Southborough Business Development Guide

Southborough Business Development Guide

Your Business Plan Minor Site Plan Review Committee Town Clerk Planning Board Review, Plan Proposal, Sub-division & Development Approval Selectmen Board of Health Conservation Building-Zoning Dept. Assuring compliance with Building Codes, use of town property, zoning Assessor Highway Dept. Fire Dept. Police Dept. Your Business In Southborough

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Welcome Top row, left to right; Fire Chief Joseph Mauro, Town Administrator Mark Purple, Public Works Superintendent Karen Galligan. Bottom row, left to right; Police Chief Kenneth Paulhus, Town Planner Jennifer Burney, and Building Inspector Mark Robidoux, Not present; Public Health Director Paul Pisinski and Conservation Administrator Beth Rosenbaum. 2 Welcome to the Town of Southborough. The town has formed a Development Coordination Group to advise and assist applicants through the permitting process. The Group includes the Town Planner (Chair), Selectman or designee, Building Inspector, Superintendent of Public Works, Board of Health agent, Police Chief and Fire Chief or their designee and the Conservation Administrator. To facilitate the permitting process, we encourage you to meet with the Group even before you formally submit your applications. This will allow you to present your project to the various departments, ask questions, determine your initial steps, and solicit feedback. The Town of Southborough wishes you well and is ready to work with you on your project. Contact Town Planner Jennifer Burney: (508) 485-0710 ext. 3027 e-mail: jburney@southboroughma.com

Economic Development Committee The Economic Development Committee (EDC), appointed by the Board of Selectmen, serves in an advisory capacity and leadership role to provide recommendations to the Town about areas that impact all aspects of economic development. The EDC collaborates with the Town s leadership and residents to retain and attract businesses that will expand and strengthen our business tax base while preserving the character and charm of Southborough. Committee Members David K. McCay, Chair Julie W. Connelly, Vice Chair Daniel L. Kolenda Christopher Robbins Thomas Moschos Bill Pezzoni Claire Reynolds Michael Wirtz Jennifer L. Burney, ex-officio member Murk Purple, ex-officio member David K. McCay, Chair, EDC The Town of Southborough values its business and nonprofit organizations which contribute greatly to our community. This Business Development Guide offers information for Southborough businesses or those considering Southborough as a location for their next venture. If you are planning to expand or relocate your business to Southborough, the EDC will be glad to help you with your needs. These may include zoning issues, building permits or providing introductions to key business and community leaders. For further information, please contact Southborough s Town Planner, Jennifer Burney at the Town House by calling 508 485-0710 (3028) or e-mail jburney@southboroughma.com Southborough s Town Planner is Jennifer Burney. (508) 485-0710 ext. 3027 e-mail: jburney@southboroughma.com The Administrative Assistant is Hillary Carney (508) 485-0710 ext. 3027 e-mail: hcarney@southboroughma.com Office hours: Monday, Wednesday, 8:00 AM 5:00 PM Tuesday, Friday 8:00 AM Noon Thursday, 8:00 AM 7:00 PM 3

Planning Board & Planning Department Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon (508) 485-0710 ext. 3027 Southborough s Planning Board The Planning Board consists of five elected members serving staggered five year terms, assuring continuity of policies and operations: Donald C. Morris, Chair Kathleen B. Bartolini, Vice Chair Philip A. Jenks Andrew S. Mills Jesse Stein The Planning Board primarily reviews and approves subdivisions and site plan reviews. The Board usually meets twice monthly on Mondays at 7:00 pm at the Town House, 17 Common Street. Southborough s Planning Department Southborough s Town Planner is Jennifer Burney. (508) 485-0710 ext. 3027 e-mail: jburney@southboroughma.com The Administrative Assistant is Hillary Carney (508) 485-0710 ext. 3027 e-mail: hcarney@southboroughma.com As the daily operational function for the Planning Board, the department executes the decisions of the Planning Board and serves as the primary liaison between businesses and the Town during the planning phases of new projects. The Planning Board website has links to the following informational areas which directly pertain to development projects. The website also contains application forms, rules and regulations, bylaws and fees. Jennifer Burney, Town Planner Fee Schedule Schedule of Dimensional Regulations Zoning Bylaw Zoning Bylaw Disclaimer General Procedure Rules and Regulations 4 Permits Preliminary, Definitive, Modification to Sub-division Plan Common Driveway Lot Release Approval Not Required (ANR) Major and Minor Site Plan Review Modification to an Approved Major Site Plan Special Permit Village Business District Special Permit Lower Impact Development (LID) Road Acceptance Policy

