INFORMATION COMMUNICATION TECHNOLOGY ASSET MANAGEMENT PLAN
Document Control Document ID: Rev No Date Revision Details Author Reviewer Approver 1 18 March 2011 2 25 March 2011 Preliminary draft for comment AO IT IT Preliminary draft for comment AO IT Exec 3 5 Incorporation of feedback from preliminary draft AO MB Exec
TABLE OF CONTENTS 1. EXECUTIVE SUMMARY...1 2. INTRODUCTION...2 3. ROLES AND RESPONSIBILITIES...3 3.1 Goals and Objectives of Asset Management...7 3.2 Asset Management Policy...9 4. FUTURE DEMAND...10 5. LEVELS OF SERVICE...12 6. RISK MANAGEMENT...13 7. LIFECYCLE MANAGEMENT PLAN...16 7.1 Maintenance...16 7.1.1 Standards and Specifications...17 7.2 Renewal...18 7.3 New Assets...19 7.4 Disposal...19 8. FINANCIAL PROJECTIONS SUMMARY...20 9. IMPROVEMENT PROGRAM...22 TABLES FIGURES 1. Financial Indicators...1 2. Assets Covered by this Plan...2 3. Roles and Responsibilities...3 4. Community Plan Strategies and Asset Planning Objectives...7 5. Key Risks for Information Technology...14 6. Estimated Life Expectancy...18 7. Projected Renewals & Funding Gap...21 8. Improvement Plan...22 1. Risk Assessment...13 2. Planned Maintenance Expenditure...17 3. Projected Capital Renewal Expenditure...19 4. Planned Operating & Capital Expenses...20 5. Projected Renewals & Depreciation Comparison...21 APPENDICES 1. Asset Management Policy 2. Information Communication Technology Risk Assessment 3. Information Communication Technology Financial Forecasts
1. EXECUTIVE SUMMARY Information Communication Technology Asset Management Plan The goal of asset management is to provide the desired level of service through the provision and management of physical assets in the most cost effective manner, for present and future customers. The City of Unley has an obligation to its ratepayers to manage these physical assets so that an acceptable level of service is maintained and improvement initiatives implemented in an efficient and cost-effective manner. In addition Council has an obligation to manage its assets in an environmentally friendly and sustainable way. In 2010/11, the City of Unley s Information Technology assets were valued for replacement at $2 417 560 with an average of $60 000 of new assets per annum being created through capital programs over the next 5 years. Renewal forecasts for Information Technology assets has only been done for a five year period due to rapid changes in technology that are unpredictable and the relative short life of these assets. Table 1 Financial Indicators As at 2009/10 Information Technology replacement value $ 2,431,560 Annual Depreciation $ 406,614 Written down current value $ 1,326,778 Projected renewal expenditure year 1 $ 371,300 Projected renewal expenditure 5 year average $ 447,220 The key indicator of the cost to provide the services delivered by assets is known as an Asset Sustainability Ratio that provides a measure to determine if assets are being replaced at the rate that they are wearing out. Asset Sustainability Ratio Are assets being replaced at the rate they are wearing out? Asset sustainability ratio Year 1 91% Asset sustainability ratio 5 year average 109% When capital expenditure on renewing or replacing assets is equal to depreciation on average over time (ie 100%), then Council is ensuring the value of its existing assets is maintained. Page 1 of 26
2. INTRODUCTION Information Communication Technology Asset Management Plan This asset management plan is to demonstrate responsive management of assets (and services provided from assets), compliance with regulatory requirements and to communicate funding required to provide the required level of service. This asset management plan covers the following assets Table 2: Assets covered by this Plan Asset category Replacement Value Hardware $ 1,348,400 Software $ 877,500 Fibre Adelaide City Council $ 80,850 Links 1 Goodwood Library & Depot $ 110,810 Community Services Cottage $ 7,000 Local History Museum $ 7,000 TOTAL: $ 2,431,560 Assets not included in this plan are: Data cabling and points in Council owned buildings (see Buildings Asset Management Plan, due for completion June 2011). Telephones, GPS data loggers, data projectors and mobile devices (ie blackberries). 1 Determined at $70/lineal metre for cable, trenching, conduit and backfill (Rawlinsons 2007) Page 2 of 26
Information Communication Technology Asset Management Plan 3. ROLES AND RESPONSIBILITIES Information Communication Technology services plan, facilitate and manage the information technology infrastructure, both hardware, software and communications for improving the available information systems used within the organisation to achieve corporate goals. Provision of these services are entrusted to a number of parties who have differing roles in ensuring the aspirations of the Council staff and the community are met while also ensuring the decisions that are made are financially sustainable. Table 3: ICT Assets Roles and Responsibilities Activity ICT Assets Finance Management Operating & Maintenance Budgets Capital budgets Title Information Technology Manager Information Technology Manager ICT Operations and Maintenance Hardware maintenance Software applications Finance Systems Application Owner BIS (Enterprise One) Oracle Rightfax CreateForm Information Technology Coordinator Information Technology Coordinator Finance Manager Finance Manager Finance Manager Finance Manager Payroll System Application Owner Chris21 Finance Manager HR System Application Owner HR21 Manager Organisation Development Page 3 of 26
Information Communication Technology Asset Management Plan Activity Land Information System Application Owner Pathway Rates/Property Pathway Development Applications Pathway Inspections Pathway Dog Registrations Pathway Traffic Infringements Pathway Receipting Pathway Debtors Pathway Electoral Roll Pathway Name & Address Library Systems Application Owner Horizon (library) Bears (Cash Management System) Envisionware (PC booking) Horizon (web reporter) Electronic Document Management & Customer Request Application Owner ECM Title Finance Manager Manager Development & Building Manager Development & Building Manager Community Health & Safety Manager Community Health & Safety Manager Organisational Development Finance Manager Manager Governance & Strategic Projects Information Technology Manager Library Manager Library Manager Library Manager Library Manager Manager Organisation Development Geographic Information Application Owner Mapinfo/Exponare Information Technology Manager HACC System Application Owner SMS Community Services Team Leader Website Business Gateway System Application Owner epathway payments epathway certificates epathway DA enquiry Finance Manager Finance Manager Manager Development & Building Page 4 of 26
Information Communication Technology Asset Management Plan Activity Title Unley Website System Application Owner Unity Manager Governance & Strategic Projects Unley Intranet System Application Owner MS Sharepoint Manager Governance & Strategic Projects Plan Management System Application Owner Trapeze Manager Development & Building Environmental Health System Application Owner Health Manager Manager Community Health & Safety Parking Ticketing System Application Owner Autocite Manager Community Health & Safety HR Performance Manager System Application Owner Cambron Manager Organisational Development Traffic Counter System Application Owner Traffic Counter Manager Traffic & Transport Pavement Management System Application Owner PARMS Asset Manager ICT Operation Systems Application Owner Trend Micro (Anti-virus) Information Technology Manager Page 5 of 26
Information Communication Technology Asset Management Plan Activity Blackberry (mobiles gateway) PABX CPS (voice mail) PABX Call Centre Manager PABX Ericcson Citrix (remote access) VMware (virtual servers) Powerconvert (DR replication) Backup Exec (backups) Websense (internet filters) Surfcontrol (email filters) Title Building Access Management System Application owner Titan Civic Centre Titan Unley Citizens Centre Information Technology Manager Coordinator Citizens Centre Page 6 of 26
Information Communication Technology Asset Management Plan 3.1 Goals and Objectives of Asset Management The goals and objectives of infrastructure asset management are: 1. adopting a life cycle approach; 2. developing cost-effective management strategies for the long term; 3. providing a defined level of service and monitoring performance against that service level; 4. understanding, and meeting the demands of growth through demand management and infrastructure investment; 5. managing risks associated with asset failures; 6. sustainable use of physical resources; and 7. continuous improvement in asset management practices. To manage these sometimes conflicting interests, Council needs to adopt a triple bottom line approach to its decision making. This approach considers social, environmental and economic impacts on an even weighted system. Asset Management Planning for Information Communication Technology has a strong linkage with Council s Community Plan, as can be observed in the table below: Table 4: Community Plan Strategies and Asset Planning Objectives Community Plan 2015 Strategies 1.1 Enhance and encourage life-long learning through the provision of resources and services for all ages and cultural backgrounds. 1.4 Enhance the health and well being of the community through facilitating and regulating the provision of appropriate services and facilities. 1.6 Provide opportunities for people of all ages and abilities to participate meaningfully in community life. Asset Planning Goals and Objective 3. Providing a defined level of service and monitoring performance against that service level. 3. Providing a defined level of service and monitoring performance against that service level. 7. Continuous improvement in asset management practices. 3. Providing a defined level of service and monitoring performance against that service level. 4. Understanding and meeting the demands of growth through demand management and infrastructure investment. Page 7 of 26
