IndustryGreenFestivals:3stars Mysteryland2013Report
Industry Green Category: Festival Applicant: ID&T Mysteryland Julie s Bicycle assessors: Lucy Latham, Luke Ramsay and Claire Buckley Date: 03/02/2014 Industry Green Festival Report Mysteryland 2013 Executive summary... 2 1. Results... 4 1.1 Commitment... 4 1.2 Understanding... 7 1.3 Improvement... 12 1.3.1 Data analysis year on year comparisons... 12 1.3.2 Benchmark analysis - comparison with Julie s Bicycle benchmarks... 13 1.3.3 Improvements to-date... 14 1.4 Communication... 17 2. Recommendations... 20 2.1 Commitment... 20 2.2 Understanding... 21 2.3 Improvement... 21 2.4 Communication... 22 3. Promoting your IG certification... 24 4. Future IG certification... 25 5. Background on Industry Green... 26 5.1 Legislation and science... 26 5.2 Industry Green certification... 26 References... 27 Appendix 1: Improvement Tips and Further Resources... 28 For the event... 28 For audience travel... 29 For future reporting... 29 For inspiring others... 29 Appendix 2: Criteria for Industry Green 1-3 stars 1 for Festivals and Outdoor Events... 30 Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 1
Executive summary Mysteryland has been rated against the Industry Green (IG) criteria based on emissions data and evidence submitted by Lyke Poortvliet (Sustainability Manager) covering the 2013 festival, and a comparison with the 2012 festival performance. In recognition of successful IG certification, Mysteryland is awarded the IG mark (3 stars) to use in its communications for one year, or whenever its IG certification results are superseded by a 2014 certification. Mysteryland is one of over 45 Industry Green certified organisations, and as such part of a collaborative sector-wide response to climate change and environmental sustainability. For more information on who is Industry Green certified please visit www.juliesbicycle.com/industry-green/who-igs Summary of IG rating - Commitment - Understanding - Improvement - Communication - Overall Industry Green rating Your rating explained: Mysteryland has achieved 3 stars for Commitment, Understanding, Improvement and Communication and is therefore awarded 3 stars Industry Green overall for 2013. This is Mysteryland s second Industry Green certification. It was previously awarded 1 star overall for its first certification (2 stars for Commitment and Communication, 3 stars for Understanding and 1 star for Improvement). Mysteryland should be congratulated for this significant improvement as well as both absolute and relative Greenhouse Gas (GHG) emission reductions. Mysteryland 2011 2012 2013 Comparing 2012 & 2013 Total GHG emissions - tonnes CO 2e 161.6 133.0 122.7 8% decrease (based on energy use, water use, sewerage and waste) 1 Total relative GHG emissions i.e. per audience day - kg CO 2e (based on energy use, water use, sewerage and waste) 2.69 2.25 2.06 9% decrease Total GHG emissions refers to the absolute emissions related to Mysteryland activities (represented as CO 2e) and total relative GHG emissions refers to kg CO 2e emissions per audience day, i.e. the number of days each visitor spends at the festival. As Mysteryland is a one day event, the total attendance (60,000 audience members) is equal to the total audience days. The per audience day metric allows for comparisons with other festivals and ensures that a festival is neither rewarded nor penalised because it has had a good or bad season with regards to ticket sales. The emission sources covered in this assessment are energy use, water use, sewerage, waste and audience travel. The improvement rating is based on a comparison of relative GHG emissions (per audience day) from energy use, water use, sewerage and waste between 2013 and 2012. 1 Audience travel emissions are excluded from the emissions total as they fall outside the Industry Green improvement rating. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 2
Total relative emissions from energy use, water use, sewerage and waste decreased by 9% per audience day between 2013 and 2012. Comparing 2013 with 2011 (the first year for which Mysteryland provided data), total relative emissions from energy use, water use, sewerage and waste decreased by 24% per audience day. 2011-2013 emissions per audience day kg CO2e Key strengths Reduction in GHG emissions from energy use, water use, sewerage and waste by 9% per audience day between 2013 and 2012; Best practice use of social media and webpages for audience engagement and communication; A range of initiatives to engage with audience members on improving environmental performance; A 15% reduction in total waste produced, as well as a 4% increase in recycling rate (which is now 45%); Best practice engagement with food and beverage suppliers to increase supply of local, organic and Fairtrade products. Key areas to develop further Improve engagement and communication with incoming artists regarding their environmental impacts; Improve external communication of Industry Green reports to audience members, supply chain organisations and incoming artists; If reporting on production transport data in the future (as done in 2012), ensure robust data quality and associated evidence; Improve sewerage monitoring and understanding of reasons for changes in volumes produced. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 3
1. Results 1.1 Commitment Commitment 3 stars Two people responsible for environmental performance. AND environmental/sustainability policy in place and under regular review. AND gaining commitment to improving environmental performance from at least one of the following: staff, supply chain organisations, incoming artists, AND the audience. OR gaining exceptional commitment to improving environmental performance from at least one of the following: staff, supply chain organisations, incoming artists. Your rating explained: Mysteryland s Sustainability Manager is a full-time member of the Mysteryland festival team. The Sustainability Manager role is responsible for developing the sustainability action plan (based on 3 pillars: nature, unity and talent) which is then integrated into all other festival operations. Mysteryland has a sustainability policy which covers both environmental and social impacts and is reviewed annually. Mysteryland has achieved commitment to improving environmental performance from staff, supply-chain and audience members. As such, Mysteryland is awarded 3 stars Industry Green for Commitment. Analysis: Together with every other staff member, the Sustainability Manager integrates the 3 pillars (nature, unity and talent) into each operational area, and associated tasks are divided within the team. A Green Team Coordinator and a Sustainability Producer are brought in closer to the festival start date to support the Sustainability Manager with production and organisation. Mysteryland has a sustainability policy which is created specifically for each festival. It is endorsed by the Festival Director and supported by a sustainability action plan. The sustainability policy comprises a mission statement; a statement of implementation; a policy scope; key environmental impacts; key social impacts and actions; and a section on reporting, measuring and communication. The policy covers environmental performance relating to: energy, water, waste, travel, materials and food; as well as unity and talent. The section key environmental impacts also includes corresponding actions and implementation plans, including: Offices - Staff awareness and training for switch-off; - Better Building Management System (BMS) control; - Purchase of A rated lighting and appliances; - Ongoing request of details from food suppliers; Business travel and commuting - Provide Cycle Scheme bikes and motivate suppliers to take their own bikes; - Create a system to share information about travel planning; Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 4
Audience travel - Travel survey at ticket purchase or on the door; - Provide the option to buy a green parking ticket which compensates the CO2 emissions incurred by audience travel; - Promote car sharing with Toogethr. Mysteryland has been successful in achieving commitment to environmental improvement from directors, staff and crew using the following means: Directors and staff - Weekly meetings with environmental sustainability agenda items; - Before the event the sustainability action plan and budget are approved by the directors and presented to the Mysteryland team; - After the event the evaluation report is presented to the team. Festival crew - Sustainability information, protocols and recommendations are communicated via: o Briefings (also given to sub-contractors); o The Crew Booklet (given to everyone working on the festival); o Discussion on location; o Production Bible (every crew member is given a digital version of this document); - The Sustainability Producer ensures that all guidelines are being followed by subcontractors and their respective staff. Mysteryland engages its supply chain in environmental performance using various strategies. Before the festival, the requirements and goals as set out in the sustainability action plan on food, power and waste, are communicated to all suppliers and external producers. Mysteryland creates guidelines for all sub-contractors and food partners, with some compulsory and contractual and others voluntary. Mysteryland works with a three-year policy called ask, require, switch, which requires that suppliers make any changes conceived necessary from their first year of contract within their second year of contract. If these changes have not been realised within the third year of contract, Mysteryland will write a revised tender to enlist a new, more sustainability-focussed supplier. Mysteryland has created a Festival Food Guide (the last version dates from 2013) which includes the stipulation that all coffee, tea, sugar and chocolate must be local or Fairtrade. It also requires the use of the following labels on all appropriate food items: There is also compulsory criteria on waste and packaging so as to generate as little waste to landfill as possible, as well as recycling instructions to which all vendors must adhere. Mysteryland includes a section on energy within the Festival Food Guide which includes information on fuel Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 5
use, advice on monitoring consumption, as well as recommending the use of energy efficient equipment. Further sections include advice on vendor transportation (reducing impacts), water management (using re-fillable water bottles, using biodegradable hand-soap and cleaning products etc.) and concludes with a section requesting specific information relating to sustainability that can be communicated to audience members. Mysteryland has created various audience-focussed initiatives including: Provision of local, organic and Fairtrade food and drinks, with corresponding information on the Mysteryland website and on-site signage; Provision of drinking water points and water bars, with an accompanying communications campaign about using re-fillable water bottles; Information on car-sharing and shuttle buses on the website to encourage audience members to use more sustainable transport options; 10,000 hours project - a volunteer day where Mysteryland staff and a large group of volunteers work on a project in the surrounding natural area and donate the hours to the 10,000 Hours Foundation; Trees for traffic - a project to give audience members the opportunity to offset their travel emissions when purchasing a parking or shuttle bus ticket. They are then given the opportunity to plant a tree; the 2,000 th tree has been planted and a festival forest has been created in the camp vicinity. ID&T, Mysteryland s parent company, also shares a strong environmental sustainability commitment. Their aim is to work on innovative sustainable solutions, contribute to the beauty of a festival location and preserve the environment at the same time. ID&T have created Celebrating Life, a brochure explaining what ID&T and its festivals are doing on their three pillars of sustainability (nature, unity and talent), with sections referring to resource management, sustainable sourcing, energy management, community development and innovation. To maintain 3 stars for Commitment, Mysteryland will need to continue regularly reviewing, and where necessary, updating its sustainability policy and maintain its commitment to reducing its environmental impacts from staff, supply chain and audience members. Mysteryland should also consider how to gain commitment to improving environmental performance from its incoming artists. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 6
1.2 Understanding Understanding 3 stars Measuring at least five sources of environmental/sustainability impacts this must include energy use, water use, sewerage and waste and at least one other source of impact. Your rating explained: Mysteryland has provided data for energy use, water use, sewerage, waste, and audience travel for three consecutive years. As such, Mysteryland is awarded 3 stars Industry Green for Understanding. Analysis: Mysteryland is measuring five sources of environmental impact: energy use, water use, sewerage, waste and audience travel. Audience travel data is based on information supplied by contractors Eventtravel and Touringcars. Mysteryland has also commissioned a Traffic Support report as well as carrying out their own travel research. Some assumptions have been applied to calculating distances of transport modes, however the methodology used is deemed acceptable. Going forward, Mysteryland should look to include distance data collection within their audience survey. IG data and results are summarised below. Please note that all data submitted for previous years have been re-calculated using the most recent emission conversion factors, and therefore carbon totals might differ from previous Industry Green reports. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 7
Table 1 Data provided as basis for emissions calculations Category Data provided 2011 2012 2013 Description of event Energy Water & sewerage Waste Landfilled Recycled Audience travel Description of festival Number of days Camping? Number of tickets sold Number of audience days Diesel (l) Biodiesel (l) Onsite renewable (kwh) Water (m 3 ) Sewerage (m 3 ) Landfill (tonnes) Recycling (tonnes) Travel mode Total distance travelled (km) Large greenfield music and performance festival 1 No 60,000 60,000 43,000 0 12 62 110 160.8 45.24 30% by car, average occupancy 3.1, average return distance 136km; 23% by public bus, average return distance 22.6km; 22% by train, average return distance 136km; 18% by dedicated coach, average return distance 136km; 9% by taxis, average return distance 22.6km; 1% by car, average occupancy 2.6, average return distance 861km Large greenfield music and performance festival 1 No 59,000 59,000 41,500 4,258 9.5 174 45 76.3 52 33% by car, average occupancy 3.1, average return distance 136km 2 ; 28% public bus, average return distance 25km; 24% by dedicated coaches, average return distance 22km; 24% by train, average return distance 136km 3 ; 5% by taxis, average return distances 0.7km; 1% by car, average occupancy 2.6, average return distance 861km 4 Large greenfield music and performance festival 1 No 60,000 60,000 39,379 3,700 0 100 90 60.2 49.4 37% by car, average occupancy 3.1, average return distance 135km; 5% by public bus, average return distance 15km; 24% by train, average return distance 135km; 16% by dedicated coach, average return distance 260km; 6% by taxis, average return distance 15km Production travel Generator supplier 2 trucks, return distance 3,300km; Water supplier truck & small van, return distance 2,520km; Sewerage removal truck & vacuum truck, return distance 3,600km; Waste contractor truck, 978km Note: No production travel data was submitted for 2013 hence no comparisons with the 2012 data can be made. 2 Car distance data for 3.1 occupancy taken from 2011. 3 Percentage travelling by train and distance travelled taken from 2011 data. 4 Percentage travelling by car and distance data for 2.6 occupancy taken from 2011 data. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 8
