To Sell or Not To Sell

1 To Sell or To Sell or Not To Sell Not To Sell Retailer Guide Selling Age Restricted Products The Retailer s Guide Selling Age Restricted Products June 2010

Index Index 2 Introduction......3 3 Social Responsibility...4 4 21 or 25 25 Policy...5 5 SPARPOS Sres Only...6 Refusals ID Request Register... 7 Refusals ID Request Register...7 Personal Safety (dealing with conflict)... 8 Personal Safety (dealing with conflict)...8 Test Purchases... 9 Test Purchases...9 Legalities Regarding The Sale Alcohol...10 Legalities Regarding The Sale Alcohol...10 Tobacco Tobacco products...12 Tobacco Tobacco products...12 Sale Solvents...13 Sale Solvents...13 Sale Medicines...14 Sale Medicines...14 Sale Scissors...14 Sale Scissors...14 Sale Fireworks...14 Sale Fireworks...14 Sale Petrol/Fuel...15 Sale Petrol/Fuel...15 Sale Videos DVDs...15 Sale Videos DVDs...15 Sale Lottery Scratchcards...15 Sale Lottery Scratchcards...15 What will happen if I make a mistake?...15 What will happen if I make a mistake?...15 Age Recognition...16 Recognition...16 The Licensing Act Act...18...18 Strict Penalties......20 20 Due Diligence...21...21 2

Introduction 3 As a major player in convenience retail secr, it is responsibility every Day- Today retailer ir representative (you) ensure we/you operate in a pressional legal manner. Both law your sre/company policies strictly control sale age related or restricted products in some cases when y can be sold from your sre. Generally, law holds you personally responsible for all sales age related or restricted goods you have accepted payment for. The aim this booklet is ensure you underst your responsibilities, maintain your personal safety can comply with law.

Social Responsibility 4 Here at United Whole (Scotl) Ltd, we highly recommend, that as a Day-Today sre, your sre adopts Challenge 25 policy. As a retailer selling age restricted products, you your employees have not only a legal obligation sell se products safely legally but also a social obligation sell se products responsibly with respect communities in which we trade. Age Awareness This table displays legal age you need be buy age restricted products policy age. Your must always adhere policy age... Legal Age Alcohol 18 25 Policy Age Adult Magazines 18 21/25 Hire Video/DVD (purchase Video/DVD/Games - as restrictions on case) 18 21/25 Butane Gas 18 21/25 Solvents 18 21/25 Fireworks 18 21/25 Cigarettes, Tobacco & Smoking Related Materials 18 21/25 Scissors/Knives etc 18 21/25 Medicines (i.e. Paracetamol) 16 21/25 Lottery 16 21/25 Petrol 16 21/25 Liqueur Chocolates 16 21/25 Party Poppers 16 21/25

The 25 Policy The 21 or 25 Policy 5 The 25 Policy applies alcohol sales in ALL sres. Alcohol cannot be sold any cusmer who appears be under 25 unless y can prove y are over 18 with relevant acceptable ID. Anyone found not asking for ID for someone generally perceived as being under age 25 could find mselves liable prosecution up 5,000. For all or age restricted products a 21 OR 25 policy will apply.?if anyone who appears be under age 21/25 attempts purchase any or age restricted product you must request ID. You must not sell any age restricted product under 21/25 s unless y can prove ir age. Remember - No pro = No sale! Enter all refusals /or ID requests in ID Request Register or by using *refusals butn on your uch screen till. *where available The Challenge 21/25 material you see around your sre is help you reinforce policy our cusmers.

