frontiercities Call Document

---------------------------------------------------------------------------------------------- Project Title: frontiercities: European Cities Driving the Future Internet ---------------------------------------------------------------------------------------------- frontiercities Call Document frontiercities Consortium Partners Page 1 of 18

Table of Contents Overview...3 Value Proposition...5 Benefits for Cities and Their Citizens...7 Call Application and Selection Process...8 Eligibility Criteria...10 Accelerator Activities...12 Call Award Criteria...14 Financial Planning...15 Intellectual Property Rights...16 Points of Contact frontiercities...17 Background to frontiercities...18 Page 2 of 18

1. Overview frontiercities - European Cities driving the Future Internet (frontiercities) is an accelerator support measure dedicated to supporting the development and deployment of Smart Mobility applications and solutions for cities using FIWARE technologies. The overall objective of frontiercities is to bring the benefits of FIWARE-enabled Smart Mobility applications to cities as well as enhancing the quality of life for the citizens that reside in them. Through funding from the EU s Future Internet (FI) Programme, frontiercities will introduce Future Internet FIWARE technologies to European SMEs, Start-Ups and Web-Developers in order to foster the development of FIWARE enabled technology within cities. Smart Mobility applications supported by frontiercities will use the FIWARE technology platform and environment. FIWARE is an innovative, open cloud-based infrastructure for cost-effective creation and delivery of Future Internet applications and services. Through its pan-european grant funding programme, frontiercities offers excellent funding support and business development support to SMEs, Web-developers and Start ups located across Europe. Essentially, frontiercities represents an ambitious, market-focused initiative, whose core objectives are to solicit and select high-calibre grant applications from SMEs, Start-Ups and Web-Developers through a mix of strategies and market the results to a pan-european audience of cities. frontiercities will select between 25-75 Smart Mobility projects for funding 1, and the funded projects will be supported to secure market uptake and commercialisation of their technological applications and services to both cities and wider private sector up-takers and enablers such as corporations and investors. 1.1 Call Focus The Call will focus on Smart Mobility applications and solutions developed with FIWARE technologies that can bring real and demonstrated benefits to cities and their citizens. frontiercities will accept a wide range of innovative proposals related to the field of Smart Mobility. Below we list examples of focus areas for the Call: On-demand and dynamic public transportation services Promoting energy efficiency and environmental protection Effortless ticketing and billing systems Integrated multi-modal transportation solutions Security and safety for urban public transport Quick and efficient emergency response transportation support Dynamic resource allocation transportation systems Integration of Smart Mobility solutions with GIS Systems Systems for indoor and outdoor localisation and location aware services Integration of mobility services with personalized mobile social networks Enhancing tourism and visitor mobility 1 The number of projects selected for funding will depend in part on the quality of applications and the requested budgets, between 50,000-150,000, per successful applicant. Page 3 of 18

Other [#1] [#1] Please note that the above list is not exhaustive, and frontiercities welcomes innovative Smart Mobility proposals addressing other areas that can bring real and demonstrated benefits for cities and their citizens. If an applicant has a query on whether their concept fits within the broad scope of Smart Mobility and the frontiercities Call please feel free to contact frontiercities at applicants@fi-frontiercities.eu 1.2 Smart Mobility and Cities The cities of today face significant challenges as they attempt to manage sharp population increases. By 2030, 6 out of every 10 people will live in a city and by 2050 this figure will rise to 7 out of every 10. In the past, cities have made infrastructural investments such as improved roads, motor-ways, undergrounds, trams and rail, as a mechanism to manage mass transit of these population shifts. However new trends are beginning to emerge as cities utilize innovative ICT solutions to solve their mobility problems. For example the city of Copenhagen has used ICT solutions in creating an integrated public transportation system, Barcelona has introduced smart parking applications, Vienna has developed the mobility solution emorail and Dublin has implemented an Intelligent Traffic Lights system. As part of the Europe 2020 Strategy the EU has committed itself to promote the development of smart cities and to invest in the necessary ICT infrastructure and capital necessary to spear-head a transformation in how cities operate. In particular, the EU-funded programmes such as the FI Programme and FI-WARE have been developed as a means with which application and service developers can quickly and efficiently create smart city solutions. frontiercities plays a crucial role in creating the cities of tomorrow by not only providing the financial investment necessary to aid the development of Smart Mobility solutions, but also to ensure that the developers have the business and technical capabilities to bring them to the market in an effective manner. Page 4 of 18

