GRANT & RESEARCH MANAGEMENT REPORT BOOK Increase Oversight with Essential Sponsored Program Reports The KualiCo Grant & Research Management suite provides built-in reports to improve oversight and visibility into important aspects of sponsored program administration. Better track and manage proposal and award details with built-in reports for pre-award and postaward activity. Track Conflict of Interest (COI), Institutional Review Board (IRB), and Institutional Animal Care and Use Committee (IACUC) compliance with searches and lookups. Easily export reports to Excel to further customize data. All data is access controlled, so users only see results related to their roles, permissions, and responsibilities. In this Report Book, you ll see samples of essential built-in reports, searches, and lookups.
Table of Contents Improve Sponsored Program Management... 3 Built-In Reports... 3 Searches and Lookups... 3 Sample Built-In Reports... 4 Proposal: By Sponsor... 5 Proposal: By Proposal Type... 6 Proposal: Investigator History... 7 Proposal: Funding Status... 8 Proposal: By Lead Unit... 9 Budget: Cost Share Summary... 10 Budget: Cumulative... 11 Budget: Salary... 12 Budget: Summary... 13 Budget: Summary Total... 14 Budget: Total... 15 Budget: Industrial Budget... 16 Budget: Industrial Cumulative Budget... 17 Award: Active... 18 Award: By Principal Investigator... 19 Award: By Sponsor... 20 Award: By Sponsor Type... 21 Award: By Award Type... 22 Award: By Start or End Date... 23 Searches and Lookups... 24 General: Document Search... 25 General: Institutional Proposal Lookup... 26 General: Award Lookup... 27 General: Negotiation Lookup... 28 General: Subawards Lookup... 29 COI: Disclosures... 30 COI: Event Disclosures... 31 COI: Non Project Event Disclosures... 32 COI: Submitted Disclosures... 33 COI: Annual Event Disclosures... 34 COI: Undisclosed Events... 35 COI: Open and In Progress Disclosures... 36 IRB: Protocols... 37 IRB: Committees... 38 IRB: Protocol Submissions... 39 IRB: Committee Schedules... 40 IACUC: Protocols... 41 IACUC: Committees... 42 IACUC: Protocol Submissions... 43 IACUC: Committee Schedules... 44 KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 2
Improve Sponsored Program Management The research and grant landscape for higher education is more challenging than ever with an increased focus on research funding, complex compliance regulations, and demand for oversight and reporting. Yet, many institutions still manage research with paper-based processes, disconnected point solutions, and homegrown databases. A different approach is required, one that fully integrates and streamlines the many tasks involved in pre-award, postaward, and compliance management. The KualiCo Grant & Research Management Suite streamlines sponsored program management to help institutions of all sizes improve efficiencies and maximize research and grant funding. Our suite is built on Kuali Coeus open source software, which is developed by peer institutions that use it everyday. KualiCo then delivers this software from our education-focused cloud, adding enhancements, services, and support to ensure your success. Streamline proposal development, award administration, and compliance management with the KualiCo Grant & Research Management Suite. Built-In Reports One of the top challenges in research administration is reporting and oversight. Hours and days are spent trying to cobble together reports to analyze progress towards goals, gain visibility into bottlenecks, and understand operations across all aspects of research administration. KualiCo provides an integrated era solution with built-in reporting to save time and improve oversight, performance, and operations. Our suite provides better tracking and management of proposal and award details with built-in reports by sponsor and type, funding status, investigator history, active awards, and award by investigator, sponsor, sponsor type, award type, and start date. And, reports can be easily exported to Excel for further customization. With KualiCo built-in reports you get: Improved sponsored program oversight including essential reports for pre-and-post award activities Easy report creation for institutions, departments and individual investigators and administrators One reporting tool to deliver data across pre-and-post award Secure report access ensuring that the right people see the right reports Accurate, real-time visibility into where your money is and what s remaining Searches and Lookups Expand reporting with dynamic, real-time searches and lookups. Virtually any information you need is just a quick search away. With robust searching capabilities and access control, users only see results related to their roles, permissions, and responsibilities. And, results can be exported, so you can leverage the power of Excel and other tools for additional analysis and visualization. Sample searches and lookups include: Document Search Institutional Proposal Lookup Award Lookup Negotiation Lookup Subawards Lookup Conflict of Interest (COI) Disclosures Institutional Review Board (IRB) Protocols, Committees, and Schedules Institutional Animal Care Use Committee (IACUC) Protocols, Committees, and Schedules KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 3