Table 2 Absolute and relative CO2e emissions 2011 2012 2013 Festival Length (days) 1 1 1 Number of tickets sold (incl. guests) 60,000 59,000 60,000 Total audience days 60,000 59,000 60,000 Energy (tonnes CO2e) 114.8 110.8 105.0 Water (tonnes CO2e) Sewerage (tonnes CO2e) 0.02 0.78 0.06 0.03 0.03 0.06 Waste (tonnes CO2e) Landfilled Recycled 5 46.6 0 22.1 0 17.5 0 Audience travel (tonnes CO2e) 363.4 353.4 337.3 Total GHG emissions (tonnes CO2e): 524.9 486.4 460.1 Total GHG emissions (excluding audience travel) 161.6 133.0 122.7 (tonnes CO2e): 6 Total GHG emissions per audience day - kg CO2e 7 2.69 2.25 2.06 (excluding audience travel) Mitigation cost ( 53/tonne CO2e) 8 8,600 7,100 6,600 Note: All audience air travel emissions have been included within Mysteryland s Industry Green report, however it should be noted that a proportion of audience members fly to the Netherlands not solely to attend Mysteryland festival. Graph 1 Emission sources 2013 5 For the purposes of this Industry Green report waste to recycling is zero carbon-rated. 6 Audience travel, where applicable, has been excluded due to falling outside the improvement rating. 7 Improvement is rated based per audience day results, i.e. the number of days each visitor spends at a festival. This allows for comparisons with other festivals and ensures a festival is neither rewarded nor penalised because it has had a good or bad season with regards to ticket sales. 8 Department of Energy and Climate Change (DECC) (2009). Carbon Valuation in UK Policy Appraisal: A Revised Approach. Decc, London. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 9
Graph 2 Year on year absolute emissions - tonnes CO2e 9 Table 3 Relative environmental performance indicators 2011 2012 2013 Diesel per audience day: litres 0.72 0.78 0.72 (red diesel and biodiesel) Water per audience day: litres 1.03 2.95 1.67 (water use only, not including sewerage) Total waste per audience day: kg 3.43 2.17 1.83 (landfilled and recycled) Total energy, water & waste per audience day: 2.69 2.25 2.05 kg CO 2e Travel per audience member: kg CO 2e 6.06 5.99 5.62 Graph 3 Year on year relative emissions - kg CO2e 9 Audience travel has been excluded from this graph as it falls outside the scope for improvement. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 10
To maintain 3 stars for Understanding, Mysteryland will need to continue measuring at least five sources of environmental/sustainability impacts, to include energy use, water use, sewerage and waste and at least one other source of impact, such as audience and production travel. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 11
1.3 Improvement Improvement 3 stars Environmental/sustainability improvement strategy or action plan in place. AND reduction of at least 6% in annual relative GHG emissions (covering as a minimum emissions related to energy use, water use, sewerage, and waste). Your rating explained: Comparing 2013 to 2012, Mysteryland has achieved a 9% reduction in its GHG emissions per audience day from energy use, water use, sewerage and waste. Mysteryland has a set of environmental goals and actions in place, as set out in its sustainability action plan which is updated each year. As such Mysteryland is awarded 3 stars Industry Green for Improvement. Improvement is rated based on relative results (i.e. per audience day). The per audience day relative result allows for comparisons with other festivals and ensures that a festival is neither rewarded nor penalised because it has had a good or bad season with regards to ticket sales. 1.3.1 Data analysis year on year comparisons Table 4 Progression of environmental performance 2011 2012 2013 % increase/ decrease 2013 to 2011 Total energy, water, sewerage and waste per audience day - kg CO2e Energy use related emissions per audience day - kgco2e Energy use per audience day (red- and bio-diesel) - litres Travel per audience day - kg CO2e % increase/ decrease 2013 to 2012 2.69 2.25 2.05 24% decrease 9% decrease 1.91 1.88 1.75 8% decrease 6% decrease 0.72 0.78 0.72 0% increase 7% decrease 6.06 5.99 5.62 7% decrease 6% decrease This is Mysteryland s second Industry Green certification and it has made three years worth of data available. Comparing 2013 with 2012, Mysteryland s GHG relative emissions (i.e. per audience day) from energy, water, sewerage and waste decreased by 9%. Comparing 2013 with the first year for which data was provided (2011), relative emissions decreased by 24%. These excellent reductions evidence the ongoing commitment to environmental improvement from Mysteryland staff and the effects of a wide range of initiatives in place at the 2013 festival. Looking at energy consumption in more detail, absolute red diesel consumption is 5% lower in 2013 compared to 2012, and 7% lower per audience day. GHG emissions (CO2e) per audience day from red diesel consumption also decreased between 2013 and 2012 by 7%. Biodiesel use decreased in absolute and relative terms (i.e. per audience day) by 13% and 15% respectively; biodiesel use is zero carbon rated. Mysteryland has implemented several initiatives to promote fuel rationalisation, including: improved communications with crew members in regard to generator management, having more control over energy requests and charging for overconsumption; and technical improvements including: procuring more efficient electronics, and cooling beer by ICEK (resulting in a 58% energy reduction). Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 12
Total waste volumes decreased by 15% from 128.3 tonnes in 2012 to 109.6 tonnes in 2013, and waste per audience day decreased by 16%. Of the total waste produced in 2012, 41% was recycled and 59% sent to landfill. In 2013, recycling rates improved by 4% to 45%, and waste to landfill decreased to 55%. Absolute emissions resulting from waste sent to landfill were 21% lower in 2013 compared to 2012, and 22% lower per audience day. Mysteryland has worked hard to improve its recycling infrastructure and provided seven high-profile recycling points across the site as well as having a Green Team of 60 volunteers on hand to offer assistance and guidance. Both absolute and relative water use decreased by 43% between 2012 and 2013. Absolute sewerage volumes increased by 100% over the same time period, and by 97% per audience day. Julie s Bicycle has not been given any evidence to suggest why there is such an increase in sewerage volumes between 2012 and 2013. Absolute audience travel emissions decreased by 5% between 2012 and 2013, and 6% per audience day. This decrease in relative emissions could be attributed to Mysteryland s continued provision of shuttle buses as well as partnerships with car-pool company Toogthr which in 2013 had a 30% increase in use by audience members. 1.3.2 Benchmark analysis - comparison with Julie s Bicycle benchmarks The Julie s Bicycle benchmarks for the outdoor events sector have been developed for outdoor events with more than 20,000 attendees. Table 5 Sector comparison Large and Major Festivals (>20,000 attendees) Julie s Bicycle Sector Benchmark 2011 2012 2013 Diesel per audience day (red and biodiesel): litres Water per audience day: litres (just water use, not including sewerage) Waste per audience day : kg (total volume to landfill only) Total energy, water & waste per audience day: kg CO 2e 0.5 0.72 0.78 0.72 10 1.03 2.95 1.67 1.6 2.68 1.29 1.00 1.8 2.69 2.25 2.06 Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 13
Graph 4 Comparisons with Julie s Bicycle benchmarks (% difference) 1.3.3 Improvements to-date The Sustainability Results 2013 report documents progress against the goals prior to the event. It also includes statistics on how various initiatives were received by audience members. Achievements include: Food and environmental sustainability - Organic, Fairtrade, vegetarian and local food and drink options were made available; - Introduction of new recognizable food labels; - Organisation of a Good Festival Food workshop for all food caterers, freelancers and staff to inspire and create dialogue around sustainable catering; - 62% visitors had a very positive opinion about the provision of organic, local and Fairtrade food; - Free drinking water; Volunteering - 600 volunteers signed up for volunteers day, which included project work such as conservation and landscape maintenance at the local national park; - Mysteryland guests donated 23,358 euros to the 10,000 Hours Foundation; Resource and waste management: - Seven Coca-Cola Recycle Here points spread across the festival ground - A Green Team with 60 volunteers; - 18% of all cups and bottles were collected at the Recycle Here points; - 36% of all trays were collected at the Recycle Here points; - 81% of audience members think very positively about recycling at the festival; Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 14
