Education Data Management. Turning Data into Actionable Information that Impacts Student Achievement

Education Data Management Turning Data into Actionable Information that Impacts Student Achievement

The Big Picture: High quality data is essential for high quality education Three Take-Aways : 1. What is high quality data? 2. How do you make and keep your data high quality? 3. How does high quality data become actionable information? 2

What is high quality data? Complete Consistent Available Accurate Relevant Reliable Timely Valid 3

Why do districts need high quality data and education data management (EDM)? High quality educational decision-making Operational efficiency Sound fiscal management Efficient and trustworthy compliance and other reporting Transparency 4

Why don t districts have high quality data? Silos of data Multiple points of data entry Inaccurate, inconsistent, incomplete records Duplicate records Possessiveness My data Lack of ownership HR Finance SIS Paper based: Not digital Cost No documented processes/ Lack of awareness No formal, truly accepted and implemented plan to make and keep the data clean 5

What is necessary for EDM success? Strategic Planning Initiative Master Data Management and Data Governance All Data Types Longitudinal Data Robust Infrastructure and/or Cloud Strategy Well-Designed Databases Process Management Purpose Strategy and Roadmap High Quality Data Complete Analysis Complete Analysis over Time High Performance High Performance Standardization and Continuous Improvement 7

What is necessary for success? Initiative Purpose Education Intelligence (BI) Improved Student Achievement Improved Education Management Improved Operations Highly Skilled Personnel Quality Implementation Sustainability Professional Learning both Technical and Non-Technical Quality Implementation Effective Use Sustainability Portals Access Outstanding Communication and Collaboration with all Stakeholders Security Compliance Safety 8

How do districts ensure that the data is high quality, highly utilized, and highly valued? Utilize Education Intelligence tools that provide: Role-based, user-specific dashboards and scorecards for all stakeholders Easy to access, easy to use, and easy to understand reports in both graphical and tabular format Drill-down and drill-through capabilities Cubes for What if and I wonder if analysis Powerful analysis of both aggregated and disaggregated data The ability to find root causes of both successes and challenges Predictive data 9

How do you turn high quality data into actionable information? Ensure that all stakeholders know, understand, and are committed to their goals Ensure that all stakeholders have user-friendly access to their data and know how to interpret and use it Provide ongoing communications and Professional Learning Ensure that teachers and students have access to and can use data from the full spectrum of assessments Don t overwhelm them with unnecessary data Provide data on the appropriateness and efficacy of available interventions Provide educationally-focused tools such as Early Warning Indicator systems and Growth Models 10

Dell and EDM Tools for Turning Data into Actionable Information that Impacts Student Achievement

Education Data Management Solutions and Consulting Goals Enable schools/districts/states to: 1. Turn educational and organizational data into actionable information to improve education outcomes 2. Drive efficiency through the use of data 3. Enable efficient and trustworthy reporting by establishing: Master Data Management / Data Governance, Data Warehousing / Longitudinal Data Systems, and Data Analytics / Education Intelligence. The impact End user User friendly, role-based access to reliable data and Education Intelligence tools covering all transactional datasets for all stakeholders. Management Productivity and process efficiency. Reporting efficiency and trustworthiness (quality data). Financial Effective use of resources (enabled through data analysis). EDM Readiness Assessment Dell has developed an assessment to help schools / districts / states know whether they currently have all the conditions necessary for successful Education Data Management The systems Components of the System: Planning Process Management MDM / Data Governance Education Intell Tools Infrastructure Professional Learning Data Warehouse Portals EDM is a data system solution for educational institutions capable of tracking student information over multiple years (PK-20) in multiple schools, organizations and the workforce. 12

Blended Learning Environments for Personalized Learning

Class Information

Student owns their learning through use of data

Communication 1:1 Conversation Group Conversation Class Conversation All conversations are visible to instructor

Using Data for Drag and Drop for lesson plans

Resource Selections

A conceptual framework for understanding professional learning for schools 2

EXPERIENCE This is an opportunity to explore new learning without making any commitment to implementation or change in practice and/or with no expectation of impacting student learning.

TRAINING This type is typically required to carry out management or process tasks. There is a level of expectation that the new learning will change practice in someway, but with no direct link to or measurement of student learning.

PROF DEVELOPMENT/GROWTH Through the use of data, there is an expectation that the new learning will be implemented (with appropriate support) in the classroom to change teacher practice. There is also an expectation that this change in practice impact student learning.

What is Professional Development? Learning Forward (formally NSDC) definition and study states: The term professional development means a comprehensive, substantiated, and intensive approach to improving teachers and principals effectiveness in raising student achievement Effective professional development is intensive, ongoing, and connected to practice; focuses on the teaching and learning of specific academic content; is connected to other school initiatives; and builds strong working relationships among teachers..

Professional Growth Cycle Assess(Data) Reflect Learn Implement

Professional Development for School Leaders Leadership Coaching Consultant works in the school building with leadership teams to visit classrooms School and district develops common language around terminology Evaluations are revised to match the school s vision The learning is differentiated for the school leaders Schools defines the leadership team they want to develop Conversation are about teaching and learning and how technology can support that environment

In conclusion The Big Picture: High quality data is essential for high quality education Three Take-Aways : 1. High quality data is complete, consistent, available, accurate, relevant, reliable, timely, and valid. 2. High quality data requires commitment to a formal, documented but living, truly accepted and operationalized plan. 3. Data becomes actionable information through goal-oriented effective processes, tools, and professional learning. 27

The sky s the limit when it comes to effectively using high quality data in teaching and learning 28 Confidential