Italian Single Window Italian Customs Agency DG Technology for Innovation

Italian Single Window Italian Customs Agency DG Technology for Innovation

The complexity of the customs clearance process Ministry of Economic Development Department of communications elettromagnetic compatibility Ministry of Foreign Affairs armament authorization Ministry of Economic development marks, quality and security of products CITES Ministry of Agricultural, Food and Forestry Policies Ministry of Infrastructure and Transport certifications The World Bank estimates up to 73 documents per customs declaration, released by over 20 bodies In Italy up to 68 documents released by 17 OGA Ministry of Health sanitary and veterinary 2

ICA Single Window: the legal basis Law No. 350/2003 (art. 4 par. 57 and 58) Decree of the Prime Minister having regulatory nature (DPCM n. 242/2010). In the Italian Single Window system the Customs administration acts as a coordinating and monitoring body. It collects all information and data required for clearance and exchanges them with economic operators and the other administrations involved through the electronic dialogue. 3

Implementing Regulation: DPCM 242/2010 Immediately Transparency and certainty for businesses: synthesis of the documents required for import and export operations (annex A and B of DPCM); maximum deadlines for certificate issuing - art. 2; Transitional phase: start-up of the single window (by 27 July 2011) - art. 6. Decision-making meetings have been promoted by the Regional Customs Directorates in order to: identify solutions to harmonize opening hours; facilitate and standardize the implementation of controls. 4

DPCM 242/2010 Within 3 years from start-up(27 July 2014): Certificates/authorizations will be requested and controlled electronically (single window) - art. 3 The controls by customs and other public administrations will be unified (same place, same time) (one stop shop) - art. 4 The customs single window implements the electronic coordination of the administrations, according to the Digital Administration Code (D. Lgs. 7/03/2005, n. 82) - art. 5 5

DPCM 242/2010: Annex A and Annex B Annex A ADMINISTRATIVE PROCEDURES AND RELATIVE DOCUMENTS REQUIRED PRIOR TO IMPORT AND EXPORT Ministry or Body involved (OGA) Certificate issued Deadline Annex B ADMINISTRATIVE PROCEDURES AND RELATIVE DOCUMENTS TO BE ISSUED UPON LODGING THE GOODS AT CUSTOMS FOR CLEARANCE Ministry or Body involved (OGA) Authorization issued after a possible check Deadline Documents Check Deadline physical inspection 6

Strengths of the Italian Single Window Results Remarkable reduction in time and costs for businesses and Public Administrations One Stop Shop: unified controls (more effective and efficient controls based on joint risk analysis) From paper to Web. In the future: from web to grid computing. 7

Governance of the ICA Single Window Chaired by the Director of the Italian Customs Agency Monitoring Committee Working Groups: Interoperability Problems of Operators Financial Services Aid for Trade Involved G.A. meetings SubCommittee for Interoperability Sharing of strategy with other national working groups Trade Facilitation MISE Technical-Architectural Functional-Procedural... Only one Working Group Economic Health Other Administrations 8

The methodology This is the 4-step approach used within the Functional-procedural Interoperability sub-committee working groups. The same approach is also followed by the EU Single Window Project Group Mapping of current processes AS-IS Data Integration and Harmonization 4 Mapping of the future processes by means of the Business Process Modelling Notation (BPMN) 4 9 TO-BE Identification of the steps to implement in order to reach the desired processes TO-RUN

The methodology The AS-IS modeling is carried out through: 1. The review of the certificates listed in annexes A and B of the decree: Checking of the validity of the certificates listed in annexes A and B; Verification of the need to introduce new certificates in annexes A and B. Communication to the Monitoring Committee if variations are needed (in this case legislation shall be amended). 2. For each certificate, the competent administration (the administration issuing the certificate) should indicate: The certificate code (if available in TARIC); The Competent DG within the Administration; Legislation references; Description of the current issuing process and of the use of the certificate (AS IS); Information System description (if available). 10

How SW works: AIDA and TARIC Example of an import: 15400 Kg of garlic from Egypt 1. The customs declaration is acquired. 2. According to commodity code, customs procedure requested, origin, preferences 13

How SW works: AIDA and TARIC Example of an import: 15400 Kg of garlic from Egypt 1. The customs declaration is acquired. 2. According to commodity code, customs procedure requested, origin, preferences 3. Measures and documents are checked on TARIC. 14

How SW works: AIDA and TARIC Example of an import: 15400 Kg of garlic from Egypt 1. The customs declaration is acquired. 2. According to commodity code, customs procedure requested, origin, preferences 3. Measures and documents are checked on TARIC. Online request to the Ministry of Economic Development to check the AGRIM validity and residual quantities 4. And compared with the documents stated in the declaration (box 44). Certificates coded at Community level Certificates coded at national level Formal Control of the AGECONTROL product (to be integrated) 15

How SW works: AIDA and TARIC Example of an import: 15400 Kg of garlic from Egypt 1. The customs declaration is acquired. 2. According to commodity code, customs procedure requested, origin, preferences 3. Measures and documents are checked on TARIC. 4. And compared with the documents stated in the declaration (box 44). 5. In case of difformity the declaration is rejected (admissibility check). 6. If everything is ok the declaration is registered and the AGRIM quantities are simultaneously updated online by the Ministry of Economic Development. 16