2. Value Proposition Through this open Call frontiercities will select ambitious and high-potential SMEs, Start-Ups and Web- Developers to participate in the funding support and acceleration programme. While the frontiercities Call process targets both (i) SMEs, Start-Ups & Web-developers (The Applicants) and (ii) Cities & Citizens (The Beneficiaries), only applicants are eligible for call funding. Thus, the frontiercities value proposition comprises two components: 1. The value proposition for Applicants (SMEs, Start-Ups & Web-developers) (See Below) and 2. The value proposition for Beneficiaries (Cities & Citizens) (See Section 3 Cities & Citizens) frontiercities Value Proposition Value Proposition for Applicants (SMEs, Start-Ups & Web- Developers) Value Proposition for Beneficiaries (Cities & their Citizens) See Section 3 (The Call s Eligible Applicants) Value Proposition for Applicants: (The Call Final Beneficiaries) frontiercities will provide a comprehensive support and acceleration programme which aims to empower successful applicants with the necessary tools to generate innovative Smart Mobility solutions for cities. The frontiercities value proposition comprises three distinct support areas for grantees: a. Funding Support: Access to EU Grant funding between EUR 50,000 (min.) to EUR 150,000 (max.) in a simplified and non-bureaucratic manner. b. Technical Support: Providing a full-scale programme of assistance to successful grantee projects during the frontiercities grant cycle, including technology advice and support, acceleration support to speed up applications development and user testing. This includes support in working with FIWARE and its generic enablers from our technology specialists (members of the frontiercities consortium have significant experience with FIWARE). c. Business Development & Market-Uptake Support: Providing a full-scale market uptake and commercialisation support programme, where we will work intensively with successful applicants to work towards market uptake and/or commercialisation of their Smart Mobility application or service. Page 5 of 18

The frontiercities market uptake and commercialisation support programme will start during the initial stages of the grant cycle and include: An orientation programme and project Start-Up boot camp (Mobilisation Bootcamp), providing education, mobilisation and inspiration across the technology and business dimensions of your Smart Mobility project. Ongoing support from the frontiercities team of technical advisors. Ongoing support from the frontiercities commercialisation team, including support for working on the market-uptake plan. These three elements will therefore enable successful applicants to not only develop and deploy an application in a city but will also assist the their long-term business development prospects. Page 6 of 18

3. Benefits for Cities and Their Citizens Although no funding is made available to Cities the intended beneficiaries of the deployed applications and solutions are cities and their citizens frontiercities offers significant benefits for cities, including: a. Smart Mobility applications customised to their specific city needs, at no cost to the city - thereby allowing cities to reap a variety of mobility-related benefits, including: i. Reduced congestion ii. Greater uptake in public transportation iii. Increase in environmentally friendly modes of transport such as cycling and walking; iv. Increased user-friendliness of specific transport services v. Improved quality of life for citizens b. Potential employment opportunities created by the resulting services and applications c. Ensuring high-quality applications through a comprehensive support programme for grantees, including technology support during application development, testing, and deployment d. Being part of a pan-european programme and having access to information and knowledge developed by other SMEs for other cities e. Increased City profile as a Smart City f. Greater public satisfaction and trust in local municipal transport and mobility services g. Increased public openness to ICT solutions that tackle city-level challenges h. Increased citizen perception of city administrations as forward thinking and proactive i. Greater public support for their smart city and Smart Mobility policy goals frontiercities will provide a number of support services to interested cities to ensure that they can obtain maximum benefit from the frontiercities programme, these will include: a. Facilitating cities with a self-assessment tool to identify their Smart Mobility needs b. Facilitating contact between cities and Call Applicants (where a city seeks assistance in identifying an SME that can develop a Smart Mobility solution to address the need that it wants to tackle) c. Informing cities about the complete range of Smart Mobility applications being developed, and the value opportunities they will present for cities Page 7 of 18