Sample Built-In Reports KualiCo Cloud Express and Cloud Enterprise for Kuali Coeus include more than a dozen built-in, role-based reports with flexible parameters that can generate more than 50 reports including the following out-of-the-box proposal, budget, and award reports. Proposal Reports Proposals by Sponsor: What institutionally approved proposals have been submitted to one or more specific sponsors for funding? What is my involvement in one or more specific proposals that are being reviewed by sponsors? Proposals by Proposal Type: What kinds of activities are supported by external funding, such as the amount of research vs. training programs? What trends do we see over different time periods? Investigator History: For specific individuals, what is their current and past sponsored program activity? Proposals by Lead Unit: What proposals have been institutionally approved by unit? What does sponsored program activity look like for the unit or units under my purview? Funding Status: What proposals are currently funded? How much funding is projected? How much indirect cost is likely to be generated? Budget Development Reports Budget Cost Share Summary: What is the cost share for each project budget period? Budget Cumulative: What is the cumulative budget for all project periods? Budget Salary: What are the salaries for each project period? Budget Summary: What is the project budget for each period? Budget Summary Total: What is the summary of total project budget? Budget Total: What is the budget summary for each period? Industrial Budget: What is the industrial budget for each project period? Industrial Cumulative Budget: What is the industrial budget for all project periods? Award Management Reports Active Awards: What proposals are active currently? What are the award percentages received by PIs across the entire institution? Awards by Principal Investigator: What award information is specific to me? Awards by Sponsor: I need a list of active awards by sponsor within each unit? Awards by Sponsor Type: What are the categorical sources of sponsored programs funding for our institution, by unit, school, and across the entire university? What funding trends do we see over different time periods? Awards by Award Type: What do the terms and conditions of award agreements look like for award types like contracts and gifts? For each award type, what are the trends and success rates? Awards by Start or End Date: When do specific institutional responsibilities start and end? If approval is needed for advance funding on a pending award, how can I determine when the expected sponsor funding authorization will begin? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 4
Proposal: By Sponsor Provides users with real-time listings of proposals submitted to sponsors. Can be sorted and filtered by Sponsor, Time Period, and Institutional Unit. Access can be controlled by Enterprise, College, or Department. Tells you: What institutionally approved proposals have been submitted to one or more specific sponsors for funding? What is my involvement in one or more specific proposals that are being reviewed by sponsors? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 5
Proposal: By Proposal Type Provides users with a break down of institutionally approved proposals by the kind of activity being supported. Can be sorted and filtered by Lead Unit and Proposal Type. Access can be controlled by Enterprise, College, or Department. Tells you: What kinds of activities are supported by external funding, such as the amount of research vs. training programs? What trends do we see over different time periods? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 6
Proposal: Investigator History Provides users with a history of sponsored program activity involving specific institutional personnel. Can be sorted and filtered by Lead Unit and PI. Access can be controlled by Enterprise, College, or Department. Tells you: For specific individuals, what are their current and past sponsored program activity? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 7
Proposal: Funding Status Provides a list of funded proposals, including direct, F&A, and Total Costs for each. Can be sorted and filtered by Lead Unit and Proposal Status. Access can be controlled by Enterprise, College, or Department. Tells you: What proposals are currently funded? How much funding is projected? How much indirect cost is likely to be generated? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 8
Proposal: By Lead Unit Provides a listing of all proposals submitted to sponsors broken down by the institutional unit taking prime responsibility for project should it be funded. The report provides data on PI and summary budget for each listed proposal. Can be sorted and filtered by Proposal Status. Access can be controlled by Enterprise, College, or Department. Tells you: What proposals have been institutionally approved by unit? What does sponsored program activity look like for the unit or units under my purview? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 9
Budget: Cost Share Summary Provides a view of cost share for each project budget period. Cost Share Budget Summary KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 10
Budget: Cumulative Provides a view of all project periods. Cumulative Budget Summary KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 11
Budget: Salary Provides a view of salaries for each project period. Salary Requested on Proposal Budget KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 12
Budget: Summary Provides a view of project budget for each period. Budget Summary KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 13
Budget: Summary Total Provides a summarized view of total project budget. Budget Summary Total KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 14
Budget: Total Provides a summarized view of project budget for each period. Budget Total KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 15
Budget: Industrial Budget Provides view of industrial budget for each project period. Industrial Budget Summary KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 16
