Oracle Banking Digital Experience Corporate E-Factoring User Manual Release 15.1.0.0.0 Part No. E66313-01 October 2015
Corporate E-Factoring User Manual October 2015 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon (East) Mumbai, Maharashtra 400 063 India Worldwide Inquiries: Phone: +91 22 6718 3000 Fax:+91 22 6718 3001 www.oracle.com/financialservices/ Copyright 2008, 2015, Oracle and/or its affiliates. All rights reserved. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. U.S. GOVERNMENT END USERS: Oracle programs, including any operating system, integrated software, any programs installed on the hardware, and/or documentation, delivered to U.S. Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification, and adaptation of the programs, including any operating system, integrated software, any programs installed on the hardware, and/or documentation, shall be subject to license terms and license restrictions applicable to the programs. No other rights are granted to the U.S. Government. This software or hardware is developed for general use in a variety of information management applications. It is not developed or intended for use in any inherently dangerous applications, including applications that may create a risk of personal injury. If you use this software or hardware in dangerous applications, then you shall be responsible to take all appropriate failsafe, backup, redundancy, and other measures to ensure its safe use. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications. This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited. The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing. This software or hardware and documentation may provide access to or information on content, products and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third-party content, products, and services. Oracle Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third-party content, products, or services. User Manual Oracle Banking Digital Experience Corporate E-Factoring ii
Table of Contents 1. Preface... 4 2. Transaction Host Integration Matrix... 5 3. Assignment Enquiry... 6 4. Credit Limit Enquiry... 11 5. Financing Enquiry... 14 6. Invoice Enquiry... 18 7. Repayment Enquiry... 22 User Manual Oracle Banking Digital Experience Corporate E-Factoring iii
Preface 1. Preface 1.1 Intended Audience This document is intended for the following audience: Customers Partners 1.2 Documentation Accessibility For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc. 1.3 Access to OFSS Support https://support.us.oracle.com 1.4 Structure This manual is organized into the following categories: Preface gives information on the intended audience. It also describes the overall structure of the User Manual. Transaction Host Integration Matrix provides information on host integration requirements for the transactions covered in the User Manual. The subsequent chapters provide information on transactions covered in the User Manual. Each transaction is explained in the following manner: Introduction to the transaction Screenshots of the transaction The images of screens used in this user manual are for illustrative purpose only, to provide improved understanding of the functionality; actual screens that appear in the application may vary based on selected browser, theme, and mobile devices. Procedure containing steps to complete the transaction- The mandatory and conditional fields of the transaction are explained in the procedure. If a transaction contains multiple procedures, each procedure is explained. If some functionality is present in many transactions, this functionality is explained separately. 1.5 Related Information Sources For more information on Oracle Banking Digital Experience Release 15.1.0.0.0, refer to the following documents: Oracle Banking Digital Experience Licensing Guide Oracle Banking Digital Experience Installation Manuals User Manual Oracle Banking Digital Experience Corporate E-Factoring 4
Transaction Host Integration Matrix 2. Transaction Host Integration Matrix Legends NH No Host Interface Required. Host Interface to be developed separately. Pre integrated Host interface available. Pre integrated Host interface not available. Transaction Name FLEXCUBE UBS Third Party Host System Assignment Enquiry Credit Limit Enquiry Financing Enquiry Invoice Enquiry Repayment Enquiry User Manual Oracle Banking Digital Experience Corporate E-Factoring 5
Assignment Enquiry 3. Assignment Enquiry E-factoring is a financial transaction whereby a business sells its invoices to a third party called a factor at a discount in exchange for immediate money to finance business. This option allows a corporate user to make an enquiry on the assignments done in e - factoring. To view assignment 1. From the E-Factoring menu, select Assignment Enquiry. The Assignment Enquiry screen appears. Assignment Enquiry Field Entity Primary Customer Id Primary Customer Name Buyer Name Outstanding > 0 All Finance Period From Displays the entity which is used. Displays the primary customer id mapped to you. Displays the primary customer name. [Mandatory, Drop-Down] Indicates the buyer's name linked to the seller. The list s value is the buyer name linked to the primary customer ID (seller). [Optional, Option] Indicates the assignments having outstanding amount greater than zero to be searched. [Optional, Option] Indicates all the assignments to be searched. [Conditional, Pick List] Indicates the date on which the seller presents the invoice to the bank for processing the loan. To enable this field is enabled, select the All option. User Manual Oracle Banking Digital Experience Corporate E-Factoring 6
