Trinity College Library Dublin

Trinity College Library Dublin The University of Dublin Digital Resources and Imaging Services Digital Imaging Standards PoliciesV.7 Tim Keefe June 2011 1

Table of Contents Introduction Scope 4 Aims and Objectives 4 General Policy 5 Image Structure File Types 5 Spatial Resolution 6 Bit Depth 7 Colour Mode 8 Colour Management 9 Colour Profile 10 Rendering Intent 11 Physical/File Structure Cropping 11 Backing 12 File Saving 13 Reference Targets 13 Capture 14 Calibration/Characterization Reference Targets 14 Imaging Devices 15 Monitor 16 Quality Assurance 16 Image Quality 17 Metadata Quality 17 Image Processing 18 Metadata Rights 18 Technical 19 Processing Overview 19 Physical Adjustments 20 Tonal Adjustments 20 Aim Points 21 Sharpening 22 Artefact Removal 24 Colour Correction 25 Watermarking 26 2

Workflow 28 Conclusion 29 References 30 Standards 31 3

Scope of the Policy This policy covers the imaging standards requirements for all media undergoing digitization and digital archiving within the Digital Resources and Imaging Services Unit of the Trinity College Library Dublin. Media will include but not be limited to the following types Bound print material Bound pictographic material Loose print material Loose pictographic material Microform material 3 dimensional objects Born digital files Digitization will include but not be limited to the following processes Reflective digital scanning Transmissive digital scanning Digital photographic capture Born digital file creation These guidelines are intended to facilitate the capture of digital surrogates for existing physical items held within the Trinity College Dublin Library collections. These files will be recognized as surrogates for the physical items in the collection are not in any way intended to replace the original records Aims and Objectives The primary objective of this standards requirements document is to support best practices for the capture and storage of an archival digital record of selected library items to be included as a new virtual or digital collection with in the existing domain of Trinity College Library Dublin. The primary objective is to produce a digital image file that is highly representative of the original physical item. This digital facsimile will represent a reasonable reproduction of the original, meeting at least the minimum criteria necessary to support the needs of the communities accessing the image. Digitization processes will be done with a forward looking, use neutral perspective. Image parameters will be selected to support the broadest possible set of applications Digital asset lifetimes will be recognized to be a minimum of 50 years. Master file Images are intended to resemble the physical item in the highest level of detail possible at the time of capture, not represent the item its original condition or 4

any condition of later restoration. Image integrity will be maintained with a minimum of digital processing, and then used only to modify the raw digital record to more accurately represent the objects physical state when imaged * Note: Exotic imaging will purposefully use imaging methodologies and technologies that exist outside of human visual limits and as such are inherently not representative of the human visual representation of the item. General policy To this end the library will Standardize the image structure for the capture of all electronic media files that are designated as part of the libraries digital collections Standardize the capture and storage criteria of the digital assets to ensure the future usability of the electronic image files, supporting the widest possible audience Recognize the inherent value of the digital records and provide the resources necessary for adequate long term management and preservation Develop processes and procedures to support perpetual storage and retrieval of non human readable digital information Manage and protect the libraries public and private digital assets from unapproved use and dissemination. Image Structure Files Types Two primary types of files will be maintained in the image archive, a Master Archival image file, and one or more lower resolution surrogate image files. Surrogate image files will be generated directly from the Master Archival file using a standard electronic imaging software package. File Formats Master Archival TIFF File Format Public Surrogate JPEG Image High Resolution JPEG Public Surrogate JPEG Image Low resolution JPEG Compression None Image Options Image Options 5

