School Guidance Counselor

School Guidance Counselor The Formative Evaluation Process for School Guidance Counselor Timeline at a Glance...82 The Formative Evaluation Log for School Guidance Counselor...84 Peer/Mentor Observation Form...92 Professional Growth & Development Plan...94

August 8, 2013 October 7, 2013 October 7, 2013 Aiken County Public Schools 2013 2014 Formative Evaluation Process for School Guidance Counselors Timeline at a Glance Induction/New Teacher Orientation Educators not attending the New Teacher Orientation Day will receive Formative Evaluation Orientation no later than October 7, 2013. Educators hired on or after October 7, 2013 will be placed on Letters of Agreement and receive formative assessment during the 2013 2014 school term. Initial/Preliminary Notifications September 3, 2013 Educators should be informed of his/her assistance team members by September 3, 2013. Educators receive written notification of an approved course by September 3, 2013. Initial/Preliminary Formative Evaluation Cycle August 8, 2013 December 6, 2013 September 9, 2013 PD 5 Consultation Survey Forms (School Guidance Counselors) School Guidance Counselor begins distributing Consultation Survey forms October 18, 2013 PD 1 Long-Range Plan (School Guidance Counselors) November 14, 2013 No later than November 25, 2013 November 25, 2013 November 25, 2013 December 9, 2013 December 10, 2013 December 11, 2013 School Guidance Counselor submits Long-Range Plan to the assistance team administrator PD 5 Consultation Summary Report School Guidance Counselor submits a copy of the Consultation Summary to the assistance team administrator (All documentation for completing the Consultation Summary must be made available to the assistance team members) PDs 2, 3, and 6 Interviews for School Guidance Counselors (Interview Forms) Assistance team members conduct interviews and complete documentation (Assistance team members should conduct both types of interviews.) PD7 Professional Performance Description School leader and/or other designee submits Professional Performance Description to the assistance team administrator only for initial conference discussion PD7 Professional Self-Report School Guidance Counselor submits Professional Self-Report to the assistance team administrator only for initial conference discussion Documentation Verification Meeting Assistance team administrator must hold a meeting with the school leader to discuss recommendations/improvements on or before December 9th Initial/Preliminary Conference School leader and/or assistance team members must hold initial/preliminary evaluation conference on or before December 10th All preliminary information (Evidence Documentation pp 1-7, Evaluation Summary Sheet) (improvement plan if needed) must be delivered to Human Resources by 5:00 P.M. on December 11th PPD/PSR should be used to guide professional growth and development plans following the Conferences. Second/Final Formative Evaluation Cycle December 12, 2013 March 6, 2014 Mentor/Observer Feedback Observations can be scheduled any time between December 3, 2013 January 16, 2014 PD 4 School Guidance Counselor reflections must be submitted to the mentor/observer within seven (7) calendar days following observations used as an assistance tool January 16, 2014 PD1 Long-Range Plan (School Guidance Counselors) School Guidance Counselor submits Long-Range Plan to the assistance team administrator (if required) No later than PDs 2, 3, and 6 Interviews for School Guidance Counselors (Interview Forms) February 14, 2014 Assistance team members conduct interviews and complete documentation (if required) February 14, 2014 PD 5 Consultation Summary Report School Guidance Counselor submits Summary Report to the assistance team administrator (if required) February 14, 2014 PD 7 Professional Performance Description School leader, assistance team administrator and/or other designee submits Professional Performance Description to the assistance team administrator (required) February 14, 2014 PD 7 Professional Self-Report School Guidance Counselor submits Professional Self-Report to the assistance team administrator (required) - 82 -

Aiken County Public Schools 2013 2014 Formative Evaluation Process for School Guidance Counselors Timeline at a Glance CONTINUED March 7, 2014 Documentation/Verification Meeting Assistance team administrator must hold a meeting with the school leader to discuss recommendations/improvements on or before March 7th March 10, 2014 Second/Final Conference School leader must hold second/final evaluation conference on or before March 10th March 11, 2014 All final information must be delivered to Human Resources by 5:00 P.M. on March 11 th PD 4 School Guidance Counselor reflections must be submitted to the mentor/observer within seven (7) calendar days following observations used as an assistance tool - 83 -

