DAWSON COUNTY GOVERNMENT REQUEST FOR PROPOSALS FOR INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN FRIDAY, JUNE 6, 2014, AT 10:30AM, EST DAWSON COUNTY BOARD OF COMMISSIONERS ATTENTION: PURCHASING DIRECTOR 25 JUSTICE WAY, SUITE 2223 DAWSONVILLE, GA 30534 BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR. ISSUE DATE: May 7, 2014 Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 1
DAWSON COUNTY, GEORGIA REQUEST FOR PROPOSALS FOR INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT SECTION I GENERAL OVERVIEW A. PURPOSE Dawson County Board of Commissioners is soliciting sealed proposals from qualified vendors to provide uninterrupted internet services to all Dawson County Government offices under an annual contract. Vendors shall be able to show experience working with government agencies. The County does not guarantee a minimum value for this contract. B. INFORMATION TO VENDORS 1. RFP TIMETABLE The anticipated schedule for the RFP is as follows: RFP Released Wednesday, May 7, 2014 Pre-Proposal Meeting - **MANDATORY** Friday, May 16, 2014 at 10:00AM, EST Deadline for Questions to Dawson Tuesday, May 20, 2014 by 1:00PM, County EST Deadline for posting Addenda to Tuesday, May 27, 2014 by 5:00PM, County website at EST www.dawsoncounty.org RFP Due Date Friday, June 6, 2014 at 10:30AM, EST Interviews (if necessary) June 23-26, 2014 at TBD Tentative Award Date August 7, 2014 at 6:00PM, EST Chart 1 2. BID SUBMISSION One (1) original, six (6) hard copies and one (1) electronic copy of the complete signed submittal must be received FRIDAY, JUNE 6, 2014 AT 10:30AM, EASTERN STANDARD TIME. Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, title of Bid #240-14 RFP Internet Service Provider for Dawson County Government to: Dawson County Board of Commissioners Attention: Purchasing Director 25 Justice Way, Suite 2223 Dawsonville, GA 30534 Hand delivered copies may be delivered to the above address ONLY between the hours of 8: 00AM and 5:00PM EST, Monday through Friday, excluding holidays observed by the Dawson County Government. For a complete listing of holidays please visit www.dawsoncounty.org. Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 2
Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County. Submission by US Mail must be sent to the below address: Dawson County Board of Commissioners Attention: Purchasing Director 25 Justice Way, Suite 2223 Dawsonville, GA 30534 The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor. 3. CONTACT PERSON Vendors are encouraged to contact Davida Simpson, Purchasing Director at (706) 344-3501, by fax at (706) 531-2728 or email dsimpson@dawsoncounty.org to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the vendor's submittal. Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except: 1.) through the Purchasing Director named herein, or 2.) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision. 4. ADDITIONAL INFORMATION/ADDENDA Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids. Vendors must acknowledge any issued addenda by including Attachment B- Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the vendor s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner s requirements 5. LATE SUBMITTAL AND LATE MODIFICATIONS Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 3
Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation. 6. REJECTION OF PROPOSALS/CANCELLATION Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this RFP at any time. 7. MINIMUM RFP ACCEPTANCE PERIOD Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals. 8. NON-COLLUSION AFFIDAVIT By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a proposal, the vendor represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. 9. COST INCURRED BY VENDORS All expenses involved with the preparation and submission of the RFP to the Dawson County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s). 10. RFP OPENING Only the names of the firms responding to this RFP will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications. A list of names of firms responding to the RFP may be obtained from the county s website www.dawsoncounty.org, after the RFP due date and time stated herein. 11. OPEN RECORDS All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. 12. TAXES Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 4
from applicable sales taxes that may be required of them in relations to this project. Selected vendor will be provided with Dawson County s Sales and Use Tax Certificate of Exemption number upon request. 13. VENDOR INFORMATION All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a proposal. 14. INSURANCE Selected vendor will be required to provide Dawson County with a Certificate of Insurance for liability and workman s compensation insurance before work can begin on this County project and be effective for the duration of the work as described in the contract documents, including authorized change orders, plus any period of guarantee as required in the general warranty. General liability insurance should be at least one million dollars ($1,000,000) combined single limit per occurrence. Automobile insurance should be at least five hundred thousand dollars ($500,000) combined single limit per accident for bodily injury or property damage; and Workman s Compensation insurance should be as required by the State of Georgia. 15. BONDS If required, under SECTION II SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating. 16. ANTI-DISCRIMINATION Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Request for Qualifications and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award. By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964. In every contract of over $10,000 the provisions in 1. and 2. below apply: Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 5
