2015 Piqua City Schools RFP for Network Equipment under E-Rate Category 2

2015 Piqua City Schools RFP for Network Equipment under E-Rate Category 2 Section 1: Responses and contact information 1.0 RFP responses to: If by E:mail: Richard Kevern, E-Rate Connection: richardkevern@e-rateconnection.com If by postal mail: Attn: James Conley, Piqua City Schools, 719 E. Ash Street, Piqua, Ohio 45356 1.1 Contact for technical questions: James Conley, Network Manager / Technology Construction Manager, Piqua City Schools: conley@piqua.org Section 2: Information about Piqua City Schools 2.1 Goal: To provide an updated network backbone at our High School and Junior High School to support wireless access for our students and staff members. Additionally, Piqua High School is the district hub to our ISP and our district s other connected buildings. One of the goals of this project is to provide the necessary network infrastructure to support additional Internet bandwidth into the district. Additionally, this upgrade is necessary to deliver that bandwidth through the building network to the existing wireless access points. 2.2 Background: Piqua High School and Piqua Junior High School are currently connected by district owned multimode fiber between the two buildings. The network connection between our wiring closets and our buildings is currently running at 1 GB. The core network switch was placed into service in 2003. Also connected to Piqua High School are three elementary buildings, our Administrative office and Alexander Stadium. The current network equipment and infrastructure is not providing the necessary support required to support the district s 3,700 students and staff members. 2.3 Current environment: Piqua City Schools is currently using Cisco Network equipment and Ruckus Wireless access points in our district. Through a building project, the district is in the process of constructing three new elementary buildings. This building project has provided upgraded network and wireless equipment for the three new buildings and the district is not planning any further upgrades to those buildings at this time. The district has made a major investment in mobile devices over the last two years and this is one of the reasons we are needing to upgrade our existing High School and Junior High Schools. 1 P a g e

Section 3 Equipment and services to provide to district: 3.1 Preferred equipment: The preferred equipment brand is Cisco. However, equivalent or superior equipment may be quoted and will be considered. Any brands and models specified in the Required Equipment List below is included in order to establish the level of quality and/or feature set being sought. If you are proposing equipment other than Cisco or models other than the models listed, please include documentation demonstrating that the proposed equipment is equivalent or superior to the listed equipment. Please include a statement with your quote indicating the level of partnership your organization has with the original equipment manufacturer being proposed. Additionally, please include the certifications that the technicians have who will be performing the installation/configuration of the equipment that will be installed. 3.2 Router: Cisco ASR 1000X Router including the necessary software to support conditional routing and BGP for load balancing up to two ISP connections for additional bandwidth. All necessary cables for connection to two ISPs (GB Ethernet) and network core needs to be included. Also, all necessary power cables and rack mounting equipment for two post rack. This equipment will need to be installed in PHS room 204 (MDF-204). Buildings / wiring closets and equipment required: 3.3 Piqua High School: Piqua High School has four wiring closets, MDF-204, IDF-120, IDF-304A and IDF- 510A. The demarcation point for our connections to our other buildings and to our ISP is in MDF-204. Equipment required for MDF-204: (1) Cisco