School Guidance Counselor s Name District Aiken County Public Schools 2013-2014 Formal Evaluation Log for School Guidance Counselors Certificate No. School Grade level(s)/subject area(s) Academic year Administrator/Chair Contract level Certificate No. Mentor Certificate No. The School Guidance Counselor received a comprehensive orientation to the formative evaluation process. (ADEPT for School Guidance Counselors Performance Dimensions) August 8, 2013 Induction/New Educator Orientation School Guidance Counselors undergoing formative evaluation using the S.C. Department of Education approved instrument, who did not attend the New Educator Orientation Day, will receive formative evaluation orientation, no later than *October 7, 2013. School Guidance Counselor s The School Guidance Counselor was provided with the names of his/her assistance team members (administrator, mentor and/or observer). The School Guidance Counselor should be informed of his/her assigned assistance team members by September 3, 2013 The School Guidance Counselor received written notification of an approved course for developing a long-range plan The School Guidance Counselor should receive written notification of an approved course by September 3, 2013 Consultation Survey Forms distributed by the School Guidance Counselor The School Guidance Counselor should distribute the Consultation Survey to students, parents, teachers, administrators, etc., no later than September 9, 2013. Mentor s/observer s initials indicating he/she reviewed consultation survey prior to distribution. The School Guidance Counselor submitted the long-range plan (PD1). The long-range plan is due to the assistance team administrator by October 18, 2013 Mentor s/observer s initials indicating he/she reviewed long-range plans prior to submission. The School Guidance Counselor submitted the consultation summary report (PD5) The consultation summary report is due to the assistance team administrator by November 14, 2013 Mentor s/observer s indicating he/she reviewed Performance Dimensions and provided formative feedback on the consultation summary report prior to submission. - 84 - School Guidance Counselor s School Guidance Counselor s School Guidance Counselor s

Interviews conducted with School Guidance Counselor (PD2, 3, and 6) The interviews are conducted by assistance team members no later than November 25, 2013 Mentor s/observer s indicating he/she reviewed Performance Dimensions and provided formative feedback on the interview prior to the assistance team administrator s interview. The school leader or assistance team administrator submitted the professional performance description (PD7). The professional performance description is due to the assistance team administrator by November 25, 2013. The PD7 will only be used to provide formative feedback to the induction contract media specialist during the initial/preliminary conference. The School Guidance Counselor submitted the professional self-report (PD7) The professional self-report is due to the assistance team administrator by November 25, 2013. Mentor s/observer s initials indicating he/she reviewed the professional self report prior to submission. The PD7 will only be used to provide formative feedback to the induction contract media specialist during the initial/preliminary conference. Induction Educator Observation Documentation The chart below depicts the minimum number of observations for Induction Contract Educators during the evaluation cycle. Additional observations may be conducted by the assistance team members (administrator, mentor or other observer), based on the needs of the Induction Contract Educator. Documentation of walk-through observations for all administrators and/or additional observers may be used in assessing the educator s performance in order to provide information on areas of support. Documentation for additional observations may not be noted below. Documentation of walk-through observations for mentors may not be used in assessing the educator s performance. Mentor/Induction Contract 2 Observer observations are for support and assistance. Mentor s/observer s Walk-through Observation #1 (PD4) was conducted Providing guidance and *counseling services Conducted using the Induction and Mentoring Program Guide Peer Observation Form for School Guidance Counselors, Collaborative Assessment Log, Teachscape School Observation Instrument, etc. The initial/preliminary evaluation period is September 1 December 6, 2013. One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Follow-Up Conference #1 Mentor will give feedback within five (5) calendar days following the walk-through observation Mentor s/observer s Mentor s/observer s Mentors of Induction 1 Contract Educators should note coaching interactions and additional support for educators on their timesheets, as detailed in the Induction & Mentoring Program Guide. - 85 -