1. During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 2. The contractor will include the provisions of 1. above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor. 17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT Vendors submitting a Qualification package in response to this RFP must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion. A. A statement that indicates the contractor will conduct itself in compliance with O.C.G.A. 13-10-91 and Rule 300-10-.02 in the execution of the contract. B. By completing the affidavit that is provided with this solicitation, the vendor is attesting to the following: a. The affiant has registered with and is authorized to use the federal work authorization program; b. The user identification number and date of authorization for the affiant; c. The affiant is using and will continue to use the federal work authorization program throughout the contract period; d. Any employee, contractor, or subcontractor of such contractor or subcontractor shall also be required to satisfy the requirements set forth in this paragraph; and e. Upon contracting with a new subcontractor, a contractor or subcontractor shall notify Dawson County and shall deliver a completed Subcontractor Affidavit to Dawson County within five (5) working days of entering into a contract or agreement of hire with the subcontractor before the new subcontractor begins any work. C. Failure to provide the completed and notarized affidavit with the contractor s proposal will result in immediate disqualification as required by the Georgia Security and Immigration Compliance Act. Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 6
SECTION II GENERAL CONDITIONS A. PURPOSE Dawson County Board of Commissioners is soliciting sealed proposals from qualified vendors to provide uninterrupted internet services to all Dawson County Government offices under an annual contract not to exclude the transition period. B. CONTRACT PERIOD The initial term of a contract awarded as a result of this RFP shall be from date of award through December 31, 2014. The contract may be renewed according to the terms stated herein for five (5) additional one (1) year periods. The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract. The County does not guarantee a minimum value for this contract. If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice. Dawson County intends to contract with single most responsive bidder for internet services but the County, at its option, may elect to award contracts to more than one vendor if deemed suitable. C. SCOPE OF WORK The Service Provider shall provide uninterrupted internet and network services to Dawson County Government. The successful vendor to provide all labor, material, freight, equipment and supervision necessary to successfully perform this contract. Vendors shall be able to show experience working with government agencies. Below are the minimum requirements for connectivity: TYPE OF CONNECTION LOCATION/ ADDRESS 1. 100 MB Connection/30MB Dedicated Internet Dawson County 25 Justice Way Government Center (DCGC) 2. VLS or Fiber Connectivity from the following locations back to DCGC/10MB each Long Building 189 Highway 53 West Fire Station #1 393 Memory Lane Fire Station #2 145 Liberty Drive Senior Center 201 Recreation Road Transfer Station/Bus 946 Burt Creek Road Station Rock Creek Park 445 Martin Road Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 7
TYPE OF CONNECTION Reserve for future growth LOCATION/ ADDRESS 3. DSL Internet Connections to the following for VPN Connections to DCGC Fleet Center 860 Highway 53 West Fire Station #3 951 Harmony Church Road Fire Station #7 170 Dawson Forest Road Fire Station #8 2996 Monument Road 4. Dawson County Sheriff s Office is linked via fiber from DCGC Chart 2 Note: Dawson County reserves the right to amend the list of locations at any time. Services and locations not included in this RFP: E-911 Center, Dawson County Law Enforcement Center, 19 Tucker Avenue Public Safety Radio System T1 lines Wireless internet or WIFI is owned by Dawson County Tax Commissioner s Department of Revenue T1 line Clerk of Court s DSL connection to State of Georgia OTHER REQUIREMENTS Vendor must be able to provide 24/7 connectivity to all locations. Network must speak to current phone systems currently being utilized by location. Currently, Dawson County utilizes either AVAYA or Nortel phone systems. Dawson County requires a solution that mandates Layer II Private IP connection from one site to another with the capacity to support multiple sites in a traditional hub and spoke environment while maintaining Quality of Service (QoS). Three protocols meet this definition as follows: 1. Layer II point to point environment with QoS achieved via hardware configuration. 2. Layer III Private MLPS that is Network QoS capable 3. Point to Point Private Fiber with all hardware provided by vendor (end to end) and maintaining QoS. IP SEC routing/tunneling is an unacceptable solution. PRE-PROPOSAL MEETING/SITE VISIT- MANDATORY There will be a mandatory pre-proposal meeting held on Friday, May 16, 2014 at 10:00AM, EST at the Dawson County Government Center, 2 nd Floor Administration Training Room, 25 Justice Way, Dawsonville, GA. This will be the only opportunity for vendors to tour the facilities mentioned in this RFP. It is highly recommended vendors bring any subject matter experts to this meeting. D. STATEMENT OF QUALIFICATIONS Questionnaire: Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 8