Catalyst WS-C4507R+E / Chassis network switch or equivalent/superior (1) Cisco WS-X45-SUP7L-E / Supervisor Engine or equivalent/superior (1) WS-X45-SUP7L-E/2= / Supervisor Engine Redundant or equivalent/superior (1) PWR-C45-4200ACV= / Core Switch Power Supply or equivalent/superior (1) PWR-C45-4200 ACV/2 / Core Switch Power Supply or equivalent/superior (1) WS-X4712-SFP+E / 12 Port SFP+ 10Gb Line Card or equivalent/superior (1) WS-X4748-RJ45-E / 48 Port Copper Line Card or equivalent/superior (2) WS-X4748-RJ45V+E / 48 port POE line card or equivalent/superior (1) CON-SNT-C4507RE / SmartNet for Core Switch, 8X5, NBD (3) SFP-10G-SR= / 10GB SFP Module (3) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX Power cords for connection to (2) 110V circuits APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. 2 P a g e

Equipment required for IDF-304A / Aggregation Switch: (1) WS-C2960X-48TD-L / 48-Port 10/100/1G 10GB uplink or equivalent/superior (2) SFP-10G-SR= / 10GB SFP Module (2) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. Equipment required for IDF-120 / Aggregation Switch: (1) WS-C2960X-48TD-L / 48-Port 10/100/1G 10GB uplink or equivalent/superior (2) SFP-10G-SR= / 10GB SFP Module (2) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. Equipment required for IDF-510A / Aggregation Switch: (1) WS-C2960X-48TD-L / 48-Port 10/100/1G 10GB uplink or equivalent/superior (2) SFP-10G-SR= / 10GB SFP Module (2) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. 3.4 Piqua Junior High School: Piqua Junior School has three wiring closets, MDF-115, IDF-323 and IDF- 428. The point of entry of the fiber from Piqua High School is in IDF-323. Our servers and the majority of the connections to our classrooms are in IDF-323. Equipment required for MDF-115: (1) Cisco Catalyst WS-C4507R+E / Chassis network switch or equivalent/superior (1) Cisco WS-X45-SUP7L-E / Supervisor Engine or equivalent/superior (1) WS-X45-SUP7L-E/2= / Supervisor Engine Redundant or equivalent/superior (1) PWR-C45-4200ACV= / Core Switch Power Supply or equivalent/superior (1) PWR-C45-4200 ACV/2 / Core Switch Power Supply or equivalent/superior (1) WS-X4712-SFP+E / 12 Port SFP+ 10Gb Line Card or equivalent/superior (1) WS-X4748-RJ45-E / 48 Port Copper Line Card or equivalent/superior (2) WS-X4748-RJ45V+E / 48 port POE line card or equivalent/superior (1) CON-SNT-C4507RE / SmartNet for Core Switch, 8X5, NBD (2) SFP-10G-SR= / 10GB SFP Module or equivalent/superior (2) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX or equivalent/superior Power cords for connection to (2) 110V circuits APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. Equipment required for IDF-323 / Aggregation Switch: (1) WS-C2960X-48TD-L / 48-Port 10/100/1G 10GB uplink or equivalent/superior (1) WS-C2960X-48LPD-L/ 48-Port 10/100/1G 10GB uplink or equivalent/superior (2) stack modules for Cisco 2960X switches and the necessary cables to connect the 2 above switches in a stack 3 P a g e

(3) SFP-10G-SR= / 10GB SFP Module (3) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. Equipment required for IDF-428 / Aggregation Switch: (1) WS-C2960X-48TD-L / 48-Port 10/100/1G 10GB uplink or equivalent/superior (2) SFP-10G-SR= / 10GB SFP Module (2) FXE3-10M3Y / Fiber Patch Cords Multi-Mode SC-XX APC SMT3000TW tower UPS system with network monitoring card or equivalent/superior. 