Information Communication Technology Asset Management Plan Community Plan 2015 Strategies 1.7 Provide open communication and consultation with the community, which informs, educates and encourages participation. 1.9 Build partnerships with, and facilitate linkages between service providers, adjoining councils and other spheres of government to optimise services. 3.7 Ensure the long term management of all Council assets. Asset Planning Goals and Objective 3. Providing a defined level of service and monitoring performance against that service level. 3. Providing a defined level of service and monitoring performance against that service level. 4. Understanding and meeting the demands of growth through demand management and infrastructure investment. 1. Adopting a life cycle approach. 2. Developing cost-effective management strategies for the long term. 7. Continuous improvement in asset management practices. Page 8 of 26
Information Communication Technology Asset Management Plan 3.2 Asset Management Policy In 2006 the State Government undertook changes to the Local Government Act 1999 that required councils to develop and adopt Strategic Plans to ensure long term financial sustainability. To do this it required Council to develop: 1. An Asset Management Policy; 2. Infrastructure and Asset Management Plans; and 3. A Long Term Financial Plan. An Asset Management Policy has been developed (refer Attachment 1) and was adopted by Council on 23 February 2009 (Council report 424/2009). The purpose of an Asset Management Policy is outlined in the International Infrastructure Management Manual: Asset Management Policy and strategy development translates an organisation s broad strategic outcomes and plans into specific objectives, targets and plans relevant to a particular portion of the organisation. An adopted Asset Management Policy provides the framework which, together with the Community Plan 2015, enables the asset management strategy and specific objectives, targets and plans to be produced. An Asset Management Policy establishes a long term plan for managing community assets and will assist the Council to fulfil its obligations. Furthermore, the Policy will enable: effective financial planning; planing for and access grant funding opportunities; engagement in long term planning for services; provision of appropriate assets for identified service needs; security for community lessees to plan their service provision; transparent and effective decision making; and a City-wide context to the creation of future assets. Page 9 of 26
4 FUTURE DEMAND Information Communication Technology Asset Management Plan Factors affecting demand for Information Communication Technology assets include population growth, changes in demographics, environmental and most importantly changes in technology. Population growth As the population grows, demand for Information Communication Technology assets through the provision of services also increases. This will result in an increased need for Information Technology assets and systems (software) which results in increased costs and staff numbers required to support the increased services. Changing demographics; South Australia has an ageing population which may result in demand for on line services to aid in keeping the community connected and informed. Also with a projected increase in multiculturalism where users of Unley s Information Technology services may not have English as their first language, the easy translation and interaction provided through these assets will impact on increased demand for these assets. Computer literacy and social networking is also on the increase and particularly for future generations where their usage will be constant for every day activities. Environment; The implementation of environmentally friendly equipment when renewal is due, to measure and reduce our carbon footprint also effects demand for Information Technology assets. New software is becoming available to monitor and report on environmental impacts with a greater focus on the environmental cost of systems and technology rather than just the financial cost. Changes in Technology Technology changes are forecast to affect the delivery of services covered by this plan in the following areas Virtualisation Cloud computing Remote computing Mobile Computing Change in the way systems and applications are delivered and maintained. Change in the potential location and ownership structure of assets, greater focus on governance arrangements. Multiple solutions required to deliver applications and information in order to meet changing business needs. The use of mobile technology by the community at large will result in new mobile wireless technology council investments. Page 10 of 23
Information Communication Technology Asset Management Plan Changes in customer and/or staff demands New demands in service level and/or new services can drive the delivery of new or increased ICT assets. New technology trends New trends can drive decision making or solution selection processes or require replacement of equipment earlier than planned. Although changes in technology will have an impact, they are difficult to predict. Therefore the financial forecasts in this asset management plan are based on current technologies and service provision methodologies. These factors, which will influence demand for assets, will also influence: Future operations, maintenance and renewal requirements; Management of existing assets; Upgrading existing assets when demand is understood; and Decisions regarding provision of new assets. Also to be considered in future iterations of this asset management plan are the ICT Review and Business Needs Review that were underway at the time of preparing this plan. The outcomes of both of these strategic documents will have a large impact on future revisions. Page 11 of 23
5 SERVICE LEVELS Information Communication Technology Asset Management Plan Service levels are the link between staff/elected members and/or community need, satisfaction and costs of providing the service. A decision to provide an increased level of service will require additional funding to provide the service. A decision to reduce funding will generally result in lower service levels. Service levels will be developed at three points for this Asset Management Plan: community levels of service; staff and Elected Members; and technical levels of service. Community, staff and elected members levels of service are performance measures that are used to obtain feedback on the level of performance from customers and are developed from the perspective of how the customer receives the service. Levels of service for community, staff and Elected Members include: Quality Functionality Reliability Responsiveness Technical service levels are the performance measures that are used in providing the service using technical terms. Levels of service for technical requirements include: Availability Maintainability Reliability and Performance Capacity Environmental impacts Affordability/whole of life costs Legislation Technical levels of service are planned, implemented and controlled in order to influence the community service levels. The customer and technical dimensions are usually dependent on each other, such that high technical quality contributes to high service quality. The technical levels of service will incorporate a minimum level of service, which is desirable, or industry practice. Page 12 of 23
6 RISK MANAGEMENT Information Communication Technology Asset Management Plan The purpose of risk management for this Infrastructure Asset Management Plan is to document the results and recommendations resulting from periodic identification, assessment and treatment of risks associated with providing services to the community from infrastructure, using the fundamentals of International Risk Management Standard ISO 31000:2009. The process for managing City of Unley risks is consistent with the International Risk Management Standard ISO 31000:2009. It involves six key steps ensuring feedback through a monitoring and review process and appropriate communication and consultation. This process is represented in the table and flow chart below. Figure 1: Risk Assessment Principles for managing risk 2. Establish the context 1 ) Creates value 2 ) Integral part of organisational processes 3 ) Part of decision making 4 ) Explicitly addresses uncertainty 5 ) Systematic, structured & timely 6 ) Based on the best available information 7 ) Tailored 8 ) Takes human & cultural factors into account 9 ) Transparent & inclusive 10) Dynamic, iterative & responsive to change 11) Facilitates continual improvement & enhancement of the organisation 1. Communicate and consult 3. Indentify risks 4. Analyse risks 5. Evaluate risks 6. Treat risks Risk Assessment 7. Monitor and Review (ISO 31000:2009) The Council is committed to effective risk and opportunity management and has produced a Risk and Opportunity Management Framework (January 2010) in order to: add value to the activities of the City of Unley; assist in achieving the City of Unley s goals and deliver programs and services within an acceptable level or risk; Page 13 of 23
Information Communication Technology Asset Management Plan provide staff and management with a systematic and formalised process for identifying and managing risk and opportunity; ensure a consistent approach to risk and opportunity management is adopted across City of Unley; ensure risks are identified and effectively managed using appropriate internal controls; allow resource allocation towards risk mitigation strategies to be considered during strategic planning and business plan development; and develop an organisation ethos and operating culture which achieves the integration of the risk and opportunity management process into all staff and management activities. The Risk and Opportunity Management policy was adopted at the Council meeting of 22 February 2010 and can be found on the website www.unley.sa.gov.au A risk assessment of information technology assets was undertaken with a copy contained in Appendix 2 of this report. Key findings from the risk assessment workshop are detailed in Table 5 below: Table 5: Key Risk for Information Technology Ref Risk Description Rating Additional controls Revised rating 1 Automated or user initiated H Update anti virus software, M network-aware attacks (viruses, worms, peer to peer etc). manage user logins and backup systems. 2 Malicious system misuse. H Maintain user rights, monitoring systems and policies. M 3 Unmanaged (uncontrolled) software installation. H Monitor and uninstall detected software and restore systems. M 4 Assets more than 4 years old (no longer manufactured therefore cannot be replaced), specialty and unique systems (no longer supported by vendor). 5 Unavailability of departmental IT equipment and or services. M M Proactive procurement and understanding industry movements. Building maintenance interventions, backup and recovery systems. L L Page 14 of 23
Information Communication Technology Asset Management Plan The City of Unley Business Continuity Plan recognises the interruption of critical functions for the organisation and document associated plans. In the ICT environment critical functions identified are: access/maintenance of computer systems, backup of Council s electronic data, and providing help desk services to staff. Page 15 of 23
Information Communication Technology Asset Management Plan 7 LIFECYCLE MANAGEMENT PLAN All ICT assets that are created go through a defined lifecycle. This lifecycle includes creation, maintenance, upgrade (generally only for software), renewal and disposal. ICT hardware generally adheres to the defined lifecycle but software assets may be reused or upgraded after the defined lifecycle. New ICT assets require initial expenditure, however also require financial commitment for the asset lifecycle costs which can be up to five times the initial expenditure. 7.1 Maintenance Plan Maintenance includes reactive, planned and cyclic maintenance activities. Reactive maintenance is unplanned repair work carried out in response to service requests and management/supervisory directions. Routine or planned maintenance is the regular on-going work that is necessary to keep assets operating. Planned maintenance work include annual licence fees, monitoring, assessing the condition against failure/breakdown experience, prioritising, scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance. The maintenance plan should include costs associated with planned software enhancements as requested by staff resulting from legislative and/or additional functionality requirements. Note that all costs are shown in 2011 dollar values with no adjustment for Consumer Price Index (CPI). Page 16 of 23
Information Communication Technology Asset Management Plan Figure 2: Planned Maintenance Expenditure Operations & Maintenance Forecast $1,000,000 $900,000 $800,000 $700,000 Projected Costs $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- 2011/12 2012/13 2013/14 2014/15 2015/16 Year 7.1.1 Standards and specifications Maintenance work is carried out in accordance with the following Legislation, Standards and Specifications Legislation and Regulations Freedom of Information Act State Records Act Privacy Act Local Government Act Occupational Heath Safety and Welfare Act Environmental Protection Act Standards and Specifications Hardware as per manufacturer warranty conditions Software as per manufacturer warranty conditions For details on the operations and maintenance projection, refer to Appendix 3 for the Financial Forecasts. Page 17 of 23
Information Communication Technology Asset Management Plan 7.2 Renewal Plan Renewal expenditure is major work which does not increase the asset s design capacity but restores, rehabilitates, replaces or renews an existing asset to its original service potential. Renewal forecasts for Information Technology assets has only been done for a five year period due to rapid changes in technology that are unpredictable and the relative short life of these assets. As technological advances supersede existing assets, replacement costs for old technology tends to decrease and long term forecasts become irrelevant. The estimated life expectancy which is what guides ICT asset replacement is detailed in the table below. For further details refer to Appendix 3 for the Financial Forecasts. Table 6: Estimated Life Expectancies Asset Asset Class Useful Life Comments category Software Various 4 10 years Hardware Servers 3 5 years Laptops 4 5 years Desktops 4 5 years Depending on use levels (networked) Desktops (public) 4 6 years Depending on use levels Printers 4 5 years Depending on use levels Scanners 4 6 years Depending on use levels Fibre links 20 years Or until technology is redundant Page 18 of 23
Information Communication Technology Asset Management Plan The costs are summarised in Figure 3. Note that all costs are shown in 2011 dollar values and have not been adjusted for CPI. Figure 3: Projected Capital Renewal Expenditure Projected Capital Renewal Expenditure $700,000 $600,000 $500,000 $400,000 $300,000 Projected Renewal $200,000 $100,000 $- 2011/12 2012/13 2013/14 2014/15 2015/16 For details on the renewal projection, refer to Appendix 3 for the Financial Forecasts. 7.3 New Assets While the City of Unley can replace its existing assets, the main financial challenge will come from the creation of new assets and the future funding of these assets over their lifecycle. New asset items are those items that create a new asset that did not previously exist, or items which upgrade or improve an existing asset beyond its original capacity. The creation of new assets should not be considered unless Council has an endorsed Financial Plan that provides sufficient funds annually for maintenance, renewal and funding of any known backlog of works. 7.4 Disposal Plan Disposal includes any activity associated with disposal of a decommissioned asset including sale, demolition or relocation. When information technology assets are decommissioned, usable equipment is distributed to community groups and schools. Equipment that is no longer useable is collected, disassembled and recycled. Page 19 of 23
Information Communication Technology Asset Management Plan 8. FINANCIAL PROJECTIONS SUMMARY The purpose of an Infrastructure and Asset Management Plan (IAMP) is to identify the levels of service that the community needs and to then balance that against funding levels. This defined level of service is then reflected in the 10 year Long Term Financial Plan to provide the service in a sustainable manner. This section contains the aggregated financial requirements resulting from the information presented in the previous sections of this infrastructure and asset management plan. The financial projections will be improved as further information becomes available on desired levels of service and current and projected future asset performance. 8.1 Financial Statements and Projections The financial projections for the next five years are shown in Figure 4 for planned operating (operations and maintenance) and capital expenditure (renewal and upgrade/expansion/new assets) for Information Technology assets. Figure 4. Planned Operating and Capital Expenditure Planned Operation and Capital Expenditure $1,800,000 $1,600,000 $1,400,000 $1,200,000 New Renewal Operations and Maintenance Projected Costs $1,000,000 $800,000 $600,000 $400,000 $200,000 $- 2011/12 2012/13 2013/14 2014/15 2015/16 Year Note that all costs are shown in current 2011 dollar values and are not adjusted for CPI. Page 20 of 23