Reached goals Ministry of Foreign Affairs Certificate: Import/export license for weapon materials (just one certificate in Annex A). About 3.000 licenses released every year. The project started in June 2011 and ended in December 2011. Results: Global licences available in the system. Data exchange between systems. 17

Reached goals Ministry for Economic Development 22 certificates in annex A. Started in June 2008 (before DPCM) Results: AGRIM/AGREX licences: data exchange between Customs Agency and Ministry of Economic Development via web services (May 2010); Implementation of other certificates (2012). 18

Working in progress Ministry of Health 7 certificates in annex A and 12 in annex B. 1.000 certificates issued by the Ministry of Health each day. The project started in June 2010 (before DPCM) and is still running. Results: Consultation of Manifest of Incoming Goods (since November 2011); Formal controls of the certificate code declared in box 44 of the SAD (since March 2012); Data exchange between Customs Agency and Ministry of Health via web services (soon). 19

Previous situation: health check + customs check 1 check: Common Veterinary Entry Document (CVED) is requested to the health authority. The goods must be available for the inspection (if required by the vets at BIP - Border Inspection Point). Only when the CVED is issued by vets at BIP, the economic operator can send the custom declaration stating the number of the certificate in box 44 of the SAD. 2 check: customs, on the basis of risk analysis, can perform additional physical inspection of the goods. How to unify controls? 20

Interoperability design for Annex B: e.g. C.V.E.D. Shipping company Sends the Manifest of Incoming Goods Receives the reference number of the temporary storage (A3 numbers) Declarant Submits an application for the CVED to the competent authority Keys in MMA and A3 numbers Declarant Lodges the customs declaration and includes the booking reference number / the number of the CVED certificate in box 44 of the SAD AIDA Notifies to the declarant if goods can be released. If not, notifies the type of control: A3 Customs Check; Health Check; Customs and Health Check (UNIFIED). Ministry of Health Checks the Manifest of Incoming Goods in AIDA Sends number of request/ certificate to Customs Agency 21

Interoperability design : Annex B This model has three main goals: Reducing time for customs clearance (always); One single moment for controls (one-stop-shop approach); Reducing time and costs for goods inspection. 22

Revision of Annex A and B of DPCM 242/2010 The list of certificates included in tables A and B of the Italian Decree on Single Window ( Sportello Unico Doganale ) has been reviewed: some certificates have been canceled, others have been combined and others have been added (changes have occurred in the legislation ). For each certificate, the Ministry of Health has provided a text document containing: the description of the process for issuing the certificate; the regulation supporting the process; the time required; information about the computer system supporting of the process. 23 Copyright 2008-2011

AS IS Analysis Three different information systems have been identified: Nuovo Sistema Informativo Sanitario NSIS - PIF, for the management of national certificates, used by vets at Border Inspection Points; Nuovo Sistema Informativo Sanitario NSIS - USMAF, for the management of national certificates, used for goods related to human health; TRACES, managed by DG SANCO at EU level, for the management of CVED-P and CVED-A, used by vets at Border Inspection Points. DG SANCO will be involved in the Italian Single Window in the next months. 24

TRACES TRACES (TRAde Control and Expert System) is managed by the European Commission (DG SANCO) and is used by all MSs to manage the import / transit of live animals, animal products and certain vegetable foods throughout the EU. Working in progress on the interoperability (Single window + one stop shop) between AIDA and TRACES The adopted solution can be reused for other certificates, e. g. for Fishery Products and Cultural Goods. 25 Copyright 2008-2011

State of the art Others Administrations Start-up of the projects for 6 new Administrations (March 20, 2012): 1. Ministry of Agricultural, Food and Forestry Policies (2 certificates in annex B) 2. Ministry of the Interior (11 certificates in annex A) 3. Ministry of Infrastructure and Transport (5 certificates in annex A) 4. Ministry of Environment (5 certificates in annex A) 5. State Forestry Corps Cites (1 certificate in annex B) 6. Agecontrol (3 certificates in annex A and 3 certificates in annex B) 27

Not reinvent the wheel. Ministry of Transport Port Authority Ship Maritime Single Window Directive EU 2010/65 PMIS Security Berth authorization Ship release DPCM 242/2010 AIDA Italian Customs Agency Goods 18 Administrations Obligations delegated to the various national authorities by regulations Ships info IMO/FAL Import/Export Cargo Manifest ENS/EXS Obligations delegated to the customs authority by EU legislation Economic Operators 28

Ministry of Transport Port Authority Italian Customs Agency Maritime Single Benefits of the cloud of single windows Window. Directive EU of Integration 2010/65 processes and rationalization of DPCM 242/2010 Security information flows in order to reduce obligations Berth authorization PMIS Teamwork Ship release Ship 18 Administrations Not reinvent the wheel AIDA Goods Cooperation started with Comando Generale Capitanerie di Porto for the ems (electronic Maritime Simplification) EU project definition of the Master Plan for the Maritime Single Window Obligations delegated Obligations delegated to the various national authorities by the regulations Import/Export Cargo Manifest ENS/EXS Ships info IMO/FAL to the customs authority by the EU legislation Economic Operators 29

Thank you for your attention! Vito Malanga Italian Customs Agency Trieste Customs Office www.agenziadogane.it