3.5 Equipment required for connections between buildings: 10GB modules and fiber patch cables to connect to district owned single mode fiber connecting Piqua High School / MDF-204 to Piqua Junior High School / IDF-323 3.6 Professional services and installation: Quotes must include all installation and professional services necessary to allow the equipment to work within the district s environment. The district will be responsible for providing the installing vendor with IP ranges, VLANs, copies of current network switch configurations and building maps. Each building has multiple VLANs, including wireless (student, staff, and district), data, VOIP, security and management. The vendor will be responsible for duplicating/enhancing this structure on the equipment that they are providing. The district currently has two Internet service providers for additional bandwidth. Those connections are currently setup for load balancing through conditional routing based on source address. All existing functionality must be duplicated/enhanced. Existing switch configurations will be made available to the installing vendor. Existing network switches used to maintain the necessary port count for district equipment will need to be connected to the core switch or aggregation switches in each wiring closet. A database of those switches will be included with this document. Any necessary configuration changes to those switches to allow connection to the new equipment must be included in your quote. 3.7 Documentation: Full documentation of the completed project is required. This includes detailed drawings with equipment locations, models and assigned management IP numbers. 3.8 Fiber patch cables, SFP and SFP+ modules: All necessary fiber patch cables, SFP and SFP+ modules must be included in the quote. Connections between closets will be 50u multimode fiber terminated with SC connectors. The connection between Piqua High School and Piqua Junior High School will be over single mode fiber, also terminated with SC connectors. 4 P a g e

Section 4: Requirements of Piqua City Schools RFP 4.1 E-Rate program: Piqua City Schools wishes to take advantage of E-Rate funding discounts. The successful bidder(s) will be responsible for qualifying in the Federal E-Rate program. Items not eligible for E-Rate shall be itemized in the bid. PCS will pay the vendor using district funds for these non-eligible E-Rate purchases. Prices must be held firm for the duration of the E-Rate 2015-2016 fiscal year ending or until all work associated with the project is complete (including any SLD approved extensions), whichever is later. These projects and services depend on partial funding from the E-rate program. Applicant expects each Service Provider to make themselves thoroughly familiar with any rules or regulations regarding the E-rate program. All contracts entered into as a result of this RFP will be contingent upon the specific funding of the FRN at the percentage rate submitted for. NO billing or work can take place before the allowable date established by the E-Rate program for the E-Rate 2015-2016 fiscal year. In the event of questions during the E-Rate audit process, the successful vendor is expected to reply within 3 days to questions associated with their proposal. The contractor is responsible for providing a valid SPIN (Service Provider Identification Number) at the time the bid is submitted The contractor is responsible for providing an FCC Registration Number (FRN) with their proposal. Any potential bidder found to be in Red-Light Status will be disqualified from participation in the bidding process and will be considered non-responsive. All work is subject to the 100% approval of the project or purchase by the FCC under the E-rate discount program of the Telecommunications Act of 1996. No change orders will be allowed for the work resulting from this posting, without prior district approval. The Service Provider will be required to send copies of all forms and invoices submitted to SLD prior to invoicing the SLD to the District for our records. Failure to follow the above criteria and requirements may be considered grounds for disqualification. 4.2 Equipment: All equipment must be new, unused, unopened in its original packaging, with all original packaging materials included. Original protective wrapping, if any, must be intact. Original manufacturer's warranty must be included and valid. 4.3 Current technology: All equipment supplied must be currently available technology from the manufacturer. No discontinued equipment may be quoted or installed. No used, remanufactured or refurbished equipment will be considered. All equipment must have the manufacturer s most up to date firmware and software installed. All necessary software licenses must be included. 5 P a g e