The Internet Service Provider Response Questionnaire must clearly demonstrate the required qualifications, expertise, competence, and capability of the vendor. Please include the answers to the following questions (Address each by number): General: 1. Describe your organizational structure (i.e. publicly held corporation, partnership, etc.). Review each area of your organization and describe their function. 2. Is this a satellite office or branch office? If yes, provide information on the headquarters office. 3. Confirm that you are a licensed within your field and provide documentation. 4. Briefly describe your company s organization, philosophy and management. Also, please provide a brief company history. 5. How long has your organization been providing these types of services? Has your organization ever operated under a different name? Why was the name changed? 6. How many public sector clients does your firm currently provide professional services to? 7. What makes your organization unique from the other organizations that may submit proposals for the County s consideration? Service Team: 8. Provide qualifications, background and training on service team that would be dedicated to this account (customer and technical support as well as technician who would come for service calls). 9. State proximity of your organization s office to Dawson County (miles). Location where team would be dispatched for service is being requested not the corporate office. Specific to Scope of Work: 10. Provider to show compliance with providing 24/7 connectivity to all locations provided. 11. Provide method in which connectivity will be obtained. 12. Provide information on any warranties included with regards to service, labor or parts. Service & Support: 13. Provide information with regards to technical support packages included. Additional pricing, if applicable: 14. Provide information with regards to customer support during business hours, nonbusiness hours, and emergency, et al: Call-back times, on-site response times, etc. Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 9
Additional pricing, if applicable: 15. Provide pricing information with regards to service calls. Example: minimum service fees, maximum number allowed in any period, etc. Pricing: 16. Provide a written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost effective manner. This proposal should be a total turn-key solution for Dawson County. This price should be exhaustive. List of fees should include but not limited to: monthly and annual rates, infrastructure cost, construction fees, maintenance costs and service fees, et al. 17. Provide any standard language for rate increases and basis of such increases. 18. Provide a list of any other charges/fees/taxes applicable. 19. Provide a schedule for construction/transition/cut-over as applicable. Other: 20. Provide any additional information regarding your organization or services that you feel would be beneficial in helping the County to select a vendor. 21. Vendor shall provide (1) electronic copy on a properly labeled CD or other electronic media device. The electronic copy submitted should be contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. The electronic copy shall be identical to the original papers submitted. References: 22. Please provide a list of four verifiable public sector references, all of whom are able to comment on your organization s relevant experience. Please furnish: group name, contact name and telephone number, services you provided and time period covered. 23. Provide a list of four verifiable references, located within Dawson County, all of whom are able to comment on your organization s relevant experience. Please furnish: group name, contact name and telephone number, services you provided and time period covered. 24. List any and all accounts held by local governments (city and county) in Georgia within the last five (5) years. If any, do you still hold that account? If no, why not? If no Georgia local governments, indicate so. E. EVALUATION Criteria for Evaluation: All proposals will be evaluated according to, but not necessarily limited to, the following: Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 10