preferred or LZW if necessary (compression if used required to be lossless) Quality 10 (or high setting) Format Options Baseline Standard Quality 10 (or high setting) Format Options Baseline Standard Pixel Order - Interleaved Dimensional Characteristics Byte Order IBM PC Image Pyramid Unchecked * At no time will this file be saved with any artefact generating, or lossy type compression Image scaled to 100% of original at time of capture * or the highest device derived resolution from dedicated camera based imaging systems * Jpeg file conversion will always occur as the final step in the image processing workflow Image size, resolution, and bit depth, will be maintained from the Master Archival file * Jpeg file conversion will always occur as the final step in the image processing workflow Approx 5x7 inches (original aspect ratio maintained) 150 DPI 8 bit colour Spatial Resolution Spatial resolution determines the amount of granularity in a raster image file in terms of the number of picture elements or pixels per unit measurement. Spatial resolution defines how finely or widely spaced the individual pixels are from each other. The higher the spatial resolution the more finely spaced and the larger number of pixels overall. The lower the spatial resolution the more widely spaced the pixels and the fewer number of pixels overall Higher spatial resolution provides more pixels, and generally will render more fine detail of the original in the digital image, but not always. The actual rendition of fine detail is more dependent on the spatial frequency response of the scanner or digital camera, the image processing applied, the signal resolution, and the characteristics of the item being scanned. Spatial Resolution Master Archival 400 pixels per inch If original dimensions are < 4x5in. or 10.16x12.7cm. then up-sample resolution to equal 400ppi. 8x10in. Public Surrogate (s) 300 pixels per inch for high quality surrogates (will match resolution of Master Tiff File) 125-250 pixels per inch 6

image (approx.36.6mb) for online/web display and thumbnails Bit depth (Signal Resolution) Bit-depth or signal resolution defines the maximum number of shades and/or colors in a digital image file. In a 1-bit file each pixel is represented by a single binary digit (either a 0 or 1), so the pixel can be either black or white. There are only two possible combinations or 2 1 = 2. The common standard for grayscale and color images is to use 8-bits (eight binary digits representing each pixel) of data per channel and this provides a maximum of 256 shades or steps per channel ranging from pure black to pure white; 2 8 = 256 possible combinations of zeroes and ones. These 8 bit per channel color-spaces are commonly referred to as 8 bit grey scale 8 bits times the single black to white channel), and 24 bit color (8 bits per each of the three RGB color channels 3 * 8 = 24 bits). High-bit or 16-bits (16 binary digits representing each pixel) per channel images can have a greater number of shades compared to 8-bit per channel images, a maximum of over 65,000 shades vs. 256 shades; 65,536 shades or steps per channel ranging from pure black to pure white. In this case the common terminology is 16 bit grayscale, and 48 bit color image files Well done 8-bits per channel imaging will meet most needs, and is currently the most common bit depth found in commonplace digital images. High-bit images can more effectively match the shading and density range of originals and often will more accurately represent the physical object itself. Currently only a few high end monitor units are capable of providing high bit depth display, so the improvement in image quality will be difficult to visualize on screen. *It is important to note that many scanner manufactures have falsely represented that their devices are capable of high bit depth capture. It is important to differentiate scanners that capture standard bit depth images and up-samples the image data to higher bit depth in the image processing chain prior to output, from devices that provide high bit depth capture at the sensor level which provide true high bit depth capture. It is also important to note that many imaging devices with variable sensitivity (ISO) capabilities may capture, at the sensor level, different bit depths depending upon the sensitivity setting applied to the device. Signal Resolution (Bit-Depth) Master Archival 8 bit Greyscale 24 bit Colour Public Surrogate (s) 8 bit Greyscale 24 bit Colour * highest bit depth capture at sensor level to be used, if image path processing up- 7

samples the bit depth use 24 bit colour Colour Mode Grayscale image files consist of a single channel, commonly either 8-bits (256 levels) or 16- bits (65,536 levels) per pixel with the tonal values ranging from black to white. Color images consist of three or more grayscale channels that represent color and brightness information, common color modes include RGB (red, green, blue), CMYK (cyan, magenta, yellow, black), and LAB (lightness, red-green, blue-yellow). The channels in color files may be either 8- bits (256 levels) or 16-bits (65,536 levels). Display and output devices mathematically combine the numeric values from the multiple channels to form full color pixels, ranging from black to white and to full colors. RGB represents an additive color process- red, green and blue light are combined to form white light. This is the approach commonly used by computer monitors and televisions, film recorders that image onto photographic film, and digital printers/enlargers that print to photographic paper. RGB files have three color channels: 3 channels x 8- bits = 24-bit color file or 3 channels x 16-bits = 48-bit color. All scanners and digital cameras create RGB files, by sampling for each pixel the amount of light passing through red, green and blue filters that is reflected or transmitted by the item or scene being digitized. LAB color mode is a device independent color space that is matched to human perceptionthree channels representing lightness (L, equivalent to a grayscale version of the image), red and green information (A), and blue and yellow information (B). LAB mode benefits would include the matching to human perception and they do not require color profiles, disadvantages include limits direct support within digital imaging devices and the potential loss of information in the conversion from or to RGB color space CMYK files are an electronic representation of a subtractive process- cyan (C), magenta (M) and yellow (Y) are combined to form black. CMYK mode files are used for prepress and commercial printing work and include a fourth channel representing black ink (K). The subtractive color approach is used in printing presses (four color printing), some color inkjet (many photo inkjet printers now have more colors) and color laser printers and almost all traditional color photographic processes Master Archival Colour Mode Scanner output LAB (if available as scanner native format) Public Surrogate (s) RGB Greyscale RGB (If LAB is not natively supported) 8

* LAB output will be converted to RGB after processing and prior to master file save Greyscale Colour Management (Colour Profile) Digitization is the conversion of analog color and brightness values to discrete numeric values. A number, or set of numbers, designates the color and brightness of each pixel in a raster image. The rendering of these numerical values, however, is very dependent on the device used for capture, display or printing. Color management provides a context for objective interpretation of these numeric values, and helps to compensate for differences between devices in their ability to render or display these values, within the many limitations inherent in the reproduction of color and tone. Color management does not guarantee the accuracy of tone and color reproduction and is not be used to compensate for poor imaging and/or improper device calibration. As described above, it is most suitable to correct for color rendering differences from device to device. International Color Consortium (ICC) color management system Currently, ICC-based color management is the most widely implemented approach. It consists of four components that are integrated into software (both the operating system and applications): PCS (Profile Connection Space) o Typically, end users have little direct interaction with the PCS; it is one of two device-independent measuring systems for describing color based on human vision and is usually determined automatically by the source profile. The PCS will not be discussed further. Profile o A profile defines how the numeric values that describe the pixels in images are to be interpreted, by describing the behavior of a device or the shape and size of a color space. Rendering intent o Rendering intents determine how out-of-gamut colors will be treated in color space transformations. CMM (Color Management Module) o The CMM performs the calculations that transform color descriptions between color spaces. 9

Colour Management Master Archival Use of X-rite ione Photo SG software hardware Colour Calibration Package Input Device Profiling Public Surrogate (s) Surrogate generated from Master File will maintain Master file Colour Profile Colour Profile Profiles are sets of numbers, either a matrix or look up table (LUT), that describe a color space (the continuous spectrum of colors within the gamut, or outer limits, of the colors available to a device) by relating color descriptions specific to that color space to a PCS. Although files can be saved with any ICC-compliant profile that describes an input device, output device or color space (or with no profile at all), it is best practice to adjust the color and tone of an image to achieve an accurate rendition of the original in a common, welldescribed, standard color space. The RGB color space for production master files should be gray-balanced, perceptually uniform, and sufficiently large to encompass most input and output devices. Color spaces that describe neutral gray with equal amounts of red, green and blue are considered to be gray-balanced. A gamma of 2.2 is considered perceptually uniform because it approximates the human visual response to stimuli. Colour Profile Master Archival File saved directly from Input device with calibrated device specific ICC profile Public Surrogate (s) Adobe 1998 Greyscale Profile File converted to Adobe 1998 or Grey Gamma 2.2 profile prior to tone scale adjustment and final Master Archival Tiff File save Grey Gamma 2.2 10

Rendering Intent When converting images from one color space to another, one of four rendering intents must be designated to indicate how the mismatch of size and shape of source and destination color spaces is to be mathematically resolved during color transformations - perceptual, saturation, relative colorimetric, or absolute colorimetric. Of the four, perceptual and relative colorimetric intents are most appropriate for creation of production master files and their derivatives. Rendering Intent Master Archival Relative Colormetric (graphic and textural material) Perceptual (photographic material) * May require testing to find match that most closely resembles original record at time of scan Public Surrogate (s) NA Physical Structure Cropping Cropping is the act of modifying the physical boundary locations in the electronic image file as they relate to the original physical item, or electronic image. When considering what portions of a object to image, it is important to recognize the entire item in the process of digitization. Ragged edges, blank margins or other seemingly inconsequential areas outside of the main text or image bearing areas all have the potential to provide valuable insight to the researcher and should be included as part of the digital record Cropping Master Archival The digital image boundaries will extend for a minimum of 1cm beyond the boundaries of the physical object Cropping will be set to include the colour and Public Surrogate (s) In most cases the surrogate file will duplicate the cropping of the Master Archival Image file Cropping that produces digital image files not representing the entire 11

greyscale reference targets in the Master archival Image File physical object will be allowed to support unique needs Backing Solid color backing material will be placed behind the imaged item to provide a uniform field, and to help define the boundaries of the physical item. Backing materials will be opaque archival grade boards or papers and will be colored Neutral white, Neutral black Neutral 18% grey. Determination of the appropriate material will be determined by the digital capture specialist and will be selected based on its ability to both minimize the transparency of the page, and provide a scanning environment that produces unadjusted images more closely resembling the original item at the time of capture. Skew/Rotation Image rotation is a result of a misalignment of the original item in relation to the x and y axis of the image capture areas within the capture device. Skew is primarily caused by a misalignment of the digital capture elements within a device in relation to the plane of capture. While image editing software will allow for the rotational and skew correction of image files, using this software based correction requires the mathematical interpolation of image elements which will add a level of inconsistency or error to the digital image file. Rotation /Skew Master Archival Rotation/skew 5 Will be corrected through image editing software Rotation/skew 5 Will require recapture of a new digital record * spatial correction software provided with capture device (book scanner) will operate Public Surrogate (s) NA 12

outside of 3 rule File Saving All files will be saved into a predetermined file folder structure onto the internal mirrored raid arrays within each of the image processing desktop computer stations. File folder structure FPO File structure DRIS - Raid Sets Master Archival See DRIS Metadata Policy document, Structural Meta Data Pg. 4 Raid drive No. à PRODUCTION à Project name à TIFF Public Surrogate (s) See DRIS Metadata Policy document, Structural Meta Data Pg. 4 Raid drive No. à PRODUCTION à Project name à JPEG HI Raid drive No. à PRODUCTION à Project name à JPEG LOW Image files will remain on this electronic storage until all backup procedures (physical and electronic) are complete. * See the DRIS - Electronic Data Archiving and Preservation Policy document Reference targets Reference targets will be included in the digitization process and will be included in the master Archival digital file. Reference Targets will include colour patches, a stepped grey scale, and a measuring device (See Eastman Kodak Q13 Colour Control Patches) Reference targets will be placed at the bottom of the object (where applicable), approximately one centimetre away from the physical boundary of the object. Capture Digital capture activities will strive to create a highly accurate digital record of the actual object at the time of capture. Imaging capture and processing activities will not try to recreate the object in its original form (at the time of creation) a digitally enhanced form, or in any form not resembling the object at the time of capture. 13

* Note: Exotic imaging will purposefully use imaging methodologies and technologies that exist outside of human visual limits and as such are inherently not representative of the human visual representation of the item. These imaging techniques will be purposefully used to acquire non visible information from the object and to visually enhance lost or damaged portions of the object. The digital operator will strive to provide accuracy in the master archival record through the application of imaging and photographic best practices to support accurate: Spatial positioning Tone scale Even illumination Colour rendition Accurate digital image capture will provide a reduction in the level of digital artefacts and associated file errors which will reduce the level of software based post processing. Calibration / Characterization Reference materials Reference targets will be used to support various activities in the departmental workflows and maintenance routines. Reference targets can be used to assist with adjusting scanners and image files to achieve objectively good images in terms of tone and color reproduction, and to support the functions of device characterization for more advanced color management. Kodak Q 13 target o This target will be imaged with the original object and included in the master archival file. Requirements for imaged reference targets will include a stepped greyscale, primary colour references, and dimensional scale (ruler) Greytag Macbeth Digital ColorChecker SG 14

o This target will be used in conjunction with the X-Rite ione photo SG colour calibration package, for use in the characterization of input devices 18% Grey Card o This target will provide a neutral field reference for the calibration of imaging light sources, the visualization of imager defects, and the calibration of imager white balance compensation Slanted Edge Target o This target will be used to measure the optical sharpness (Demodulated Transfer Function or modulated transfer Function) of the imaging device Imaging Devices Imaging devices will be maintained using the manufactures recommended calibration and maintenance schedules and procedures Imaging devices will be characterized using the eye one Photo SG equipment on a weekly basis. Generated Colour profiles will be date coded and loaded for application by the imaging software Review of lighting and white balance will be conducted using the 18% grey target Monitor Computer monitors will be calibrated using the ione Photo SG package 15