Budget: Industrial Cumulative Budget Provides a view of industrial budget for all project periods. Cumulative Industrial Budget KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 17
Award: Active Provides a listing of all awards broken down by lead unit and sorted by PI within each unit. The report provides basic time/money data on each award, including project start and end dates, and obligated and anticipated funding. Can be sorted and filtered by Principal Investigator. Access can be controlled by Enterprise, College, or Department. Tells you: What proposals are active currently? What are the award percentages received by PIs across the entire institution? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 18
Award: By Principal Investigator Similar to the data listing of Active Awards, this report sorts awards by Principal Investigator within each lead unit accessible by individual users. Can be sorted and filtered by Principal Investigator. Access can be controlled by Enterprise, College, Department, or PI. Tells you: What award information is specific to me? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 19
Award: By Sponsor Similar to the data listing of Active Awards, this report sorts active awards by sponsor within each unit accessible by individual users. Can be sorted and filtered by Sponsor. Access can be controlled by Enterprise, College, or Department. Tells you: I need a list of active awards by sponsor within each unit? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 20
Award: By Sponsor Type Provides a list of awards broken down by sponsor type (e.g., federal, foreign government, for-profit corporation, etc.). The report lists time and money data as well as current status of the award (e.g., pending, active, etc.). Can be sorted and filtered by Sponsor or Status. Access can be controlled by Enterprise, College, or Department. Tells you: What are the categorical sources of sponsored programs funding for our institution, by unit, school, and across the entire university? What funding trends do we see over different time periods? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 21
Award: By Award Type Provides a list of awards broken down by award type (e.g., grant/cooperative agreement, contract, gift, etc.). The report is sorted by lead unit and lists time and money data as well as current status of the award (e.g., pending, active, etc.). Access can be controlled by Enterprise, College, or Department. Tells you: What do the terms and conditions of award agreements look like for award types like contracts and gifts? For each award type, what are the trends and success rates? KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 22
Award: By Start or End Date Provides a list of awards sorted by lead unit and PI. Output includes time and money data as well as project start and end dates for each listed award. This report is searchable by time period, which is extremely helpful in filtering awards by specific start and end date criteria. Access can be controlled by Enterprise, College, or Department. Tells you: When do specific institutional responsibilities start and end? I need to approve advance funding on a pending award to determine when the expected sponsor funding authorization will begin. KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 23
Searches and Lookups Expand reporting with dynamic, real-time searches and lookups including: General Document Search Institutional Proposal Lookup Award Lookup Negotiation Lookup Subawards Lookup Compliance Management Conflict of Interest (COI) Disclosures Event Disclosures Non-Project Event Disclosures Submitted Disclosures Annual Event Disclosures Undisclosed Events Open and In Progress Disclosures Institutional Review Board (IRB) Protocols Committees Protocol Submissions Committee Schedules Institutional Animal Care Use Committee (IACUC) Protocols Committees Protocol Submissions Committee Schedules KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 24
General: Document Search Search for any document by a variety of parameters. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Document Type Initiator Document ID Date Created From Date Created To Name this search (optional) KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 25
General: Institutional Proposal Lookup Search for Institutional (submitted) Proposal documents. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Institutional Proposal Number Proposal Type Status Account ID Project Title Unit ID Unit Name Proposal Person Sponsor ID Sponsor Name KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 26
General: Award Lookup Search for statuses of Award documents. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Award ID Sponsor Award ID Account ID Award Status Sponsor ID Award Title Investigator Lead Unit ID Lead Unit OSP Administrator Archive Location Archive Date From Archive Date To KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 27
General: Negotiation Lookup Search for Negotiations documents. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Negotiator ID Negotiation Association Type Negotiation Association ID Negotiation Age Principal Investigator Full Name Requisitioner ID Sponsor Code Sponsor Name Title Negotiator Full Name Start Date From Start Date To Negotiation Status Proposal Type Unit Number Unit Name Follow-up Date From Follow-up Date To KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 28
General: Subawards Lookup Search for subawards. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Subaward ID Subrecipient Subrecipient Name Start Date From Start Date To End Date Fromk End Date To Subaward Type Purchase Order ID Award ID Title Status Account ID Vendor ID Requesitioner User Name Requesitioner Unit Archive Location Closeout Date From Closeout Date To KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 29