Your firm s indicated ability to provide a level of service sufficient to meet the County s needs, as stated in your RFP response and Internet Service Provider Response Questionnaire. The following point system will be utilized to help evaluate the proposals: Criteria Points Allowed Background and Experience of the Vendor and 15 Qualifications of Staff Approach to Scope of Work & Methodology 25 Internet Service Provider Response Questionnaire 20 (excluding price) Proven Effectiveness working with Government 10 Agencies & References Financial Stability & Business Litigation 10 Pricing 20 TOTAL POINTS 100 Chart 3 Company Background and Structure The Proposer will provide a general history and description of its company including, but not limited to, the number of years in business, number of employees, and an organization chart showing principal staff members who will provide service to Dawson County. Include the legal form of the business organization, the state in which incorporated (if corporation), the types of business ventures in which the organization is involved, and the office location that will be the point of contact during the term of any resulting contract. Company Experience and Staff Proposers are encouraged to list years of experience in the banking business; and, if possible, show a proven effectiveness in administering contracts with County governments. Proposers must have qualified and trained staff with sufficient back-up personnel to successfully complete the contract requirements. Approach to Scope of Work/Methodology Referencing the Scope of Work listed under Section C, provide a detailed approach to fulfill the requirements of this RFP. Financial Stability Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer. If a public company, include a recap of the most recent audited financial report. If a private company, provide a recap of the most recent internal financial statement and a letter, on the financial institution s letterhead, stating financial stability. Business Litigation Disclose any involvement by the organization or any officer or principle in any material business litigation within the last five (5) years. The disclosure will include an explanation, as well as the current status and/or disposition of the case. Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 11
Oral Presentations: During the evaluation process, Dawson County may at its discretion, request oral presentations from any or all respondents for the purpose of clarification or amplifying the materials presented. However, respondents are cautioned that the County is not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the Vendor. F. Preparing of the Statement of Qualifications Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent. The County will not provide reimbursement for such costs. An Original must be clearly marked and shall contain original signatures. G. Organization of Statement of Qualifications Submitting firms will strictly adhere to the following order when preparing a Statement of Qualifications. Information provided shall not exceed 40 pages (single-sided). Section dividers may be used in addition to the 40 page limit. Information shall be organized in the following order and each section shall be limited to the number of pages indicated: Statement of Qualifications Order # of Pages Allowed 1 Vendor Information Form* On Page 16 of RFP 2 Cover Letter 1 3 Company Background 4 4 Qualifications and Experience of Key Staff 6 5 Administrative and Project Management Organization 1 6 Internet Service Provider Response Questionnaire 8 7 References 4 8 Financial Stability 6 9 Business Litigation within the last five (5) years 1 10 Total Price Proposal 3 11 Standard Fee Schedule 2 Total 40 Chart 4 Dawson County Required Forms Order* Page # in RFP 12 Vendor s Information Form 17 13 Execution of Proposal 18 14 Proposer s Certification and Statement of Non-Collusion 19 15 Addenda Acknowledgement 20 16 Addenda (if applicable) 17 Drug-Free Workplace Affidavit 21 Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 12
18 Georgia Security and Immigration Compliance Act Affidavit 22-25 E-Verify Forms (Contractor and Sub-Contractor as applicable) 19 SAVE Affidavit 26-27 20 Local Small Business Initiative (if applicable) 28-30 21 Completed W9 22 Certificate of Insurance 23 Copy of Current Business License 24 Copies of all Professional Licenses/Certifications for each Key Staff Member and firm as applicable Chart 5 *Note: Forms provided by Dawson County (pages 16 to 30) do not count towards the 40 page limit. H. ADMINISTRATION The project will be administered by the Dawson County Board of Commissioners with the Dawson County IT Director being the main point of contact for all questions during the term of the contract. I. PROCEDURES AND MISCELLANEOUS ITEMS 1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County s website under the bid information, all firms responding to this RFP should check the website before responding to this RFP. 2. All respondents to this RFP shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this RFP. The issuance of this RFP constitutes only an invitation to present a proposal. It does not constitute an Invitation to Bid nor does it commit the County to issuing an Invitation to Bid. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFP. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this RFP or otherwise. 3. The RFP is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this RFP in their entirety except as amended or superseded herein. 4. Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive. Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 13
5. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however. 6. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Dawson County may have. 7. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia. 8. Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then contractor shall comply with applicable federal, state, and local laws and regulations. 9. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. 10. Business License Ordinance adopted November 19, 2009, requires any individual, firm, corporation, or limited liability company practicing a trade in Dawson County to register their business. This applies when either a person or their company are not located within Dawson County but are operating a business or practicing a trade here within. J. PERMITS AND LICENSING 1. Successful vendor must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Director at time of proposal. 2. Out-of-county vendors must register their business license, within 10 days of award, with the Dawson County Planning and Development Department. Vendors may contact the department at 706-344-3501 for details. Vendors are not expected to register their out-of-county licenses with Dawson County Planning & Development prior to award. K. BONDS Bid Bond not required Payment Bond not required Performance Bond 100% L. FINAL SELECTION Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be made to the Dawson County Board of Commissioners by the project representative. Following Commission approval, the County will complete contract negotiations. The selected Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 14
vendor should be prepared to commence working on the employee benefit package immediately following contract execution. The Dawson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals. Every vendor submitting a proposal must complete the forms showing compliance with the GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA 13-10-90. The forms are provided with this RFP package. THIS PAGE LEFT INTENTIONALLY BLANK Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 15
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BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT VENDOR S CHECKLIST Company Name: Please indicate you have completed the following documentation; and submit them in the following order: Vendor s Checklist ITEM DESCRIPTION Documentation listed under Section H: Statement of Qualifications (Pages 8-10) Vendor s Information Form Execution of Proposal Form Addenda Acknowledgement Form and Any Addenda Issued Proposer s Certification and Non-Collusion Affidavit Drug-Free Workplace Affidavit Georgia s Security and Immigration Compliance Act Affidavit SAVE Affidavit Contractor Affidavit Subcontractor Affidavit (if applicable) Local Small Business Initiative Affidavit (if applicable) Proof of Insurance (do not count towards page limit) Completed W9 (do not count towards page limit) Copy of Valid Business License (do not count towards page limit) Copy of Any Certifications Requested within RFP (if applicable) **Reminder: Pages provided by Dawson County do not count against the 40 page limit of your response** Authorized Signature Title Print Name Date THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 17
BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT VENDOR S INFORMATION FORM 1. Legal Business Name 2. Street Address 3. City, State & Zip 4. Type of Business: State of Registration: (Association, Corporation, Partnership, Limited Liability Company, etc.) 5. Name & Title of Authorized Signer: 6. Primary Contact 7. Phone Fax 8. E-mail 9. Company Website 10. Has your company ever been debarred from doing business with any federal, state or local agency? Yes No If Yes, please state the agency name, dates and reason for debarment. ATTACH COPY OF BUSINESS LICENSE AND A COMPLETED W-9 FORM THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 18
BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT EXECUTION OF PROPOSAL DATE: The potential Contractor certifies the following by placing an "X" in all blank spaces: That this proposal was signed by an authorized representative of the firm. That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein. That all labor costs associated with this project have been determined, including all direct and indirect costs. That the potential Contractor agrees to the conditions as set forth in this Request for Qualifications with no exceptions. Therefore, in compliance with the foregoing Request for Qualifications, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required. Business Name Authorized Signature Date Typed Name & Title THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 19
BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT PROPOSER S CERTIFICATION AND STATEMENT OF NON-COLLUSION I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and Federal law and can result in fines, prison sentences and civil damages awards. I certify that this proposal has been prepared independently and the price submitted will not be disclosed to another person. I certify that there has been no contact or communication by the proposer or the proposer s associates with any County staff, or elected officials since the date this BID #240-14 RFP INTERNET SERVICE PROVIDER FOR DAWSON COUNTY GOVERNMENT was issued except: 1) through the Purchasing Department 2) at the Pre-Proposal Conference (if applicable) or 3) as provided by existing work agreement(s). The County reserves the right to reject the proposal submitted by any proposer violating this provision. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal. COMPANY NAME: Authorized Representative (Signature) Date Authorized Representative/Title (Print or Type) THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL Bid #240 14 RFP Internet Service Provider for Dawson County Gov t Page 20