Dallas County R-1 School District 309 W. Commercial Buffalo, MO 65622

Transcription

1 Dallas County R-1 School District 309 W. Commercial Buffalo, MO Network Infrastructure Upgrade RFP Erate Category Two February 5, 2015

2 Dallas County R-1 School District is seeking bids to upgrade their network infrastructure. Specifications for this are contained in this document. The information in this Request for Proposals (RFP) is provided in conjunction with the Universal Service Administrative Company (USAC) Schools and Libraries Division (SLD) Forms 470 and 471, in partial fulfillment of the requirements for the Federal Communications Commission (FCC) Universal Service Fund discounts. Vendors must be an E-Rate eligible service provider and must supply a valid Service Provider Identification Number (SPIN). Vendors must also provide contact information for the individual who is responsible for the filing of vendor E- Rate forms. Bids Should be Labeled: Network Infrastructure Upgrade All bids shall be delivered in duplicate in a sealed envelope clearly marked. Network Infrastructure Upgrade to the address listed below: Dallas County R-1 Schools Office of the Superintendent 309 W Commercial Buffalo, MO (417) Technical questions regarding this proposal should be addressed by to cay.sergent@bisonpride.org. Each bidder must submit the following with a bid proposal: 1) Listing of subcontractors (if any) 2) 3 School District References 3) Verification of Liability Insurance with a minimum amount of $1,000,000 per occurrence 4) Service Provider Identification Number All the above information will be evaluated by the district. All bids must be received by March 6, 2015

3 Bidding Period: The bidding contract period is February 5, 2015 through March 6th, Dallas County R-1 School District reserves the right to extend the contract term to coincide with an E-Rate program year or an extended service end date for an E-Rate program year pursuant to a service delivery deadline extension, as defined by the FCC and/or the USAC. In submitting a bid, the bidder agrees to the following terms: 1) Any and all bids must be valid thru completion of work. 2) The Bidder has examined the specification document and has inspected in detail the site of the proposed work, and has familiarized himself/herself with all of the detailed requirements of installation, and understands that in making this proposal he/she waives all right to plead any misunderstanding regarding same. 3) The Bidder understands that the district reserves the right to reject any or all bids, to accept or reject portions of the bid, and to waive any informality in the bidding. 4) The Bidder further agrees that not less than the prevailing hourly rate of wages as determined by the State of Missouri Division of Labor or determined by the Court of Appeals shall be paid to all workers performing work under this Proposal. 5) The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids. 6) Mandatory vendor meeting and walk-through February 19 th beginning at 9:00 A.M. at 500 W. Main, Buffalo, MO

4 E-Rate Contingency: All awards are contingent upon receiving E-Rate funding to supplement local funding for support of the project. Evaluation of Proposals: An evaluation committee will review submitted, complete proposals and make a recommendation for contract awards. School District will evaluate proposals from qualified vendors using the following criteria: Price for Eligible Equipment and Services (one-time as well as recurring): 30% Compatibility with Existing Network and Infrastructure: 25% Technical Capabilities and Background/Personnel Qualifications: 10% Prior Experience and Vendor Track Record and References: 20% Cost of Ineligible Equipment and Services (one-time as well as recurring): 15%

5 Bid Scope Network Infrastructure Upgrade ) Include the quote for labor and installation charges that may or may not be accepted for the engineering and design, installation, start-up, operational performance testing, and operation requested in the RFP. 2) The cost of labor should be line itemed separately from the cost of equipment and materials. 3) In addition, the vendor shall provide materials and a schedule for all training for the tech staff needed for the optimal utilization of these technologies across schools. 4) A final walk thru will be required to finalize installation performed. 5) Pricing should be clearly delineated as recurring or non-recurring, and inclusive of any and all fees necessary to turn-up service, including but not limited to sub-contractor s fees, installation and special construction fees. 6) Bids should be itemized with E-Rate eligible portion ($150 per student per school) identified and everything over $150 per student should be identified as additional bids for each school. 7) Bids must be submitted in a form compatible with the new USAC Form ) All products mentioned below are products compatible with those currently used at this district. Other products or models can be used but need to be equivalent and compatible with the mentioned items.

