenue P.O. Box 1200 Estes Park, CO February 24, 2015

2 pg. 2 Contents EXECUTIVE SUMMARY... 3 PROJECT PURPOSE/JUSTIFICATION... 3 PROJECT DESCRIPTION... 4 Project Objectives and Success Criteria... 5 RISKS... 6 PROJECT DELIVERABLES... 6 SUMMARY MILESTONE SCHEDULE... 7 SUMMARY BUDGET... 7 PROJECT APPROVAL REQUIREMENTS... 7 PROJECT MANAGER... 7 STEERING TEAM... 8 AUTHORIZATION... 8

3 pg. 3 EXECUTIVE SUMMARY The Town of Estes Park and surrounding area was impacted by the flood that occurred mid September One area that has been defined to need Electrical Utility repair is the Windcliff neighborhood. A landslide unearthed and damaged approximately 760 feet of existing single phase underground conductor down a gulch at a 40% slope. The existing route was damaged substantially due to the landslide and runoff. Additionally, the existing route is susceptible to future landslides resulting in future damage and customer power interruption. This project will restore the power to the customers that is more resilient. PROJECT PURPOSE/JUSTIFICATION Business Need/Case/Business Objectives The was created to restore the pre flood distribution system s functionality and provide mitigation against future events by installing approximately 2,465 feet of new single phase underground conductor to a new location along an existing fire fighting access road. In evaluating the restoration of the line, an analysis of the route for the restoration was reviewed to provide the best route for the relocated line for future access, mitigate future flood loss, and provide the best expenditure of funds. The following highlights the benefits of the revised route: The proposed action will restore the pre flood distribution system s functionality and provide mitigation against future events by installing approximately 2,465 feet of new single phase underground conductor to a new location along an existing fire fighting access road. In addition to providing mitigation the resiliency is increased by the fire road providing much quicker response for any needed repair and maintenance. Relative to the original route, the proposed route will have less environmental impact to the area as it will be in disturbed soil with permanent access facilitating management of fugitive dust during construction and control of noxious and invasive weeds after construction. Work along the original route of rough terrain and its 40% slope presents a challenge in all aspects of construction and post construction work. Additionally, it is the Town of Estes Park s practice to install spare conduits during the initial installation, including a spare conduit for communication/broadband. This Town funded improvement reduces future disturbance to the area.

4 pg. 4 PROJECT DESCRIPTION The project will restore the previous functionality of looped power to several homes in the Windcliff area. A number of these homes are currently powered by the temporary backfeed activated when the original conductor was destroyed during the landslide. This project will restore the looped feed (operated radially) for the homes in that area. The project will also ensure that ample capacity for growth is available, preventing future disturbances to the area. Figure 1 Map of original route

5 pg. 5 Figure 2 Map of proposed mitigation route Project Objectives and Success Criteria The primary objective and ultimate success criteria are to complete the restoration of the looped power that was destroyed. Requirements This project must meet the following requirements in order to achieve success: Replace the underground electrical line that was destroyed and restore the original functionality of looped power. Stays within the approved budget. Provides a better route for continual operation and future maintenance. Mitigates a high risk hazard of the old route due to extreme slope. Constraints Project needs to be designed by ESC prior to starting replacement. Project needs to stay within the approved budget.

6 pg. 6 Project is at a high elevation on a steep slope. Proposed improvements will be covered by the Town of Estes Park. Assumptions Portions of the repair/reconstruction costs will be reimbursed through federal flood disaster recovery program that includes the Federal Emergency Management Agency (FEMA), the U.S. Department of Housing and Urban Development Community Development Block Grant Disaster Recovery (CDBG DR) program and the Colorado State match of the local share. The project has been determined by FEMA regulations to qualify as a Categorical Exclusion for NEPA documentation. This project will be a public construction competitively bid project with stipulated material supplied by the Town of Estes Park Utilities Department. Scope Statement The scope is to construct 2,465 feet of underground single phase electric power line. RISKS The following risks for the Windcliff Project have been identified: Minimize disruption to the Windcliff neighborhood during construction. This work will be contracted out and monitored by Town Staff. Steep slope presents potential rock fall hazards and long term slope failure risks. Contingency expenditures necessary to complete the project. PROJECT DELIVERABLES The following deliverables must be met upon the successful completion of the Windcliff project: Complete construction documents for public bid. Survey of the area for proper construction documents. Coordination and documentation with the Windcliff association for use of the fire access road. Completed construction of the project. Completed documentation of as built for future maintenance. Submittal of project documentation for FEMA/HUD

7 pg. 7 SUMMARY MILESTONE SCHEDULE The project milestone schedule is presented below. As requirements are more clearly defined, this schedule may be modified. Any changes will be communicated through project status meetings by the project manager. Summary Milestone Schedule List key project milestones relative to project start. Project Milestone Target Date (mm/dd/yyyy) Design and complete Construction Documents 5/15/2015 Bid project 5/31/2015 Start Construction 7/20/2015 Complete Construction 11/4/2015 SUMMARY BUDGET The following table contains a summary budget based on the planned cost components and the estimated costs required for successful completion of the project. Summary Budget Component project costs Project Component Component Cost Like for like (replace in the previous location) $ 135,879 Mitigation (replace in existing fire fighting access road) $ 189,004 Proposed Improvements $ 41,113 PROJECT APPROVAL REQUIREMENTS Success of the Windcliff project will be achieved when this power line has been tested and the power has been restored to this line and removed from the temporary backup line. PROJECT MANAGER Linda Swoboda is named Project Manager for the duration of the Windcliff project. Linda s responsibility is to manage all project tasks, scheduling, and communication regarding the

8 pg. 8 Windcliff project. Linda will coordinate all resource requirements through the Utilities Director Reuben Bergsten. Additionally, she will provide routine updates to team members deemed necessary. STEERING TEAM The project manager will take guidance from the Project Steering team. The initial members of the team will be: Utilities Director (Reuben Bergsten) Light and Power Line Superintendent (Joe Lockhart) Utilities Coordinator (Steve Rusch) On an as needed basis, there will be meetings to review progress and status reports. AUTHORIZATION Approved by the Project Sponsor: Reuben Bergsten Utilities Director Date:

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