Monitor profiles will be date coded and loaded into the system software Monitor Calibration Scanner Profiling Scanner Verification Scanner Calibration Frequency Twice Monthly Twice Yearly Daily As per manufacturers recommendations Settings Calibrate Using ione Photo SG Profile: Adobe RGB 1998 Gamma: 2.2 White Point: D65 Date code profile Create device specific profile using ione Photo SG Package Date code profile Even field illumination using 18% Grey Target No greater than 3% corner density falloff Visual review of flat field for Scanner defects (pixels, flutter, columns,) As per manufacturers recommendations Quality Assurance Quality review procedures will be an integral part of the DRIS workflow. QA procedures will be included as a formal portion of the imaging workflow and automated where possible. * Departmental goals will include 6-sigma accuracy for all output, but implementation of a formal 6 sigma audit program will be deferred until the department is functioning in a stable state. 16

Image quality Image quality procedures will be performed on a random sample of images from each imaging project. Images will be selected and reviewed by a member of the imaging team who was not responsible for the final processing of the audited images when possible. Image Quality Audit Criteria: File naming structure Cropping Rotation/skew Evenness of Field Illumination Sharpness Tonal Scale Digital Artefacts Compression Artefacts Colour profile Accuracy of Final Image Metadata Quality Metadata Quality audit procedures will be preformed on a random sample of data from each digitization project. Metadata will be selected and reviewed by a member of the imaging team who was not responsible for the metadata input of the audited images when ever possible. Metadata Data Quality Audit criteria: Naming structure accuracy File positioning accuracy Backup complete (optical and electronic) Correct vocabulary for project type Primary field completeness Data Field accuracy Master Archival Images Metadata Initial Audit 4% of Master Archival Images * Measured on a per project basis 4% of Master Archival Images (use same files from Failure Mode Audit 20% of Master Archival Images 2 nd failure requires a 100% review 20% of Master Archival Images 17

Surrogate Image Files imaging audit) * Measured on a per project basis 2% of Master Archival Images * Measured on a per project basis 2 nd failure requires a 100% review 10% of Master Archival Images 2 nd failure requires a 100% review Image processing Image process is the stage in the digitization process where the unaltered capture device image data is modified to produce a final Master Archival Image file. This is also the stage where the Public Surrogate s are generated directly from the final Master Archival File Metadata * Please see the DRIS Metadata Policy document for detailed metadata policy information Rights Rights management information encompasses an important piece of administrative metadata. Rights information plays a key role in the context of digital imaging projects and will become more and more prominent in the context of preservation repositories, as strategies to act upon digital resources in order to preserve them may involve changing their structure, format, and properties. Rights metadata will be used both by humans to identify rights holders and legal status of a resource, and also by systems that implement rights management functions in terms of access and usage restrictions. Fields or standards we will support Master Archival IPTC Metadata - Copyright Notice field Public Surrogate (s) IPTC Metadata - Copyright Notice field Minimum Specific Text to be included 2009, The Board of Trinity College Dublin 2009, The Board of Trinity College Dublin 18

* This section is intended to document metadata embedded directly into the Image file header * This section is intended to document metadata embedded directly into the Image file header Technical Technical metadata refers to information that describes attributes of the digital image (not the analog source of the image) and helps to ensure that images will be rendered accurately. It supports content preservation by providing information needed by applications to use the file and to successfully control the transformation or migration of images across or between file formats. Technical metadata also describes the image capture process and technical environment, such as hardware and software used to scan images, as well as file formatspecific information, image quality, and information about the source object being scanned, which may influence scanning decisions. Technical metadata helps to ensure consistency across a large number of files by enforcing standards for their creation. At a minimum, technical metadata should capture the information necessary to render, display, and use the resource Fields or standards we will support Master Archival As supplied and embedded by scanning software * This section is intended to document metadata embedded directly into the Image file header Public Surrogate (s) Metadata generated by master file 19