Assignment Enquiry Finance Period To [Conditional, Pick List] Indicates the date range for searching the results within the specified criteria. This date should be greater than the date in Finance Period From field. To enable this field is enabled, select the All option. 2. From the Buyer Name list, select the appropriate option. 3. Select either Outstanding > 0 or All option. a. If you select the All option: i. From the Finance Period From list, select the appropriate date. ii. From the Finance Period To list, select the appropriate date. 4. Search. The Assignment Enquiry screen with search results appears. Assignment Enquiry Column Assignment Date Batch Number Displays the date on which the batch is received by the bank from the seller. Displays the batch number provided by the bank for the invoices presented by the seller to the bank. Indicates the link to view the Assignment Inquiry Invoice Details screen. User Manual Oracle Banking Digital Experience Corporate E-Factoring 7
Assignment Enquiry Product Type Finance Mode Local Currency Total Invoice Invoice Outstanding Outstanding Loan Available Finance Amount Displays the E-Factoring product under which the batch is booked. Displays the funding mode. Displays the the batch amount in the local currency. This comprises total of all the invoice amount and show the batch total in local currency. Displays the total invoice amount in local currency. Displays the outstanding amount (in local currency) from the buyer. Displays the total of all loan amounts in local currency. Displays the outstanding loan amount and available finance amount based on the batch and product. 5. the Batch Number link. The Assignment Inquiry Invoice Details screen appears. OR User Manual Oracle Banking Digital Experience Corporate E-Factoring 8
Assignment Enquiry The options mentioned below are applicable for records of assignment enquiry transactions. To enable the word wrap in the columns, select the Word Wrap check box. Customize Columns to reorder the columns or select the columns that appear in the assignment enquiry transactions list. Download to download all or selected columns in the assignment enquiry transactions list. You can download the list in PDF, XLS, QIF, OFX and MT940 formats. Print to print the assignment enquiry transactions list and open the list as a PDF document. to view the first page of the assignment enquiry transactions list. to view the previous page of the assignment enquiry transactions list. to view the next page of the assignment enquiry transactions list. to view the last page of the assignment enquiry transactions list. From the Page list, select the required page number of the assignment enquiry form transactions list. From the Show Rows list, select the number of rows to be displayed in the assignment enquiry transactions list. next to the required column to sort the records of assignment enquiry transactions in ascending or descending order. Assignment Enquiry Invoice Details Field Batch Number Displays the batch number provided by the bank for the invoices presented by the seller to the bank. User Manual Oracle Banking Digital Experience Corporate E-Factoring 9
Assignment Enquiry Assignment Date Invoice Due Date Invoice Number Product Type Buyer Name Invoice Date Invoice Amount Currency Outstanding Amount Currency Outstanding Loan Currency Available Finance Amount Currency Invoice Amount Local Currency Outstanding Amount Local Currency Available Finance Amount Local Currency Displays the date on which the batch is received by the bank from the seller. Displays the due date for invoice. Displays the number on invoice. Displays the type of factoring product Displays the name of the buyer. Displays the date of invoice. Displays the invoice outstanding amount in invoice currency. Displays the invoice amount in local currency. Displays total outstanding loan. Displays the total available finance amount. Displays the invoice amount in local currency. Displays the total outstanding loan in local currency. Displays the total available finance amount. 6. Download to download the complete statement. 7. the Print to print the data. User Manual Oracle Banking Digital Experience Corporate E-Factoring 10
