Conserve O Gram January 2002 Number 21/2 An Emergency Cart For Salvaging Water-Damaged Objects When disaster strikes, there are three ingredients to orchestrating a successful recovery: an up-to-date emergency response plan trained staff sufficient recovery supplies that can be transported quickly to the disaster site moved by one person. Backup supplies and oversized materials can be stored in a designated cabinet or closet. Note: Information and references on disaster planning can be found in Museum Handbook, Part I, Chapter 10: Emergency Planning. Every museum should have a complete range of supplies on hand to clean up spills from broken pipes, roof leaks, or malfunctioning sprinkler heads, and to remove excess water from collection objects. There are a number of options for storing and transporting these supplies depending on the size and configuration of your collection areas. Rolling utility cabinets, and lidded, rigid polyethylene bins or trash bins with wheels (small enough so that you can reach the contents in the bottom) are possible containers. Figure 1. Rigid polyethylene bin on wheels Choose a container that is narrow enough to fit through doorways and is light enough to be Figure 2. Metal supply cabinet on wheels Salvage and Cleanup Supplies To protect your collection from mold growth, it is important to remove the maximum amount of water as quickly as possible. Your emergency cart will contain the supplies necessary to deal with the recovery of collection objects. In addition to those supplies, make sure you have the following equipment available at your park to deal with water emergencies: fans wet/dry vacuum dehumidifiers carts for moving collection objects If this equipment is not available on site, locate sources for refrigerated trucks and rental agencies able to supply the equipment. Keep those phone numbers with the other emergency numbers in your disaster operations plan and on the supply cart for quick retrieval.
National Park Service Conserve O Gram 21/2 Stock your emergency cart with the following Supplies for Removing Excess Water supplies: Large cellulose sponges General Supplies Squeegee with a long handle (to move water Copy of the Emergency Response Plan toward drains) List of response staff phone numbers Sponge mops (cotton mops can be used but List of general emergency phone numbers require a wringer bucket) List of phone numbers for rental equipment Plastic buckets and refrigerated trucks Broom List of key locations for affected rooms and Dust pan and brush exhibit/storage cases Rags (boxes of cotton fiber painters rags or Disposable cameras with built-in flash to huck toweling to dry individual objects) document the emergency and objects in situ Terrycloth toweling before recovery activities Paper towels Clipboard with notepads Blotting paper (white, photographic type for Pencils, pens, and permanent ink markers interleaving paper objects) Object record sheets (see back of Salvage Cart Disposable baby diapers (excellent for Checklist ) quickly absorbing large quantities of water Emergency Salvage Wheel and Salvage at a from soaked textiles and other porous Glance Conserve O Grams (see references) materials) Scissors (4-6 pairs) Object tags (several sizes) Lights and Power Door wedges (large size to hold open stairway and storeroom doors) Safety Supplies CAUTION barrier tape and signs First Aid kit Boxes of pre-moistened, anti-bacterial towelettes Single-use respirators approved for protection against dusts and mists (respirators may be necessary if mold has already developed) according to the approved respirator plan in your park Disposable Tyvek protective clothing (available in small, medium and large sizes) or aprons Stretchy, pull-on boots with non-skid bottoms Gloves (work gloves with leather palms, disposable latex gloves in several sizes, Nitrile gloves for dealing with objects that may have pesticide residues) Plastic safety goggles Flashlights and extra batteries Work lights (the type in plastic cages that can be hung) and extra bulbs Heavy-duty electrical cords with multiple heads Power strips String for tying electrical cords up out of the water Tools Tool kit containing: hammer small and large flat-head screwdriver small and large Phillips-head screwdriver specialized tools for opening exhibit cases pliers crowbar vice grips utility knives with retractable blades (with extra blades) nails hatchet 2 Emergency Cart for Salvaging Water Damaged Collections
Conserve O Gram 21/2 Containers, Supports, Wrapping Materials Polyethylene sheeting (large roll of 4-mil for tenting areas if leaks are still a problem, cut sheets about 4' x 8' for wrapping objects and covering smaller surfaces) Duct tape (several rolls to seal bags or splice together sheets of polyethylene) Corrugated high-density polypropylene boxes (for transporting wet objects). Cut several holes in the bottom for drainage. Plastic bags (clear food-grade, both light weight and heavy duty, in a variety of sizes for objects; heavy duty garbage bags for disposal of soiled recovery supplies and trash) Nylon cable ties for closing bags Wood blocks (2-3 dozen 12" blocks cut from 2' x 4' lumber to raise objects off the floors) Supplies should not be removed from your emergency cart to be used for other purposes. It is still a good idea, however, to inventory