Processing Overview Image processing is a stage in the imaging workflow occurring after the initial digital image capture. In this stage the digital image data created through the capture process will undergo transformation via digital imaging software modifying the original structure of the captured data to allow it to more closely resemble the original item at the time of capture. There are many opinions regarding the modification of the original capture data, and many feel that no modification of any kind should occur to the master archival file from the time of capture. It is important to recognize that image processing is an inherent part of the capture process, and the output data, including Raw data, is not unmodified. It is also important to recognize the inherent limitations of the imaging technology, which today is not able provide a truly accurate digital facsimile of the original item. We are of the opinion that in order to support a long term archival c solution the original item needs to be represented in its truest form (at the time of capture) in the master archival file. To that end, subtle image processing should occur to correct those aspects of the file that the capture activity was not able to properly duplicate. This image processing activity will recognize a conservative attitude toward image modification and limit the transformation processes to a minimum level. Image processing is not to be used as a tool to correct substandard digital image capture, but limited to addressing the inherent limitations of the capture process. Whenever in doubt as to the acceptability of a set of image transformations re-imaging the original item will be the primary solution. Physical adjustments o Crop * See cropping section on page 8 o Rotation/skew adjustment * See cropping section on page 8 Tonal adjustments (Tone-scale) Tonal reproduction, or dynamic range reproduction is the ability of an imaging device to reproduce a spectrum of tonal information from pure black to pure white. Digitization requires that the continuous tonal range of the analogue source be divided (quantization) into discrete greyscale steps moving from white to black. A primary limitation of current digital imaging is an inability of imaging sensors to accurately capture and distribute tonal information in a range that approaches the limits of human vision, an effect also called limited dynamic range. Manifestations of this technical limitation emerge as an effect called 20

clipping, where the bright or light tonal areas of an image are washed out and do not display an accurate representation of subtle light tones, instead replacing them all with pure white. It can also manifest itself in the dark areas of an image where the subtle dark tones approaching black are all replaced with pure black. Black Clipping Correct Tonal Balance White Clipping Today there have been no standardized or agreed upon approaches to the adjustment, or lack there of, of tonal information in the archival file. There is some contention in the field as to the acceptability of any level tonal correction in these files. We are of the opinion that subtle correction to the tonal characteristics of the master archival file are acceptable, as long as the intent is to more accurately represent the original object at the time of capture. It is important to note that these transformations are lossy in nature and will permanently impact the structure of the master archival image file. This correction is not to be used as a corrective measure for poor capture processes, or improperly calibrated imaging technology, but as a corrective for the inherent technical limitations of the capture device. Aim points One approach to the adjustment of image tone scale is to provide select specific tonal densities for both the white and black points of the image (darkest dark, and brightest white within the image) To utilize this tone scale adjustment approach the Kodak Q13 Calibration patches or Greytag Macbeth color checker targets (not shown) will be used to define standardized black, white and neutral grey references 21

% Black RGB Levels (8 bit color) Neutralized White Point (A) 5% *corrections of from 3% to 7% can be applied in when unique imaging conditions require 242 *RGB level adjustments from 237 to 247 can be applied when unique imaging conditions require Neutralized Mid Point (M) 59% 104 Neutralized Black Point (Step 19) 95% *Corrections from 94% to 97% can be applied in when unique imaging conditions require 12 *RGB level adjustments from 8 to 16 can be applied when unique imaging conditions require Alternative Neutralized Black Point (B) * The alternative black point can be utilized when unique imaging conditions (flare, uneven lighting, etc.) prevent the standard tone scale correction from producing acceptable results 91% *Corrections from 89% to 92% can be applied in when unique imaging conditions require 24 *RGB level adjustments from 20 to 28 can be applied when unique imaging conditions require Sharpening The digital capture process utilizes digitization hardware tools which contain optical components and systems. As with analogue image capture systems the ability of the optical systems to match human visual acuity, varies from system. It is often necessary to apply image-wise transformations to improve the perceived sharpness of the digital image to more closely match the human visual perception of the actual item. 22