Water: - 6 water bars at the festival; - ~21,600 cups, bottles, or re-fill packages were refilled at the water bars; Energy: - Second year of the biodiesel project; - Reductions in diesel consumption; Transport and mobility: - Crew bus; - Online communications for Carpool and Eventtravel. 1.3.4 Future improvements The Sustainability Plan 2013 outlines the improvement strategy for the next festival. Highlights include: Organic food and drinks - Goals o Specials food will comprise at least 80% organic, Fairtrade and/or local; o Bulk-food will comprise at least 30% organic, Fairtrade and/or local; - Actions o Integrate sustainability requirements into all food riders and contact all bulk-food partners to discuss requirements; Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 15
o Check all specials and bulk-food partners in regard to sustainable food requirements; Resource Management - Goal: increase recycled plastic by 20%; - Actions o Manage eight recycling collection points with Coca Cola (recycling cups, bottles, ponchos, ash trays); o Create a rider document for creative roles with sustainable suggestions and tips; Water project - Goals o Inform visitors about the sustainable alternative for bottled water i.e. tap water; o Increase the visibility of the water project online and at the festival (67% of the visitors didn t see the water bars in 2012); - Actions o Facilitate with free water refill-points; o Offer artists and crew a re-usable drink-packaging; Energy - Goal: reduce the use of diesel by 10%; - Actions o Continue choosing and promoting biodiesel as an alternative for diesel; o Inform and work with festival crew and Mysteryland team on planning power provision and promoting efficiency; Travel - Goal: reduce the travel emissions of our audience and crew by 4%; - Actions o Provide a crew bus on festival day; o Promote Trees for Traffic Green Ticket; o Partnership ANWB - Electric driving. To maintain 3 stars for Improvement, Mysteryland will need to continue having an updated environmental sustainability action plan in place AND will need to continue reducing or stabilise its annual relative GHG emissions per audience day (including emissions related to energy use, water use, sewerage and waste). Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 16
1.4 Communication Communication 3 stars Communicating environmental impacts and improvements with directors and staff AND at least two of the following: supply chain organisations, incoming artists and audience INCLUDING exceptional communication with at least one of the following: directors and staff, supply chain organisations, incoming artists, audience AND exceptional communication of the Industry Green report with at least one of the following: directors and staff, supply chain organisations, incoming artists, audience. Your rating explained: Mysteryland has been communicating its environmental impacts, improvements and initiatives with its senior management, staff, supply chain and audience. The 2012 Industry Green report was shared with the festival s senior management and staff and the results have been communicated to suppliers and audience. To achieve 3 stars in Communication, the Industry Green process normally requires exceptional communication of the previous Industry Green report. As Mysteryland has committed to creating a press release disclosing results and information relating to the 2013 certification, an exception has been made and Mysteryland is awarded 3 stars for Communication. Analysis: Mysteryland communicates its environmental impacts, improvements and initiatives to its senior management and staff members via a regularly updated strategy, as well as several presentations which include all sustainability considerations intrinsic to the festival s operational activities. An annually created report, following the Mysteryland format of goals, actions and effects is also presented to senior management and staff members. Staff members are regularly updated via internal email and participate in the brainstorming and planning of new projects. Mysteryland communicates its environmental impacts, improvements and initiatives to its supply chain using various mechanisms. Mysteryland organises a Good Food For Festivals workshop for all food partners and internal staff working with food, educating those responsible for catering on sustainability considerations as well as Mysteryland s food and beverage policies and restrictions. Mysteryland also hosts a workshop for crew members involved with purchasing materials and site decoration on the uses and qualities of different materials and products (e.g. lifecycle analysis), and how that relates to the festival s sustainability ethos. There are also information sections on sustainability considerations within the Production Guidebook and within the Crew Booklet. Mysteryland communicates its environmental impacts, improvements and initiatives to its audience members online using the Festival Soul web pages on the festival website, which includes information on all current projects. It has created short documentaries and film clips available online about the various sustainability projects and initiatives, e.g. the Mysteryland Volunteer Day. The festival also has a blog (blog.mysteryland.com) which features sustainability interviews and articles and uses social media for sustainability communications. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 17
The Dutch newspaper Metro, has featured articles on Mysteryland which have included information on the festival s Green Team, recycling figures, organic food credentials etc. Mysteryland has its own free newspaper which is handed out at the festival to communicate information including recycling and water bar locations. It has also created a variety of graphics and signage to communicate important information with audience members, including guidance on recycling. Mysteryland communicated its previous Industry Green report to senior management through management meetings as well as updates via internal email. Staff members were emailed the full report, with further discussion held at the subsequent weekly team meetings. Supply chain organisations were emailed information about Industry Green certification, with the full report available upon request. Information on Industry Green certification was also shared online using social media and news articles in order to communicate the certification with audience members. Mysteryland plans to utilise various communication streams as set out in the Sustainability Plan 2013. These include: Posters and flyers Website Social media Mysteryland mobile App Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 18
Mysteryland Krant (The festival newspaper) After the festival, the Sustainability Manager produces a report detailing how the festival has met the sustainability objectives aligning with the three pillars: nature, unity and talent. The report consists of text, graphics and photos and is made available online for audience members. This year, the report will also include the Industry Green certification. To maintain 3 stars for Communication, Mysteryland will need to continue communicating environmental impacts and improvements with directors and staff AND at least two of the following: supply chain organisations, incoming artists and audience INCLUDING exceptional communication with at least one of the following: directors and staff, supply chain organisations, incoming artists, audience. AND exceptional communication of the Industry Green report with at least one of the following: directors and staff, supply chain organisations, incoming artists, audience. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 19