or Certified Designee s Walk-through Observation #1 (PD4) was conducted Providing guidance and *counseling services The initial/preliminary evaluation period is September 1 December 6, 2013. Assistance team administrator or his/her designee will give feedback within five (5) calendar days following the walk-through observation One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Follow-Up Conference #1 Assistance team administrator may designate the mentor/observer/designee to provide feedback following the walk-through observation or Designee s Mentor s/observer s/ Designee or Assistance Team Mentor s/observer s Walk-through Observation #2 (PD4) was conducted Providing guidance and * counseling services Conducted using the Induction and Mentoring Program Guide Peer Observation Form for School Guidance Counselor, Collaborative Assessment Log, Teachscape, School Observation Instrument, etc. The initial/preliminary evaluation period is September 1 December 6, 2013. One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Follow-Up Conference #2 Mentor/Observer will give feedback within five (5) calendar days following the walkthrough observation Mentor s/observer s Mentor s/observer s or Certified Designee s Walk-through Observation #2 (PD4) was conducted Providing guidance and *counseling services The initial/preliminary evaluation period is September 1 December 6, 2013. Assistance team administrator or his/her designee will give feedback within five (5) calendar days following the walk-through observation One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Follow-Up Conference #2 Assistance team administrator may designate the mentor/observer/designee to provide feedback following the walk-through observation or Designee s Mentor s/observer s/ Designee or Assistance Team - 86 -

Documentation/Verification Meeting was held with the school leader, assistance team administrator (if an assistant principal is assigned as the lead), and/or other observers (Summary/Documentation of Evidence for School Guidance Counselors) The school leader will ensure all mentor and observer responsibilities have been fulfilled. The school leader will receive feedback from all observers The certified designee can provide feedback for contractual purpose Mentors/Observers are only permitted to give documentation of work with the School Their input cannot be used as evidence for contractual decisions. The Professional Self Report and Professional Performance Description should be used to guide discussions of support and assistance/develop improvement plans- not as evaluative documentation. All documentation/verification meetings must be held on or before December 9, 2013. Initial/Preliminary Evaluation Conference The school leader and/or assistance team members will hold a conference with the School Guidance Counselor to discuss his/her performance and potential areas of improvement All initial/preliminary evaluation conferences must be held on or before December 10, 2013. Submissions to Human Resources All preliminary/initial cycle information for Induction Contract Educators must be delivered to Human Resources by 5:00 P.M. on December 11, 2013. Hard copies of the ADEPT for School Guidance Counselors Evaluation Summary and the Documentation of Evidence with results for PD1 and PD5(Evidence of PD2, PD3 & PD6, as they relate to PD1 & PD5) PD1 Long Range Planning PD5 Consultation Summary Report Hard copy of the ADEPT for School Counselors Evaluation Summary page with signatures Please print a copy of the signed Summary Page to submit to Human Resources and retain the original Summary page at your location to be submitted with final signatures at the end of the. School Leader s School Leader s School Leader s or Note: All initial/preliminary cycle information for Induction Contract Educators must be delivered to Human Resources by 5:00 P.M. on December 11, 2013. The counselor submitted the long-range plan (PD1), if required. The long-range plan is due to the assistance team administrator by January 16, 2014. Mentor s/observer s indicating he/she reviewed the longrange plan prior to submission. Interviews conducted with School Guidance Counselor (PD2, 3, and 6), if required The interviews are conducted by assistance team members no later than February 14, 2014 Mentor s/observer s indicating he/she reviewed Performance Dimensions and provided formative feedback on the interview prior to the assistance team administrator s interview. - 87 -