your supplies yearly and replace anything that is missing. Copy the front of the insert sheet of this Conserve O Gram to use as a check off inventory list. Make copies of the back of the insert sheet to use as Object Record Sheets during salvage. Suppliers: Many of the supplies necessary to stock an emergency cart can be found at hardware and home center stores. More specialized items, such as protective clothing, Nitrile gloves, and cabinets or bins are available from: Lab Safety Supply 401 S. Wright Road Janesville, WI 53546 (800) 356-0783 <http://labsafety.com>. New Pig One Pork Avenue Tipton, PA 16684-0304 (800) 643-6465 ULINE 2200 S. Lakeside Dr. Waukegan, IL 60085 (800) 295-5510 <http://www.uline.com>. Corrugated polypropylene salvage boxes and small, ready-made disaster recovery kits available from: University Products, Inc. 517 Main Street, PO Box 101 Holyoke, MA 01041-0101 (800) 628-1912 <http://www.universityproducts.com>. The Emergency Salvage Wheel is available from: Heritage Preservation 1730 K Street, NW, Suite 566 Washington, DC 20006-3836 (202) 634-1422 <http://www.heritagepreservation.org> References: National Park Service Harris, Michael R. Emergency Cart for Protecting Collections from Water Damage In Storage of Natural History Collections: Ideas and Practical Solutions, edited by Carolyn L. Rose and Amparo R. de Torres. Pittsburgh: Society for the Preservation of Natural History Collections, 1992. Heritage Collections Council. Be Prepared: Guidelines for Small Museums for Writing a Disaster Preparedness Plan. Canberra, Australia: Heritage Collections Council, 2000. Emergency Cart for Salvaging Water Damaged Collections 5
Conserve O Gram 21/2 National Park Service Emergency Cart Checklist and Inventory General Supplies Emergency Response Plan Emergency phone Lists Disposable cameras Clipboard and documentation forms Pencils, permanent ink marking pens Emergency Response Wheel and reference documents Scissors (4 pairs) Door wedges Object tags Safety Supplies Caution tape and signs First Aid kit Anti-bacterial towelettes Respirators Protective clothing, boots Work gloves Latex and Nitrile gloves (sm., med.) Safety goggles Supplies for Removing Water Cellulose sponges Squeegee with handle Sponge mops Bucket Broom Dust pan and brush Rags Terrycloth toweling Paper towels Disposable baby diapers White blotting paper Lights and Power Flashlight and spare batteries Work lights, stands, extra bulbs Electrical cords, power strips String Tools Tool box hammer slot screwdrivers phillips screwdrivers pliers crow bar vice grips utility knives with extra blades Containers, Supports, Wrapping Materials Roll of 4-mil clear polyethylene 2 rolls duct tape with dispensers Corrugated polypropylene boxes Clear polyethylene bags Heavy-duty garbage bags Nylon cable ties 20 12-inch wood blocks Emergency Cart for Salvaging Water Damaged Collections 3
National Park Service Conserve O Gram 21/2 Disaster Recovery Object Record Form Acc. # Object Name Type of Damage Treatment Needed Moved to (location) 4 Emergency Cart for Salvaging Water Damaged Collections
National Park Service Salvage of Water-Damaged Collections, Part I: Salvage at a Glance Paper-Based Archival Collections Conserve O Gram 21/3. Washington D.C.: National Park Service, 2002. Salvage of Water-Damaged Collections, Part II: Salvage at a Glance Non-Paper-Based Archival Collections Conserve O Gram 21/3. Washington D.C.: National Park Service, 2002. Museum Handbook Part I, Chapter 10, Emergency Planning. Washington, DC: National Park Service, 2000. World Wide Web Resources: American Institute for Conservation of Historic and Artistic Works <http://aic.stanford.edu/disaster>. Conservation OnLine <http://palimpsest.stanford.edu/bytopic/ disasters/>. Federal Emergency Management Agency (useful general information with links to other related sites) <http://www.fema.gov>. To Do: Steps to Preparing for Disaster Recovery Assess all risks and threats Reduce or remove risks Identify high priority collection objects Establish collection disaster response team Establish support networks Prepare the Disaster Response Plan Prepare the Disaster Recovery Plan Assemble recovery cart(s) Train all staff Review the plan Update plans/provide refresher training/ train new staff (annually) Inventory recovery supplies (annually) Conserve O Gram 21/2 Completed (date) Still needed (date) SOLINET <http://www.solinet.net The Conserve O Gram series is published as a reference on collections management and curatorial issues. Mention of a product, a manufacturer, or a supplier by name in this publication does not constitute an endorsement of that product or supplier by the National Park Service. Sources named are not all inclusive. It is suggested that readers also seek alternative product and vendor information in order to assess the full range of available supplies and equipment. The series is distributed to all NPS units and is available to non-nps institutions and interested individuals on line at <http://www.cr.nps.gov/museum/publications/conserveogram/ cons_toc.html>. For further information and guidance concerning any of the topics or procedures addressed in the series, contact NPS Museum Management Program, 1849 C Street NW (NC 230), Washington, DC 20240; (202) 343-8142. 6 Emergency Cart for Salvaging Water Damged Collections