Date Time Employee Name Description Goods 1 No pro age 3 2 4 Believed ID not Excluded be supplying acceptable or banned under age 5 Out licensing hours 7 8 6 Any or ID shown Believed reason use code be drunk (please specify) PDL,PP,Pass Male/ Female Age Height Hair Colour Reason For Refusal Sold Description Cusmer This book be completed for all refusals or ID requests 6 To Sell or Not To Sell Sre ID Register

Refusals ID Request Register Refusals ID Request Register 7 The Every ID ID Request request Register or can refused be found sale must at checkout. be entered in ID Request Register (or butn) by person making request/ Every refusal. ID request or refused sale must be entered in ID Request Register (or butn) If you make by a refusal person because making you believe request/refusal. cusmer is under age, always fer an ID (citizen card) application form. You can request se from your local Trading If Stards you make department. a refusal because you believe cusmer is under age, always fer an ID (citizen Your duty card) manager application should form. be You notified can request every time se an from entry your is made local in Trading ID Stards Request Register. department. We recommend that Sre Manager analyses data recorded Your in duty ID Request manager Register should be on notified a weekly every time basis an entry ensure is made that entries in ID are Request being made Register. accurately We recommend at correct that frequency. Sre Manager If it is felt analyses that any staff data member recorded is making ID Request unrecorded Register refusals on a or weekly requests basis for ID y ensure will be that challenged. entries are being made accurately at correct frequency. If it is felt that any staff member is making unrecorded refusals or requests for ID y will be challenged. To Sell or Not To Sell To Sell or Not Sell How successfully refuse a a sale sale Refusing a sale is is never easy. If your cusmer cannot provide suitable ID ID you must refuse, following se simple rules will will make make procedure procedure easier easier comply comply with with ensure ensure you enforce you enforce law. law. Be Be polite. polite. Explain why you are refusing sale. Explain why you are refusing sale. Explain you are under a legal obligation Explain not sell... you are persons... under a legal who are obligation under age. not sell persons Ask who a colleague are under age. assist you if you are nervous. Never Ask give a colleague in bullying, assist stick you if your are nervous. decision. Record refusal in ID Request Never Register. give in bullying, stick your decision. By always recording all refusals, you are Record refusal in ID Request starting build up a defence against Register. prosecution. By always recording all refusals, you are starting build up a defence against prosecution. For additional advice on how deal with a confrontational situation, refer Personal Safety section this booklet. Sre ID Register This book be completed for all refusals or ID requests Sre ID Register Reason For Refusal Sold Description Cusmer This book be completed for all refusals or ID requests 3 5 7 8 1 2 4 6 Description Believed Out Any or ID shown Male/ Hair Date Time Employee Name No pro ID not Reason Excluded For Refusal Believed Sold Description Age Cusmer Height Goods be supplying licensing reason use code Female Colour age acceptable or banned be drunk under age hours (please specify) PDL,PP,Pass Employee Description 1 2 3 4 5 6 Date Time Name Goods No pro ID not Believed Excluded Out ID shown Male/ age acceptable be supplying or banned licensing use code Female Age Height Hair Colour under age hours PDL,PP,Pass 7