The School Guidance Counselor submitted the consultation summary report (PD5), if required The consultation summary report is due to the assistance team administrator by February 14, 2014 Mentor s/observer s indicating he/she reviewed Performance Dimensions and provided formative feedback on the consultation summary report prior to submission. Induction Educator Observation Documentation The chart below depicts the minimum number of observations for Induction Contract Educators during the evaluation cycle. Additional observations may be conducted by the assistance team members (administrator, mentor or other observer), based on the needs of the Induction Contract Educator. Documentation of walk-through/integral observations for all administrators and/or additional observers may be used in assessing the educator s performance. Documentation for additional observations may not be noted below. The integral classroom observation, reflection and observation conference should be held between the mentor and the teacher prior to the administrator s integral classroom observation. Documentation of integral classroom observations for mentors may not be used in assessing the educator s performance. Mentor/Induction Contract 2 Observer observations are for support and assistance. Mentor s/observer s/certified Designee Integral Observation #1(PD4) conducted using the ADEPT for School Guidance Counselors instrument Providing guidance and *counseling services The observation period for mentors is December 3, 2013 January 16, 2014. Induction School Guidance Counselor submits a reflection to the mentor/observer within 7 days. The mentor/observer should provide formative feedback on the observation and reflection. One integral observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Mentor s/observer s/ Certified Designee s Follow-Up Conference #1 Mentor/Observer/Certified Designee will give feedback after counselor submits PD4 (Reflections) Mentor s/observer s/ Certified Designee Mentor s/observer s/certified Designee s Integral Observation #2(PD4) conducted using the ADEPT for School Guidance Counselors instrument Providing guidance and *counseling services The observation period for mentors is December 3, 2013 January 16, 2014. Induction School Guidance Counselor submits a reflection to the mentor/observer within 7 days. The mentor/observer should provide formative feedback on the observation and reflection. One integral observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. Mentor s/observer s Follow-Up Conference #2 Mentor/Observer will give feedback after School Guidance Counselor submits Reflections (PD4) Mentor s/observer s - 88 -

or Certified Designee s Integral Observation #1(PD4) was conducted using ADEPT for School Guidance Counselors instrument Providing guidance and *counseling services The second/final evaluation period is December 12, 2013 March 6, 2014. Assistance team administrator or his/her designee will give feedback within five (5) calendar days following the walk-through observation One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. The School Guidance Counselor submitted the reflection on observation #1 (PD4). Counselor reflections must be submitted to the assistance team administrator within seven (7) calendar days following each observation. or Certified Designee s Integral Observation #2 Providing *counseling services Observation #2(PD4) conducted using ADEPT for School Guidance Counselors instrument Providing guidance and *counseling services The second/final evaluation period is December 12, 2013 March 6, 2014. Assistance team administrator or his/her designee will give feedback within five (5) calendar days following the walk-through observation One walk-through observation should focus on the School Guidance Counselor providing counseling services and the other should focus on providing guidance services. The School Guidance Counselor submitted the reflection on observation #2 (PD4). Counselor reflections must be submitted to the assistance team administrator within seven (7) calendar days following each observation., Designee s or School Leader s, Designee s or School Leader s The school leader or assistance team administrator submitted the professional performance description (PD7). The professional performance description is due to the assistance team administrator by February 14, 2014. The School Guidance Counselor submitted the professional self-report (PD7) The professional self-report is due to the assistance team administrator by February 14, 2014. Mentor s/observer s initials indicating he/she reviewed the professional self report prior to submission. - 89 -

Documentation/Verification Meeting was held with the school leader (if an assistant principal is assigned as the lead) and/or other observers. ADEPT for School Guidance Counselor Summary and Documentation of Evidence. The school leader will ensure all mentor and observer responsibilities have been fulfilled The assistance tam administrator will receive feedback from all observers Mentors/Induction 2 Observers are only permitted to give documentation of work with the counselor. Their input cannot be used as evidence for contractual decisions. All documentation/verification meetings must be held on or before March 6, 2014. School Leader s Second/Final Evaluation Conference The final evaluation conference was held with the School Guidance Counselor to discuss the results of the Evaluation Summary and all other documentation/verification used to make contractual recommendations. All final evaluation conferences must be held on or before March 10, 2014. Submissions to Human Resources All Final/Second Cycle information for Induction Contract Educators must be delivered to Human Resources by 5:00 P.M. on March 11, 2014 PD2, 3, 4, 6 and 7 results are submitted to the district office. Hard copies of the Evaluation Summary and Documentation of Evidence with all Final Judgments completed Use the original ADEPT Evaluation Summary to complete the final evaluation cycle Remember to transfer all MET rating for LRP and PD5, if the School Guidance Counselor s performance was acceptable during the initial/preliminary cycle Hard copy of Evaluation Summary page with signatures from Initial Cycle *Induction/Mentoring End of Year Summary *Formative Evaluation Log with original signatures (Induction Only) *New Items required for employment verification School Leader s or School Leader s Note: All final information must be delivered to Human Resources by 5:00 P.M. on March 11, 2014. By signing below, I verify the accuracy of the above Formative Evaluation Log for School Guidance Counselors. Administrator Mentor Counselor - 90 -