6 Dallas County R-1 School District Network Infrastructure Upgrade Other products or models can be used but need to be equivalent and compatible with the mentioned items. All cabling should meet accepted industry standards (i.e. plenum; raceway when on walls). High School Located at 500 W Main, Buffalo, Missouri 478 students Erate Eligible Amount - $71,7000 CORE: Objective: Remove transceivers and replace with GBICS o Module for HP Switch o GBICs to connect fiber runs Tech Office: o 1 HP g or equivalent o 2 port 10GB SFP+ module o 10GB GBIC to connect to core o Install fiber uplink to core Room 112: Objective: Have 10GB to core o 2 port 10GB SFP+ module o 10GB GBIC to connect to core Room 91: Objective: Remove switch and cables to centralize wiring closets o Install cable runs to Room 112 Room 115: Objective: Remove switch and cables to centralize wiring closets o Install cable runs to Room 111 Room 111: Objective: Increase capacity to centralize wiring closets o One rack with cable management o 10GB GBIC to connect to core o HP Switch o Install fiber uplink to core ITV Room: Objective: Remove switch and cables to centralize wiring closets o Install cable runs to teacher workroom Teacher Workroom: Objective: Increase capacity to centralize wiring closets o 1 - HP g or equivalent o 1-2 port 10GB SFP+ module o 1-10GB GBIC to connect to core

7 HS Office and Principal s Office: Objective: Consolidate switches to 1 switch location o 1 -rack o 1 - HP g Switch o 1 - port 10GB SFP+ module o 1-10GB GBIC to connect to core o Cable network runs to new location Field House: Objective: Remove transceivers and replace with GBIC s o 1 - HP g o 1 - GBIC to connect fiber to core o 1 - Battery backup AG: Objective: Consolidate wiring closets and achieve 10GB to core o Install or move current rack in lab o 1 HP g Switch o 1-2 port 10GB SFP+ module o 1-10GB GBIC to connect to core o 1 - GBIC to connect fiber to weight room o Install new cable runs Weight Room: Objective: Connect to AG via Fiber o 1 HP Switch g o 1 - GBIC to connect fiber to AG building o Install fiber to AG building Shewmaker Building: Objective: Centralize wiring closet in building o 1 - rack and cable management o 1 battery backup o Install cable runs to remove switches in Room 301 and 303 FEMA: Objective: Connect to core via fiber o 1 HP Switch g o 1 - GBIC

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9 Mallory Elementary Located at 315 South Hickory, Buffalo, MO students - Erate Eligible Amount - $90,600 Core: Objective: Increase capacity in rack and improve connectivity o 1 - rack o HP Switch 5406 with modules o 1 GBICs to connect fiber to HS and edge switching Office : Objective: Centralize Wiring Closets o Install cable runs to core 200 Hall: Objective: Increase capacity in rack and achieve 10 GB to core o 1 - rack o g or 5406 chassis if will be expanding the number of cable runs o 1 battery backup o 1-10 GB GBIC 300 Hall: Objective: Increase capacity in rack and improve connectivity o 1 - new rack out of the way of roof access and re-cable network drops o chassis with modules o 1-10GB GBIC to connect fiber to core o 1 battery backup Annex: Objective: Centralize wiring in building o 1 - additional switch o 1 Battery backup o Re-cable to remove switch in ceiling Trailers: Objective: Improve wiring o 1 HP g o 1 battery backup o Install either new exterior CAT 6 o Install new cable runs

10 Middle School Located at 926 W. Truman, Buffalo, Missouri students Erate Eligible Amount - $79,350 Core: Objective: Achieve 10GB to Core o 1 - UPS o I - GBIC s o 1 rack o Clean up cabling Office: Objective: Connect wiring closet via fiber and achieve 10GB to Core o 1- rack o 1 - HP 5406 Switch with applicable modules o 1 - GBIC to connect fiber to core Custodial Closet: Objective: Connect wiring closet via fiber and achieve 10GB to Core o 1 - rack o 1 HP g Switch o 1 - GBIC to connect fiber to core o 1 -battery backup

11 Long Lane: Locate at 25 State Road, Long Lane, MO students Erate Eligible Amount - $14,400 Objective: Improve connectivity to core for building and correct wiring issues in office 1 HP g Switch 1 battery backup New cable runs in office area

12 Career Center: Located at Vo-Tech Road, Louisburg, MO students Erate Eligible Amount - $30,750 South Building: Objective: Improve connectivity to core and achieve 10GB to core o 1 rack o 1 GBIC to connect fiber to core o 1 battery backup Nursing Room: Objective: Improve connectivity to core and correct wiring issues o New cable runs to lab area o Remove switch and cable drops to central location Lab: Objective: Improve connectivity to core and correct wiring issues o 1 rack o 1 HP g Switch o 1 fiber to core o 1 GBIC to connect fiber to core o 1 battery backup o Install cabling to move drops to central location Core: Objective: Improve connectivity to core and achieve 10GB network speed o 1 rack and cable management o 4 GBICs to connect fiber to lab, graphic arts, north building, and south building o 1 battery backup o Install fiber from breakout box in Nursing Room and Computer Room to connect North and South buildings to core Graphic Arts: Objective: Improve connectivity to core and achieve 10GB network speed o 1 rack o 1 HP g Switch o 1 GBIC o 1 battery backup North Building: Objective: Improve connectivity to core and achieve 10GB network speed o 1 rack o 1 HP g Switch

13 o 1 GBIC to connect fiber to core o 1 battery backup o Install cable to remove switch in Auto tech room