Microsoft Word 2000 & Tables

Microsoft Word 2000 & Tables Microsoft Word 2000 Tables 1

TABLE OF CONTENTS 1. How do I Select portions of a Table?...14 2. How do I add a new row at the bottom of the table?... 3 3. How do I add borders to a table or to cells in a table?... 8 4. How do I add color or shading to a table or cells in a table/... 7 5. How do I add text before the table?... 2 6. How do I break a table across pages?...11 7. How do I change the alignment of the entire table on the page?... 11 8. How do I change the height of a row?... 5 9. How do I change the horizontal alignment of text in a cell?... 10 10. How do I change the orientation of text in a cell?... 10 11. How do I change the space between columns in a table?... 5 12. How do I change the text alignment for the entire table or for a set of rows?... 11 13. How do I change the vertical alignment of text in a cell?... 10 14. How do I change the width of a column?... 5 15. How do I copy text in a cell to a new location in the table?... 9 16. How do I Create a Table?... 2 17. How do I delete an entire table?...15 18. How do I delete cells, rows, or columns in a table?... 15 19. How do I delete data in a cell?... 15 20. How do I hide or display the lines in a table?... 12 21. How do I insert a column or row inside a table... 4 22. How do I insert a tab into a cell?...12 23. How do I merge or join cells together?... 6 24. How do I remove borders or shading?... 9 25. How do I sort data in a Table?...12 26. How do I split a cell into multiple cells?... 6 27. How do I split a table into two tables?... 11 28. How do I move or copy a column or row... 6 29. How do I sort data in one column... 12 30. How do I set Autoformat for a table... 12 31. How do I draw a table... 13 32. How do I import an Excel worksheet to a table... 13 33. How do I select components in a Table... 14 34. How do I move around in a Table... 14 35. How do I delete Table Components... 15 36. How do I insert Table Components... 16 37. How do I convert tables to text... 15 38. How do I convert text to tables...15 Tips for Tables 2 Microsoft Word 2000 Tables

1. Columns, Rows and Cells are used to organize information 2. A Cell is formed when a Row and Column meet 3. Each Cell is independent 4. A Cell can contain a graphic, text and etc 5. A Table cannot contain another table 6. When data is entered in a cell, it will wrap 1. Create the Table Press Enter 2 times before inserting the table Click on Table, Insert, Table Select the number of columns Select the number of rows Microsoft Word 2000 Tables 3

2. Enter Title, Row & Column Headings to the Table Enter the Table Title in blank line preceding the table [This is the place for the Table Title] 3. Insert a Row and Enter the Column Headings Anchor on the row below the new row position Click on Table, Insert, Rows Above Name Number --OR-- Click on the Insert Cells Icon Make your selection Use the Bold and Center Alignment to adjust the headings 4 Microsoft Word 2000 Tables

4. Enter the Information into the Table Use Tab key to move between columns and rows Use the Enter key to enlarge the Cell Name Mary Jones 1234 Hal Kirkland 2468 Josh McKinnon 3579 Travis Shelton 2367 Number 5. Add a New Row at the Bottom of the Table Place cursor in last cell of table Press the TAB key 6. Add Text Place Cursor in the beginning of the first cell Press Enter key to increase the cell size Press Tab to go to the next Cell or Row Name Amount Number Mary Jones $10.00 1234 Hal Kirkland $15.00 2468 Josh McKinnon $65.00 3579 Travis Shelton $45.00 2367 Microsoft Word 2000 Tables 5

7. Insert a Column into the Table for Amount Select the column to the Right ( Number ) Click on Table, Insert, Columns to the Left Or Columns to the Right. --OR-- Click on the Insert Cells Icon Make your selection 8. Delete Data in a Cell Select the Cell Press the Del key 6 Microsoft Word 2000 Tables

9. Size the Rows and /or Columns Select the Row Click on Table Click on Table Properties Click on the Row tab for the Row Height --OR-- Click on the Column tab for the Column Width Make the needed adjustments OPTIONS Change the space between the columns Make multiple rows or multiple columns the same dimensions Microsoft Word 2000 Tables 7

10. Move or Copy a Column or Row Select the Column or Row TO COPY: Press Ctrl + C OR TO MOVE: Press Ctrl + X Create new row or column Anchor in the new location Press Ctrl + V to Paste Name Number Amount Mary Jones 1234 $10.00 Hal Kirkland 2468 $15.00 Josh McKinnon 3579 $65.00 Travis Shelton 2367 $45.00 11. Merge Cells Select the Cells to be joined Click on Table, Merge Cells 12. Split Cells Select the Cell to be Split Click on Table, Split Select the number of Columns & Rows 8 Microsoft Word 2000 Tables

13. TABLE PROPERTIES Click on Table, Table Properties Click on the Table Tab Click on Preferred Width and enter the width and units Set the Table to align to the Left, right, or center of the page Set an Indention from the Left Set Text to wrap around the Table or No Wrapping At All Click on Borders and Shading To edit the borders of your table Click on the Borders Tab Click on the Shading tab to add shading to your table Microsoft Word 2000 Tables 9

SHADING Apply a Fill color to the entire Table Select a Level of pattern shading with Style and Color Apply to: TABLE Click on OK 10 Microsoft Word 2000 Tables

On the Table Tab, Click on Options Set default margins for the cells & default spacing between the cells. Click on OK Microsoft Word 2000 Tables 11

14. Shade a Row or Column Select the cells to be shaded Click on Format, Borders and Shading Click on the Shading tab Select the Fill option Set Apply to: to Table or Cells EXAMPLE 1234 2468 3579 2367 Number 12 Microsoft Word 2000 Tables

15. Select Border for the Table Anchor in Table Click on Table, Select Table Click on Format, Borders & Shading Click on the Borders tab Select the color, line size Select the lines to be included Apply to TABLE EXAMPLE Name Number Amount Mary Jones 1234 $10.00 Hal Kirkland 2468 $15.00 Josh McKinnon 3579 $65.00 Travis Shelton 2367 $45.00 16. Edit the Inside Lines Select the Table Click on Format, Borders & Shading Click on the Borders tab Select the type of ALL Select the line size Select the lines to be included Apply to Cell Box---Outside border only, no inside lines Grid---Change outside, leave inside lines All---Both inside and outside lines None---No outside border or inside lines Microsoft Word 2000 Tables 13

17. Remove Borders and Shading Select the table Click on Format, Borders and Shading Select the Border tab Select No Border setting Select the Shading setting Select None Apply to Table Example Name Number Amount Mary Jones 1234 $10.00 Hal Kirkland 2468 $15.00 Josh McKinnon 3579 $65.00 Travis Shelton 2367 $45.00 Josh McKinnon 18. Copy Cell Text from one cell to another Select the text Ctrl + C Go to the receiving cell Ctrl + V 14 Microsoft Word 2000 Tables

19. Change the orientation of the text in a cell Select the text Click on format, Text direction Select the orientation EXAMPLE Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton Josh McKinnon 20. Change the Horizontal Alignment of the text Select the text Click on the desired alignment on the tool bar 21. Change the Vertical Alignment of the text Click on View, Toolbars, Tables and Borders Select the CELLS to vertically align Click on the desired alignment button on the Table Toolbar (Top, Center, or Bottom) Microsoft Word 2000 Tables 15

22.Change the text alignment for the entire table or a set of ROWS Select the rows to be aligned Click Table, Table Properties Click the Cell Tab Set the alignment Option Name Number Amount Mary Jones 1234 $10.00 Hal Kirkland 2468 $15.00 Josh McKinnon 3579 $65.00 Travis Shelton 2367 $45.00 Josh McKinnon 23. Change the entire table alignment on the Page Select the table Click Table, Table Properties, Select the Alignment 24. Split a table into two tables Select the row you want for the 1 st row of the second table Click on Table, Split Table 25. Break a table across a page Select the row you want to appear on the next page Press Ctrl+Enter 26. Hide or display the grid lines Select the Table Click on Table, Hide Gridlines or Table, Show gridlines 16 Microsoft Word 2000 Tables

27. Sort data in a Table Select the table Click on Table, Sort Set up to three key columns for the sort Set data types for each key If there is a header row, Click Header Row option in my list has area Click OK 28. Sort Data in one Column Anchor cursor in column to be sorted Click Table, Sort, Options, Sort Column Only Click OK, OK 29. How do you Set a Tab for entering data in a Cell? Press Ctrl-Tab instead of Tab 30. AutoFormat Anchor cursor in the Table Click Table, Table Auto Format Select the Type Set Borders, Shading, Font, Color, Autofit Click on Apply Special Formats to Heading Rows, Last Row, 1 st and Last Columns 31. Draw a Table Click on Tables and Borders Icon --OR-- Click Table, Draw Table Click and Drag to draw the outside border Click and draw to draw the inside lines 32. Import a Worksheet from Excel to a Table Open the Table Open the Worksheet Select the data in the worksheet Click on Copy Paste the data in the Table Microsoft Word 2000 Tables 17

35. USING FORMULAS IN A TABLE In the cell for the Formula, click on Table, Formula Click OK to accept the suggested Formula --OR-- Select the function you want from the Paste Function box & Click on OK 18 Microsoft Word 2000 Tables

Create a Table? Use the Table Menu Option Use the Insert Table Icon Draw the Table 1. Place the cursor at the point where the table is to be inserted. 2. Click Table, Insert Table 3. Set the number of rows and columns 4. Click on OK 1. Place the cursor at the point where the table is to be inserted. 2. Click & Drag the Insert Table Icon until the correct number of rows and columns is displayed. 1. Click on the Tables and Borders Icon -OR- Click Table, Draw Table {The cursor will change to a pencil used to draw the table.} 2. Click and Drag to draw the outside of the table 3. Click and drag to draw the lines inside the table. Microsoft Word 2000 Tables 19

Move around in a table? Keystroke TAB Shift-Tab Down Arrow Up Arrow Alt-Home Alt-End Alt-PgUP Alt-PgDn Action or Movement Next Cell Previous cell Next Row Previous Row First Cell in a Row Last Cell in a Row First Cell in a Column Last Cell in a Column Selecting Components of a Table Component Cell Row Column Multiple Components Text Entire Table Selection Process Triple Click in the Cell Click on the left of Row --OR-- Click on Table, Select Row Click on Top of Column --OR-- Click on Table, Select Column Select one and Drag --OR-- Select one, Shift and Click Other Anchor before text Press Tab --OR-- Press Shift Tab for reverse Click on Table, Select Table 20 Microsoft Word 2000 Tables

Conversion of Tables and Text Table to Text Text to Table Select the Table to be converted Click on Table, Convert Table to Text Select a separator Click on OK Select the Text Click on Table, Convert Text to Table Indicate the # of columns Select the text separator indicating a Column Click on OK Deleting Table Components Component Cell Column Row Text Entire Table Delete Select Cell Click on Table, click on Delete Cells Click on the option Click on OK Select Column Click on Table, click on Delete Columns Click on the option Click on OK Select Row Click on Table, click on Delete Rows Click on the option Click on OK Select the text Press the DEL key Select the Table Click on Table, Delete Rows Microsoft Word 2000 Tables 21

Inserting Table Components Component Cell Column Column on Right of Table Row Row at End of Table Text Entire Table Insert Select Column to Right of new column Click on Table, click on Insert Columns Select Column Click on Table, click on Select Column Click on Table, Insert Column Select Row below the new row Click on Table, click on Insert Rows Move to LAST cell of table Press the TAB key Click in Cell, Enter Data Click on Table, Select # of Rows and Columns Click on OK 22 Microsoft Word 2000 Tables

ACKNOWLEDGEMENTS Word 2000 and Tables, Dr. Lynn Wampler, Associate Specialist for Computer Applications and Services, November, 2001. Phone: 325-3226 Mississippi State University does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. Microsoft Word 2000 Tables 23