Credit Limit Inquiry 4. Credit Limit Enquiry This option allows a corporate user to make an enquiry on the credit limit. To enquire credit limit 1. From the E-Factoring menu, select Credit Limit Enquiry. The Credit Limit Enquiry screen appears. Credit Limit Enquiry Field Entity Primary Customer Id Primary Customer Name Buyer Name Displays the entity which is used. Displays the primary customer id mapped to you. Displays the primary customer name. [Mandatory, Drop-Down] Indicates the buyer's name linked to the seller. The list s value is the buyer name linked to the primary customer ID (seller). 2. From the Buyer Name list, select the appropriate option. 3. Search. The Credit Limit Enquiry screen with search results appears. User Manual Oracle Banking Digital Experience Corporate E-Factoring 11
Credit Limit Inquiry Credit Limit Enquiry Column Column Name Facility Number Buyer Name Approval Date Expiry Date Status Product Type Credit Limit Currency Credit Limit Amount Assigned Amount Finance Limit Currency Displays the facility number of the limits. Displays the name of the buyer. Displays the approval date of the limit. Displays the expiry date of the limit. Displays the status of the limit. Displays the product type. Displays the currency of the limit. Displays the limit amount in credit limit currency. Displays the amount assigned under the facility in credit limit currency. Displays the financing limit currency. User Manual Oracle Banking Digital Experience Corporate E-Factoring 12
Credit Limit Inquiry Column Name Finance Limit Amount Financed Amount Displays financing limit amount in currency. Displays the financed amount. The options mentioned below are applicable for records of credit limit enquiry transactions. To enable the word wrap in the columns, select the Word Wrap check box. Customize Columns to reorder the columns or select the columns that appear in the credit limit enquiry transactions list. Download to download all or selected columns in the credit limit enquiry transactions list. You can download the list in PDF, XLS, QIF, OFX and MT940 formats. Print to print the credit limit enquiry transactions list and open the list as a PDF document. to view the first page of the credit limit enquiry transactions list. to view the previous page of the credit limit enquiry transactions list. to view the next page of the credit limit enquiry transactions list. to view the last page of the credit limit enquiry transactions list. From the Page list, select the required page number of the credit limit enquiry form transactions list. From the Show Rows list, select the number of rows to be displayed in the credit limit enquiry transactions list. next to the required column to sort the records of credit limit enquiry transactions in ascending or descending order. User Manual Oracle Banking Digital Experience Corporate E-Factoring 13
Financing Enquiry 5. Financing Enquiry This option allows a corporate user to make financing enquiry. To make finance enquiry 1. From the E-Factoring menu, select Financing Enquiry. The Financing Enquiry screen appears. Financing Enquiry Field Entity Primary Customer Id Primary Customer Name Outstanding > 0 All Financing Date From Financing Date From Displays the entity which is used. Displays the primary customer id mapped to you. Displays the primary customer name. [Optional, Option] Indicates the assignments having outstanding amount greater than zero to be searched. [Optional, Option] Indicates all the assignments to be searched. [Conditional, Pick List] Indicates the date on which the seller presents the invoice to the bank for processing the loan. To enable this field is enabled, select the All option. [Conditional, Pick List] Indicates the date range for searching the results within the specified criteria. This date should be greater than the date in Finance Period From field. To enable this field is enabled, select the All option. 2. From the Buyer Name list, select the appropriate option. User Manual Oracle Banking Digital Experience Corporate E-Factoring 14
Financing Enquiry 3. Select either Outstanding > 0 or All option. a. If you select the All option: i. From the Finance Date From list, select the appropriate date. ii. From the Finance Date To list, select the appropriate date. 4. Search. The Financing Enquiry screen with search results appears. Financing Enquiry Column Financing Date Loan Reference Number Product Type Funding Mode Financing Currency Financing Amount Outstanding Loan Displays the date of financing. Displays the system generated reference number of the loan. Indicates the link to view the Financing Enquiry Loan Details screen. Displays the e-factoring product under which the loan is booked. Displays one of the bank's three modes of financing. Displays the currency of the loan. Displays the amount of the loan. Displays the outstanding loan amount. User Manual Oracle Banking Digital Experience Corporate E-Factoring 15
Financing Enquiry 5. the Loan Reference Number link. The Financing Enquiry Loan Details screen appears. OR The options mentioned below are applicable for records of financing enquiry transactions. To enable the word wrap in the columns, select the Word Wrap check box. Customize Columns to reorder the columns or select the columns that appear in the financing enquiry transactions list. Download to download all or selected columns in the financing enquiry transactions list. You can download the list in PDF, XLS, QIF, OFX and MT940 formats. Print to print the financing enquiry transactions list and open the list as a PDF document. to view the first page of the financing enquiry transactions list. to view the previous page of the financing enquiry transactions list. to view the next page of the financing enquiry transactions list. to view the last page of the financing enquiry transactions list. From the Page list, select the required page number of the financing enquiry form transactions list. From the Show Rows list, select the number of rows to be displayed in the financing enquiry transactions list. next to the required column to sort the records of financing enquiry transactions in ascending or descending order. Financing Enquiry Loan Details User Manual Oracle Banking Digital Experience Corporate E-Factoring 16
Financing Enquiry Field Invoice Due Date Invoice Number Buyer Name Invoice Date Invoice Amount currency Outstanding Amount currency Finance Amount (Loan CCY) Outstanding Loan Currency Available Finance Amount currency Displays the due date for invoice. Displays the number on invoice. Displays the name of the buyer. Displays the date of invoice. Displays the invoice outstanding amount in invoice currency. Displays the outstanding invoice amount in local currency. Displays the total outstanding loan. Displays the outstanding loan currency. Displays the total available finance amount. 6. Download to download the complete statement. 7. the Print to print the data. User Manual Oracle Banking Digital Experience Corporate E-Factoring 17
Invoice Enquiry 6. Invoice Enquiry This option allows a corporate user to make an enquiry on the invoices. To make invoice enquiry 1. From the E-Factoring menu, select Invoice Enquiry. The Invoice Enquiry screen appears. Invoice Enquiry Field Entity Primary Customer Id Primary Customer Name Buyer Name Invoice Number From Invoice Number To Finance Period From Displays the entity which is used. Displays the primary customer id mapped to you. Displays the primary customer name. [Mandatory, Drop-Down] Indicates the buyer's name linked to the seller. The list s value is the buyer name linked to the primary customer ID (seller). [Optional, Alphanumeric, 30] Indicates the search based on the invoice number. [Optional, Alphanumeric, 30] Indicates the search based on the invoice number. [Optional, Pick List] Indicates the date on which the seller presents the invoice to the bank for processing the loan. User Manual Oracle Banking Digital Experience Corporate E-Factoring 18
Invoice Enquiry Finance Period To Overdue Period From Overdue Period To [Optional, Pick List] Indicates the date range for searching the results within the specified criteria. This date should be greater than the date in Finance Period From field. [Mandatory, Numeric, Two] Indicates the search based on the overdue period date. E.g.: If any number (say 7) is entered, then the system displays all the invoices overdue by more than 7 days. [Mandatory, Numeric, Two] Indicates the search based on the overdue period date. E.g.: If any number (say 7) is entered, then the system displays all the invoices overdue by less than 7 days. If the number is 0, it means the invoice is not overdue. 2. From the Buyer Name list, select the appropriate option. 3. From the Overdue Period From list, select the appropriate date. 4. From the Overdue Period To list, select the appropriate date. 5. Search. The Invoice Enquiry screen with the search results appears. Invoice Enquiry User Manual Oracle Banking Digital Experience Corporate E-Factoring 19
Invoice Enquiry Field Invoice Date Invoice Number Buyer Name Product Type Invoice Due Date Invoice Amount Outstanding Amount Outstanding Loan Overdue Days Dispute Amount Credit Note Amount Chargeback Amount Discrepancy Displays the invoice date. Displays the invoice number. Displays the buyer name. Displays the product type. Displays the invoice due date. Displays the invoice amount in invoice currency. Displays the outstanding invoice amount in invoice currency. Displays displays the outstanding loan amount against the Invoice in loan currency. Displays the days overdue. Displays the dispute amount in the invoice currency. Displays the credit note amount in invoice currency. Displays the charge back amount in invoice currency. Displays whether there is any discrepancy or not. User Manual Oracle Banking Digital Experience Corporate E-Factoring 20
Invoice Enquiry The options mentioned below are applicable for records of invoice enquiry transactions. To enable the word wrap in the columns, select the Word Wrap check box. Customize Columns to reorder the columns or select the columns that appear in the invoice enquiry transactions list. Download to download all or selected columns in the invoice enquiry transactions list. You can download the list in PDF, XLS, QIF, OFX and MT940 formats. Print to print the invoice enquiry transactions list and open the list as a PDF document. to view the first page of the invoice enquiry transactions list. to view the previous page of the invoice enquiry transactions list. to view the next page of the invoice enquiry transactions list. to view the last page of the invoice enquiry transactions list. From the Page list, select the required page number of the invoice enquiry form transactions list. From the Show Rows list, select the number of rows to be displayed in the invoice enquiry transactions list. next to the required column to sort the records of invoice enquiry transactions in ascending or descending order. User Manual Oracle Banking Digital Experience Corporate E-Factoring 21