Information Communication Technology Asset Management Plan Figure 5. Projected Renewals and Depreciation Renewal and Depreciation $700,000 $600,000 $500,000 Projected Costs $400,000 $300,000 Projected Renewal Depreciation $200,000 $100,000 $- 2011/12 2012/13 2013/14 2014/15 2015/16 Year Table 8 below shows the gap between the projected renewals from this asset management plan and the current planned renewals in the Long Term Financial Plan (LTFP). Table 7: Projected Renewals and Funding Gap Year End Projected Renewals Current Renewal (LTFP) Funding Gap Cumulative Gap 2012 $ 371,300 $ 257,000 -$ 114,300 -$ 114,300 2013 $ 568,700 $ 229,500 -$ 339,200 -$ 453,500 2014 $ 628,500 $ 192,000 -$ 436,500 -$ 890,000 2015 $ 437,700 $ 159,000 -$ 278,700 -$ 1,168,700 2016 $ 229,900 $ 169,000 -$ 60,900 -$ 1,229,600 For details on the financial projections summary, refer to Appendix 3 for the Financial Forecasts. Page 21 of 23
9. Improvement Program Information Communication Technology Asset Management Plan 9.1 Performance Measures The effectiveness of the asset management plan can be measured in the following ways: the degree to which the required cashflows identified in this asset management plan are incorporated into council s long term financial plan and Strategic Management Plan; and the degree to which 1-5 year detailed works programs, budgets, business plans and organisational structures take into account the global works program trends provided by the asset management plan; 9.2 Improvement Plan The asset management improvement plan generated from this asset management plan is shown in Table 9. Table 8 Improvement Plan Task Task Responsibility Resources Timeline No Required 1. Documentation of Service Levels for approval and IT Coordinator IT Coordinator & March 2012 adoption to guide future revisions of this IAMP IT Manager 2. Implementation of additional IT Coordinator IT Officer Ongoing controls identified during the Risk Assessment 3. Revaluation evaluation for the capital values, estimated useful lives, residual life expectancy and depreciation values produced through the asset planning process compared to Finances figures. IT Coordinator Senior Accountant Dec 2012 4. Further analysis of the funding gap identified in this asset management plan pending the approved Service Levels. Ratified funding gap needs to be included in next iteration of Strategic Asset Management Plan (SAMP) and therefore the Long Term Financial Plan (LTFP). IT Coordinator Information Technology Manager & Finance Manager Dec 2011 Page 22 of 23
Information Communication Technology Asset Management Plan Task No Task Responsibility Resources Required 5. Outcomes of the ICT Strategy IT Coordinator Information and Business Needs Review to Technology be implemented into the next Manager iteration of this Information Communication Technology Asset Management Plan. Timeline Dec 2012 9.3 Monitoring and Review Procedures This asset management plan will be reviewed during annual budget preparation and amended to recognise any changes in service levels and/or resources available to provide those services as a result of the budget decision process. Page 23 of 23
Information Technology Assets Risk Assessment City of Unley Ref Risk Description Consequence Likelihood Rating Controls to be put in place Consequence Likelihood Revised Rating Priority Responsible Timeframe 1 Automated or user initiated networkaware attacks (viruses, worms, peer to peer etc) Major Possible H Update anti virus software, manage user logins and backup systems Major Rare M 1 IT Manager Ongoing 2 Malicious system misuse Major Unlikely H Maintain user rights, monitoring systems and policies Major Rare M 2 IT Manager Ongoing 3 Unmanaged (uncontrolled) softwear installation Major Possible H Monitor and uninstall detected software and restore systems Moderate Unlikely M 3 IT Manager Ongoing 4 5 Assets more than 4 years old (no longer manufactured therefore cannot be replaced), specialty and unique systems (no longer supported by vendor) Unavailability of departmental IT equipment and or services Minor Minor Likely Unlikely M M Proactive procurement and understanding industry movements Building maintenance interventions, backup and recovery systems Minor Minor Rare Rare L L 4 IT Manager Ongoing 5 IT Manager Ongoing
Asset Management Plan Information Technology Financial Forecast Summary 2011/12 2012/13 2013/14 2014/15 2015/16 Operations & Maintenance TOTAL $ 897,927 $ 897,927 $ 897,927 $ 897,927 $ 897,927 Current Replacement Renewal Cost IT Assets $ 2,431,560 $ 371,300 $ 568,700 $ 628,500 $ 437,700 $ 229,900 Renewal TOTAL $ 2,431,560 $ 371,300 $ 568,700 $ 628,500 $ 437,700 $ 229,900 Current Depreciated Annual Depreciation Depreciation Value IT Assets $ 1,326,778 $ 406,614 $ 406,614 $ 406,614 $ 406,614 $ 406,614 Depreciation TOTAL $ 1,326,778 $ 406,614 $ 406,614 $ 406,614 $ 406,614 $ 406,614 Capital NEW Softwear - Finance System upgrade $ 200,000 Softwear - Customer Request System $ 25,000 New TOTAL $ 225,000 $ - $ - $ - $ - Total Expenditure Operations & Maintenance $ 897,927 $ 897,927 $ 897,927 $ 897,927 $ 897,927 Renewal $ 371,300 $ 568,700 $ 628,500 $ 437,700 $ 229,900 New $ 225,000 $ - $ - $ - $ - TOTAL EXPENDITURE $ 1,494,227 $ 1,466,627 $ 1,526,427 $ 1,335,627 $ 1,127,827 F:\IT Financial Forecast 11/04/2011
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 6288 Software Software PABX - CPS Voicemail Software Corporate Admin $5,000 5,000 2011 0 7 7 100% $ 5,000 $ 714 $0 $0 $0 $0 $0 $0 6287 Software Software PABX - Call Centre Mgr Software Corporate Admin $5,000 5,000 2011 0 9 9 100% $ 5,000 $ 556 $0 $0 $0 $0 $0 $0 6295 Software Software PABX - Software Software Corporate Admin $20,000 20,000 2011 0 4 4 100% $ 20,000 $ 5,000 $0 $0 $0 $20,000 $0 $0 3449 Hardware Server System X 3550 7978-G5M IT Department $7,000 7,000 2011 0 4 4 100% $ 7,000 $ 1,750 $0 $0 $0 $7,000 $0 $0 3415 Hardware Server X - 346 8840-25M IT Department $8,000 8,000 2011 0 4 4 100% $ 8,000 $ 2,000 $0 $0 $0 $8,000 $0 $0 3414 Hardware Server X - 346 8840-25M IT Department $9,000 9,000 2011 0 4 4 100% $ 9,000 $ 2,250 $0 $0 $0 $9,000 $0 $0 3255 Hardware Server X - 306 88493AM IT Department $6,500 6,500 2011 0 5 5 100% $ 6,500 $ 1,300 $0 $0 $0 $0 $6,500 $0 3287 Hardware Server X - 306 88493AM IT Department $6,000 6,000 2011 0 5 5 100% $ 6,000 $ 1,200 $0 $0 $0 $0 $6,000 $0 3288 Hardware Server X - 306 88493AM IT Department $6,000 6,000 2011 0 5 5 100% $ 6,000 $ 1,200 $0 $0 $0 $0 $6,000 $0 3289 Hardware Server X - 306 88493AM IT Department $6,000 6,000 2011 0 5 5 100% $ 6,000 $ 1,200 $0 $0 $0 $0 $6,000 $0 3042 Hardware Server X - 346 8840-21M IT Department $12,000 12,000 2011 0 6 6 100% $ 12,000 $ 2,000 $0 $0 $0 $0 $0 $12,000 3041 Hardware Server X - 346 8840-21M IT Department $12,000 12,000 2011 0 6 6 100% $ 12,000 $ 2,000 $0 $0 $0 $0 $0 $12,000 3144 Hardware Server X - 346 8840-41M IT Department $14,000 14,000 2011 0 6 6 100% $ 14,000 $ 2,333 $0 $0 $0 $0 $0 $14,000 6390 Hardware Server Netvista 8305-16A IT Department $1,500 1,500 2011 0 7 7 100% $ 1,500 $ 214 $0 $0 $0 $0 $0 $0 3280 Hardware Printer Standalone Lexmark C510 5021-010 Corporate Admin $1,500 1,500 2011 0 5 5 100% $ 1,500 $ 300 $0 $0 $0 $0 $1,500 $0 3184.2 Hardware Printer Networked Lexmark T430 4048-102 Library Services $1,500 1,500 2011 0 5 5 100% $ 1,500 $ 300 $0 $0 $0 $0 $1,500 $0 3184.3 Hardware Printer Networked Lexmark T430 4048-102 Library Services $1,500 1,500 2011 0 5 5 100% $ 1,500 $ 300 $0 $0 $0 $0 $1,500 $0 3184.1 Hardware Printer Networked Lexmark T430 4048-102 Community & Cultural Development $2,000 2,000 2011 0 5 5 100% $ 2,000 $ 400 $0 $0 $0 $0 $2,000 $0 3252 Hardware Printer Networked Lexmark C510 5021-010 Corporate Admin $2,000 2,000 2011 0 5 5 100% $ 2,000 $ 400 $0 $0 $0 $0 $2,000 $0 6222 Hardware PC Public Think Centre 9210-D7M Library Services $1,300 1,300 2011 0 5 5 100% $ 1,300 $ 260 $0 $0 $0 $0 $1,300 $0 3183.2 Hardware PC Networked Think Centre 9196-AM1 Parking & Rangers $1,300 1,300 2011 0 5 5 100% $ 1,300 $ 260 $0 $0 $0 $0 $1,300 $0 3202 Hardware PC Networked Think Centre 9210-D7M IT Department $1,300 1,300 2011 0 5 5 100% $ 1,300 $ 260 $0 $0 $0 $0 $1,300 $0 3221 Hardware PC Networked Think Centre 9210-32M Corporate Admin $1,300 1,300 2011 0 5 5 100% $ 1,300 $ 260 $0 $0 $0 $0 $1,300 $0 6174 Hardware Miscellaneous PABX - Hardware MD110 Corporate Admin $90,000 90,000 2011 0 9 9 100% $ 90,000 $ 10,000 $0 $0 $0 $0 $0 $0 6268 Software Software Enterprise One Software Finance $100,000 100,000 2004 7 8 1 13% $ 12,500 $ 12,500 $100,000 $0 $0 $0 $0 $0 6376 Hardware Switch Catalyst 4503 4503 IT Department $35,000 35,000 2004 7 8 1 13% $ 4,375 $ 4,375 $35,000 $0 $0 $0 $0 $0 6277 Software Software Health Manager Software Environmental Health $15,000 15,000 2002 9 10 1 10% $ 1,500 $ 1,500 $15,000 $0 $0 $0 $0 $0 6274 Software Software Createform Software Finance $19,000 19,000 2004 7 8 1 13% $ 2,375 $ 2,375 $19,000 $0 $0 $0 $0 $0 5900 Hardware Server Storage DS3400 1726-HC4 IT Department $22,000 22,000 2008 3 