Personal Safety (Dealing with Conflict) Personal Safety (Dealing with Conflict) 8 When carrying out out a a refusal you you should always consider your own personal safety. This does not mean you can turn a a blind eye eye carrying carrying out refusals out refusals but it but does it mean does by following mean by a following few basic a procedures few basic procedures you will reduce you will any reduce potential any risk potential harm. risk harm. Before you refuse or or ask ask for for ID ID remove product from f f counter. counter. Do not appear aggressive, some cusmers Do not appear aggressive, some cusmers may be excitable, drunk, be affected by may be excitable, drunk, be affected by eir illegal or prescription drugs or have a eir illegal or prescription drugs or have medial condition unknown you, but a medical condition unknown you, but whatever ir situation y are more likely whatever ir situation y are more respond aggressively if you appear likely respond aggressively if you appear aggressive wards m. aggressive wards m. Always take one step back before you inform Always cusmer take one you step are refusing back before sale. you inform cusmer you are refusing Ensure sale. that you always appear positive pressional, this way you can reduce likelihood Ensure that a you potential always conflict appear situation positive occurring. pressional, Try this :- way you can reduce likelihood a potential conflict situation occurring. Try : Be pleasant helpful. Be pleasant helpful. Maintain Maintain eye eye contact, contact, if you if you avoid avoid eye eye contact contact you you may may seem seem nervous nervous refore refore not not in control, in control, this this must must be natural be natural eye contact, eye contact, not staring. not staring. Always speak clearly, if you need Always be more speak assertive clearly, raise if you your need voice be more but assertive do not shout raise your always voice but avoid do not using shout sarcasms always or fensive avoid using nes in sarcasms your voice. or fensive Never ever nes talk in down your voice. cusmer. Never ever talk down cusmer. Look sound pressional. If you decide refuse, stick your decision but decision be very but polite. be very Show polite. you Show underst you your/our underst cusmers your/our feelings cusmers by nodding feelings (this will by nodding help m (this accept will help what m you are accept saying) try what not you slouch, are saying) fidget try or avoid not eye slouch, contact. If fidget you do or this avoid it appears eye contact. If cusmer you do this that you it appears are disinterested cusmer in m that or you are uncomfortable disinterested in m carrying or uncomfortable out refusal y in carrying may attempt out refusal put more pressure y may on you attempt change put your more mind. pressure on you change your mind. Act consistently fairly - you can do this by Act always consistently asking for ID fairly all - you time can do every this time. by always Explain asking why you for ID are all refusing time sale. every time. Explain why you are refusing sale. Working as a team If If you feel intimidated call call for for assistance. (establish Always help what each bell or or tannoy out. system you have in sre). Always help each or out. If If you see a colleague could do do with your your help, fer it. it. Just your presence next next your colleague your colleague will make will all make difference. all difference. If a confrontational or any or violent or potentially If a confrontational violent incident or any occurs or always violent or inform potentially your manager violent incident incident occurs always (it is your legal inform duty your ensure manager a record incident incident (it is is completed). your legal duty ensure a record incident is completed). Look sound pressional. 8

Test Purchases 9 A test purchase is where you or your sre are tested see if you do always refuse sale restricted goods. The Police Trading Stards are usually two organisations that will carry out test purchases. They will send in potential cusmers who are under legal age restriction relating product being tested, i.e. a cusmer who is under eighteen years age purchase alcohol /or cigarettes. The only way ensure you do not fail this test purchase is ways look at cusmer ask ir age for suitable ID. Under present Code Practice, Trading Stards /or The Police are supposed make sure person who is carrying out test purchase looks similar required age. LOOK AT THE CUSTOMER AND ASK FOR ID IF THEY LOOK UNDER 25. Or organisations that will periodically carry out test purchases:- Camelot (Lottery Scratch cards only). The failure a test purchase carried out by Police or Trading Stards department usually results in prosecution you your manager. Failure by Camelot will result in sre s lottery terminal(s) being removed. Failure any above will result in some form disciplinary action taking place against you, which could potentially lead your eventual dismissal.

Legalities Regarding Sale Alcohol 10 In order for a beverage be classified as ALCOHOL it must contain 0.5% alcohol (ABV). In order sell alcohol legally, your sre has a Designated Premises Supervisor (usually manager) a number Personal Licence Holders (usually supervisors). Every sale alcohol must be authorised by eir Designated Premises Supervisor or a Personal Licence Holder. The Designated Premises Supervisor has given you written authorisation sell alcohol.this must be prominently displayed for all staff see. Staff under 18 must never sell alcohol unless sale is supervised by an individual 18 plus who is authorised do so by DPS (*level 1 fine applies). It is illegal sell alcohol any person under age 18 (*level 5 fine applies). Alcohol must not be sold anyone who is, or believed be under influence alcohol (*level 3 fine applies). *Fines are as follows: Level 1 = 250 Level 2 = 500 Level 3 = 1000 Level 4 = 2500 Level 5 = 5000 Proxy Purchasing You must refuse sell alcohol cusmers purchasing alcohol if you believe y intend supply under 18 s. This is referred as Proxy Purchasing. The adult cusmer in this instance is liable an 80 fine for passing Alcohol on a minor. Allowing an underage person pay for an age restricted product would also be classed as Proxy Purchasing even if adult is present at time purchase. No-one is permitted consume alcohol on premises; this includes car park (if operated by company) also within vicinity sres.