4.0 Call Application and Selection Process 4.1 Overview of the Application Process frontiercities will disburse its grant fund of 3.92 million through an open call for proposals. Applications may only be submitted via the F6S Platform. (http://www.f6s.com/fi-ware). Please note applications must be submitted in English. The total amount of the grants that will be made available under this Call for Smart Mobility proposals is EUR 3,920,000. A minimum of EUR 50,000 and a maximum of EUR 150,000 will be allocated to each successful grant application. The amount an applicant applies for will be scrutinised by the evaluators and should be justified in the budget proposal which will accompany the final application. Please note that prior to submitting a grant application it is essential to read the Guidelines for Applicants and the FAQs. These documents are available on the F6S website. This application process will comprise two steps. The key dates for the proposal have been listed below. frontiercities Key Call Dates Event Date Time (CET) Call Launch 20 th November 2014 12.00 Step 1 Application Submission Deadline 14 th January 2015 23.59 Step 2 Application[1] Submission Deadline 14 th March 2015 23.59 Notification to Selected Applications 2 nd May 2015 23.59 [1] Only successful Step 1 Applicants will proceed to Step II 4.2 Step 1 Summary Application Stage (Open to All Eligible Applicants): During the first step of the application process applicants are required to submit a Proposal Summary. The purpose of this document is to assess the overall potential of a proposal. The Step 1 proposal should include information on: i. The Applicant (General information about the applicant(s)) ii. The Requested Funding iii. The Problem iv. The Solution v. The Technology vi. The Market vii. The People Page 8 of 18

4.3 Step 2 Full Application Stage (Open only to Successful Applicants from Step 1): Only applicants scoring sufficiently highly during the assessment of Step 1 Summary Applications will be invited to submit a Full Application (Step 2). In addition to the areas covered in Step 1, the Step 2 application form will include the following elements: i. Technological Excellence (Including integration of FIWARE) ii. Market Uptake & Commercialization iii. Business and Financial Model iv. Work Plan v. Budget Proposal vi. Acceleration Impact vii. Pitch Presentation (PowerPoint) frontiercities reserves the right to invite Step 2 applicants to an interview as part of the selection process. 4.4 Proposal Evaluation and Selection All proposals submitted before the deadline for each step will be submitted to an eligibility check (see eligibility criteria). Proposals passing the eligibility check will be assessed through a transparent evaluation process that will be managed and led by external experts and approved by the European Commission. Only successful Step 1 proposals will be invited submit a proposal under Step 2. Communication between the frontiercities team and applicants during the application assessment process will be carried out primarily via email. It is therefore recommended that applicants notify frontiercities if they change the email address they apply with during the applications process. Please note: frontiercities reserves the right not to award the totality of the funding under this Call, where it considers that not enough applicants meet the required quality or that additional Calls may be necessary to fund additional applications that add value to the selection of Smart Mobility solutions to be financed under this Call. Page 9 of 18

5.0 Eligibility Criteria. 5.1 Eligibility Criteria - Applicants In order to be eligible for funding Applicants must satisfy the following criteria: a. Be an SME 2, Web-developer, Start-Up Company or a foundation that is a legal entity (legal person) such as a private law company, association or foundation, that is fully registered under the laws of a European Union Member State, or an FP7 associated country. 3 Note: frontiercities will accept applications from a natural person but frontiercities grants may only be awarded to a legal entity and thus successful applications from natural persons will be required to constitute a legal entity within 30 calendar days of notification of a provisional award of the frontiercities grant funding. Failure to do so may result in the withdrawal of the grant offer. However this deadline may be extended by frontiercities in circumstances where the applicant can demonstrate a clear justification for such an extension. b. Be fully compliant with the tax and social security obligations of their respective jurisdiction. c. Not be in any situation of legal or financial irregularity with respect to national or regional authorities in the applicant s place of legal jurisdiction. d. Applicants may take part individually or in a partnership with a maximum of 3 other organisations For applications with at least two organisations the appointment of a Coordinator is required. The Coordinator will act as the single point of contact with the frontiercities Consortium and the sole point of contractual relationship with frontiercities. e. Applicants may apply to up to three different accelerators under the FIWARE Future Internet Phase 3 Programme. However successful applicants will not receive funding if they have been selected by another accelerator. f. Applicants are not prohibited from submitting multiple proposals to frontiercities, provided each proposal is different and provides a different solution to Smart Mobility problems. However the applicant will only be offered one funding grant. 5.2 Eligible actions/activities Eligible activities under frontiercities grants comprise the design, development, testing, deployment and market uptake of Smart Mobility applications that use FIWARE generic enablers 4 in order to address Smart Mobility needs in at least one European city, as noted in the eligible countries under 5.1a above. 5.3 Eligible costs: All foreseen costs should be included and justified under the budget proposal which is to be submitted as part of the final application. These may include the following: a. Eligible costs include personnel costs, materials, services, equipment (hardware/ software), and other costs (travel, participations in fairs, congresses and conference etc.) exclusive of VAT. 2 Small Medium Enterprise as defined in EU law Recommendation 2003/361/EC 6 th May 2003. 3 The FP7 Associated Countries are Switzerland, Israel, Norway, Iceland, Liechtenstein, Turkey, the Former Yugoslav Republic of Macedonia and Serbia, Albania, Montenegro, Bosnia & Herzegovina, Faroe Islands or Republic of Moldova 4 In addition to other features of the FIWARE technology environment deemed relevant by applicants Page 10 of 18