Section 5: References 5.1 References: Respondents are required to submit a minimum of five (5) performance references from clients of similar size and scope of service. The district prefers school references, but any client reference will be accepted. The reference should include the name of the primary contact, the name of the company, telephone number, email address and a general description of the services provided. Section 6: Evaluation Criteria: The following evaluation criteria will be used. The final weight attributed to each criterion will be determined prior to the evaluation of responses. Price will be the single heaviest weighted factor. With the exception of Price, criteria listed below are not necessarily listed based on their weighted value. Price of E-Rate Eligible products and services (primary factor) Demonstrated technical capability (e.g. size of technical work staff, applicable experience of technical work staff as it relates to RFP specifications, technical work staff s certifications as it relates to manufacturer awarded). Business References and Stability Compatibility with existing equipment Compatibility with existing knowledge of district technology staff Rating of previous performance references (provide at least (5) references of recent work with organizations of similar size) Proximity of sales and service offices Section 7: Other documentation and building maps: 7.1 Distance between wiring closets PHS IDF-304A to PHS MDF-204: approximately 700 feet PHS IDF-120 to PHS MDF-204: approximately 600 feet PHS IDF-510A to PHS IDF-304A: approximately 500 feet Distance between buildings: PHS IDF-510A to JH IDF-323: approximately 1,100 feet JH IDF-323 to JH MDF-115: approximately 650 feet JH IDF-323 to JH IDF-428: approximately 450 feet 7.2 Database of existing network switches Will be attached at end of this document 7.3 Building maps Will be attached at end of this document 6 P a g e

Network switch inventory for PHS and PJHS Piqua High School 100MB fiber ports/ Wireless Phones Primary Building Closet/room Model of switch Host name Serial number Software version ports GB ports GBIC ports POE connected connected function Details/notes PHS IDF-304A 4506 PIQUA_HS_MDF_4506-L3 48 6 No Layer 3 Layer 3 for PHS - SUP 6, 6 GBIC ports PHS IDF-304A WS-C3750G-24TS-E1U PIQUA_HS_MDF_3750-24-L3 FOC0923U10V 12.2(58)SE2 24 4 No Layer 3 Layer 3 for elementary buildings - 3750, 24GB ports, 4 GBIC ports PHS IDF-304A WS-C2960-48PST-S PIQUA_HS_MDF_2960PS-48-2 FOC1423W6HD 12.2(50)SE3 48 2 2 Yes 3 19 48 port, 100MB switch, currently connected CAT5, GB PHS Press box WS-C3560CG-8PC-S PIQUA_HS_IDF-PressBox_3560PS-8- FOC1826Y43G 12.2(55)EX2 (UNIVERSALK9) 8 2 Yes 8 port, 2 minigbic, currently using 2 fiber GBICS PHS Press box WS-C3560CG-8PC-S PIQUA_HS_IDF-PressBox_3560PS-8- FOC1826Y3VN 12.2(55)EX2 (UNIVERSALK9) 8 2 Yes 8 port, 2 minigbic, currently using 1 fiber GBICS PHS Stadium WS-C2960-48PST-S PIQUA_HS_IDF-STA_2960PS-48-1 FOC1416W06C 12.2(50)SE3 48 2 2 Yes 4 5 Wireless/Phone 48 10/100 ports, 2 GBIC PHS IDF-120 WS-C2960S-24PS-L PIQUA_HS_IDF-RM120_2960SPS-24-1 FOC1620Y4V4 12.2(55)SE5 24 4 Yes 19 Wireless 24 GB ports, 4 mini GBIC, currently using 1 fiber, 3CAT5 GBICS PHS IDF-120 WS-C2960-48PST-S PIQUA_HS_IDF-RM120_2960PS-48-2 FOC1416W3QB 12.2(50)SE3 48 2 2 Yes 28 Phones 48 10/100 ports, 2 GBIC PHS IDF-120 WS-C2960S-24TS-L PIQUA_HS_IDF-RM120_2960S-48-3 FOC1623W2RB 12.2(55)SE5 24 4 No Staff 24 port, GB switch, currently connected CAT5, GB (1 GBIC port used) PHS IDF-120 WS-C2960-48TT-S PIQUA_HS_IDF-RM120_2960-48-4 FCQ1619Y3TA 12.2(50)SE5 48 2 No data 48 port, 100MB switch PHS IDF-120 WS-C2960-48TT-S PIQUA_HS_IDF-RM120_2960-48-5 