Building Department & Zoning Board of Appeals Southborough s Building Department Southborough s Building Inspector/Zoning Enforcement Officer is Mark Robidoux (508) 485-0717 e-mail: mrodidoux@southboroughma.com Administrative Assistant is Karen Finelli (508) 485-0717 x 3018 E-mail: kfinelli@southboroughma.com The Wiring Inspector is James Colleary (508) 485-0717 x 3018 jcolleary@southboroughma.com The Plumbing Inspector is Rick Araujo (508) 485-7017 x 3018 raraujo@southboroughma.com Business Hours for the Building Dept. Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon (508) 485-0717 ext. 3018 Permits Building Permit (tent, sprinkler, mechanical) Wiring Permit and Inspections Plumbing Work Permit and Inspections Gas Work Permit and Inspections Annual restaurant inspections Mark Robidoux, Building Inspector 5

Town Clerk Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon (508) 485-0710 ext. 3005 3027 The Town Clerk is (to be named) (508) 485-0710 ext 3005 e-mail: name@southboroughma.com Temporary Town Clerk is Michelle Jenkins (508) 485-0710 ext 3005 e-mail: mjenkins@southboroughma.com The Southborough Town Clerk s office is committed to providing courteous, competent and efficient service to the Town s citizens. We are dedicated to the thorough preservation of the Town s vital records and historical documents for the benefit of future generations. We respect the right to vote as a fundamental civil right and will assure that all elections are conducted in a fair and open manner providing equal access to all citizens. The Town Clerk is a Notary. Permits/Licenses Marriage Licenses Dog Licenses Kennel Permits Business Certificates (DBA) Gas and Fuel Storage Permits Raffle Permits Bazaar Permits Auctioneer Licenses Michelle Jenkins, Temporary Town Clerk 6 Business Certificates (DBA, or Doing Business As ) MGL c 110 s. 5 states: Any person conducting business in the Commonwealth under any title other than the real name of the person conducting business, whether individually or as a partnership, shall file in the Office of the Clerk of every city or town where an office or any such person or partnership may be situated. There are two exceptions to this statute: 1. If you are incorporated. However, if you are incorporated but doing business under a different name, you are still required to file a Business Certificate. 2. If you are operating a business under your own full name. (e.g. John Doe Construction). Business certificates are valid for 4 years from the file date.

Board of Selectmen & Town Administration Board of Selectmen The Town of Southborough s five member Board of Selectmen are elected for three year terms on staggered intervals. The Selectmen are: William J. Boland, Chair (2015) John F. Rooney, III, Vice Chair (2016) Daniel L. Kolenda (2017) Paul M Cimino (2017) Bonnie J. Phaneuf (2016) The Town Administrator is Mark J. Purple (508) 485-0710 (main switchboard) e-mail: mpurple@southboroughma.com Assistant Town Administrator is Vanessa D. Hale Phone (508) 485-0710 e-mail: vhale@southboroughma.com Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon (508) 485-0710 ext. 3000 3027 Selectmen Meetings, as are all Department Meetings, are posted on the Town of Southborough website as well as at the Townhouse, and are held on the second floor of the Townhouse in the McAuliffe Hearing Room. Meeting agendas and minutes of prior meetings are also available on the Town s website. Meetings are generally held the 1st & 3rd Tuesday at 6:30 PM. Relative to Business Development Projects, the Board of Selectmen can play an active role in hearings, direction of certain activities, and in the requirement of specific actions to be taken or fees to be levied. Permits Liquor License One Day Wine & Malt License Common Victualler License Class I and Class II License Underground Fuel Storage Parade Permits Automatic Amusement Devices 7-day Entertainment License Public Entertainment on Sunday License Keno License (approve, not issue) Taxi License Mark Purple, Town Administrator 7