b. Sub-contracting costs: Sub-contracting costs will only be permitted where the activity involved cannot be performed or executed by the applicant for example printing leaflets or promotional material. c. Indirect costs may amount to a maximum of 7% of eligible costs, excluding the direct eligible costs for subcontracting. Indirect costs include all eligible costs which cannot be directly attributed to the project but which can be identified and justified as being incurred in as part of the project. These may include postage costs. d. Applicants should also note that a provision of EUR 10.000 must be reserved within their grant application budget for travel and related costs (e.g. accommodation) linked to grant management and acceleration activities foreseen by the frontiercities Consortium. Page 11 of 18

6.0 Accelerator Activities: 6.1 Objectives of Activities The frontiercities partners will support Web-Developers SMEs and Start-Ups both during the call period, when submitting a proposal, and in the development and deployment phase of a granted project. These activities aim to disseminate critical information to ensure the applicant has the capacity and resources to submit a high-quality proposal, during the call stage, and to effectively develop and deploy a high impact application, post the call phase. The activities listed below are indicative of what successful applicants may expect and are subject to change depending on the focus, locations and quantity of proposals which are selected for funding. 6.2 frontiercities Activities During the Call Application Stage During the Call stage, frontiercities will provide potential applicants with the following support: a. Information Sessions: During the call period frontiercities will run information sessions in Belgium, Italy, Slovenia and the UK in addition to attending other European wide events as a means to disseminate further information about the frontiercities call and application process. b. Technology Support: This will include a help-desk & online brokerage devoted to assist applicants with queries relating to FIWARE technology or other technical questions and Intellectual Property Rights assistance. c. Guidance materials: These materials will have both a business and technical focus to assist applicants with common technical queries or general queries relating to the call or the application process 6.3 frontiercities Activities during the Grantee Cycle (Application Development and Deployment Phase) Once selected for acceleration and funding frontiercities will endeavour to support grantees both in terms of technical and business supports. During the implementation stage frontiercities will provide the following for grantees: a. Mobilisation Bootcamp: The Mobilisation bootcamp will launch the grant cycle and be used to: a. Explain the grant cycle (phases, monitoring, deliverables, expectations etc.) b. Allow each grantee to develop and deepen its own application vision and development and deployment plan, using expert support, interactive coaching and peer2peer learning in a dynamic and challenging environment b. Coaching Bootcamps: frontiercities will facilitate various coaching sessions over the course of the grant cycle which will: a. Enhance the applicants understanding of FIWARE Generic Enablers b. Discuss good practice for project management to keep the projects development on track c. Understanding the needs of cities and the broader Smart Mobility market. c. Partnerships: Once a grantee has been selected their proposal will be paired with a city. In forging such partnerships frontiercities will have regard for the suitability of the proposal and Page 12 of 18

the needs of a city, the geographic location of both parties and any letters of commitment from a city which an applicant submits as part of their proposal. d. Networking: frontiercities will coordinate a series of pan-european networking opportunities. These are aimed at assisting the long-term development of the grantees. These events will facilitate networking not only among other SMEs, Start-Ups and Web-Developers but also among potential financiers, investors, venture capitals, business angels and cities. e. Periodic meetings (online and face2face) with grantees: These meetings will be both online and face2face and aim to ensure that all project issues are discussed and addressed. f. Webinars: It may not always be possible for grantees to travel to the training sessions for a number of practical reasons and therefore webinars will also be used as a communicative tool to ensure the application is developed effectively. g. Showcase Event: Towards the end of the grant cycle frontiercities will organise a showcase event which will be an opportunity for grantees to demonstrate their application in action and promote awareness among cities of their solution. Page 13 of 18

