EXHIBIT 1 Board of Trustees Meeting February 10, 2015 MINUTES REGULAR MEETING BOARD OF TRUSTEES COLLEGE OF THE ALBEMARLE Elizabeth City Campus December 9, 2014 The College of The Albemarle Board of Trustees met at 6:30 p.m. on Tuesday, December 9, 2014 at the Elizabeth City Campus Board Room. With a quorum present, Chair Marion Harris called the meeting to order. The following trustees were present: Marion Harris, Chair Paul O Neal, Vice Chair Dr. Kandi Deitemeyer, Secretary Dr. Travis Burke Don Davis Doug Gardner Warren Judge Sally Francis Kehayes Charles Lacefield Dr. Roger Lambertson Don McCabe Dr. Joe Peel George Thomas Arty Tillett Graham Twine Fletcher Willey Matt Wood ABSENT: STAFF OTHERS: Dr. Ellis Lawrence, Joe Winslow, and SGA President, Anastasia Izvekova Wendy Brickhouse, Dr. Evonne Carter, Susan Gentry, Jenna Hatfield, Dr. Amanda Hodges, Lynn Hurdle-Winslow, Lisa Johnson, Liz Rondone, Jane Rossman, Tim Sweeney, and Joseph Turner Vashod Burks, SGA Vice President, Judge Eula Reid, and Corinne Saunders, Reporter I. CALL TO ORDER Chair Marion Harris called the meeting to order. II. ETHICS STATEMENT Chair Harris asked the board members to read the Ethics Statement provided on the agenda. He asked all members to be aware of what it states, in case of a potential conflict. Chair Harris read a statement from the State Ethics Commission, regarding Mr. Charles Lacefield appointment to the board. While the commission, did not find an actual conflict of interest, there was a potential conflict. The potential conflict identified does not prohibit service in this position. As an at-large member, Mr. Lacefield disclosed he and his wife owns a threshold amount of stock in multiple companies and should exercise appropriate caution in the performance of his public duties should issues regarding any entity which has a financial interest come before the board of official action or otherwise seek to do business with the college. III. OATH OF OFFICE District Court Judge Eula Reid was in attendance to read the oath of office to newly appointed Board of Trustee member, Charles Lacefield. Chair Harris thanked Mr. Lacefield for agreeing to serve on the board and stated he looks forward to serving with him. 1 P a g e
IV. APPROVAL OF REVISED AGENDA ACTION: On a motion by Don McCabe, seconded by Dr. Roger Lambertson, the revised agenda was approved as presented. V. APPROVAL OF MINUTES On a motion by Charles Lacefield, seconded by Doug Gardner, the minutes from the October 14, 2014 Board of Trustees meeting was approved as presented. VI. MOMENT OF SILENCE Dr. Deitemeyer asked the board members for a moment of silence, in memory of Doug Gardner s mother who recently passed away. VII. CELEBRATIONS Dr. Deitemeyer acknowledged the attendance of Jane Rossman, President of the Faculty Senate Committee. Dr. Deitemeyer asked the President s Leadership Team to please stand and be recognized for the work they have done throughout the year. She shared how much she appreciates each member of the team for their hard work and is looking forward to a great 2015. Dr. Deitemeyer reminded the board to purchase tickets for A Christmas Carol production at the Performing Arts Center. Recently, The Three Bully Goats Gruff was presented for school age children, focusing on bullying. There were two performances held in the PAC in November, of which almost 1,500 children attended. In early December, the performers took the show to Chowan County and 1,020 students attended there. This show set a new total count record for performances at the PAC. Dr. Deitemeyer thanked Jeffrey Emmerich and his staff for all the opportunities they are providing for the community. College of The Albemarle was recently selected as a top school of military advanced education in the published guide for 2015. This is a most important honor, given the number of veterans attending the college. Dr. Deitemeyer spoke about the PACE program at the Dare Campus and the great things they are doing. The students in this program have some intellectual disabilities and have made great pace with their studies. The staff members helping those students are to be commended as the state has taken notice. Recently, some of these students have completed CPR and first aid courses. Dr. Deitemeyer commented she is very proud of what is being accomplished and Tim Sweeney should be acknowledged for the program he began before he transferred positions to be the Dean at the Dare Campus. Dr. Deitemeyer passed around a note from Charles Ward s family, extending gratitude to the college and board for the plants sent. The 50 th anniversary book has been completed each board member received a copy. Dr. Deitemeyer shared that a complimentary copy was sent to each person who helped with the book, through interviews or editing, and additional copies will be for sale at the cashier s window. Dr. Deitemeyer acknowledged Mr. Phil McMullan, who wrote the book, and all those that contributed to the completion of the college s history. VIII. COMMITTEE REPORTS A. Buildings and Grounds 2 P a g e
George Thomas asked the board to review the draft of the minutes of the last committee meeting held November 20. There were recommendations to present at that time. B. Policy and Planning Committee Dr. Joe Peel shared the committee met on November 19 and the program recommendations included the suspension of the Sustainability Technologies, Architectural Technologies, and Mechanical Engineering Technology programs, and the addition of the Computer-Aided Drafting program. The last recommendation was to approve a slight change to the Board of Trustees bylaws, under Article II, Section 1B, to state that the Board of Trustees appoints at least two members to serve as members of the Foundation Board of Directors. FOR ACTION: On a recommendation by the Policy and Planning Committee, the Board of Trustees approved the items as presented. C. Finance Committee Doug Gardner asked the board to review the minutes of the last Finance Committee meeting held November 18. Two action items were presented. The first item was an amendment to the college budget, in the amount of $19,444, and the second item was the approval of the college program audit report. FOR ACTION: On a recommendation by the