INDUCTION CONTRACT EDUCATOR S TASKS DUE DATES: Educator s Induction Contract Educator submit an electronic copy of schedule and Getting Familiar with My Surroundings Form to I&M Coordinator by August 30th Focus on Parent Conferences: Develop a hard copy agenda with your mentor, no later than October 25 th Educator s Focus on Parent Conferences: Complete the Survey and have a reflection conversation Educator s with your mentor. Submit an electronic copy to I&M Coordinator by November 1 st Reflections on Classroom Observations (Forms) electronic copy due to I&M Educator s Coordinator by November 1 st Complete an electronic copy of Classroom Management survey, no later than Educator s November 13 th. Information will be shared at reception on November 20 th Professional Growth and Development Plan should be completed with mentor guidance and submit a hard copy with signatures to the I&M Coordinator by March 11 th Formative Evaluation Log (original copy) with all initials and signatures should be submitted to the I&M Coordinator by March 11 th Professional Development Attendance Log (copy) due to I&M Coordinator by March 11 th Educator s Educator s Record of Meetings with Mentor (Observations/Conferences) and Record of Meetings Educator s with Experienced Educators due electronically to the I&M Coordinator by May 15 th - 91 -

Aiken County Public School District s Mentoring Program Peer Observation Form School Guidance Counselors Induction Educator Educator Observed Grade/Subject Level School of Observation Time Instructional Focus ADEPT Performance Standards/Dimensions for School Guidance Counselors (PD) Please use the information listed below each APS to guide the responses for your comments. Cite specific examples as they relate to your classroom observations. You may or may not see evidence of all APS during your observations. PD 1: Long-Range Planning Objectives, goals and activities indicated in writing and/or posted at location (may be observed through counselor communication during classroom sessions) Evidence of prioritized goals and procedures for managing guidance programs Timelines and schedules Comments: PD 2: Short-Range Planning Guidance and Counseling Activities Procedures established for responding to referrals/requests Appropriate goals /activities established based on student needs Established positive rapport with students Age/content appropriate materials/resources used with students Comments: PD 3: Development and Use of Assessments Informal and formal assessment of needs demonstrated Documentation of student progress Oral or written follow-up provided Comments: - 92 -

PD 4: Providing Guidance and Counseling Services Effectively communicates skills and creates a positive environment for students Established expectations for student involvement Promotes knowledge transfer to real-life situations Makes adjustments, as needed Comments: PD 5: Providing Consultation Services Provides consultation services and identifies factors that influence services Future planning and rationale noted Comments: PD 6: Coordinating Guidance and Counseling Services Shares service related information (newsletters, brochures, flyers, etc.) Maintains referral and resource file Evidence of collaboration with community, parents, etc. Comments: PD 7: Fulfilling Professional Responsibilities Response/reactions to colleagues, students, parents and other stakeholders Professional dress Comments: - 93 -

Competence-Building Professional Growth and Development Plan For School Guidance Counselors Type of Plan Induction Diagnostic Assistance Formal Evaluation GBE Educator District School Grade(s)/Subject(s) Mentor (optional for formal evaluation and GBE) Supervisor(s) Assistance Activities Initial conference to develop PGD plan Teacher s Supervisor s Beginning date for implementing plan Preliminary review/ conference Ending date for implementing plan Final review/conference Planning/Interview PD 1 PD 2 PD 3 Area(s) To Be Addressed Long-Range Planning Short-Range Planning Guidance and Counseling Activities Development and Use of Assessments Environment PD 4 Providing Guidance and Counseling Services Consultation/ PD 5 Providing Consultation Services Interview PD 6 Coordinating Guidance and Counseling Services Professionalism PD 7 Fulfilling Professional Responsibilities Other Orientation to the School Setting and the ADEPT System (primarily for educators from out of state or from nonpublic-school settings) (Describe) The signatures below verify that the teacher has received written and oral explanations of the preliminary and final performance reviews. Educator: Mentor: : : - 94 -

Competence-Building Professional Growth and Development Plan For School Guidance Counselors PD Improvement Strategy Beginning Ending - 95 -