4 1 25% $ 5,500 $ 5,500 $22,000 $0 $0 $0 $22,000 $0 5757 Hardware Server Storage EXP3000 1726-HC1 IT Department $13,000 13,000 2008 3 4 1 25% $ 3,250 $ 3,250 $13,000 $0 $0 $0 $13,000 $0 5720 Hardware Server Sunfire X-2200 SUN3512 IT Department $10,000 10,000 2008 3 4 1 25% $ 2,500 $ 2,500 $10,000 $0 $0 $0 $10,000 $0 5701 Hardware Server Blade Server 8852 IT Department $20,000 20,000 2008 3 4 1 25% $ 5,000 $ 5,000 $20,000 $0 $0 $0 $20,000 $0 5698 Hardware Server Blade Server 8853A-1M IT Department $8,000 8,000 2008 3 4 1 25% $ 2,000 $ 2,000 $8,000 $0 $0 $0 $8,000 $0 5699 Hardware Server Blade Server 8853A-1M IT Department $8,000 8,000 2008 3 4 1 25% $ 2,000 $ 2,000 $8,000 $0 $0 $0 $8,000 $0 5758 Hardware Server Blade Server 7995-A2M IT Department $5,000 5,000 2008 3 4 1 25% $ 1,250 $ 1,250 $5,000 $0 $0 $0 $5,000 $0 6560 Hardware Server Blade Server 7995-G4M IT Department $7,500 7,500 2008 3 4 1 25% $ 1,875 $ 1,875 $7,500 $0 $0 $0 $7,500 $0 5690 Hardware Server Blade Server 8853A-1M IT Department $3,500 3,500 2008 3 4 1 25% $ 875 $ 875 $3,500 $0 $0 $0 $3,500 $0 5696 Hardware Server Blade Server 8853A-1M IT Department $3,500 3,500 2008 3 4 1 25% $ 875 $ 875 $3,500 $0 $0 $0 $3,500 $0 5692 Hardware Server Blade Server 8853A-1M IT Department $5,000 5,000 2008 3 4 1 25% $ 1,250 $ 1,250 $5,000 $0 $0 $0 $5,000 $0 5691 Hardware Server Blade Server 8853A-1M IT Department $3,500 3,500 2008 3 4 1 25% $ 875 $ 875 $3,500 $0 $0 $0 $3,500 $0 5694 Hardware Server Blade Server 8853A-1M IT Department $2,500 2,500 2008 3 4 1 25% $ 625 $ 625 $2,500 $0 $0 $0 $2,500 $0 5695 Hardware Server Blade Server 8853A-1M IT Department $5,000 5,000 2008 3 4 1 25% $ 1,250 $ 1,250 $5,000 $0 $0 $0 $5,000 $0 5693 Hardware Server Blade Server 8853A-1M IT Department $3,000 3,000 2008 3 4 1 25% $ 750 $ 750 $3,000 $0 $0 $0 $3,000 $0 11522 Hardware Server Netvista 6579-GBA IT Department $1,500 1,500 2008 3 5 2 40% $ 600 $ 300 $0 $1,500 $0 $0 $0 $0 6260 Hardware Server Think Centre 9210-DU7 IT Department $1,500 1,500 2008 3 5 2 40% $ 600 $ 300 $0 $1,500 $0 $0 $0 $0 3440 Hardware Printer Networked Lexmark T642 4061-210 Infrastructure $2,500 2,500 2007 4 5 1 20% $ 500 $ 500 $2,500 $0 $0 $0 $0 $2,500 3439 Hardware Printer Networked Lexmark T642 4061-210 Library Services $2,500 2,500 2007 4 5 1 20% $ 500 $ 500 $2,500 $0 $0 $0 $0 $2,500 3441 Hardware Printer Networked Lexmark T642 4061-210 Executive $2,500 2,500 2007 4 5 1 20% $ 500 $ 500 $2,500 $0 $0 $0 $0 $2,500 5576 Hardware Printer Networked Lexmark T642 4061-210 Community Services $3,400 3,400 2008 3 4 1 25% $ 850 $ 850 $3,400 $0 $0 $0 $3,400 $0 3275 Hardware Printer Networked Lexmark C510 5021-010 Community Services $1,000 1,000 2007 4 5 1 20% $ 200 $ 200 $1,000 $0 $0 $0 $0 $1,000 Hardware Photocopier Standalone Fujitsu DocuCentre 285 Community Services $5,000 5,000 2005 6 7 1 14% $ 714 $ 714 $5,000 $0 $0 $0 $0 $0 Hardware Photocopier Networked Fujitsu DocuCentre 285 Community Services $5,000 5,000 2004 7 8 1 13% $ 625 $ 625 $5,000 $0 $0 $0 $0 $0 5734.5 Hardware PC Networked Think Centre 6073-A6M Records $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.24 Hardware PC Networked Think Centre 6073-A6M Depot $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.3 Hardware PC Networked Think Centre 6073-A6M Parking & Rangers $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.18 Hardware PC Networked Think Centre 6073-A6M Library Services $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.19 Hardware PC Networked Think Centre 6073-A6M Library Services $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.4 Hardware PC Networked Think Centre 6073-A6M Corporate Admin $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5733 Hardware PC Networked Think Centre 6073-A6M Parking & Rangers $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.1 Hardware PC Networked Think Centre 6073-A6M IT Department $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.21 Hardware PC Networked Think Centre 6073-A6M Library Services $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.20 Hardware PC Networked Think Centre 6073-A6M Library Services $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5734.2 Hardware PC Networked Think Centre 6073-A6M Parking & Rangers $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 5745 Hardware PC Networked Think Centre 6073-A6M Building And Development $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 6321 Hardware PC Networked Think Centre 8184-G2M IT Department 3445.10 Hardware PC Networked Think Centre 9210-G2M Depot 3445.11 Hardware PC Networked Think Centre 9210-G2M Depot 3445.2 Hardware PC Networked Think Centre 9210-G2M Corporate Admin 3445.12 Hardware PC Networked Think Centre 9210-G2M Depot 3445.13 Hardware PC Networked Think Centre 9210-G2M Depot 3445.17 Hardware PC Networked Think Centre 9210-G2M Depot 3445.3 Hardware PC Networked Think Centre 9210-G2M Open Space 3445.4 Hardware PC Networked Think Centre 9210-G2M Corporate Admin
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 3445.14 Hardware PC Networked Think Centre 9210-G2M Depot 3445.5 Hardware PC Networked Think Centre 9210-G2M Environmental Health 3445.6 Hardware PC Networked Think Centre 9210-G2M Records 3445.15 Hardware PC Networked Think Centre 9210-G2M Depot 3445.7 Hardware PC Networked Think Centre 9210-G2M Corporate Admin 3445.16 Hardware PC Networked Think Centre 9210-G2M Depot 3445.8 Hardware PC Networked Think Centre 9210-G2M Corporate Admin 6320 Hardware PC Networked Think Centre 9210-DU7 Depot 5734.28 Hardware PC Networked Think Centre 6073-A6M Depot 3339 Hardware PC Networked Think Centre 9210-D7M Records 5717 Hardware PC Networked Think Centre 8808-98M Community Services 5718 Hardware PC Networked Think Centre 8808-9BM Community Services 5719 Hardware PC Networked Think Centre 8808-9BM Community Services 3429 Hardware PC Networked Think Centre 9210-G2M Elected Members 6353 Hardware PC Networked Think Centre 9210-G2M Corporate Admin 6205 Hardware Notebook Thinkpad 9456-DRM Elected Members 6203 Hardware Notebook Thinkpad 9460-3EM Elected Members 6204 Hardware Notebook Thinkpad 9460-3EM Elected Members 5732 Hardware Notebook Thinkpad 8932-A19 Community Services 5709 Hardware Notebook Thinkpad 8918-A11 Community Services 5689 Hardware Notebook Thinkpad 8918-A11 Executive 6388 Hardware Server Netvista 8305-16A IT Department 3075 Hardware Server Think Centre 8183-3MM IT Department 11529 Hardware Printer Networked Lexmark T522 4520-220 Finance 6570 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6281 Software Software Blackberry Software Corporate Admin 6285 Software Software Intranet - Unity Software Corporate Admin 6301 Software Software Horizon Software Library Services 6273 Software Software Surfcontrol Software Corporate Admin 6291 Software Software Crystal Software Corporate Admin 6292 Software Software Vmware Software Corporate Admin 6296 Software Software Traffic Counter Software Traffic Management 6556 Software Software PowerConvert Software IT Department 5692 Hardware Server Storage EXP3000 1726-HC1 IT Department 5697.3 Hardware Server Storage DS3400 1726-HC4 IT Department 6558 Hardware Server Storage EXP3000 1727-HC1 IT Department 5759 Hardware Server System X 3650 7979-BAM IT Department 6554 Hardware Server System X 3650 7979-BEM IT Department 5697.1 Hardware Server System X 3650 7979A2M IT Department 5926 Hardware Server System X 3550 7978-B3M IT Department 6557 Hardware Server System X 3550 7978-B4M IT Department 5764 Hardware Server Think Centre 6073-AR1 IT Department 3014 Hardware Server Smart-UPS 5000 APC IT Department 6172 Hardware Server Smart-UPS RT 5000 APC IT Department 3420 Hardware Server UP Station GXT Liebert IT Department 6384 Hardware Server NAS 100 N/A IT Department 3329 Hardware Scanner Contex Charmeleont-TX36 Corporate Admin 5754 Hardware Printer Networked HPT1100PS Q6683A IT Department 5728 Hardware Printer Networked Lexmark T642 4061-210 Corporate Admin 5753 Hardware Printer Networked Lexmark T642 4061-210 Depot 5752 Hardware Printer Networked Lexmark T642 4061-210 Building And Development 6410 Hardware Photocopier Networked Konica Minolta BizHub 250 Executive 6409 Hardware Photocopier Networked Konica Minolta BizHub 750 Corporate Admin Hardware Photocopier Networked Ricoh MPC 3000 Library Services Hardware Photocopier Networked Ricoh MPC 3000 Library Services 5703 Hardware PC Public Think Centre 8808-9BM Library Services 5704 Hardware PC Public Think Centre 8808-9BM Library Services 5705 Hardware PC Public Think Centre 8808-9BM Library Services 5706 Hardware PC Public Think Centre 8808-9BM Library Services 5707 Hardware PC Public Think Centre 8808-9BM Library Services 5708 Hardware PC Public Think Centre 8808-9BM Library Services 3445.20 Hardware PC Public Think Centre 9210-DM1 Library Services 3445.21 Hardware PC Public Think Centre 9210-DM1 Library Services 3445.22 Hardware PC Public Think Centre 9210-DM1 Library Services 3445.23 Hardware PC Public Think Centre 9210-DM1 Library Services 3445.24 Hardware PC Public Think Centre 9210-DM1 Library Services 3445.25 Hardware PC Public Think Centre 9210-DM1 Library Services 5734.11 Hardware PC Public Think Centre 6073-A6M Library Services 5734.8 Hardware