2. Recommendations 2.1 Commitment Mysteryland s Sustainability Manager is a full-time member of the Mysteryland festival team. The Sustainability Manager role is responsible for developing the sustainability action plan which is then integrated in all other festival operations. Mysteryland has a sustainability policy which is reviewed annually and has achieved commitment to improving environmental performance from staff, supply-chain and audience members. As such, Mysteryland is awarded 3 stars Industry Green for Commitment. To maintain 3 stars for Commitment, Mysteryland will need to keep regularly updating its environmental policy and maintain its commitment to reducing its environmental impacts from staff, supply chain and audience members. Mysteryland should also consider how to gain commitment to improving environmental performance from its incoming artists. Mysteryland has identified the continued need for staff, supply-chain, artist and audience engagement by including the following actions in its 2013 Sustainability Plan: Staff - Inform the Mysteryland team about energy during preparations and plans; Supply chain/crew - Adjust all food-riders with sustainable requirements and contact all bulk-food partners to run through the requirements; - Check all specials and bulk-food partners at the festival on sustainable foodrequirements; - Involve local producers like Olmenhof and Ridammerhoeve; - Make a rider for all creative roles with sustainable suggestions and tips (FSC-wood, water-based paints, recycled materials, waste plan etc.); - Inform crew at site about energy (for example this generator is using 20 euro diesel an hour); - Motivate crew and visitors to carpool; - Crew bus and bicycles available for commuting; Artists - Offer artists and crew a re-usable drink-package; Audience - Communicate sustainable travel options with energy labels on online event info page and costs; - Promote Trees for Traffic Green ticket; - Communicate sustainable alternatives to bottled water i.e. tap water. Julie s Bicycle would further recommend: Consider the title and format of the policy document. The current environmental policy would be more suitably named sustainability policy as the scope of the policy covers both environmental and social impacts. Much of the text in the policy i.e. environmental actions, would be better suited to a sustainability strategy or action plan document. The policy should simply describe the organisations business operations, main environmental impacts and frame the organisation s commitment to environmental sustainability (see the latest Julie s Bicycle guidance Environmental Policy Guidelines); Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 20
Engaging with staff to improve recycling in staff areas; Furthering engagement with the audience to incentivise low-carbon travel choices and to comply with waste separation and recycling instructions. 2.2 Understanding Mysteryland has provided data for energy use, water use, sewerage production, waste production, and audience travel for three consecutive years. As such, Mysteryland is awarded 3 stars Industry Green for Understanding. To maintain 3 stars for Understanding, Mysteryland will need to continue measuring at least five sources of environmental/sustainability impacts, to include energy use, water use, sewerage and waste and at least one other source of impact, such as audience and/or production travel. Julie s Bicycle would further recommend: Ensuring fuel data is robust and accompanied with clear supporting evidence; Using only WVO (Waste Vegetable Oil) biodiesel. Choosing WVO (recycled vegetable oil) over virgin vegetable oil is much more environmentally sustainable as virgin vegetable oil is extracted from plants grown solely for fuel (unlike WVO which is a byproduct), and can hence contribute to deforestation, land degradation and habitat loss; Implementing a rigorous system to ensure all audience travel data, including distance data, is accurate; Scrutinize sewerage data for the 2013 festival with a view to understanding the increase in volume and to make plans for reducing this in 2014; Measuring artist travel; Monitoring and measuring catering impacts (e.g. distance travelled to get to the event site, mode of transport, organic/sustainable, disposal); Monitoring staff commuting and any business travel not accounted for; Understanding the environmental impacts of merchandising (e.g. distance travelled to get to the event site, mode of transport, materials used, and disposal options); Reporting on production transport data as done in 2012, ensuring robust data and associated evidence. 2.3 Improvement Comparing 2013 to 2012, Mysteryland achieved a 9% reduction in GHG emissions per audience day from energy use, water use, sewerage and waste. Mysteryland has a sustainability action plan in place which is updated each year for the next festival. As such Mysteryland is awarded 3 stars Industry Green for Improvement. To maintain 3 stars for Improvement, Mysteryland will need to continue having an updated environmental sustainability action plan in place AND will need to continue reducing annual relative GHG emissions per audience day, to include emissions related to energy use, water use, sewerage, and waste, or stabilise its relative emissions per audience day. Mysteryland has achieved an excellent emissions reduction per audience day and is continuing to strive towards improved environmental performance in the 2014 festival. The sustainability action plan 2013 sets out the targets for further improvement in environmental Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 21
performance, including: Reduce waste by 10%; Reduce the use of diesel by 10%; Reduce the travel emissions of our audience and crew by 4%. Julie s Bicycle would further recommend that Mysteryland: Reconsider the format of the action plan. Currently the sustainability action plan is suited to externally communicating Mysteryland s environmental commitments and actions. Mysteryland should create an expanded version, for internal use, which would include SMART objectives (i.e. Smart, Measurable, Achievable, Realistic and Time-bound), with accompanying responsibilities and time frames (see the latest Julie s Bicycle guidance Environmental Policy Guidelines) Continue to increase the use of biodiesel (WVO) in order to replace red diesel; Invest in energy efficient production kit; Create behaviour change campaigns to incentivise recycling and improve recycling rates; Use the website and ticketing mechanism to offer more incentives/rewards to those travelling via public transportation, bicycle, car-/lift-sharing; and/or travelling with a full car occupancy; Using contractual agreements with artists and contractors to incentivise them to travel in ways that reduce their GHG emissions. Appendix 1 provides a range of tips on possible environmental improvement actions, based on Julie s Bicycle experience in working with hundreds of arts and cultural organisations, as well as links to further resources and guidance, which can help in identifying and implementing environmental improvements. 2.4 Communication Mysteryland has been communicating its environmental impacts, improvements and initiatives with its senior management, staff, supply chain and audience. The 2012 Industry Green report was shared with the festival s senior management and staff, and the results have been communicated to suppliers and audience members. As such, Mysteryland is awarded 3 stars for Communication. To maintain 3 stars for Communication, Mysteryland will need to communicate environmental impacts and improvements with directors and staff AND at least two of the following: supply chain organisations, incoming artists or audience INCLUDING exceptional communication with at least one of the following: directors and staff, supply chain organisations, incoming artists, or audience AND exceptional communication of your Industry Green report with at least one of the following: directors and staff, supply chain organisations, incoming artists or audience. Mysteryland already utilises a variety of communication streams including social media, on-site signage, website pages, external publications, and a festival newspaper. There is also an excellent feedback process post event, when the Sustainability Manager produces a report detailing how the festival has met the sustainability objectives aligning with the three pillars. Julie s Bicycle would further recommend: Communicating the Industry Green Report more widely to audience members via website pages, press releases, and through social media; Ensuring the Industry Green report and/or report results is communicated to the supply chain and incoming artists; Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 22
Communicating the sustainability action plan to incoming artists, creating a process to gain their commitment to organisational aims and objectives. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 23