Legalities Regarding Sale Alcohol 11 Legalities Regarding Sale Alcohol THIS STORE STORE MAY MAY SELL SELL ALCOHOL ALCOHOL WITHIN THE WITHIN FOLLOWING THE FOLLOWING HOURS (please HOURS ask your manager/owner (please ask your manager/owner help you complete help this you section). complete this section). Monday Monday: Tuesday: Tuesday Wednesday: Wednesday Thursday: Thursday Friday: Saturday: Friday Sunday: Saturday Or: Sunday Or: Or Or: Failure comply with legislation regarding Failure sale comply alcohol with is very legislation serious. The regarding consequences sale alcohol can is be very as follows: serious. The consequences can be as follows: The The Police Police or or Trading Trading Stards Stards can can impose impose a fixed fixed penalty penalty fine fine 80 80 on on seller; seller; Offer Offer a formal a formal Caution; Caution; Prosecute Prosecute seller; seller; Prosecute Prosecute Licensee/Company Licensee/Company request request a review review Premises Premises Licence Licence which which in in turn turn could could lead lead revoking revoking licence. licence. N.B. The person or persons who receive fine(s) are responsible for paying m. It may also lead loss sre s sre s licence licence adversely affect affect any any future future applications. The The maximum maximum penalties for contravention laws relating sales alcohol are a fine relating up 20,000 sales alcohol up are 6 months a fine up imprisonment. 20,000 up 6 months imprisonment. There are seven main risks that influence our licence: There are seven main risks that influence our licence:- Unsupervised selling by staff under 18 Unsupervised Selling persons selling under by staff 18under 18 Selling Selling persons persons under under 18 influence alcohol Selling Selling outside persons under permitted influence hours alcohol Selling Drinking outside on premises permitted hours Shoplifting aggravation by Drinking cusmers on (especially premises under 18) Selling adults if you suspect Shoplifting cusmer intends aggravation supply byunder cusmers 18 s. (especially under 18) Selling adults if you suspect cusmer intends supply under 18 s. All new staff must successfully complete a To Sell Or Not To Sell induction reafter at least four times a year. A copy To Sell Or Not To Sell test sheet can be found in Guild Academy folder on Intranet. 11

Age Restricted Products 12 Tobacco Tobacco products All premises that sell Tobacco Tobacco products, by law have display a notice prominently at point sale stating It is illegal sell bacco products anyone under age 18. Cigarettes or any bacco products must not be sold any persons under age 18. This legislation came in force 1st Ocber 2007. Company Policies have been amended follow legislation so that we are trading legally. This also includes rolling papers, flints, matches lighter fuel etc (*Level 4 fine applies). In line with THE 21/25 POLICY - If you do not believe cusmer be 21/25 years age or over y cannot produce acceptable ID you must refuse sale enter refusal in ID Request Register. Cigars must not be sold individually unless y are packaged show a health warning on wrapper. Tobacco products must not be split for individual sale (Level 3 fine applies). It is a legal requirement that all bacco products must carry:- A Government health warning A UK Duty Paid stamp It is an fence for you or your colleagues sell bacco or bacco products anyone under age 18, even if y are buying for ir parents or anor adult. This includes cigarettes, cigarette papers, lighters lighter fuel. We refore require all employees ensure that The purchaser appears 21/25 or over / or y can prove y are over 18 with satisfacry ID (see Acceptable ID section). The fine for selling cigarettes or bacco products someone under age is up 5000 plus an on--spot fine for person who commits fence.