Image resolution will play a role in the level of perceived sharpness of a digital image. Lower resolution images will usually need a higher level of modification than will those with a higher resolution. Sharpening adjustments will be standardized to correct for the limitations of the optical systems and digital capture technologies. This correction is not to be used as a corrective measure for poor capture processes, or improperly calibrated imaging technology, but as a corrective for the inherent technical limitations of the digital capture technology and its associated optical systems Resolution of < 150 dpi Resolution of 150-350 dpi Master Archival Adobe Photoshop Un-sharp mask Filter Amount: 100 Radius: 1.4 Threshold: 2 MTF/DMT limits: >TBD Adobe Photoshop Un-sharp mask Filter Amount: 100 Radius: 1.2 Threshold: 2 MTF/DMT limits: >TBD Public Surrogate No Additional sharpening applied MTF/DMT limits: >TBD No Additional sharpening applied MTF/DMT limits: >TBD Resolution of > 350 dpi Adobe Photoshop Un-sharp mask Filter Amount: 85% Radius: 1.2 Threshold: 2 MTF/DMT limits: >TBD No Additional sharpening applied MTF/DMT limits: >TBD *Images with an unacceptable level of sharpness after the standard corrective transform is applied will be re-imaged. 23

Artefact removal Digital image artefacts are image structure anomalies found in the digital image file as a result of the digital imaging process, but are not in the original item. Common artefacts would include Bright pixels Dark pixels Dark lines Bright lines Quantization Interpolation Blooming Chromatic aberrations Aliasing artefacts Compression artefacts *Provide examples of each from our capture devices Digital artefact removal will occur for those artefacts that can be reasonably removed while preserving the original structure and its subsequent detail. Large defects, a high frequency of smaller defects, or those defects that will comprise a large percentage of the overall image structure will not be removed Bright Pixels Dark Pixels Correction Removal using Adobe Photoshop Healing Brush tool Limits < 15 points correct in software > 15 points scanner service Dark Lines Bright Lines None Scanner service by manufacturer Quantization Interpolation None Expert staff to determine if rescan is necessary *Rescan to require capture settings adjustment 24

Blooming None Expert staff to determine if rescan is necessary *Rescan to require capture setup adjustment Chromatic aberrations Aliasing Artefacts Proprietary Filtering in Scanner software Proprietary Filtering in image processing software Expert staff to determine if rescan is necessary *Rescan to require capture setup or process adjustment Compression Artefacts Resave image file Expert staff to determine if rescan is necessary *Rescan to require capture process adjustment Colour Correction Colour correction will largely be limited to the image processing transforms already listed in this document. Tone-scale adjustment correction through neutral point neutralization, and colour management/colour profile conversion will be the primary corrective measures. In rare instances additional corrective action will be taken. His corrective action will be discrete in its application and will only occur when all other primary error sources are evaluated. Capture device calibration Capture device profile review Monitor calibration Environmental conditions Capture Environmental conditions Review/Processing Operator induced If colour correction is deemed to be necessary, subtle adjustment via individual channel level or channel curves correction will be applied. This transformation will be unique and will be applied via the technical expertise of the digital capture professionals on staff 25

Watermarking Watermarking is the placement of a transparent or similarly subtle identifier in the image file. Similar the watermarks found on traditional paper medium, these marks are intended to support image ownership, authenticity, and copyright management activities Visible watermarks are similar in nature to their paper based analogue predecessors. These marks are generally text or graphical descriptors that are placed into the image, and are human readable. The placement of these marks is often done utilizing methods to minimize the impact to the digital (specific positioning, transparency, etc) Invisible watermarks are digital descriptors that are attached to the electronic image file data. These markers are not human readable, and rely on specific software (outside of the image viewing software) to register and communicate the hidden information. Invisible watermarks are generally used as an enforcement tool to manage image copyright tracking and remediation. Additionally several of the invisible watermark software providers also supply technology to automate the online tracking of invisibly watermarked images in the public Internet domain. * It is our opinion that the purchase of invisible watermarking technology can be a powerful tool to help support out copyright management needs, the expense should only be considered in an environment that has taken a proactive stance toward public copyright enforcement Master Archival Public Surrogate Visible Watermark None Yes Trinity College library Dublin mark in lower portion of the active image area (not in the margins or dark surround areas) Invisible Watermark TBD * Invisible watermarking technology will be considered only if a desire to take a proactive legal stance regarding copyright enforcement is adopted *Watermark placement will support a low impact to research activities TBD * Invisible watermarking technology will be considered only if a desire to take a proactive legal stance regarding copyright enforcement is adopted 26

