REQUEST FOR SUBSTANCE ABUSE DRUG-FREE OUTPATIENT AND INTENSIVE OUTPATIENT SERVICES SERVING WASHINGTON COUNTY CHILDREN/ADOLESCENTS

Transcription

1 VALUE BEHAVIORAL HEALTH OF PENNSYLVANIA (VBH-PA) IN PARTNERSHIP WITH THE WASHINGTON DRUG AND ALCOHOL COMMISSION, INC. HAVE ISSUED A REQUEST FOR PROPOSAL (RFP) REQUEST FOR SUBSTANCE ABUSE DRUG-FREE OUTPATIENT AND INTENSIVE OUTPATIENT SERVICES SERVING WASHINGTON COUNTY CHILDREN/ADOLESCENTS Instructions: All completed RFPs must be submitted to the address below. Value Behavioral Health of Pennsylvania 520 Pleasant Valley Road Trafford, PA Attention: Charlotte Chew-Sturm, Provider Relations Director Five (5) original proposals must be received by 4:00PM on Monday, January 4, Late proposals will not be accepted. Faxed or ed submissions will not be considered. All pages of the proposal must be numbered. COVER LETTER: All submissions must have an accompanying cover letter identifying the following information: Agency Name Date of Submission Address Contact Person for the Response: Name Phone THIS IS A SECOND POSTING. If your agency responded to the initial RFP that was posted on the VBH-PA website in June of 2015, you DO NOT have to reapply. All submissions received during that original posting period will be considered in the review process for this RFP

2 BACKGROUND Value Behavioral Health of Pennsylvania (VBH-PA) maintains a comprehensive network of providers for providing services to individuals in need of substance abuse treatment services for HealthChoices recipients of Washington County. This extensive network provides a diversity of location, choice and specialization for all of these HealthChoices members. Despite this comprehensive network, an unmet need has been identified in Washington County for outpatient and intensive outpatient substance abuse treatment services for children/ adolescents (under the age of 18) living in the city of Washington, PA. Value Behavioral Health of Pennsylvania (VBH-PA) in partnership with the Washington Drug and Alcohol Commission, Inc. (Washington SCA) is seeking proposals from agencies interested in providing drug-free outpatient and IOP treatment services for children/adolescent HealthChoices residents. TARGET POPULATION Washington County HealthChoices eligible children/adolescents who would benefit from outpatient and/or IOP substance abuse treatment services living in the city of Washington. All services provided for this level of care must adhere to all respective federal, state and local standards and regulations. SERVICE OBJECTIVES Increase the availability and access to community-based, outpatient substance abuse treatment services; Meet the treatment needs and assist with the recovery needs of children/adolescents as they move toward long-term recovery; Through ongoing professional collaboration, develop strong alliances with the other service agencies, community supports and collateral organizations. All services provided for this level of care must adhere to all respective federal, state and local standards and regulations

3 MINIMUM QUALIFICATIONS All applicants must meet the following minimum qualifications to be considered for this procurement process: 1. Must possess a current license in Pennsylvania to provide substance abuse treatment services; 2. Must possess or be able to secure a license to provide substance abuse outpatient treatment services at a facility located in the city limits of Washington, PA; 3. Ensure that this facility is or will be at a location that is accessible by public transportation; 4. Currently be or able to become credentialed for these services with Value Behavioral Health of PA. Additional Preferred Qualifications: 1. Have experience building collaborative relationships with other human service agencies, as well as knowledge of other community support resources for this target population; 2. The applicant agency should be recovery focused, offering addiction treatment and recovery support to enhance pre-recovery engagement, recovery initiation, long-term recovery maintenance and quality of personal/family life in long-term recovery. INTENT It is the intent of VBH-PA and the Washington SCA to solicit proposals with the intention of executing a contract. This notwithstanding, any proposal shall be submitted with the following expressed understanding: This Request for Proposals is not subject to the competitive bidding process and any contract entered into as a result of any proposal will not be based on the concept of the lowest cost applicant ; VBH-PA and/or Washington SCA have the right to reject any and all proposals at any time during the process; VBH-PA and/or Washington SCA reserve the right to reject any applicant that does not sufficiently document that they meet the minimum qualifications to respond to this RFP; VBH-PA and/or Washington SCA may modify the selection process or the scope of the project or the required responses at any time; All costs of developing proposals and any subsequent expenses relating to contract negotiations are entirely the responsibility of the applicant and may not be charged to VBH-PA or Washington SCA. INCURRING COSTS Value Behavioral Health of Pennsylvania (VBH-PA) and Washington SCA are not liable for any costs incurred by applicants for work performed in preparation of a response to this RFP

4 PROPOSAL REVIEW VBH-PA and Washington SCA reserve the right to reject any and all proposals received as a result of this RFP and to negotiate separately with competing applicants. If all proposals are unacceptable, the Washington SCA reserves the right to reject the proposals and to issue a new RFP. The Washington SCA also reserves the right to reject a proposal at any time during the process. SELECTION/REJECTION PROCEDURE Applicants whose proposals are selected will be notified in writing as to their selection. Applicants whose proposals are not selected will also be notified in writing by VBH-PA. Applicants responding to this RFP will not receive any feedback on the quality of their responses or the selection process. RFP AWARD CONDITIONS Following award of the RFP, in order to secure a contract with VBH-PA for payment of this service, the provider must be able to complete the following steps. If the chosen provider cannot complete any of these steps, they will be determined ineligible to continue the process: Secure the appropriate licenses and approvals from DPW; Successfully complete the VBH-PA credentialing process to become a provider of these service in the VBH-PA network; Have a licensed site located in the city of Washington, PA that is accessible by public transportation. UPON AWARD The provider can expect to be reimbursed at the standard VBH-PA rates for substance abuse treatment services at the outpatient and intensive outpatient levels of care; If deemed necessary, the provider can expect a contract for these substance abuse services from the Washington SCA. There is no commitment by the Washington SCA or VBH-PA on anything beyond what is directly stated in this RFP. Any award resulting from this RFP does not ensure that the need in the community is sufficient to support the development and/or sustainability of this service