Age Restricted Products 13 Sale Solvents It is illegal sell solvents any person any age if you suspect m buying product for solvent abuse. It is permissible sell certain products classed as Solvents under 18 s for legitimate purposes i.e. Hairspray, Nail varnish remover or Tippex. N.B. Lighter fuel butane gas must never be sold persons below age 18 under any circumstances. Products classed as solvents are:- Some Aerosols, Anti-freeze, Nail Varnish, *Butane Gas, Marker Pens, Pain Relief Spray, *Lighter Fuel, Shoe Polish. *Must NEVER be sold under 18 s (Level 4 fine applies). Indicars solvent abuse are:- Cold sore type spots around nose mouth Red blurry eyes Acting as if drunk Constant sniffing Bulk or frequent purchase solvent based products IF IN DOUBT ABOUT SERVING PEOPLE WITH ALCOHOL, TOBACCO OR SOLVENT BASED PRODUCTS, ALWAYS ASK A SUPERVISOR OR MANAGER FOR ASSISTANCE.

Age Restricted Products Age Restricted Products 14 Sale Medicines No person under age 16 is permitted No purchase person under medicines age (i.e. Paracetamol 16 is permitted or purchase pain killers). medicines Paracetamol (i.e. Paracetamol or painkillers or pain are killers). only Paracetamol packaged in quantities or painkillers 16 or less. are The only maximum packaged sale in quantities se products 16 or less. The one maximum cusmer sale must not se exceed two products packets one (32 Tablets). cusmer must not exceed two packets (32 Tablets). In line with THE 21/25 POLICY - If a cusmer In line with appears THE 21/25 be POLICY under 21/25 - If a you must cusmer request appears ID. be under 21/25 you must request ID. If no ID is produced refuse sale enter in If no ID Refusals is produced Log. If refuse you have sale any doubts enter as in Refusals validity Log. any If you ID have or any cusmer s doubts age as - refuse validity sale any ID enter or in cusmer s Refusals Log. age - refuse sale enter in Refusals Log. Sale Scissors No person under age 18 is permitted No person under age 18 is permitted purchase scissors or or sharp objects. purchase scissors or or sharp objects. In line with THE 21/25 POLICY If In line with THE 21/25 POLICY - If a cusmer appears be under 21/25 you cusmer appears be under 21/25 you must request ID.If no ID is produced refuse must request ID.If no ID is produced refuse sale enter in ID Request Register. sale enter in ID Request Register. If you have any doubts as validity If you have any doubts as validity any ID or cusmer s age refuse sale any ID or cusmer s age - refuse enter in ID Request Register. sale enter in ID Request Register. Examples sharp objects that may be sold in Examples your sre are:- sharp objects that may be sold in your sre are:- Vegetable knives Vegetable knives Razor blades Razor T-Bar blades corkscrews T-Bar corkscrews Sale Fireworks No No person person under under age age 18 18 is is permitted permitted purchase purchase fireworks fireworks (this (this includes includes sparklers). sparklers). A maximum 250kgs can be held in a A sre maximum but only 250kgs 50kgs can can be be kept held on in a sre but shop only floor. 50kgs Shop can floor be kept displays on must shop be floor. kept Shop in a glass floor showcase, displays must cabinet be kept or drawer. in a glass showcase, The srage cabinet unit must or drawer. be kept The locked srage if unit must public be have kept easy locked access. if For public display have easy purposes access. dummy For display boxes purposes must be used. dummy boxes must be used. Contravention laws regarding Contravention sale fireworks laws may regarding lead a fine sale fireworks up 5,000 may lead (summary a fine conviction) up 5,000 or a maximum (summary prison conviction) term or 6 a months maximum prison (indictment). term 6 months (indictment). In line with THE 21/25 POLICY -- If a cusmer appears be be under 21/25 you must you must request request ID. If no ID. ID If no is produced ID is produced refuse refuse sale sale enter in enter ID in Request ID Request Register. If Register. you have If any you doubts have any as doubts validity as any validity ID or any cusmer s ID or cusmer s age - refuse age - sale refuse enter sale in enter ID Request in Register ID Request Register 14