FCQ1619Y3RJ 12.2(50)SE5 48 2 No data 48 port, 100MB switch PHS IDF-120 2950 PIQUA_HS_IDF-RM120_2950-48-6 48 2 No data 48 port 2950, with two GBIC ports. Needs to be replaced PHS MDF-204 WS-C2960S-24PS-L PIQUA_HS_IDF-RM204_2960SPS-24-1 FOC1622W319 12.2(55)SE5 24 4 Yes 20 Wireless 24 GB ports, 4 mini GBIC, currently using 1 fiber, 3CAT5 GBICS PHS MDF-204 WS-C3560G-24PS PIQUA_HS_IDF-RM204_3560PS-24-2 FOC1204Z6UC 12.2(35)SE5 (IPBASE) 24 4 Yes phone 24 GB ports, 4 mini GBIC PHS MDF-204 WS-C2960-24PC-S PIQUA_HS_IDF-RM204_2960PS-24-3 FOC1417W476 12.2(50)SE3 24 2 2 Yes 19 phone PHS MDF-204 WS-C2960S-24PS-L PIQUA_HS_IDF-RM204_2960PS-24-4 FOC1537X0D8 12.2(55)SE3 24 4 Yes Servers 24 GB ports, 4 mini GBIC, currently using 1 CAT5 GBICS PHS MDF-204 WS-C2960S-24TS-L PIQUA_HS_IDF-RM204_2960-24-5 FOC1623W2PM 12.2(55)SE5 24 4 No Staff 24 GB ports, 4 mini GBIC, currently using 1 CAT5 GBICS PHS MDF-204 WS-C2960-48TT-S PIQUA_HS_IDF-RM204_2960-48-6 FCQ1619Y3R9 12.2(50)SE5 48 2 No students 48 10/100 ports, 2 GB ports PHS MDF-204 WS-C2960-48TT-S PIQUA_HS_IDF-RM204_2960-48-7 FCQ1619Y3T3 12.2(50)SE5 48 2 No printers PHS MDF-204 2950 PIQUA_HS_IDF-RM204_2950-48-8 48 No projectors 48 port 2950, with two GBIC ports. Needs to be replaced PHS IDF-510A WS-C2960-24PC-S PIQUA_HS_IDF-RM510A_2960PS-24-1 FOC1417W44R 12.2(50)SE3 24 2 2 Yes 5 12 Wireless/Phone 24 GB ports, 2 mini GBIC/2 GB ports, using 1 GBIC and 1 GB port PHS IDF-510A 2950 PIQUA_HS_IDF-RM510A_2950-24-2 24 No PHS IDF-510A 2950 PIQUA_HS_IDF-RM510A_2950-48-3 48 No PHS room 508/STEM2950 PIQUA_HS_IDF-RM508_2950-48-8 48 No Piqua Junior High School Building Closet/room Model of switch Host name Serial number Software version ports GB ports GBIC ports POE connected connected function Details/notes JH MDF-115 WS-C3750G-24TS-1U PIQUA_JH_MDF_3750-24-L3 FOC0923U11X 12.2(25)SEB1 24 4 No Layer 3 24 GB ports, 4 mini GBIC, currently using 3 fiber GBICS JH MDF-115 WS-C2960-48PST-S PIQUA_JH_MDF_2960PS-48-2 FOC1423W6FK 12.2(50)SE3 48 2 2 Yes 18 Phone 48 port, GB switch, currently connected CAT5, GB JH MDF-115 WS-C2960-48TT-S PIQUA_JH_MDF_2960-48-3 FCQ1608Y33B 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH MDF-115 WS-C2960-48TT-S PIQUA_JH_MDF_2960-48-4 FCQ1608Y36X 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH MDF-115 WS-C2960-48TT-S PIQUA_JH_MDF_2960-48-5 FCQ1608Y32K 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH MDF-115 WS-C2960-48TT-S PIQUA_JH_MDF_2960-48-6 FCQ1608Y32 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH MDF-115 WS-C2960S-24PS-L PIQUA_JH_MDF_2960SPS-24-7 FOC1607W1MK 12.2(55)SE3 24 4 Yes 5 Wireless 24 GB ports, 4 mini GBIC, currently using 2 fiber JH IDF-323 WS-C2960S-24PS-L PIQUA_JH_IDF1_2960PS-24-1 FOC1602Y1EJ 12.2(55)SE3 24 4 Yes 15 Wireless 24 GB ports, 4 mini GBIC, currently using 1 fiber GBICS JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-2 FCQ1608Y373 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-3 FCQ1608Y32R 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-4 FCQ1608Y337 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-5 FCQ1608Y36H 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-6 FCQ1608Y36Z 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48TT-S PIQUA_JH_IDF1_2960-48-7 FCQ1608Y376 12.2(50)SE5 48 2 No Data 48 port, 10/100 switch, currently connected CAT5, GB JH IDF-323 WS-C2960-48PST-S PIQUA_JH_IDF1-VOICE_2960-48PS-8 FOC1423W6FJ 12.2(50)SE3 48 2 2 Yes 25 Phone 48 port, 10/100 switch, 2 mini GBIC, 2 GB CAT5 (shared), fiber connected JH IDF-428 WS-C2960-24PC-S PIQUA_JH_IDF-2_2960PS-24-1 FCQ1548X0XX 12.2(50)SE5 24 2 2 Yes 4 Wireless 24 port, 10/100 switch, 2 GBIC, 2 GB shared ports, fiber connected JH IDF-428 WS-C2960-24-S PIQUA_JH_IDF-2_2960-24-2 FCQ1543Y0GW 12.2(50)SE5 24 No Data 24 port, 10/100 only switch, no GBIC, no GB ports JH IDF-428 WS-C2960-24PC-S PIQUA_JH_IDF-2_2960PS-24-3 FOC1423W6UW 12.2(50)SE3 24 2 2 Yes 3 Phone 24 port, 10/100 switch, 2 GBIC, 2 GB shared ports, fiber connected