7.0 Call Award Criteria The Call award criteria for Step 1 is based on the frontiercities 5-Factor focus in the Step 1 Application process and comprises the following criteria and scoring: 1. The Problem: Description of the problem addressed by the proposed Smart Mobility application (20 points) 2. The Solution Proposed: Description of how the proposed solution addresses the identified problem (30 points) 3. The Technology: Description of how the proposed application will work, specifying the use of FIWARE technology (20 points) 4. The Market: Description of the potential for the proposed application and the market uptake plan (20 points) 5. The People: Description of the team (10 points) The award process will focus on the relevance and scale of the mobility problem identified the quality of the proposed solution, the technical quality and use of FIWARE, the approach and planning for bringing the application to the market, and the people behind the solution. Page 14 of 18

8.0 Financial Planning: frontiercities will disburse grant funding to the contracted grantees in phased amounts (tranches) following approval of key deliverables by the frontiercities consortium. Throughout the application development and deployment phases of the project grantees will be subject to rolling technology and business reviews. These reviews should be used by grantees as a tool to ensure their application is on course to effective deployment and while also using these reviews to make sure they have considered the marketing and commercialisation opportunities for their projects. Page 15 of 18

9.0 Intellectual Property Rights The following Intellectual property Rights conditions should be followed: 1. The proposals submitted should be solely based on original works by the applicants and their foreseen developments are free from third party rights, or they are clearly stated. Any issues derived from third party claims that may arise as a result of the sub-granted projects are the solely responsibility of the sub-granted parties. 2. All IPR created by the applicants via the frontiercities funding will remain with the Grantee, who will be the sole owner of the technologies that it has created within the framework of their subgranted projects. 3. FIWARE technology is open source software. No access rights or license fees will be requested for utilising the FIWARE technology throughout the duration of the project. Yet, the use of FIWARE technologies may implicitly bring the acceptation of different open source licensing agreements which will be the sole responsibility of the sub-grantees to be aware of 4. There are no IPR obligations towards the EC. Yet, any communication or publication by the funded applicants shall clearly indicate that the project has received funding from the European Union, the FI-PPP and frontiercities accelerator displaying the EU logo and FP7 reference on all printed and digital material, including websites and press releases. 5. Parts of the projects selected for funding (including the publishable summary of page A-2 of the proposal) will be requested to be public for frontiercities dissemination purposes Page 16 of 18

10.0 Points of Contact frontiercities Key contact addresses for would-be SME, Start-Up and Web-developer applicants, as well as cities, are set out below: Looking For General Information Information for Applicants Information for Cities Contact Email info@fi-frontiercities.eu applicants@fi-frontiercities.eu cities@fi-frontiercities.eu Applicants looking for additional information on the frontiercities Call can also contact the dedicated Helpdesk (www.frontiercities.freshdesk.com) Page 17 of 18

11.0 Background to frontiercities FrontierCities - European Cities driving the Future Internet builds on the Future Internet Public Private Partnership (FI-PPP) Phase I and II work, and is directly linked to the work carried out in FI-Phase I use cases INSTANT MOBILITY, and OUTSMART. It represents an ambitious, market-focussed project. Core objectives are to solicit and select high-calibre grant applications from SMEs and Web-developers through a mix of strategies and market the results to a pan-european audience of cities. The project s biggest work focus and resource allocation is on supporting grantee projects to secure market uptake and/or commercialisation of their technology applications and services to both cities and wider private sector up takers and enablers (corporations, investors). The FrontierCities consortium has significant experience across the various stages of the grant cycle, and has consolidated annual income of more than 1.1 billion euros. In addition to targeting higher-potential cities w.r.t Smart Mobility uptake, it brings together an innovative dual approach of a pan-european focus in parallel with four local geographical focal points in Belgium, Italy, SIovenia, and UK. The consortium s innovation support has the capacity to deliver pan-european reach through the involvement of Europe s largest innovation and commercialisation support network (EBN Network), combined with a range of local innovation actors and business enablers. A quality technology support dimension is ensured by three organisations previously involved in FI-PPP, including University of Surrey, Engineering SpA and University of Messina. Additional Technology support (WP2) and Marketing (WP3) are included to ensure top quality support to grantees and to the market uptake work (WP6). Page 18 of 18