Age Restricted Products Age Restricted Products 15 Sale Petrol/Fuel No No person person under under age age 16 16 is is permitted permitted purchase purchase fuel. fuel. All All staff staff who who sell sell fuel fuel should be should aware be :- aware :- Location first aid kit Location Accident incident first aid book kit Accident Procedure for incident dealing with book fuel spillages Procedure Refusals Log for dealing with fuel In spillages line with THE 21/25 POLICY - If a cusmer appears be under 21/25 sale Refusals can only Log be made driver/rider vehicle if adequate ID is shown. If no ID In is produced line with THE refuse 21/25 POLICY sale - enter If a in cusmer ID Request appears Register. If be you under have 21/25 any doubts sale can as only be validity made any ID driver/rider or cusmer s vehicle age - refuse if adequate sale ID is shown. enter in If no ID ID is produced Request Register. refuse sale enter in ID Request Sale Videos Register. If you DVDs have any doubts as validity any ID or cusmer s age - Only refuse video sale club members enter in ( refore ID Request Register. aged 18 or over) are allowed hire video/ DVD s. Sales videos Videos or DVD s DVDs are restricted age group as categorized on Only video video or DVD club case members can ( only refore be made aged cusmers 18 or over) are age allowed (or over hire age) video/dvd s. shown on Sales case. videos or DVD s are restricted If DVD s or computer age group games as are categorized given on away video free or with DVD newspapers case can or only magazines be made you cusmers must check age age (or category over on age) shown DVD or on Game case. ask If DVD s for Pro or computer Age ID. games are given away free with newspapers or This magazines is important you as must check Newspaper ageor category Magazine on usually DVD is not or Game age restricted ask for but Pro free Age DVD ID. or This Game is important may be. as Newspaper or Magazine usually is not age restricted but free DVD or Game may be. Sale Lottery Scratchcards We We have have always always been been very very good good at at ensuring that ensuring we do that not we sell do Lot not tickets sell Lot or tickets or scratchcards scratchcards those those cusmers cusmers who who are are under under age age 16, 16, in in fact fact SPAR Day-Today is is universally universally recognised recognised as as one one leaders leaders in in under under age age sales sales prevention. prevention. We also recognise We also recognise that with that changes with in changes law in lot law tickets lot or tickets scratchcards or scratchcards are only are major only age major restricted age product restricted left product at 16 years, left refore at 16 years, make refore life easier make for you life easier your for colleagues you your we have colleagues adopted we have 21/25 adopted policy in line 21/25 with policy or in line age with restricted or products age we restricted sell. products we sell. What will happen if if I I make a mistake? Mistakes mistake? can have serious consequences for you, your colleagues business. Mistakes can have serious consequences for If an age related or restricted product is you, your colleagues business. If an sold wrong person, result could age related or restricted product is sold mean prosecution for: You ( employee), wrong person, result could mean *The Designated Premises Supervisor (DPS) prosecution for:- You ( employee), *The normally your Sre Manager. Any Personal Designated Premises Supervisor (DPS) Licence Holder (owner) working at time normally your Sre Manager. Any Personal incident Premises Licence Licence Holder (owner) working at time Holder. incident Premises Licence *Applies Holder. *Applies sale alcohol sale only. alcohol If convicted, only. If convicted, person who broke person who law broke or allowed law or law allowed be broken could law face be fines broken up could 5000 face /or fines a possible up 5000 prison /or sentence a possible up six prison months. sentence up six months. 15

Age Recognition 16 To refuse a sale is not easiest thing do. You may feel embarrassed, frightened or intimidated, not feel able ask for ID. If this is case n you must call your Supervisor till help you until you feel able do this yourself. When you are making a decision wher sell Age Restricted Products be aware things that lead you make an age judgement. Always take a second look at cusmer buying an Age Restricted Product be sure in your own mind that you feel y are old enough purchase goods. This means that y must look over 21/25 or have adequate ID prove ir age. Things that lead us make age judgements are: Making Age Judgements - APPEARANCE Clothing Complexion Women - make-up Physical Development - height Women - breasts, Men - Adam s apple/stubble Hair style Body language Making Age Judgements - BEHAVIOURS Nervous Confident (overly?) Hastiness in locating paying for a product Behaviour outside sre Attitude Body language