Workflow Document Selection o Material Review / Project Scheduling - DRIS o IT Impact Assessment o Conservation Review Metadata Prep o Project naming o Library catalogue review o Metadata research Scanning o Material transport from library to DRIS scanning lab o Material Preparation o Scanning o Document Return to library o Data moved from scanner PC to processing computers Processing o Project naming and file folder organization o Image processing LAB colour space conversion Apply sharpening (unsharp mask) Convert to final colour space (Adobe 1998) Apply metadata De-skew/crop Save final master Tiff o Surrogate generation High Resolution full size JPG Apply visible TCD watermark Screen viewable small JPG Apply visible TCD watermark Data backup o Departmental Optical backup Tiff Archival master Hi Res JPG Low Res JPG o Archival Optical Backup Tiff Archival master Metadata o Generate project headings and structure in Image Repository o Upload Images Into Repository o Input Metadata o Select QA Images (randomly) o Approve Project (via auto generated email) 27

Project Close o Input archival backup into library catalogue o Move archival media into library storage o Web Page Update o Communications o Clean data from scanning and processing computers Conclusion It is important to recognize that at all stages of the capture and process workflow that the ideal is to represent the original object as accurately as possible at the time of capture. To this end each step in the image capture and processing should strive to minimize their impact on the original capture data. Many of the processes described in the document will permanently modify the image data and in some cases applied in excess can seriously degrade original image data. In all instances it is critical to apply proper photographic and imaging techniques to the imaging process to minimize or eliminate the need for post processing. Image processing will never be used to correct for poor imaging processes, un-calibrated, or improperly maintained equipment. Image post processing will be limited to those subtle corrections that are applied to address specific limitations evident in the digital imaging capture technology, allowing for a more accurate Master Archival digital record of the source object. 28

References U.S. National Archives and Records Administration (NARA) - Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files Raster Images, by Steven Puglia, Jeffrey Reed, and Erin Rhodes, Digital Imaging Lab, Special Media Preservation Laboratory, - U.S. National Archives and Records Administration, June 2004 Digital Imaging for Photographic Collections by Franziska Frey and James Reilly, Image Permanence Institute, 1999, available at - http://www.rit.edu/~661www1/sub_pages/digibook.pdf Digitization resources, Colorado Digitization Program, available at http://cdpheritage.org/resource/index.html Image Quality Metrics by Don Williams, Eastman Kodak, in RLG DigiNews, Vol. 4, No. 4, Aug.15, 2000, available at http://www.rlg.org/legacy/preserv/diginews/diginews4-4.html#technical1 What is an MTF and Why Should You Care by Don Williams, Eastman Kodak, in RLG DigiNews, Vol. 2, No. 1, Feb. 15, 1998, available at http://www.rlg.org/preserv/diginews/diginews21.html#technical Digital Imaging for Photographic Collections by Franziska Frey and James Reilly, Image Permanence Institute, 1999, available at - http://www.rit.edu/~661www1/sub_pages/digibook.pdf Image Capture Beyond 24-bit RGB by Donald Brown, Eastman Kodak, in RLG DigiNews, Vol. 3, No. 5, Oct. 15, 1999, available at http://www.rlg.org/preserv/diginews/diginews3-5.html#technical Imaging Pictorial Collections at the Library of Congress, by John Stokes, DigiNews, Vol. 3, No. 2, April 15, 1999, available at http://www.rlg.org/legacy/preserv/diginews/diginews3-2.html Preserving Access to Digital Information, available at http://www.nla.gov.au/padi/ National Digital Information Infrastructure and Preservation Program, Library of Congress, available at http://www.digitalpreservation.gov/ NARA s Electronic Records Archive projecthttp://www.archives.gov/electronic_records_archives/index.html Digital Preservation, Digital Library Federation, available at 29

http://www.diglib.org/preserve.htm Open Archival Information System, available at - http://ssdoo.gsfc.nasa.gov/nost/isoas/overview.htm Trusted Digital Repositories: Attributes and Responsibilities, Research Libraries Group and OCLC, May 2002, available at www.rlg.org/longterm/repositories.pdf Standards ISO 3664 Viewing Conditions- For Graphic Technology and Photography ISO 12646 Graphic Technology Displays for Colour Proofing Characteristics and Viewing Conditions (currently a draft international standard or DIS) ISO 12231 Terminology ISO 14524 Opto-electronic Conversion Function ISO 12233 Resolution: Still Picture Cameras ISO 16067-1 Resolution: Print Scanners ISO 16067-2 Resolution: Film Scanners ISO 15739 Noise: Still Picture Cameras ISO 21550 Dynamic Range: Film Scanners 30