3. Promoting your IG certification Mysteryland has been awarded the IG mark (2 star) based on an assessment of its approach to managing and reducing its carbon and environmental impacts during 2013 and developments in its emissions between 2011 and 2013. It may use the IG mark in its communications for up to twelve months or until the current certification results are superseded by the 2014 certification. The IG mark logo files and certificate are provided alongside this report. Industry Green certification provides a powerful tool for communicating your commitment, achievements and progress to your stakeholders, such as staff, artists, audiences, suppliers, funders, donors and local community. Julie s Bicycle recommends the following for communicating Industry Green certification, acknowledging Mysteryland s internal and external environmental communications to date: Include the IG mark on marketing and communications tools and materials, e.g. website, event programmes, pre-performance emails, print marketing materials, environmental operations manual, procurement policy, etc. Provide an explanation of Industry Green on the organisation or event website (on a dedicated environmental/sustainability website page if there is one) and a link to the full Industry Green report for download. Display the Industry Green certificate in a public place, e.g. in the building reception, throughout the festival site. Julie s Bicycle recommends the following text for use in communications relating to Industry Green and the IG mark: Mysteryland has achieved Industry Green certification in 2013 and is awarded 2 stars in recognition of its commitment to managing its carbon and improving its environmental impacts. Industry Green certification is developed by Julie's Bicycle for music, theatre and the wider creative industries. By achieving Industry Green certification Mysteryland is joining the UK creative industries' response to climate change and environmental sustainability. For more information please download the Industry Green report provided here [PROVIDE DOWNLOAD LINK]. The assessment of Mysteryland s carbon emissions covered data from 2011 to 2013 and includes emissions from energy, water, waste, and audience travel. This assessment excludes the emissions deriving from staff commuting, catering and merchandise. For more information please contact [ORGANISATION NAME contact]. For more information about Industry Green and Julie's Bicycle please visit www.juliesbicycle.com Please contact Julie s Bicycle if you wish to discuss how to use your IG mark, Industry Green report or Industry Green certificate to promote your achievements. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 24
4. Future IG certification The timeline for reporting for the next IG assessment and certification will be: September November 2014 for Mysteryland to submit the data, evidence and application form for the August 2014 festival; November - December 2014 for Julie s Bicycle to deliver the 2014 Industry Green report including progress on reductions and Mysteryland s Industry Green status for 2014. If data and evidence for 2014 are not submitted by November 2014 (i.e. 3 months following the end of the 2014 festival), Julie s Bicycle will be unable to conduct a full Industry Green certification for Mysteryland for 2014. This is in order to ensure that the Industry Green report and its recommendations are as useful and applicable as possible for the organisation and its business cycle, with regards to planning, reporting and future events. We will discuss your reporting cycle with you to agree a satisfactory timeline, as keeping to the time plan is crucial to ensure that the results provided can be useful for informing your action planning, target-setting etc. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 25
5. Background on Industry Green 5.1 Legislation and science Climate change is the defining environmental issue for the 21st Century. It will require a radical transformation of society s relationship to energy use and resource consumption. The best estimates of action needed to prevent catastrophic climate change require that the UK s CO2 emissions the principle greenhouse gas (GHG) must be reduced by 80-90% by 2030; these emissions are mainly generated by the combustion of fossil fuels. 10 The United Kingdom has committed to legally binding reduction targets through its Climate Change Act. The UK will reduce emissions by at least 34% by 2020 and 80% by 2050 from 1990 levels. Transforming to a low carbon society will involve: Energy conservation and efficiency; Switching to renewable/non fossil fuel based energy sources; Embracing innovative, low carbon technologies; Regulatory and market instruments. Emerging international and national legislation is clearly signalling a global policy commitment to shift energy use so that citizens from all countries understand the environmental and social costs of GHG emissions. This in itself, however, is unlikely to be radical or fast enough to deliver the scale of emissions reductions needed. Progressive companies are already acknowledging this by taking climate mitigation actions unilaterally and voluntarily. 5.2 Industry Green certification Industry Green (IG) certification has been developed by Julie's Bicycle for music, theatre and the wider creative industries to recognise commitment and achievement in managing, reducing and improving carbon and environmental impacts. The Industry Green certification programme as a whole has seen rollout across a wide range of creative organisations - currently over 70, with 30 venues, 6 records labels, 30 festivals - with hundreds more undertaking entry-level use of the online IG tools. Certification using the Industry Green Framework means using a system designed specifically for music, theatre and the wider creative industries. This system will record your actions relating to GHG emissions Commitment, Understanding, Improvement and Communication. This results in a transparent assessment, enabling comparison with other organisations. Complying with the requirements for Industry Green certification demonstrates your commitment and achievements, provides recommendations for next steps, can save money and reduce the risk of increased future costs, while protecting company reputation and helping to attract and retain staff and customers. By working with Julie s Bicycle you also join an industry collaboration that is catalysing a sectorwide strategic response. Julie s Bicycle is working with the creative industries to identify combined actions that will reduce GHG emissions in the quickest and most cost-effective way. 10 Climate Safety, Public Interest Research Centre, 2008. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 26
References Bottrill, C., Lye, G., Boykoff, M., and Liverman, D. (2008). Julie's Bicycle First Step Report: UK Music Industry Greenhouse Gas Emissions for 2007. Environmental Change Institute, Oxford University. See www.juliesbicycle.com/publications Bottrill, C., Papageorgiou, S. and Jones, M (2009). Jam Packed: Part 1: Audience Travel Emissions from Festivals. Julie s Bicycle, London. See www.juliesbicycle.com/publications Bottrill, C., Heathfield, H. (2012). Benchmarking energy use in performing arts buildings. Julie s Bicycle, London. See http://www.cibse.org/content/cibsesymposium2012/paper039.pdf Department of Environment, Food and Rural Affairs (DEFRA) (2009) Guidance on how to measure and report your greenhouse gas emissions Guidelines to DEFRA/DECC s GHG conversion factors for company reporting, updated annually, prepared by AEA for the Department of Energy and Climate change and the Department of Environment, Food and Rural Affairs Intergovernmental Panel on Climate Change (IPCC) (2007). Synthesis Report. Intergovernmental Panel on Climate Change. www.ipcc.ch Public Interest Research Council (2008). Climate Safety. See climatesafety.org World Business Council for Sustainable Development (WBCSD) (2004). Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard Revised Edition. World Business Council for Sustainable Development, Geneva and World Resources Institute, Washington. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 27