Board of Health Business Hours for the Board of Health Mon. thru Thurs. 8:00 am to 12:30 pm Friday 8:00 am to 12:00 pm (508) 481-3013 Fax: (508) 229-2580 Southborough s Board of Health Louis Fazen, MD Nancy Sacco, R.N., Chairwoman Mary Lou Woodford, R.N., Board of Health Staff Public Health Director Paul C. Pisinski (508) 481-3013 e-mail ppisinski@southboroughma.com Administrative Assistant Cynthia McLeod (508) 481-3013 e-mail cmcleod@southboroughma.com Public Health Nurse Leslie Chamberlin, R.N. (508) 481-3013 e-mail lchamberlin@southboroughma.com Sanitary Inspector Dennis M. Costello (508) 481-3013 e-mail dcostello@southboroughma.com Because 98% of the town is not connected to any commercial or private communal sewer system, all commercial, industrial and small institutional activities must prepare plans and conduct appropriate on-site testing and evaluation for on-site sewage disposal, for systems which discharge less than 10,000 gallons per day of sewage. Much of this on-site testing takes time and can be weather dependent. The Board of Health is involved in regulating private and public on-site soil testing for sewage disposal systems Including planning, specifications, soil evaluation, and deep observation tests and the protection of the public health. Annual restaurant inspections are also conducted. Paul Pisinski, Public Health Director Permits, Applications and Forms can be found on the Town website at www.southboroughtown.com/health/health.htm Permits and Applications Board of Health Fees, a comprehensive listing Check List Sewage, Septic Related Processes, new installations Connecting to Communal/Public Sewer Systems Well Permits Food Establishment Building Check List 8 Other Forms and Applications Swimming Pools Food Establishment Check List Stable Permit Recreational Day Camps Funeral Director License Demolition Permits

Conservation Commision Southborough s Conservation Commission Conservation Commission members include: Mark S. Possemato, Chair Christopher Molinaro, Vice Chair Russell S. Gregory Carl C. Guyer Michele Simoneaux Benjamin Smith Business Hours for the Conservation Commission Mon. thru Thurs. 8:30 am to 4:00 pm (508) 485-0710 x 3024 Conservation Administrator: Beth Rosenblum (508) 485-0710 X-3024 e-mail: brosenblum@southboroughma.com The Conservation Commission typically meets every 21 days on Thursday evenings at the Town House. Agendas are posted on the town website. The Conservation Commission is the official local authority charged with the protection of Southborough s natural resources. The Conservation Commission is charged with administering the MA Wetlands Protection Act (MGL c. 131 s. 40), MA Rivers Protection Act (MGL c. 268), the Southborough Wetlands Protection Bylaw (Chapter 170), and the Southborough Stormwater and Erosion Control Bylaw (Zoning Code 174.13.5). The Conservation Commission is also charged with preserving important local land and water resources through land acquisition and through conservation restrictions, and with management and stewardship of conservation lands. Beth Rosenbaum, Conservation Administrator There are many procedures which need to be followed for various proposed activities. The Conservation office is here to guide you through the process, and to help you determine which process is best for your circumstances. The Conservation Commission web page provides useful information on what is needed for each type of development project. Links are available to the following information: Wetlands Permitting Information and Applications Stormwater Permitting information and Applications Meeting Schedules and Filing Deadlines Town Trail maps Open Space and Recreation Plan Information and Guidance Materials A Guide to Wet Land Protection Laws in Southborough What You Need to Know About Wetlands Protection in Southborough 9

Assessor s Office Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon (508) 485-0720 485-0710 ext. 3027 The members of the Board of Assessors, elected to three year terms, are: Arthur Holmes, Chair Thomas Beaumont, Vice-Chair Jeffrey Klein The Principal Assessor is Paul Cibelli (508) 485-0720 e-mail: pcibelli@southboroughma.com Administrative Assistant to the Assessor is Patrice Kline Phone (508) 485-0727 ext. 3016 e-mail: pkline@southboroughma.com Administrative Assistant is Cynthia McLeod (508) 485-0727 ext. 3017 e-mail: cmcleod@southboroughma.com The Assessors maintain tax records and tax-zoning maps, evaluate property taxes and make adjustments as needed regarding all of the land and structures within the Town of Southborough. The Assessors set the tax rate every November. Paul Cibelli, Assessor 10 Forms Abutters List Request Form Personal Property Form of List Mobile Telecommunications Form of List Income & Expense Form Apartments Income & Expense Form Commercial & Industrial Income & Expense Form Mixed Use Property Held for Charitable Purposes (Form 3ABC) Clause 3 Charitable Property Tax Exemption (Form 1b-3) Chapter Land 61, 61A, 61B Application Abatements Information Tax rate Information Excise Tax Assessors Maps Property Record Assessments