Age Recognition 17 Making Age Judgements - PURCHASES Type goods purchases ( 6.99 wine v single bottle WKD) Quantity goods being purchased Or goods being purchased Method payment (loose change v credit/debit card) One method used when requesting ID is referred as Lightening. This is a term describe how till operars can sten a potentially difficult situation. E.g. Have you got ID on you, love? This method is generally used by women. The or method is referred as Distancing. This is a term where you explain that you are only following law by requesting ID. E.g. Sorry but I have ask you for ID or I know it is a pain but y make us ask nearly everyone. Male staff tend use this approach. If you find eir approach will help ease process for making Age Restricted Sales - use m!

The Licensing Act The Licensing Act 18 All our policies are designed ensure we we operate business in accordance with:- The Children Young Persons (Sale Tobacco et.) Order 2007 operate business in accordance with Licensing Act (Engl & Wales) 2003 four four licensing objectives:- The prevention crime The disorder prevention crime disorder Public safety Public safety The prevention public nuisance The The prevention protection public children nuisance from harm Your The sre s protection Designated children Premises from harm Supervisor (DPS) will authorize you sell Your alcohol sre s on ir Designated behalf. Premises Please make Supervisor a note (DPS) who will is authorize your DPS. you sell alcohol on ir behalf. Please make a note who is your However, DPS. because nature retail trade those employees aged 16 However, 17 can also because sell alcohol, but nature y must retail trade have each those sale employees authorised aged by 16 a fellow 17 can also employee sell alcohol, who is but aged y over must have age each sale 18. (To authorised qualify as by an a fellow authorised employee sale, who is aged sale must over be witnessed age 18. authorised (To qualify as by an authorised fellow employee sale, who sale is must aged be over witnessed authorised age 18 by y fellow will employee n take who overall is aged responsibility over for age 18 sale). y will n take Your overall sre will responsibility have specific for rules sale). ensure this takes place, please note m here: Your sre will have specific rules ensure this takes place, please note m here:- Time Restrictions Alcohol is is only only product product that that we we sell sell that has that specific has specific resrictions resrictions as as when when it can be sold. it can In be Engl sold. In Engl Wales, se Wales, times are decided se times at are time decided application at time Premises application Licence Premises licensing Licence authority. The licensing maximum authority. fine for The selling maximum alcohol fine outside for selling sre s alcohol authorised outside licensing hours sre s is 20,000 authorised /or licensing 6 months hours imprisonment. is 20,000 / The times or 6 months you can imprisonment. sell alcohol in your The sre times isyou detailed can sell on alcohol page in 11. your sre is detailed on page 11. 18

The Licensing Act 19 What do four licensing objectives actually mean? All companies must run ir business with a view upholding se four objectives. As a Company we are required outline how we intend promote objectives in our business. This information is submitted local licensing authority with Licence application. The Police or Trading Stards will ten ask you during authorised or unauthorised visits what are objectives what is sre doing uphold m. The prevention crime disorder: Means how sre will help assist in reduction crime disorder within sre s vicinity. These could include details your CCTV system, or membership a crime prevention scheme. Public Safety: Means how your sre will assist in ensuring your cusmer residents personal safety within vicinity sre. These could include details any external lighting provided aid cusmer safety. The prevention public nuisance: Means how sre will help reduce amount nuisance behaviour in around your sre. These could include details how you tackle youths congregating outside sre. The protection children from harm: Means you or sre will ensure that no person under required age can purchase or obtain an age restricted product. These could include details Pro Age Scheme you subscribe ensuring any promotional activity imagery used does not directly appeal underage drinkers. Ask your DPS what your sre is doing meet se four licensing objectives?