Repayment Enquiry 7. Repayment Enquiry Using this option, you can make an enquiry on the repayment. To enquire about repayment 1. From the E-Factoring menu, select Repayment Enquiry. The Repayment Enquiry screen appears. Repayment Enquiry Field Entity Primary Customer Id Primary Customer Name Buyer Name Finance Period From Finance Period To Displays the entity which is used. Displays the primary customer id mapped to you. Displays the primary customer name. [Mandatory, Drop-Down] Indicates the buyer's name linked to the seller. The list s value is the buyer name linked to the primary customer ID (seller). [Optional, Pick List] Indicates the date on which the seller presents the invoice to the bank for processing the loan. [Optional, Pick List] Indicates the date range for searching the results within the specified criteria. This date should be greater than the date in Finance Period From field. 2. From the Buyer Name list, select the appropriate option. 3. Search. The Repayment Enquiry screen with search results appears. User Manual Oracle Banking Digital Experience Corporate E-Factoring.Docx 22
Repayment Enquiry Repayment Enquiry Field Repayment Date Receipt Reference Number Product Type Receipt Amount Payout To Client Loan Reference Number Foreign Exchange Rate Displays the date on which repayment is done. Displays the system generated reference number of the repayment. Indicates the link to view the Repayment Enquiry Receipt Details. Displays the type of factoring product. Displays the amount paid by the buyer or seller. Displays any balance amount (after deducting the loan amount) paid to the seller's CASA account in receipt currency. Displays the financing reference number. Indicates the link to view the Repayment Enquiry Receipt Details. Displays the foreign exchange rate. User Manual Oracle Banking Digital Experience Corporate E-Factoring.Docx 23
Repayment Enquiry Financing Amount Repay of Principal Amount Interest Repayment Amount Displays the total amount financed under the displayed receipt reference number in loan currency under the financing reference number. Displays the total amount paid as principal in loan currency. Displays the total amount paid as interest in loan currency. 4. the Receipt Reference Number or Loan Reference number link. The Repayment Enquiry Receipt Details screen appears. The options mentioned below are applicable for records of repayment enquiry transactions. To enable the word wrap in the columns, select the Word Wrap check box. Customize Columns to reorder the columns or select the columns that appear in the repayment enquiry transactions list. Download to download all or selected columns in the repayment enquiry transactions list. You can download the list in PDF, XLS, QIF, OFX and MT940 formats. Print to print the repayment enquiry transactions list and open the list as a PDF document. to view the first page of the repayment enquiry transactions list. to view the previous page of the repayment enquiry transactions list. to view the next page of the repayment enquiry transactions list. to view the last page of the repayment enquiry transactions list. From the Page list, select the required page number of the repayment enquiry form transactions list. From the Show Rows list, select the number of rows to be displayed in the repayment enquiry transactions list. next to the required column to sort the records of repayment enquiry transactions in ascending or descending order. User Manual Oracle Banking Digital Experience Corporate E-Factoring.Docx 24
Repayment Enquiry Repayment Enquiry Receipt Details Field Invoice Due Date Invoice Number Buyer Name Invoice Amount Financed Reference Foreign Exchange Rate Repayment of Principal Amount (Loan CCY) Repayment of Interest Amount (Loan CCY) Settled Invoice Amount (Invoice Currency) Credit Note Amount (Invoice Currency) Displays the due date for invoice. Displays the number on invoice. Displays the name of the buyer. Displays the invoice amount in invoice currency. Displays the reference number under which invoice was financed. Displays the foreign exchange rate. Displays the principal amount in loan currency. Displays the repayment of interest amount in loan currency. Displays the the amount settled by the bank for the invoice in invoice currency. Displays the discount given by the seller to the buyer (may be over some dispute) in invoice currency. 5. Download to download the complete statement. 6. the Print to print the data. User Manual Oracle Banking Digital Experience Corporate E-Factoring.Docx 25