Departments of Public Works, Public Safety Public Works Superintendent: Staff Engineer: Karen Galligan (508) 229-4444 e-mail kgalligan@southboroughma.com Chris DeMoranville (508) 229-4444 e-mail cdemoranville@southboroughma.com The Department of Public Works deals primarily with the town s infrastructure of roads, walkways, potable water, storm water and refuse. Business Hours for the Department of Public Works Mon. thru Fri. 7:30 am to 4:00 pm (508) 485-1210 Fax: (508) 229-4444 Forms Trench Permit Road Opening Permit Karen Galligan, Public Works Superintendent 11

Fire Department Business Hours for the Fire Department Mon. thru Friday 7:30 am to 4:00 pm at 21 Main St. Business (508) 485-3235 Emergency 911 Fax: (508) 485-2337 Fire Chief: Fire Prevention Officer Joseph C. Mauro (508) 485-3235 e-mail jmauro@southboroughma.com Neal P. Aspesi (508) 485-3235 e-mail naspesi@southboroughma.com The Fire Department s primary focus is to ensure all existing new and renovated buildings and components of such meet the safety and legal requirements of the Commonwealth of Massachusetts, National Fire Protection Agency and International Code Council and others as necessary. Focal concerns include but are not limited to: property access via road and driveways, hydrant locations and operation, clearly identified building address markings, access and emergency egress into/out of buildings and below/above grade floors, emergency lighting and exit signs, smoke/heat and carbon monoxide alarm systems, fire suppression systems, specialized suppression systems, fire extinguishers, commercial kitchen requirements and storage/permitting (or licensing) of equipment and hazardous materials. Annual restaurant inspections are also conducted. Joseph Mauro, Fire Chief Fire Department check list can be found on the Town s website, http://www.southboroughfd.com/ Forms Burning Permit 12

Police Department Police Chief: Kenneth Paulhus (508) 485-2121 e-mail kpaulhus@southboroughma.com It is our goal to build long-term relationships with the citizens as well as public and private agencies and businesses, in an effort to reduce fear of crime and disorder. Through cooperative resolution of community safety problems, we hope to jointly identify root causes and to creatively investigate remedies for crime and disorder. Forms Business Hours for the Department of Public Safety Mon. thru Fri. 7:30 am to 4:00 pm at 19 Main St. (508) 485-2121 or (508) 485-2147 The Business Resource Information and Survey Form. Other Police Department froms can be found on the Town website, http://www.southboroughpd.com/ Kenneth Paulhus, Police Chief 13

Acknowledgments The Economic Development Committee wishes to acknowledge the following people who have contributed to the preparation of this brochure and other materials designed to collaborate with businesses wishing to make Southborough their home. Paul Berry, Town Clerk Jennifer Burney, Town Planner Paul Cibelli, Principal Assessor Karen Galligan, Public Works Superintendent Vanessa Hale, Assistant Town Administrator Michelle Jenkins, Assistant Town Clerk Joseph Mauro, Fire Chief Ken Paulhus, Police Chief Paul Pisinski, Health Agent Mark Purple, Town Administrator Mark Robidoux, Building Commisioner Beth Rosenblum, Conservation Administrator Board of Selectmen: William Boland, Chairman Paul Cimino Daniel Kolenda Bonnie Phaneuf John Rooney, Vice Chairman With our thanks to the Economic Development Committee David McCay, Chairman Julie Connelly, Vice-Chair William Pezzoni Daniel Kolenda Christopher Robbins Michael Wirtz Claire Reynolds Thomas Moschos...and most importantly to resident David Monroe who designed this brochure. April, 2015