Strict Penalties 20 With se strict penalties, Government is sending out a very clear message that everyone involved in breaking law will face a penalty/fines /or imprisonment. If you or sre fails an alcohol test purchase exercise, police have power eir close sre or ban sre from selling alcohol for up 48 hours. It is also very likely, that as a result any age related prosecution, your sre could permanently close. This would mean loss jobs, a quality convenience sre for your community. We will provide you with training ensure this does not happen. But only way avoid mistakes is always ask cusmer s age by asking see a recognised form ID. Remember - If you break law, you pay fine. The only way ensure you do not fail a test purchase is always look at cusmer ask ir age if in any doubt about ir age, ask for suitable ID.

Due Diligence Due Diligence 21 What is a Due Diligence defence? A Due Due Diligence Diligence defence defence is is where where we/you we/ can you prove can prove that you that know you know law law under normal under circumstances normal circumstances comply with comply it. It will not with sp it. It you will from not sp being you prosecuted from being but it could prosecuted reduce but it fine could or result reduce in reducing fine prosecution or result in reducing a criminal caution. prosecution It is usually a used criminal in court caution. prove It is usually that it was used an in accident court prove not your that normal it was an procedure. accident Its aim not is prove your normal that you procedure. know law Its aim is underst prove your that you legal know responsibilities/obligations law underst would your legal not normally responsibilities/obligations break law. would not normally break law. The The following following documents documents are are required required prove prove this:- this: A copy staff declaration form (that you signed at A copy staff declaration form induction/training) (that you signed at induction/training) A copy your entries in ID Request Register A copy your entries in ID Request Or training Register records such as course attendance etc. The Or To Sell training Or Not records To Sell training such as should course be attendance done regularly etc. ensure you still know law. The Always To Sell make Or sure Not To you Sell record training all refusals should be done ID periodically requests in (4 times ID a Request year) Register. ensure you still know law. Ask your manager/owner how ten you will be asked complete competency tests? Lets Summary re-cap To To ensure ensure your your sre sre obeys obeys law, law, always always follow follow this this simple simple guide:- guide: Always refuse sale Alcohol Always anyone refuse who appears sale Alcohol be under age anyone 25, who unless appears y can be prove under y age are 25, over unless 18 by y can showing prove a y licensing are over authority-approved 18 by showing a licensing form identification. authority-approved form identification. Always refuse sale Cigarettes/ Always Tobacco refuse related sale products, Cigarettes/Tobacco Sharp Instruments/Offensive related products, Sharp weapons, Instruments/Offensive Fireworks, Lighter Fuel/Butane weapons, Fireworks, Gas, Adult Lighter Magazines Fuel/Butane 18+ Gas, certificate Adult Magazines Videos/ DVDs/Games 18+ certificate anyone Videos/DVDs/Games who appears anyone be under who age appears 21, unless be y under can age prove 21, unless y are y over can 18 prove by showing y are a over licensing 18 by showing authority-approved a licensing authority-approved form identification. form identification. Always refuse sale Lottery Tickets, Scratchcards Medicines anyone Always appearing refuse under sale age Lottery 21, Tickets, unless y Scratchcards can prove y are Medicines over age 16, anyone using an appearing approved under form identification. age 21, unless y can prove y are over age 16, using an approved form identification. All listed documents will be kept on file at your sre or head fice as part your training records. Always make sure you record all refusals ID requests in ID Request Register. 21

Due Diligence 22 The police also have powers issue fixed penalty notices, that is, on-spot fines 80+ for: Shop staff who fail a test purchase (so always remember ask cusmer ir age obtain confirmation ID) Staff serving cusmers who are already drunk Cusmers buying alcohol for under 18 s Children buying alcohol, cigarettes or bacco products

Due Diligence 23 Understing complying with correct use till prompt systems will ensure you do not fall foul Law. Understing complying with 21/25 policy correct use till prompt systems will ensure you do not fall foul Law. Please note: You will be required show courts all transaction records if you break law serve a cusmer who should not have been served.

A.F. BLAKEMORE & SON LIMITED Long Acres Industrial Estate Rosehill, Willenhall West Midls WV13 2JP www.afblakemore.com