PC Public Think Centre 6073-A6M Library Services 5734.6 Hardware PC Public Think Centre 6073-A6M Library Services 5734.16 Hardware PC Public Think Centre 6073-A6M Library Services 5734.15 Hardware PC Public Think Centre 6073-A6M Library Services 5734.9 Hardware PC Public Think Centre 6073-A6M Library Services $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 $1,300 1,300 2008 3 4 1 25% $ 325 $ 325 $1,300 $0 $0 $0 $1,300 $0 $2,700 2,700 2007 4 5 1 20% $ 540 $ 540 $2,700 $0 $0 $0 $0 $2,700 $2,700 2,700 2007 4 5 1 20% $ 540 $ 540 $2,700 $0 $0 $0 $0 $2,700 $2,700 2,700 2007 4 5 1 20% $ 540 $ 540 $2,700 $0 $0 $0 $0 $2,700 $2,000 2,000 2008 3 4 1 25% $ 500 $ 500 $2,000 $0 $0 $0 $2,000 $0 $2,000 2,000 2008 3 4 1 25% $ 500 $ 500 $2,000 $0 $0 $0 $2,000 $0 $2,000 2,000 2008 3 4 1 25% $ 500 $ 500 $2,000 $0 $0 $0 $2,000 $0 $1,500 1,500 2004 7 9 2 22% $ 333 $ 167 $0 $1,500 $0 $0 $0 $0 $1,500 1,500 2005 6 8 2 25% $ 375 $ 188 $0 $1,500 $0 $0 $0 $0 $2,000 2,000 2004 7 9 2 22% $ 444 $ 222 $0 $2,000 $0 $0 $0 $0 $4,000 4,000 2009 2 4 2 50% $ 2,000 $ 1,000 $0 $4,000 $0 $0 $0 $4,000 $9,000 9,000 2007 4 6 2 33% $ 3,000 $ 1,500 $0 $9,000 $0 $0 $0 $0 $10,000 10,000 2007 4 6 2 33% $ 3,333 $ 1,667 $0 $10,000 $0 $0 $0 $0 $100,000 100,000 2005 6 8 2 25% $ 25,000 $ 12,500 $0 $100,000 $0 $0 $0 $0 $10,000 10,000 2004 7 9 2 22% $ 2,222 $ 1,111 $0 $10,000 $0 $0 $0 $0 $3,000 3,000 2008 3 5 2 40% $ 1,200 $ 600 $0 $3,000 $0 $0 $0 $0 $50,000 50,000 2008 3 5 2 40% $ 20,000 $ 10,000 $0 $50,000 $0 $0 $0 $0 $10,000 10,000 2003 8 10 2 20% $ 2,000 $ 1,000 $0 $10,000 $0 $0 $0 $0 $6,000 6,000 2009 2 4 2 50% $ 3,000 $ 1,500 $0 $6,000 $0 $0 $0 $6,000 $17,000 17,000 2008 3 5 2 40% $ 6,800 $ 3,400 $0 $17,000 $0 $0 $0 $0 $22,000 22,000 2008 3 5 2 40% $ 8,800 $ 4,400 $0 $22,000 $0 $0 $0 $0 $5,500 5,500 2009 2 4 2 50% $ 2,750 $ 1,375 $0 $5,500 $0 $0 $0 $5,500 $7,500 7,500 2008 3 5 2 40% $ 3,000 $ 1,500 $0 $7,500 $0 $0 $0 $0 $12,000 12,000 2009 2 4 2 50% $ 6,000 $ 3,000 $0 $12,000 $0 $0 $0 $12,000 $12,000 12,000 2008 3 5 2 40% $ 4,800 $ 2,400 $0 $12,000 $0 $0 $0 $0 $4,000 4,000 2009 2 4 2 50% $ 2,000 $ 1,000 $0 $4,000 $0 $0 $0 $4,000 $6,000 6,000 2009 2 4 2 50% $ 3,000 $ 1,500 $0 $6,000 $0 $0 $0 $6,000 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $6,000 6,000 2004 7 9 2 22% $ 1,333 $ 667 $0 $6,000 $0 $0 $0 $0 $8,000 8,000 2005 6 8 2 25% $ 2,000 $ 1,000 $0 $8,000 $0 $0 $0 $0 $12,000 12,000 2007 4 6 2 33% $ 4,000 $ 2,000 $0 $12,000 $0 $0 $0 $0 $3,000 3,000 2004 7 9 2 22% $ 667 $ 333 $0 $3,000 $0 $0 $0 $0 $21,000 21,000 2006 5 7 2 29% $ 6,000 $ 3,000 $0 $21,000 $0 $0 $0 $0 $7,500 7,500 2008 3 5 2 40% $ 3,000 $ 1,500 $0 $7,500 $0 $0 $0 $0 $3,400 3,400 2008 3 5 2 40% $ 1,360 $ 680 $0 $3,400 $0 $0 $0 $0 $2,500 2,500 2008 3 5 2 40% $ 1,000 $ 500 $0 $2,500 $0 $0 $0 $0 $2,500 2,500 2008 3 5 2 40% $ 1,000 $ 500 $0 $2,500 $0 $0 $0 $0 $3,500 3,500 2008 3 5 2 40% $ 1,400 $ 700 $0 $3,500 $0 $0 $0 $0 $22,000 22,000 2008 3 5 2 40% $ 8,800 $ 4,400 $0 $22,000 $0 $0 $0 $0 $7,000 7,000 2008 3 5 2 40% $ 2,800 $ 1,400 $0 $7,000 $0 $0 $0 $0 $7,000 7,000 2008 3 5 2 40% $ 2,800 $ 1,400 $0 $7,000 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0 $1,300 1,300 2007 4 6 2 33% $ 433 $ 217 $0 $1,300 $0 $0 $0 $0
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 5734.14 Hardware PC Public Think Centre 6073-A6M Library Services 5734.7 Hardware PC Public Think Centre 6073-A6M Library Services 5734.17 Hardware PC Public Think Centre 6073-A6M Library Services 5734.12 Hardware PC Public Think Centre 6073-A6M Library Services 5734.10 Hardware PC Public Think Centre 6073-A6M Library Services 5734.13 Hardware PC Public Think Centre 6073-A6M Library Services 5934 Hardware PC Networked Think Centre 6073-AR1 Corporate Admin 5734.25 Hardware PC Networked Think Centre 6073-A6M Library Services 5734.26 Hardware PC Networked Think Centre 6073-A6M Library Services 5734.22 Hardware PC Networked Think Centre 6073-A6M Library Services 5734.23 Hardware PC Networked Think Centre 6073-A6M Library Services 5734.27 Hardware PC Networked Think Centre 6073-A6M Library Services 5879 Hardware PC Networked Think Centre 9196-AM1 Building And Development 6577 Hardware PC Networked Think Centre 7360-A14 Library Services 5874 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5873 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5900 Hardware PC Networked Think Centre 9196-AM1 Other 5909 Hardware PC Networked Think Centre 9196-AM1 Traffic Management 5885 Hardware PC Networked Think Centre 9196-AM1 Environmental Health 5913 Hardware PC Networked Think Centre 9196-AM1 Library Services 5877 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5942 Hardware PC Networked Think Centre 9196-AM1 Depot 5918 Hardware PC Networked Think Centre 9196-AM1 Library Services 5916 Hardware PC Networked Think Centre 9196-AM1 Library Services 5869 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5914 Hardware PC Networked Think Centre 9196-AM1 Library Services 5901 Hardware PC Networked Think Centre 9196-AM1 Human Resources 5910 Hardware PC Networked Think Centre 9196-AM1 Traffic Management 5896 Hardware PC Networked Think Centre 9196-AM1 IT Department 6579 Hardware PC Networked Think Centre 7360-A14 Library Services 6609 Hardware PC Networked Think Centre 7360-A14 Community Services 6576 Hardware PC Networked Think Centre 7360-A14 Library Services 6574 Hardware PC Networked Think Centre 7360-A14 Community Services 6575 Hardware PC Networked Think Centre 7360-A14 Community Services 5762 Hardware PC Networked Think Centre 7360-A14 Building And Development 6578 Hardware PC Networked Think Centre 7360-A14 Depot 5911 Hardware PC Networked Think Centre 9196-AM1 Library Services 5920 Hardware PC Networked Think Centre 9196-AM1 Library Services 5912 Hardware PC Networked Think Centre 9196-AM1 Library Services 5892 Hardware PC Networked Think Centre 9196-AM1 Finance 5907 Hardware PC Networked Think Centre 9196-AM1 Traffic Management 5876 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5888 Hardware PC Networked Think Centre 9196-AM1 Finance 5903 Hardware PC Networked Think Centre 9196-AM1 Parking & Rangers 5890 Hardware PC Networked Think Centre 9196-AM1 Finance 5882 Hardware PC Networked Think Centre 9196-AM1 Corporate Admin 5880 Hardware PC Networked Think Centre 9196-AM1 Community & Cultural Development 5898 Hardware PC Networked Think Centre 9196-AM1 Open Space 5884 Hardware PC Networked Think Centre 9196-AM1 Corporate Admin 5886 Hardware PC Networked Think Centre 9196-AM1 Executive 5883 Hardware PC Networked Think Centre 9196-AM1 Corporate Admin 5904 Hardware PC Networked Think Centre 9196-AM1 Rates 5875 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5906 Hardware PC Networked Think Centre 9196-AM1 Records 5899 Hardware PC Networked Think Centre 9196-AM1 Corporate Admin 5881 Hardware PC Networked Think Centre 9196-AM1 Corporate Admin 5893 Hardware PC Networked Think Centre 9196-AM1 Finance 5870 Hardware PC Networked Think Centre 9196-AM1 Building And Development 4889 Hardware PC Networked Think Centre 9196-AM1 Finance 5908 Hardware PC Networked Think Centre 9196-AM1 Traffic Management 5895 Hardware PC Networked Think Centre 9196-AM1 Infrastructure 5917 Hardware PC Networked Think Centre 9196-AM1 Library Services 5894 Hardware PC Networked Think Centre 9196-AM1 Infrastructure 5887 Hardware PC Networked Think Centre 9196-AM1 Executive 5943 Hardware PC Networked Think Centre 9196-AM1 Depot 5871 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5915 Hardware PC Networked Think Centre 9196-AM1 Library Services 5905 Hardware PC Networked Think Centre 9196-AM1 Rates 5897 Hardware PC Networked Think Centre 9196-AM1 IT Department 5921 Hardware PC Networked Think Centre 9196-AM1 Library Services 5878 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5868 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5922 Hardware PC Networked Think Centre 9196-AM1 IT Department
