Eastern Illinois University s Evacuation / Shelter-in-Place / Lockdown Annex

of 5 Eastern Illinois University s Evacuation / Shelter-in-Place / Lockdown Annex Interim Draft Document Date: 2/25/10. **UNCLASSIFIED// FOR OFFICIAL USE ONLY** The material contained in this document should be treated as UNCLASSIFIED/FOR OFFICIAL USE ONLY (U/FOUO) and restricted to members of public safety organizations and vetted private sector partners. Under no circumstances should this material be released to media sources. Purpose and Trigger The purpose of this plan is to guide the Eastern Illinois University administration in the course of continuing business operations during a long term emergency. The University may need to evacuate the campus or shelter in place the university community to protect the business continuity of the University. During the emergency the University may receive notice though law enforcement to evacuate or secure the buildings. This annex is intended to establish the methods of evacuation, shelter - in- place, or lockdown the campus. Preplan actions The University with input though the Campus Violent Prevention Committee has established methods and steps to securing the campus. Other Possible Resources: Coles County Sheriff Charleston Police Department Mattoon Police Department

of 5 Eastern Illinois University Preparation: or emergency Activities that should be undertaken as soon as possible to prepare for any event Emergency Team Administrator Group Campus Emergency Operation Center Agency Administrators Chair of CEOC Dr. Daniel Nadler, VP for Student Affairs President Dr. William Perry VP Academic Affairs Dr. Blair Lord VP Business Affairs Dr. William Weber VP University Advancement Dr. Robert Martin Treasurer Paul McCann EMT- Group - Incident Team Incident Commander IC Situation Unit Safety Officer Liaison Officer Public Information Officer Adam Due Vicki Woodard, University Marketing and Communications Finance Chief Logistics Chief Operations Chief Planning Chief Mike Hutchinson, Accounting John Sigler, Facilities Planning and IMT Assessment Team IC, IC Support Team and Communications and Marketing IC and IC Support Group Action Implementation Groups Preplanning Activation 1. Monitor city and state situation 1. Develop a point to receive the 2. Establish procedure to qualify and supplies and volunteers credential the volunteers 3.Develop a list of essential personnel 2. Develop media strategy 1. Meet and coordinate with volunteers and resources 2.Communicate with other universities 3.Work with PIO on information for off campus volunteers 4.Formulate the plan for the University s response 1.Communicate with campus faculty, staff, students and parents

of 5 ESF 1 Transportation Facilities, Planning and ESF 2 Communications Asst. Vice President for Information Technology ESF 3 Public works and Engineering Facilities, Planning and ESF 5 Emergency ESF 7 Resource Support Associate Vice President for Business Affairs ESF 8 Public Health and Medical Services Health Services 1. establish method to distribute volunteers and materials 1. Identify essential staff that can maintain the University Communications Systems 2. Update the University s web page as appropriate 3. Draft internal and external bulletins and announcements based on discussions between the CEOC and IMT 4. Assure adequate communications with Deans, Directors, and Department Heads 1. Identify essential staff that can maintain the University s facilities and operations 1. Develop plans and distribute in accordance with the directions of the planning group 2. Develop tabletop exercises and implement exercises as appropriate 1. In-service training for staff 2. Make available methods of transportation for occupants of the building if needed 1. Meet with other PIO to coordinate information under the NIMS JIS Joint Information system 2. Issue reminder to International Studies Abroad and International student of procedure and developments 3. Issue correspondence to our students and commuter students to address their needs 4. Identify other sources for mass communication 1. Prepare plan to establish base camp and determine operational needs 2. Increase the distribution of hand sanitizers and provide for custodial staff support 1. Human Resource: Prepare Call Off Policy 2. Identify personnel available for telephone support work 1. Post sign if needed 2. Follow local guidance for evaluation and treatment

of 5 ESF 9 Urban Search Rescue and Volunteer Support ESF 10 Hazardous Materials Hazardous Waste Coordinator ESF 11 Food Dining Services 1. Identify essential food service personnel and ensure their presence during a disaster 1. Establish a branch of operation in the Incident Action Plan 1. Establish a branch of operation in the Incident Action Plan if needed 1. Formulate plans for alternate dining services for students and staff in remote locations 2. Ensure food delivery process will not be affected ESF 13 Public Safety and Security University Police ESF 14 Long-Term Community Recovery and Mitigation 1. Review Legal authority to impose and enforce containment procedures ESF 15 External Affairs Vice President for Student Affairs ESF 18 Business Continuity Counseling Service 1. review resources and originations to support counseling worker and responders 1.Draft internal and external bulletins and announcements

of 5 Declaration of Authority During an Evacuation / Shelter-in-Place / Lockdown Annex October 13, 2011 The University Police Chief or his designee is assigned as Incident Commander. Incident Commander (IC) have full authority and responsibility for managing the incident mitigation activities within the framework of laws, and Eastern Illinois University policies and direction provided in the Agency Administrator Briefing from the Emergency Team Administrator Group. IC s primary responsibility is to organize and direct your assigned resources for efficient and effective mitigation of the incident. The IC is accountable to the Agency Administrator or the representative designated below. Specific direction for health and medical emergency and other all hazard emergency. Protection of life and safety is the highest priority. Give special consideration to responder safety. Manage equipment and supplies to ensure losses are within the bounds determined by the Agency Administrator. IC will assume management of the incident and work the betterment of the total University when the Agency Administrator briefs the Incident Commander. Be cost effective; final costs should be no more than 120% of the preferred EIU alternative Monetary resources allocation will be tracked in ORG # 130082 provisionally funded at $25,000.00. Agency Administrator: Date: