REQUEST FOR PROPOSAL RESIDENTIAL SUBSTANCE ABUSE TREATMENT FOR INDIGENT ADULTS Offered by: KLAMATH BASIN BEHAVIORAL HEALTH Operations Department 2210 Eldorado Ave., Klamath Falls, OR 97601 Office: (541) 883-1030 FAX: (541) 884-2338 Info@KBBH.org Page 1 of 6
July 1, 2014 Klamath Basin Behavioral Health (KBBH), the Community Mental Health Program for Klamath County, Oregon, is requesting proposals (RFPs) from potential applicants interested in delivering Residential Substance Abuse Treatment Services for Adults under contract in accordance with the terms and conditions contained in this RFP. The service area for these services encompasses Klamath County, and the contract will be awarded to a provider who agrees to deliver these services within the urban growth boundary of Klamath Falls, Oregon. KBBH reserves the right to reject any application, to waive or not waive informalities or irregularities in the application procedures, and to accept any application determined through the review process to represent the best interest of KBBH and its consumers. Sealed Proposals: Any interested parties will deliver one (1) original application with an original signature(s) and three (3) copies which are clearly marked as such to the address noted on the cover page. Inquiries: All questions about this RFP should be directed to the contact information noted on the cover page of this RFP. Due Date: Wednesday, July 23, 2014 at 3:00pm. Completed RFPs can be submitted at any point prior to this date and time, but no RFPs will be accepted after this deadline. Do not place applications in binders or hard covers. TIMELINE FOR RFP # XXX Letter notifying potential contractors of RFP availability July 1, 2014 RFP advertised in local newspapers July 1, 2014 RFP available online at www.kbbh.org July 1, 2014 RFP Due Date July 23, 2014 @ 3:00PM RFP opening July 23, 2014 Selection of Proposal July 25, 2014 Notification of Selected Provider July 28, 2014 Contract Executed July 31, 2014 Services Start Date September 1, 2014 Introduction: Klamath Basin Behavioral Health, which is the Community Mental Health Program for Klamath County, is requesting applications from licensed and accredited residential substance abuse treatment providers for services to persons with substance use disorders and co-occurring disorders (mental health and substance abuse). 1. TERMS AND CONDITIONS a. A crucial aspect of this project is a detailed evaluation of each company submitting a proposal. The evaluation will consider the company s resources, experience, and performance. This Request for Proposal (RFP) is designed to facilitate the evaluation and selection of a contractor who is best able to achieve the objectives of KBBH. Given the multiple components of this RFP and in order to adequately compare the information contained in each proposal, KBBH requests Page 2 of 6
that all contractors submit their proposals answering all questions and statements in the order and format of this RFP. Submitted proposals should correspond with the categories outlined in this RFP and also reference the statements outlined in this RFP. Each proposal shall describe the Contractor s ability to provide the enumerated services. KBBH reserves the right to reject any proposal which it deems to be in non-conformance with these terms and conditions. Residential Alcohol & Drug Treatment services will be provided at the provider s facility and will consist (at a minimum) of the following: b. Successful proposers will be licensed by the State of Oregon, Addiction and Mental Health Division, as a substance abuse treatment provider for the specific level(s) of care provided. c. All Staff providing substance abuse treatment services to consumers under this agreement must meet Oregon s credentialing of clinical privileges requirements. d. All referrals for admission under this agreement will be indigent adults in need of residential SUD services as assessed by KBBH. All referrals under this agreement will be generated by KBBH, and the selected provider agrees to admit all referrals received from KBBH provided adequate capacity is available. e. Payment for services will be Fee for Service reimbursement. f. All clients will be enrolled in residential alcohol and drug treatment services for a minimum of twenty-eight (28) days. g. The Provider will conduct an initial assessment to determine the level of substance abuse/addiction and biopsychosocial needs assessment for each client upon intake. h. An individualized services plan will be developed for each individual enrolled in the program. i. Individual client records that are fully compliant with local, state and federal requirements will be maintained. j. The Provider will meet with clients individually a minimum of 2 times weekly to assess progress and/or lack of progress towards treatment plan. k. The Provider will conduct group sessions and clients will be required to attend at least 3 times daily to attain treatment plan goals and objectives. l. The Provider will arrange for client access to recovery meetings to assist with Alcoholics Anonymous, Narcotics Anonymous, and Cocaine Anonymous education and assist with obtainment of sponsorship. m. The Provider must submit a policy for Limited English Proficient clients. n. The Provider will supply urinalysis-testing services with results that can be transmitted electronically. Page 3 of 6
o. Urine Drug Screens (UDS) should be done on a random basis with at least the following frequency: One (1) drug screen every two weeks (additional screens should be taken if allowed to leave the premises for purposes deemed necessary by the Provider. A creatinine level must be reported for each test. All positive results must be reported to KBBH. The Provider must have the ability to test for K2, MDPV, Mephedrone, and any other synthetic stimulants if requested. p. Weekly status reports outlining each client s treatment progress must be submitted to KBBH by the deadline to be established. This report should outline a client s compliance in attending weekly Clinical Group, Individual Therapy Sessions, and any other counseling sessions to include Parenting, Family, Anger Management, Job Readiness, Alcoholics Anonymous, Narcotics Anonymous, or Cocaine Anonymous meetings, etc. KBBH will stipulate any additional reporting requirements. Applicants must be able to meet these reporting requirements. Exact ongoing requirements will be outlined and made a part of the contract q. KBBH staff should be notified within 24 hours: i. If a client is caught using, distributing, selling, and/or harboring any drugs or paraphernalia ii. If client leaves the program without approval or permission iii. If drug screens are positive or diluted iv. If a client fails to produce specimen adequate for testing v. If client is arrested vi. If client is hospitalized r. A routinely scheduled invoice (i.e. weekly or monthly) should be submitted to the KBBH Operations Department in accordance with a schedule to be agreed upon by both parties upon award of a contract. s. KBBH shall have the right to randomly review the Provider s financial records, personnel files, and treatment curriculums. KBBH shall also have the right to monitor client records in accordance with HIPAA and other state and federal guidelines. t. Successful contractor shall maintain in full force and effect at all times the following insurance coverage: i. Selected provider shall comply with ORS 656.017 in providing workers compensation insurance. ii. Professional liability covering any damages caused by an error, omission or any negligent act related to the services to be provided under this agreement in an amount not less than one million ($1,000,000.00) per occurrence. iii. General Liability Insurance covering bodily injury, death and property damage in a form and with coverages that are satisfactory to the State. This insurance shall include personal injury liability, products and completed operations in amount of not less than one million dollars ($1,000,000.00) per occurrence. iv. Business automobile insurance for owned, non-owned, hired, leased, and rented vehicles, and automobile contractual liability coverage (including rental and lease agreements), with limit of liability not less than one million dollars ($1,000,000.00) per occurrence. Page 4 of 6
2. Proposal Questions: Answer each of the following questions, directly onto this form. Answer each question completely, indicating how your program will address each issue. a. Describe your organization to include its history, structure, length of time in business (include any additional current or previous names by which the company has conducted business), mission statement, governance, and other information you think relevant to this proposal. b. Describe the treatment philosophy and interventions to be employed in treatment (e.g., 12-step cognitive-behavioral, group vs. individual). c. Indicate your program s definition of treatment success and how outcomes have been or will be measured. Discuss the means of data collection and integrity. d. Describe the clinical interventions you believe will be most effective and your plans for providing treatment and services to the clients and their families where both mental health and substance abuse needs exist. State how the implementation of those processes will be communicated to KBBH. e. Describe how your program will monitor the effectiveness and quality of the services and ensure that services are being provided based on proven evidence based practices specific to the client population. f. Describe how individualized treatment plans are developed for each client's strengths and needs. State how often the plan is reviewed or revised, and how those revisions will be communicated to KBBH. g. Describe your agency s approach to involving families and significant others in the treatment planning and treatment decisions for the clients. Provide supporting information on your organization's activities involving family and significant others. h. Describe how your agency will be involved in post treatment follow-up care and list the respective time frame for follow-up services. i. Describe how your program will serve clients from different cultures in the community. How will your program address consumers with limited English proficiency? j. How will your program address co-occurring issues such as anger management, violence prevention, parenting effectiveness, relationship deficits, work experience, job placement and other ancillary treatment issues affecting this population? How will these services be documented? A copy of your program services and curriculum must be attached to this proposal. k. Provider must agree to name KBBH as co-insured on provider s liability insurance policies if selected for this proposal. Please include copies of all Oregon Certificates of Approval, copies of state license(s), and copies of certificates of liability insurance with your application Page 5 of 6
I hereby certify that all information in this application and the copies of state license(s), certificates of insurance, and accreditation are true and accurate. I fully understand that any significant misstatements in or omissions from this application will void this application and any subsequent agreement on the part of WCHO regarding this agency/group participation in its provider network. Your signature on this application indicates your agency s intent to be granted clinical responsibilities (privileges) in areas in which you are currently competent and able to perform the responsibilities requested and the duties of this position. You are consenting to review by state and/or federal inspectors, and KBBH of relevant records and documents which are pertinent to this application. In addition, you attest that all of the above information you have provided is accurate and complete. Signature Title Date Please Print Name Page 6 of 6