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 5872 Hardware PC Networked Think Centre 9196-AM1 Building And Development 5902 Hardware PC Networked Think Centre 9196-AM1 Parking & Rangers 6543 Hardware PC Networked Think Centre 6072-BN8 Library Services 6544 Hardware PC Networked Think Centre 6072-BN8 Library Services 6185 Hardware PC Networked Think Centre 8808-9BM Building And Development 5702 Hardware PC Networked Think Centre 8808-9BM Community Services 6159 Hardware PC Networked Think Centre 6072-BN8 Corporate Admin 5765 Hardware Notebook Thinkpad 8932-A45 Corporate Admin 5768 Hardware Notebook Thinkpad 8932-A45 Elected Members 5766 Hardware Notebook Thinkpad 8932-A45 Elected Members 5770 Hardware Notebook Thinkpad 8932-A45 Elected Members 5769 Hardware Notebook Thinkpad 8932-A45 Elected Members 5767 Hardware Notebook Thinkpad 8932-A45 Elected Members 5771 Hardware Notebook Thinkpad 8932-A45 Elected Members 5937 Hardware Notebook Thinkpad 8932-A45 Finance 5936 Hardware Notebook PCG-4QAP Sony VAIO VGN-TT15GN Executive 3033 Hardware Miscellaneous Trimble DGPS Infrastructure 6561 Hardware Miscellaneous Tape Drive LT04 44E-8895 IT Department 6269 Hardware Miscellaneous Daikin AirConditioner IT Department 6396 Hardware Server Port Master 3 N/A IT Department 6382 Hardware Server Radius N/A IT Department 6283 Software Software Mapinfo Software Corporate Admin 6284 Software Software Trend Micro Software Corporate Admin 6286 Software Software Internet - Unity Software Corporate Admin 6299 Software Software Bear CMS Software Library Services 6302 Software Software Pathway Software Corporate Admin 6280 Software Software Envisionware Software Library Services 6297 Software Software TITAN - Civic Software Corporate Admin 6298 Software Software TITAN - Citizen Centre Software Community Services 6549 Hardware PC Public Think Centre 6072-BN8 Library Services 6550 Hardware PC Public Think Centre 6072-BN8 Library Services 5923 Hardware PC Public Think Centre 6073-AR1 Library Services 6551 Hardware PC Public Think Centre 6072-BN8 Library Services 6846 Hardware Miscellaneous Epson EMP 1715 EMP1715 Corporate Admin 6555 Hardware Miscellaneous Tape Drive LT04 8765-INX IT Department 6559 Hardware Miscellaneous TS3200 3573-S4H IT Department 6571 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6569 Hardware Switch Cisco 3560 C3560-48PSS IT Department 5939 Hardware Switch Cisco 3750 C3750-48PSS IT Department 5925 Hardware Switch Cisco 3560 C3560-24PSS IT Department 5941 Hardware Switch Cisco 3560 C3560-24PSS IT Department 5940 Hardware Switch Cisco 3560 C3560-24PSS Depot 6619 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6618 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6617 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6616 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6615 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6614 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6613 Hardware Switch Cisco 3560 C3560-24PSS IT Department 6850 Hardware Switch Cisco 2960 WS - C2960T - 24 Depot 6282 Software Software Cambron Software Corporate Admin 6303 Software Software Epathway Software Corporate Admin 6270 Software Software MES-BIS Software Finance 6271 Software Software MES-ExcelReportWiriter Software Finance 6272 Software Software MES-BusinessPlanner Software Finance 6294 Software Software Smiley Software Corporate Admin Software Software Rapid TCP Software Traffic Management 3454 Hardware Server 3M V-Series Library Services 5972 Hardware Server 3M V-Series Library Services 6824 Hardware Server System X 3650 7947-92M IT Department 6611 Hardware Server System X 3650 7947-32M IT Department 6612 Hardware Server System X 3650 7947-32M IT Department 7448 Hardware Server System X 3550 7946-44M IT Department 7449 Hardware Server System X 3550 7946-44M IT Department 6848 Hardware Server Firewall Firewall Community Services 6849 Hardware Server Firewall Firewall Community Services 7456 Hardware Server Firewall Firewall Community Services 7455 Hardware Server Firewall Firewall Community Services 3423 3424 Hardware Server SafetyNet Plus SafetyNet IT Department 3013 Hardware Scanner Epson 4870 Photo J131A IT Department Hardware Router Catalyst 2950 WS - C2950T - 24 Community Services Hardware Router Catalyst 2950 WS - C2950T - 24 Community Services 6867 Hardware Printer Standalone Lexmark C540 Community & Cultural Development $1,600 1,600 2009 2 4 2 50% $ 800 $ 400 $0 $1,600 $0 $0 $0 $1,600 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $1,500 1,500 2009 2 4 2 50% $ 750 $ 375 $0 $1,500 $0 $0 $0 $1,500 $2,000 2,000 2009 2 4 2 50% $ 1,000 $ 500 $0 $2,000 $0 $0 $0 $2,000 $3,300 3,300 2009 2 4 2 50% $ 1,650 $ 825 $0 $3,300 $0 $0 $0 $3,300 $16,000 16,000 2005 6 8 2 25% $ 4,000 $ 2,000 $0 $16,000 $0 $0 $0 $0 $3,000 3,000 2009 2 4 2 50% $ 1,500 $ 750 $0 $3,000 $0 $0 $0 $3,000 $3,500 3,500 2005 6 8 2 25% $ 875 $ 438 $0 $3,500 $0 $0 $0 $0 $8,000 8,000 2004 7 10 3 30% $ 2,400 $ 800 $0 $0 $8,000 $0 $0 $0 $8,000 8,000 2004 7 10 3 30% $ 2,400 $ 800 $0 $0 $8,000 $0 $0 $0 $50,000 50,000 2005 6 9 3 33% $ 16,667 $ 5,556 $0 $0 $50,000 $0 $0 $0 $10,000 10,000 2003 8 11 3 27% $ 2,727 $ 909 $0 $0 $10,000 $0 $0 $0 $10,000 10,000 2004 7 10 3 30% $ 3,000 $ 1,000 $0 $0 $10,000 $0 $0 $0 $30,000 30,000 2008 3 6 3 50% $ 15,000 $ 5,000 $0 $0 $30,000 $0 $0 $0 $80,000 80,000 2004 7 10 3 30% $ 24,000 $ 8,000 $0 $0 $80,000 $0 $0 $0 $5,000 5,000 2006 5 8 3 38% $ 1,875 $ 625 $0 $0 $5,000 $0 $0 $0 $10,000 10,000 2002 9 12 3 25% $ 2,500 $ 833 $0 $0 $10,000 $0 $0 $0 $5,000 5,000 2002 9 12 3 25% $ 1,250 $ 417 $0 $0 $5,000 $0 $0 $0 $1,300 1,300 2009 2 5 3 60% $ 780 $ 260 $0 $0 $1,300 $0 $0 $0 $1,300 1,300 2009 2 5 3 60% $ 780 $ 260 $0 $0 $1,300 $0 $0 $0 $1,300 1,300 2009 2 5 3 60% $ 780 $ 260 $0 $0 $1,300 $0 $0 $0 $1,300 1,300 2009 2 5 3 60% $ 780 $ 260 $0 $0 $1,300 $0 $0 $0 $2,000 2,000 2010 1 4 3 75% $ 1,500 $ 500 $0 $0 $2,000 $0 $0 $0 $4,500 4,500 2009 2 5 3 60% $ 2,700 $ 900 $0 $0 $4,500 $0 $0 $0 $17,000 17,000 2009 2 5 3 60% $ 10,200 $ 3,400 $0 $0 $17,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $6,500 6,500 2009 2 5 3 60% $ 3,900 $ 1,300 $0 $0 $6,500 $0 $0 $0 $12,000 12,000 2009 2 5 3 60% $ 7,200 $ 2,400 $0 $0 $12,000 $0 $0 $0 $4,500 4,500 2009 2 5 3 60% $ 2,700 $ 900 $0 $0 $4,500 $0 $0 $0 $6,000 6,000 2009 2 5 3 60% $ 3,600 $ 1,200 $0 $0 $6,000 $0 $0 $0 $6,000 6,000 2009 2 5 3 60% $ 3,600 $ 1,200 $0 $0 $6,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $4,000 4,000 2009 2 5 3 60% $ 2,400 $ 800 $0 $0 $4,000 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $10,000 10,000 2006 5 8 3 38% $ 3,750 $ 1,250 $0 $0 $10,000 $0 $0 $0 $30,000 30,000 2006 5 8 3 38% $ 11,250 $ 3,750 $0 $0 $30,000 $0 $0 $0 $10,000 10,000 2005 6 9 3 33% $ 3,333 $ 1,111 $0 $0 $10,000 $0 $0 $0 $10,000 10,000 2006 5 8 3 38% $ 3,750 $ 1,250 $0 $0 $10,000 $0 $0 $0 $7,500 7,500 2008 3 6 3 50% $ 3,750 $ 1,250 $0 $0 $7,500 $0 $0 $0 $5,000 5,000 2006 5 8 3 38% $ 1,875 $ 625 $0 $0 $5,000 $0 $0 $0 $3,000 3,000 2008 3 6 3 50% $ 1,500 $ 500 $0 $0 $3,000 $0 $0 $0 $36,000 36,000 2007 4 7 3 43% $ 15,429 $ 5,143 $0 $0 $36,000 $0 $0 $0 $45,000 45,000 2009 2 5 3 60% $ 27,000 $ 9,000 $0 $0 $45,000 $0 $0 $0 $19,000 19,000 2010 1 4 3 75% $ 14,250 $ 4,750 $0 $0 $19,000 $0 $0 $0 $11,000 11,000 2010 1 4 3 75% $ 8,250 $ 2,750 $0 $0 $11,000 $0 $0 $0 $11,000 11,000 2010 1 4 3 75% $ 8,250 $ 2,750 $0 $0 $11,000 $0 $0 $0 $8,000 8,000 2010 1 4 3 75% $ 6,000 $ 2,000 $0 $0 $8,000 $0 $0 $0 $8,000 8,000 2010 1 4 3 75% $ 6,000 $ 2,000 $0 $0 $8,000 $0 $0 $0 $2,000 2,000 2010 1 4 3 75% $ 1,500 $ 500 $0 $0 $2,000 $0 $0 $0 $2,000 2,000 2010 1 4 3 75% $ 1,500 $ 500 $0 $0 $2,000 $0 $0 $0 $2,000 2,000 2010 1 4 3 75% $ 1,500 $ 500 $0 $0 $2,000 $0 $0 $0 $2,000 2,000 2010 1 4 3 75% $ 1,500 $ 500 $0 $0 $2,000 $0 $0 $0 $5,000 5,000 2007 4 7 3 43% $ 2,143 $ 714 $0 $0 $5,000 $0 $0 $0 $1,000 1,000 2005 6 9 3 33% $ 333 $ 111 $0 $0 $1,000 $0 $0 $0 $3,000 3,000 2008 3 6 3 50% $ 1,500 $ 500 $0 $0 $3,000 $0 $0 $0 $3,000 3,000 2008 3 6 3 50% $ 1,500 $ 500 $0 $0 $3,000 $0 $0 $0 $1,000 1,000 2010 1 4 3 75% $ 750 $ 250 $0 $0 $1,000 $0 $0 $0
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 6552 Hardware Photocopier Networked Konica Minolta BizHub C451 Building And Development 6658 Hardware PC Public Think Centre 7360-A14 Library Services 6663 Hardware PC Public Think Centre 7360-A14 Library Services 6620 Hardware PC Networked Think Centre 7360-A14 Building And Development 6655 Hardware PC Networked Think Centre 7360-A14 Community Services 6630 Hardware PC Networked Think Centre 7360-A14 Community & Cultural Development 6645 Hardware PC Networked Think Centre 7360-A14 Community Services 6633 Hardware PC Networked Think Centre 7360-A14 Environmental Health 6642 Hardware PC Networked Think Centre 7360-A14 IT Department 6656 Hardware PC Networked Think Centre 7360-A14 Infrastructure 7446 Hardware PC Networked Think Centre 7360-PL9 Depot 7445 Hardware PC Networked Think Centre 7360-PL9 Depot 6632 Hardware PC Networked Think Centre 7360-A14 Corporate Admin 6635 Hardware PC Networked Think Centre 7360-A14 IT Department 6644 Hardware PC Networked Think Centre 7360-A14 Community Services 6638 Hardware PC Networked Think Centre 7360-A14 IT Department 6631 Hardware PC Networked Think Centre 7360-A14 Corporate Admin 6643 Hardware PC Networked Think Centre 7360-A14 IT Department 6845 Hardware PC Networked Think Centre 7360-PZ2 Depot 6661 Hardware PC Networked Think Centre 7303-F5M Library Services 6659 Hardware PC Networked Think Centre 7303-F5M Library Services 6660 Hardware PC Networked Think Centre 7303-F5M Library Services 6647 Hardware PC Networked Think Centre 7360-A14 Community Services 6634 Hardware PC Networked Think Centre 7360-A14 Executive 6637 Hardware PC Networked Think Centre 7360-A14 IT Department 6648 Hardware PC Networked Think Centre 7360-A14 Community Services 6772 Hardware PC Networked Think Centre 7360-A14 Community Services 6650 Hardware PC Networked Think Centre 7360-A14 Community Services 6640 Hardware PC Networked Think Centre 7360-A14 IT Department 6639 Hardware PC Networked Think Centre 7360-A14 IT Department 6636 Hardware PC Networked Think Centre 7360-A14 IT Department 6666 Hardware PC Networked Think Centre 7360-A14 Community & Cultural Development 6646 Hardware PC Networked Think Centre 7360-PL9 Depot 6654 Hardware PC Networked Think Centre 7360-A14 Community Services 6657 Hardware PC Networked Think Centre 7360-A14 Community Services 6641 Hardware PC Networked Think Centre 7360-A14 IT Department 6649 Hardware PC Networked