COI: Disclosures Search for FCOI Disclosures. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Disclosure Number Person Certified By Disclosure Disposition Code Disclosure Status Code Certification Timestampl From Certification Timestamp To Expiration Date From Expiration Date To Review Status Event Type Code Researcher Lead Unit COI Project ID Financial Entity KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 30
COI: Event Disclosures Search for COI Event Disclosures. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Disclosure Number Person Certified By Disclosure Disposition Code Expiration Date From Expiration Date To Event Type Code Researcher Lead Unit KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 31
COI: Non Project Event Disclosures Search for COI Non Project Event Disclosures. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Disclosure Number Person Certified By Disclosure Disposition Code Disclosure Status Code Expiration Date From Expiration Date To Event Type Code Research Lead Unit KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 32
COI: Submitted Disclosures Search for Disclosure documents that have been submitted to a Committee. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Disclosure Number Person Certified By Disclosure Disposition Code Disclosure Status Code Expiration Date From Expiration Date To Event Type Code Research Lead Unit KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 33
COI: Annual Event Disclosures Search for Annual Event Disclosures. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Disclosure Number Person Certified By Disclosure Disposition Code Disclosure Status Code Expiration Date From Expiration Date To Event Type Code Research Lead Unit KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 34
COI: Undisclosed Events Search for Undisclosed Event. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Reporter Disclosure Event Type Create Date From Create Date To Sponsor Code KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 35
COI: Open and In Progress Disclosures Search for Open and In Progress Disclosures. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Open Reviews Pending Reviews Work In Progress Reviews KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 36
IRB: Protocols Search for IRB Protocols. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Protocol # Protocoal Type Protocol Status Reference ID Title Summary/Keywords Initial Submisssion Date From Initial Submisssion Date To Expiration Date From Expiration Date To Approval Date From Approval Date To Last Approval Date From Last Approval Date To Investigator Key Person Area of Research Funding Source Performing Organziation Unit Number Unit Name KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 37
IRB: Committees Search for IRB Committees. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Committee ID Committee Name Home Unit Committee Description Review Type COI Review Type Role Description Member Name Research Area KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 38
IRB: Protocol Submissions Search for IRB Protocol Submissions. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Protocol # Sequence Number Submission Type Submission Status Submission Date From Submission Date To Title Schedule Date From Schedule Date To Sub. Review Type Committee ID KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 39
IRB: Committee Schedules Search for IRB Committee Schedules. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Schedule ID Schedule Date From Schedule Date To Place Status Protocol # Deadline From Deadline To Committee ID Committee Name KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 40
IACUC: Protocols Search for IACUC Protocols. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Protocol # Protocol Type Protocol Status Reference Number Title Summary/Keywords Initial Submission Date From Initial Submission Date To Expriation Date From Expriation Date To Approval Date From Approval Date To Last Approval Date From Last Approval Date To Investigator Key Person Area of Research Funding Source Performing Organization Unit Number Unit Name Species Exception Active KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 41
IACUC: Committees Search for IACUC Committees. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Committee ID Committee Name Home Unit Committee Description Review Type COI Review Type Role Description Member Name IACUC Research Area KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 42
IACUC: Protocol Submissions Search for IACUC Protocol Submissions. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Protocol # Sequence # Submission Type Submission Status Submission Date From Submisssion Date To Title Sub. Review Type Committee ID KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 43
IACUC: Committee Schedules Search for IACUC Committee Schedules. Export results in Excel, CSV, or XML. Search all or by specific parameters including: Schedule ID Schedule Date From Schedule Date To Place Status Protocol # Deadline From Deadline To Committee ID Committee Name KualiCo delivers open source administrative software using modern SaaS technologies that are built specifically for higher education. Our beautifully designed products streamline processes to significantly reduce costs for research management, finance, student administration, and business continuity. KualiCo is privately held and has offices in Salt Lake City, Utah and Scottsdale, Arizona. For more information, visit http://www.kuali.co. KualiCo 1375 N. Scottsdale Road, Suite 480 Scottsdale, AZ 85257 www.kuali.co 44