Appendix 1: Improvement Tips and Further Resources Our top five tips for reducing the impacts of festivals and outdoor events beyond just reducing direct carbon emissions are: 1. Build green riders/clauses into contracts; 2. Support the Green Festival Alliance and the Powerful Thinking campaign (http://www.juliesbicycle.com/about-jb/green-festival-alliance); 3. Choose environmental and ethical supplies and merchandise; 4. Use sustainably produced materials and energy efficient technologies. 5. Encourage your audience to use zero or low carbon means of transport where possible. A range of further options and tips, developed on the basis of Julie s Bicycle s experience in working with hundreds of festivals and outdoor events, is provided below. For the event Avoid using energy where possible, e.g. holding events during daylight hours; Reduce energy demand as much as possible, e.g. by switching off lighting and other equipment whenever possible, using energy efficient equipment; Use grid electricity where possible, as it has much lower emissions than diesel use; Limit energy demand from concessions; Reduce diesel use through rationalisation of generators; Switch generators to waste vegetable oil biodiesel; Research on-site power generation through low or zero carbon energy sources in collaboration with the site owner i.e. solar water heating for kitchens, and photovoltaics for electricity; These recommendations and the options available should be actively developed in co-operation with the festival s energy contractors, event manager, site manager, and production manager. For more information on these recommendations read the Julie s Bicycle Powerful Thinking campaign toolkit. You can join the campaign for updated support materials as they are produced by visiting: http://www.juliesbicycle.com/about-jb/campaigns/powerful-thinking Increase the use of local, vegetarian, vegan and organic catering; Work with the site owner to increase the amount of waste sent to recycling; Introduce composting for food waste; Require caterers to only use reusable, recyclable or compostable supplies. These recommendations should be actively developed in co-operation with the concession/trader manager and with reference to the upcoming Festival Food Sustainability Guidelines from Sustain at: http://www.sustainweb.org/foodlegacy/ and http://www.agreenerfestival.com/wpcontent/uploads/geandi_resources/sustain_what_is_sustainable_food.pdf WRAP developed a tool in conjunction with LOCOG called the Resource Management Plan tool to be used by event organisers and suppliers. The tool aims to help event organisers explore ways in which waste can be reduced leading up to, during and after an event; including the development/capture of site waste management plans. Another project being developed is a high level Event Industry Roadmap; this roadmap aims to be the first stage of a longer process to raise Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 28
awareness of the impact waste has on the delivery of events. It will highlight the overarching vision of zero waste to landfill from the events sector by 2020. Reuse/recycle all timber and MDF waste; Use rechargeable battery systems onsite for all battery-powered equipment. Recycle any batteries that cannot be used as rechargeables; Encourage the recycling of batteries in the production office. For more information on rechargeable batteries join the Julie s Bicycle Better Batteries campaign at: http://www.juliesbicycle.com/about-jb/campaigns/better-batteries Allocate sufficient resource on-site to action waste management and separation and oversee production, catering and trader waste; Work with contractors to ensure they are aware of and contribute to good waste management practice on-site and introduce financial incentives or penalties if agreed practice is not followed Eliminate full flushing toilets; Install compost or chemical toilets. For audience travel Continue encouraging audience to travel by public transport, foot or bicycle; Charge a parking fee for cars and/or motorbikes; Reward full cars (to increase the occupancy rate); Encourage cycling by providing safe and secure bike stands and other incentives; Continue promoting car-share schemes; For communications Disseminate the sustainability policy internally to staff, senior management and board and externally to the supply chain and audience. Communicate this Industry Green report (or an executive summary) and the IG mark awarded once finalised, internally to staff, senior management and board via meetings and the intranet, and externally to the supply chain and audience via press releases and the website. For future reporting Undertake a waste audit of future events to better understand waste arisings and identify appropriate actions to reduce, reuse, recycle and/or compost waste in co-operation with waste contractors; Conduct a wider survey of audience travel and use marketing data to better estimate mode of travel used, car occupancy and average return distance travelled, and identify what would encourage festival-goers to travel differently; Review targets against this baseline and communicate with staff, supply chain and audience. For inspiring others Encourage other similar events and supply chain partners to undertake Industry Green assessment and/or join the Julie s Bicycle Green Festivals Database; Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 29
Further communicate with the audience and supply chain. The following guides found on our website (www.juliesbicycle.com) can help you and your supply chain go further towards reducing your impact: Audience travel: http://www.juliesbicycle.com/resources/practical-guides/audience-travel Communicating with your audiences: http://www.juliesbicycle.com/resources/practicalguides/communicating-with-audiences Communicating with your staff: http://www.juliesbicycle.com/resources/practicalguides/communicating-with-your-staff Communicating with your supply chain: http://www.juliesbicycle.com/resources/practicalguides/communicating-with-your-supply-chain Outdoor events: http://www.juliesbicycle.com/resources/practical-guides/outdoor-events Production: http://www.juliesbicycle.com/resources/practical-guides/production Sustainable Merchandise: http://www.juliesbicycle.com/resources/practicalguides/sustainable-merchandise Sustainable purchasing: http://www.juliesbicycle.com/resources/practicalguides/sustainable-purchasing Touring: http://www.juliesbicycle.com/resources/practical-guides/touring Appendix 2: Criteria for Industry Green 1-3 stars 1 for Festivals and Outdoor Events Last updated: 5 th November 2012 Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 30
The following tables cover the criteria and evidence required to reach each star level of Industry Green for festivals and outdoor events. To achieve each star level, the festival or outdoor event must provide evidence for: (i) all data entered into the IG Tools (Table 1); (ii) its approach to and progress on commitment, understanding, improvement and communication as per the defined criteria (Table 2). Table 1: IG Tool data requirements and evidence required Size and location Energy performance Waste performance Water efficiency Audience travel Innovation Information to be supplied Length (days of performances), audience numbers, location Diesel and biodiesel (litres), bottled gas (litres), onsite renewables and mains energy supply (kwh) as relevant Weight of waste to landfill, recycling and composting (in tonnes) Volume of water used and sewerage produced (in m 3 ) Average audience modal split and distance travelled If data is unavailable, defaults will be applied. Anything about innovation on energy, waste, water, travel, other sustainability measures, certification, climate change adaptation, procurement and concession contracts Evidence examples Ticket sale reports Invoices and metering data Waste management invoices or explained estimates Invoices Car parking data, audience travel survey results, ticket geo-data Whatever the applicant determines will best demonstrate their achievements Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 31