Think Centre 7360-A14 Community Services 6801 Hardware Notebook Thinkpad 2243-A15 IT Department 6856 Hardware Notebook Thinkpad 2243-8UM Community & Cultural Development 6855 Hardware Notebook Thinkpad 2243-8UM Corporate Admin 6859 Hardware Notebook Thinkpad 2243-8UM Community & Cultural Development 6858 Hardware Notebook Thinkpad 2243-8UM Finance 6857 Hardware Notebook Thinkpad 2243-8UM Community Services 6279 Hardware Miscellaneous Daikin AirConditioner IT Department 6267 Hardware Miscellaneous Daikin AirConditioner IT Department 6278 Software Software Immunisation Software Environmental Health 6289 Software Software PARMS Software Depot 6562 Software Software Backup Exec Software IT Department 6300 Software Software Autocite Software Parking & Rangers 6665 Hardware PC Public Think Centre 7360-A14 Library Services 6662 Hardware PC Public Think Centre 7360-A14 Library Services 7657 Hardware PC Networked Think Centre 7360-PL9 Corporate Admin 7706 Hardware Switch Cisco 2960 WS - C2960S - 24 Community & Cultural Development 7705 Hardware Switch Cisco 2960 WS - C2960S - 24 Community & Cultural Development 7707 Hardware Switch Cisco 2960 WS - C2960S - 24 Community & Cultural Development 7679 Software Software Rightfax Software Finance 6304 Software Software Dataworks Software Corporate Admin 6293 Software Software Citrix Software Corporate Admin 6624 Software Software Trapeze Software Building And Development 7629 Hardware Server Think Centre 7360-PL9 IT Department 7687 Hardware Server Citrix CAG 2010 IT Department 7688 Hardware Server Citrix CAG 2010 IT Department 7676 Hardware Printer Standalone Epson TM-T88V M244A Library Services 6873 Hardware Printer Networked Lexmark C546 5025-439 Library Services 7451 Hardware Printer Networked Lexmark T650 4062-01A Community Services 6872 Hardware Printer Networked Lexmark T650 4062-01A Finance 6871 Hardware Printer Networked Lexmark T650 4062-01A IT Department 6862 Hardware Photocopier Networked Konica Minolta BizHub C280 Library Services 6861 Hardware Photocopier Networked Konica Minolta BizHub C280 Depot 6866 Hardware Photocopier Networked Konica Minolta BizHub C220 Community Services 6864 Hardware Photocopier Networked Konica Minolta BizHub C220 Community Services 6865 Hardware Photocopier Networked Konica Minolta BizHub C220 Community Services 6863 Hardware Photocopier Networked Konica Minolta BizHub C552 Community & Cultural Development $10,000 10,000 2009 2 5 3 60% $ 6,000 $ 2,000 $0 $0 $10,000 $0 $0 $0 $2,300 2,300 2010 1 4 3 75% $ 1,725 $ 575 $0 $0 $2,300 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $2,500 2,500 2010 1 4 3 75% $ 1,875 $ 625 $0 $0 $2,500 $0 $0 $0 $2,200 2,200 2007 4 7 3 43% $ 943 $ 314 $0 $0 $2,200 $0 $0 $0 $6,000 6,000 2006 5 8 3 38% $ 2,250 $ 750 $0 $0 $6,000 $0 $0 $0 $5,000 5,000 2008 3 7 4 57% $ 2,857 $ 714 $0 $0 $0 $5,000 $0 $0 $30,000 30,000 2005 6 10 4 40% $ 12,000 $ 3,000 $0 $0 $0 $30,000 $0 $0 $36,000 36,000 2009 2 6 4 67% $ 24,000 $ 6,000 $0 $0 $0 $36,000 $0 $0 $70,000 70,000 2009 2 6 4 67% $ 46,667 $ 11,667 $0 $0 $0 $70,000 $0 $0 $1,300 1,300 2010 1 5 4 80% $ 1,040 $ 260 $0 $0 $0 $1,300 $0 $0 $1,300 1,300 2010 1 5 4 80% $ 1,040 $ 260 $0 $0 $0 $1,300 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $3,500 3,500 2011 0 4 4 100% $ 3,500 $ 875 $0 $0 $0 $3,500 $0 $0 $3,500 3,500 2011 0 4 4 100% $ 3,500 $ 875 $0 $0 $0 $3,500 $0 $0 $4,000 4,000 2011 0 4 4 100% $ 4,000 $ 1,000 $0 $0 $0 $4,000 $0 $0 $9,000 9,000 2011 0 4 4 100% $ 9,000 $ 2,250 $0 $0 $0 $9,000 $0 $0 $50,000 50,000 2010 1 5 4 80% $ 40,000 $ 10,000 $0 $0 $0 $50,000 $0 $0 $15,000 15,000 2005 6 10 4 40% $ 6,000 $ 1,500 $0 $0 $0 $15,000 $0 $0 $20,000 20,000 2009 2 6 4 67% $ 13,333 $ 3,333 $0 $0 $0 $20,000 $0 $0 $7,000 7,000 2011 0 4 4 100% $ 7,000 $ 1,750 $0 $0 $0 $7,000 $0 $0 $7,000 7,000 2011 0 4 4 100% $ 7,000 $ 1,750 $0 $0 $0 $7,000 $0 $0 $7,500 7,500 2011 0 4 4 100% $ 7,500 $ 1,875 $0 $0 $0 $7,500 $0 $0 $2,000 2,000 2010 1 5 4 80% $ 1,600 $ 400 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2010 1 5 4 80% $ 1,600 $ 400 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2010 1 5 4 80% $ 1,600 $ 400 $0 $0 $0 $2,000 $0 $0 $1,800 1,800 2010 1 5 4 80% $ 1,440 $ 360 $0 $0 $0 $1,800 $0 $0 $5,000 5,000 2010 1 5 4 80% $ 4,000 $ 1,000 $0 $0 $0 $5,000 $0 $0 $5,000 5,000 2010 1 5 4 80% $ 4,000 $ 1,000 $0 $0 $0 $5,000 $0 $0 $4,500 4,500 2010 1 5 4 80% $ 3,600 $ 900 $0 $0 $0 $4,500 $0 $0 $4,500 4,500 2010 1 5 4 80% $ 3,600 $ 900 $0 $0 $0 $4,500 $0 $0 $4,500 4,500 2010 1 5 4 80% $ 3,600 $ 900 $0 $0 $0 $4,500 $0 $0 $14,500 14,500 2010 1 5 4 80% $ 11,600 $ 2,900 $0 $0 $0 $14,500 $0 $0
INFORMATION TECHNOLOGY Asset Register AUDIT YEAR 2011 Asset ID Reference Remaining REPLACEMENT FORECAST % Useful Life Depreciated Annual Replacment Cost Purchase Year Age Service Life Service Life Category Class Model Type Department Quantity Unit Rate Remaining Replacement Cost Depreciation (Yrs) (Yrs) 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 3074 Hardware PC Public Wyse WT3125SE Library Services 7673 Hardware PC Public Think Centre 7360-PL9 Library Services 7659 Hardware PC Networked Think Centre 7360-PL9 Depot 7654 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7655 Hardware PC Networked Think Centre 7360-PL9 Community Services 7643 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7640 Hardware PC Networked Think Centre 7360-PL9 Parking & Rangers 7641 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7637 Hardware PC Networked Think Centre 7360-PL9 Library Services 7656 Hardware PC Networked Think Centre 7360-PL9 Records 7642 Hardware PC Networked Think Centre 7360-PL9 Community Services 7677 Hardware PC Networked Think Centre 7360-PL9 Depot 7650 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7652 Hardware PC Networked Think Centre 7360-PL9 Environmental Health 7647 Hardware PC Networked Think Centre 7360-PL9 Community Services 7639 Hardware PC Networked Think Centre 7360-PL9 Community Services 7649 Hardware PC Networked Think Centre 7360-PL9 Community Services 7635 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7636 Hardware PC Networked Think Centre 7360-PL9 Library Services 7646 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7674 Hardware PC Networked Think Centre 7360-PL9 Corporate Admin 7644 Hardware PC Networked Think Centre 7360-PL9 Community & Cultural Development 7633 Hardware PC Networked Think Centre 7360-PL9 Library Services 7645 Hardware PC Networked Think Centre 7360-PL9 Infrastructure 7675 Hardware PC Networked Think Centre 7360-PL9 Depot 7661 Hardware PC Networked Think Centre 7360-PL9 Library Services 7634 Hardware PC Networked Think Centre 7360-PL9 Infrastructure 7648 Hardware PC Networked Think Centre 7360-PL9 Community Services 7631 Hardware PC Networked Think Centre 7360-PL9 Community Services 7630 Hardware PC Networked Think Centre 7360-PL9 Depot 7678 Hardware PC Networked Think Centre 7360-PL9 Depot 7628 Hardware PC Networked Think Centre 7360-A14 Depot 7700 Hardware Notebook Thinkpad 4444-4KM Elected Members 7663 Hardware Notebook Thinkpad 2597-A13 Infrastructure 7669 Hardware Notebook Thinkpad 2597-A13 Depot 7667 Hardware Notebook Thinkpad 2597-A13 Depot 7664 Hardware Notebook Thinkpad 2597-A13 Elected Members 7670 Hardware Notebook Thinkpad 2597-A13 Traffic Management 7668 Hardware Notebook Thinkpad 2597-A13 Environmental Health 7672 Hardware Notebook Thinkpad 2597-A13 IT Department 7671 Hardware Notebook Thinkpad 2597-A13 Library Services 7666 Hardware Notebook Thinkpad 2597-A13 Finance 7665 Hardware Notebook Thinkpad 2597-A13 Community Services 7699 Hardware Notebook Thinkpad 4444-4KM Elected Members 7662 Hardware Miscellaneous Epson EB1830 H341B Corporate Admin 7708 Hardware PC Networked Think Centre 7360-ESM Community Services 6276 Software Software SMS Software Community Services 6841 Hardware Server Smart-UPS 5000 APC IT Department 6860 Hardware Scanner Kodak i1440 Records Hardware Photocopier Networked Fuji Xerox Fuji 6500 Corporate Admin 7701 Hardware Photocopier Networked Fibre Optic cable (Civic Konica Minolta BizHub C220 Depot Hardware to City of Adelaide Fibre Optic cable (Civic Hardware to Goodwood Library) Community Services Hardware Cottage 1155 m 1583 m 100 m $7,500 7,500 2005 6 10 4 40% $ 3,000 $ 750 $0 $0 $0 $7,500 $0 $0 $1,700 1,700 2011 0 4 4 100% $ 1,700 $ 425 $0 $0 $0 $1,700 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $1,700 1,700 2011 0 4 4 100% $ 1,700 $ 425 $0 $0 $0 $1,700 $0 $0 $2,000 2,000 2011 0 4 4 100% $ 2,000 $ 500 $0 $0 $0 $2,000 $0 $0 $5,000 5,000 2004 7 12 5 42% $ 2,083 $ 417 $0 $0 $0 $0 $5,000 $0 $4,000 4,000 2010 1 6 5 83% $ 3,333 $ 667 $0 $0 $0 $0 $4,000 $0 $22,000 22,000 2010 1 6 5 83% $ 18,333 $ 3,667 $0 $0 $0 $0 $22,000 $0 $5,500 5,500 2011 0 5 5 100% $ 5,500 $ 1,100 $0 $0 $0 $0 $5,500 $0 $5,500 5,500 2011 0 5 5 100% $ 5,500 $ 1,100 $0 $0 $0 $0 $5,500 $0 $70 80,850 2009 2 20 18 90% $ 72,765 $ 4,043 $0 $0 $0 $0 $0 $0 $70 110,810 2008 3 20 17 85% $ 94,189 $ 5,541 $0 $0 $0 $0 $0 $0 $70 7,000 2008 3 20 17 85% $ 5,950 $ 350 $0 $0 $0 $0 $0 $0 Hardware Local History Museum 100 m $70 7,000 2008 3 20 17 85% $ 5,950 $ 350 $0 $0 $0 $0 $0 $0 $2,431,560 $1,326,778 $406,614 $371,300 $568,700 $628,500 $437,700 $229,900 $225,600 Total $2,431,560