Finance Committee, the Board of Trustees approved the amendments to the budget and the college program audit report as presented. VIII. PRESIDENT S REPORT Dr. Deitemeyer welcomed Lisa Johnson to present on behalf of the Foundation. Ms. Johnson shared the annual fundraising event was held October 11 and she provided handouts showing expenses and the overall profit. Each year, the profit has been greater. Community partnerships provided a total of $84,485 this year. The Foundation appreciates all who attended and supported the annual event this year. Ms. Johnson discussed the faculty/staff campaign that began in August. The active phase of the campaign just finished and there was an increase of 67 donors last year, to 119 donors, with a total giving amount of just over $23,000. The Foundation staff visited each campus and educated employees about all that the Foundation does for students, faculty and staff. Ms. Johnson explained the annual community campaign letters were recently sent out and each letter contained a student success story and county specific data. So far, 20 gifts at a little over $13,000 have been received. In late January and early February, the Foundation plans to host open house events at each campus. Ms. Johnson also shared that Joe and Ann Lamb recently gave $25,000 to begin a new scholarship endowment for Dare County students. Fletcher Willey commented that every member of the board participated last year. Ms. Johnson explained that both boards received 100% participation. Don McCabe asked how they were able to grow the annual event so impressively and Ms. Johnson replied that the annual event committee this year was wonderful and members put in a lot of time securing auction items and getting community support, having 10 additional community partners this year. Dr. Deitemeyer explained that while the Foundation spent more money this year, they also made more money. Vice Chair Paul O Neal said that word of mouth is important and he sees it continuing to grow. 3 P a g e
A. Student Government Association Vashod Burks, Vice President of the Student Government Association, provided the board with an update on all the things SGA has participated in. October 23-26, the Executive board traveled to Rocky Mount for the NC4SGA conference. In November, the SGA held a Veterans Day event, as well as a COA faculty and staff appreciation day on all campuses. Mr. Burks said the SGA will provide welcome back events on all campuses at the start of the spring semester in January. He also shared that he and Anastasia Izvekova, President of the SGA, were elected to serve on the state NC4SGA board. Dr. Deitemeyer commended the two serving as student leaders on the state board. B. Personnel Report Dr. Deitemeyer asked the board members to review the personnel report as listed. Later in the week, a celebration will be held on the Elizabeth City Campus, for nine employees retiring in December. C. Strategic Planning Sessions Dr. Deitemeyer updated the board on the strategic planning sessions. Prior to the Thanksgiving holiday, the college started holding community strategic planning sessions. There have been five sessions held across the four campuses, with a little over 80 community members in attendance. There was a lot of great feedback and interaction. Now, the data will be pulled together and faculty and staff will participate in a stakeholder s meeting at convocation in January. Dr. Deitemeyer said the data will then be pulled together to determine the strategic direction and should have a plan to be approved in April. The matrix for the past plan has been created and it will be presented at the committee meetings in January. D. New Foundation Board of Directors for Approval Dr. Deitemeyer asked the Board of Trustees to approve two new members to the Foundation Board of Directors, Mr. Cy Rich and Dr. Lynn Butler. FOR ACTION: On a motion by George Thomas, seconded by Doug Gardner, the Board of Trustees approved the two members to be appointed to the Foundation Board of Directors. E. Board of Trustees Foundation Nominee Dr. Deitemeyer requested that one of the Board of Trustee members be appointed to the Foundation Board of Directors, to replace Charles Ward, who had previously served on both boards. The bylaws states that two members of the Board of Trustees should be appointed to the Foundation s board. Doug Gardner currently serves on the Foundation board, so instead of appointing an additional board member, as there are four already, he could serve in that position. FOR ACTION: On a motion by Sally Francis Kehayes, seconded by Don McCabe, the Board of Trustees approved Doug Gardner to serve as the Board of Trustees nominee on the Foundation Board of Directors. 4 P a g e
F. Academic Calendar 2015-2017 The academic calendar for 2015-17 was presented by the Division of Learning for the Board of Trustees to approve. FOR ACTION: On a motion by Dr. Joe Peel, seconded by Dr. Roger Lambertson, the Board of Trustees approved the 2015-2017 academic calendar as presented. IX. REPORT FROM THE CHAIR Chair Harris reported the Executive Committee met on October 24 and contracts for roof repairs were approved during the meeting. The commissioners of Pasquotank County approved funding for the roof projects and when the bids came in, the cost was less than what was allotted. Once the bid was approved, the commissioners allowed the college to use the leftover funds to apply to the cost of the welding lab renovations. Dr. Deitemeyer said the welding lab renovation is underway and there may be a ribbon cutting in February with Golden Leaf in attendance. Chair Harris read comments from a letter written by Jennifer Haygood at the system office, commending the college staff for their record keeping and protocols. The auditor for 2014, Nina Taylor, sent a letter stating that no audit exceptions were identified in curriculum and continuing education, and the cooperation of Dr. Deitemeyer and the college staff was appreciated. Chair Harris reminded the trustees of the 100% participation in the annual campaign last year and to consider their gifts to the Foundation. X. ADJOURN With no further business, the meeting adjourned. Marion Harris, Chair Dr. Kandi W. Deitemeyer, Secretary 5 P a g e