Table 2: Industry Green criteria and evidence required COMMITMENT UNDERSTANDING IMPROVEMENT COMMUNICATION Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples 1* Two people responsible for environmental performance - one board member/ director/ senior staff and one at an operational level AND Environmental/ sustainability policy under development Responsibilities: Meeting minutes, emails, newsletters, organisation charts, environmental team members list or terms of reference evidencing environmental responsibilities Policy: Draft or signed policy Meeting minutes, emails, newsletters evidencing policy communication and distribution (May overlap with communication evidence) Completion of the Industry Green online festival tool with one event s worth of data (the baseline) and supporting evidence submitted OR Data collection plan and timescale submitted See Table 1. IG Tool data requirements and evidence required OR Data collection plan Environmental / sustainability improvement strategy or action plan in place Improvement strategy or action plan Meeting minutes, emails, newsletters evidencing communication and distribution of improvement strategy or action plan Meeting minutes, emails, photos, posters, contracts, instructions, reports relating to environmental actions, plans or strategy Communicating environmental impacts and improvements with directors and staff AND Communicating the Industry Green Report with directors and staff Industry Green report communication only necessary for organisations renewing certification Meeting minutes, emails, website pages, intranet pages, surveys, leaflets, posters, press releases, articles Documents evidencing distribution and communication of the Industry Green report Official responses and examples of feedback (May overlap with commitment evidence) Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 32
COMMITMENT UNDERSTANDING IMPROVEMENT COMMUNICATION Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples 2* Two people responsible for environmental performance - one board member/ director/ senior staff and one at an operational level AND Environmental/ sustainability policy in place AND under regular review AND Gaining commitments to improving environmental performance from Responsibilities: Meeting minutes, emails, newsletters, organisation charts, environmental team members list or terms of reference evidencing environmental responsibilities Policy: Signed policy and evidence of distribution Meeting minutes, emails, newsletters evidencing policy Completion of the Industry Green online festival tool with two or more consecutive event s worth of data and supporting evidence submitted. See Table 1. IG Tool data requirements and evidence required Environmental/ sustainability improvement strategy or action plan in place AND Reduction of at least 4% in annual relative GHG emissions (covering at least emissions related to energy use, but preferably also to water use, sewerage and waste) from previous year INCLUDING Reduction of at least 2.5% in Improvement strategy or action plan Meeting minutes, emails, newsletters evidencing communication and distribution of improvement strategy or action plan Meeting minutes, emails, photos, posters, contracts, instructions, reports relating to environmental actions, plans or strategy IG tool results Communicating environmental impacts and improvements with directors and staff AND at least two of the following: supply chain organisations incoming artists audience AND Communicating the Industry Green Report with directors and staff AND at least two of the following: supply chain organisations Meeting minutes, emails, website pages, intranet pages, surveys, leaflets, posters, press releases, articles Documents evidencing distribution and communication of the Industry Green report Official responses and examples of feedback (May overlap with commitment evidence) at least one of the communication annual relative incoming artists following: and distribution energy use from audience staff Engagement: previous year Industry Green report supply chain Materials prepared AND/OR communication only organisations by, for or with staff Reduction of at necessary for incoming artists champions, supply least 4% in annual organisations chain organisations relative audience renewing or incoming artists travel emissions certification (contracts, emails, from previous year events, posters etc.) and evidence of feedback (May overlap with communication AND Comparison to Julie s Bicycle benchmarks as they emerge evidence) Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 33
Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 34
COMMITMENT UNDERSTANDING IMPROVEMENT COMMUNICATION Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples 3* Two people responsible for environmental performance - one board member/ director/ senior staff and one at an operational level AND Environmental/ sustainability policy in place AND under regular review AND Gaining Responsibilities: Meeting minutes, emails, newsletters, organisation charts, environmental team members list or terms of reference evidencing environmental responsibilities Policy: Signed policy and evidence of distribution Meeting minutes, emails, newsletters Measuring at least five sources of environmental/ sustainability impacts this must include energy use, water use, sewerage and waste and at least one other source of impact See Table 1. IG Tool data requirements and evidence required Data on energy use, water use, sewerage and waste and at least one other source of impact, for example: audience travel production production transport touring Environmental / sustainability improvement strategy or action plan in place AND Reduction of at least 6% in annual relative GHG emissions (covering as a minimum emissions related to energy use, water use, sewerage and waste) Improvement strategy or action plan Meeting minutes, emails, newsletters evidencing communication and distribution of improvement strategy or action plan Meeting minutes, emails, photos, posters, contracts, instructions, reports relating to Communicating environmental impacts and improvements with directors and staff AND at least two of the following: supply chain organisations incoming artists audience INCLUDING Exceptional communication with at least one of the following: Meeting minutes, emails, website pages, intranet pages, surveys, leaflets, posters, press releases, articles, social media campaigns, films, interactive events Documents evidencing distribution and communication of the Industry Green report commitment to evidencing policy commuting AND environmental directors and staff Official responses improving communication and paper use Comparison to actions, plans or supply chain and examples of environmental distribution merchandise Julie s Bicycle strategy organisations feedback performance at Engagement: catering benchmarks as IG tool results incoming artists (May overlap with least one of the Materials prepared climate change they emerge audience commitment following: by, for or with staff adaptation AND evidence) staff champions, supply Exceptional supply chain chain organisations or communication of organisations incoming artists your Industry Green incoming artists (contracts, emails, report with at least AND the audience events, posters etc.) one of the following: OR and evidence of directors and staff Gaining feedback supply chain exceptional Materials evidencing organisations commitments to initiatives to gain incoming artists improving commitment from audience environmental audiences and Industry Green report performance from audience feedback communication only at least one of the and involvement necessary for following: (May overlap with organisations staff communication Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 35
supply chain incoming artists evidence) renewing certification Excep tions COMMITMENT UNDERSTANDING IMPROVEMENT COMMUNICATION Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples Criteria Evidence examples For event organisers with fewer than 10 Incomplete data (for example water or Emissions based on default or estimated None staff, one person with responsibility will be waste missing) can be submitted to data, or unverified, poor quality data sufficient, as long as they can demonstrate gain 1* or 2*, as long as energy data is which Julie s Bicycle assessors deem they have a role both in senior level complete. unreliable are not considered when decisions and in operations. calculating overall reductions and awarding the improvement rating. If the 2* and 3* criteria for Improvement, Industry Green have already been met, 3* can be awarded for stabilisation of relative emissions. Extenuating circumstances can be taken into account if activities and investment have not resulted in measurable improvements through no fault of the organisation. Such circumstances should be explained, e.g. using the notes on the IG tool. Purchasing green tariff electricity or carbon offsets will not constitute a measurable improvement in emissions, unless there are changes to the regulation of these markets. Industry Green Event Report - Mysteryland 2013 CONFIDENTIAL 36