5 Questions pertaining strictly to information contained in the RFPs may be submitted in writing via to up to close of business December 18, All questions and answers will be posted on the VBH-PA website the following week. Continue to check the website daily at: DIRECTIONS FOR RESPONSES 1. Be sure your agency meets all the minimum qualifications prior to completing your response. 2. Respond to each question as completely as possible. 3. Respond to the questions in the sequence that they appear in the RFP. 4. There is no page limit to responses. 5. All pages must be sequentially numbered. 6. All responses must be typed using 12 pt. font. 7. Additional supporting or requested documentation should be attached as Appendices

6 REQUEST FOR PROPOSAL Please provide the following information regarding your interest in and your ability to develop and provide substance abuse outpatient and IOP treatment services for Washington County child/adolescent HealthChoices members. 1. Please describe in detail the agency s background, experience and present activity as well as the philosophy of the organization, which will enable it to successfully provide the proposed services to HealthChoices members residing in Washington County, in the following areas: a. at the administrative level. (10 pts) b. at the direct service level. (10 pts) 2. Describe your agency s experience in collaborating and coordinating with other community service agencies, support and collateral organizations. Describe how the agency will collaborate with agencies and others to better serve the targeted population (10 pts) 3. Describe the agency s purpose in offering these substance abuse treatment services. Articulate the agency s goals and objectives in meeting the needs of these individuals. If the agency believes it has unique characteristics that would directly benefit these individuals, please describe. (10 pts) 4. Describe in detail some of the characteristics of the HealthChoices members to be served and how these characteristics would be addressed. (10 pts) 5. If the agency considers itself to be a specialist in treating certain diagnostic categories or disorders, please describe and provide any relevant supporting documentation. Also, if the agency considers itself a specialist in serving other special populations, please provide specific information and any relevant supporting documentation. (10 pts) 6. Address the following sections for the proposed outpatient services: a. Describe the agency s staffing structure (i.e. number of administrative staff, direct treatment staff, clerical support staff and all other staff related to the delivery of proposed service). Describe the required qualifications and job responsibilities of each program staff member. Also, please attach job descriptions for each of the positions involved in the proposed services. (10 pts) b. Please attach an organizational chart depicting the structure of these programs. Also attach an organizational chart depicting where these proposed programs fit into the agency s overall organizational structure. (5 pts)

7 c. Define the basic elements of these programs including proposed service location (if known), hours of operation and staff/client ratio. (5 pts) d. Provide a complete description of the proposed programming. Provide detailed information on the program components for each service, including but not limited to: admission criteria, intake process, engagement efforts, length of service, provision of individual vs. group sessions, direct treatment service modalities, any specialty groups, etc. (20 pts) e. Describe how the agency expects to conduct the assessment and treatment planning processes (e.g., What instruments will be engaged to perform assessments? What will be the agency s treatment review process and discharge planning process? What mechanism will be used to ensure that the member and other agencies, if relevant, will be included in the treatment planning process?). (20 pts) f. Define the basic elements of each program s services (outpatient and IOP). Include program specific goals and objectives, and describe how goals and objectives will be measured. Clearly outline the specific services to be provided, including hours of activity and staff/consumer ratios. (10 pts) g. Describe what measures will be in place to identify discharge indicators. Be sure to fully explain how the agency will identify and address treatment progress and quality of life indicators and individual feedback in an evaluation process. (10 pts) h. Describe how the agency will work with the individual s family or significant others to address clinical issues and build upon specific strengths within the relationship as a part of treatment planning. Outline how the family will be engaged and utilized in the individual s treatment and recovery. (10 pts) 7. Describe how the agency will serve individuals with co-occurring disorders (i.e. mental health and/or intellectual disability in addition to substance abuse). (10 pts) 8. Describe the role cultural competency plays in the delivery of the proposed services and throughout the agency. Outline specific activities in the proposed program which will address and improve cultural relevance of the program for individuals. Explain how cultural differences will be integrated into these programs and in what capacity can cultural competency serve as the mechanism for addressing behavioral health disparities in these programs and in the agency. (10 pts) 9. Describe your agency s commitment to the concepts of recovery and resiliency. Explain how you intend to ensure ongoing program focus on the concepts of recovery and resiliency, including how consumers will be involved in the planning and implementation process. (10 pts)

8 10. Describe the agency s plan for continuous quality monitoring and improvement. Outline what outcome measures will be in place to demonstrate the effectiveness of services provided. (10 pts) 11. Provide a summary of how the agency will ensure ongoing internal monitoring, quality assurance and outcome measurements for these services. (10 pts) Outcome measures should be based on recovery/resiliency-oriented principles such as: Improving quality of life Individual and family/support system satisfaction Improving community and educational integration Participation in meaningful activities and social relationships Discharge Choice Peer and Community supports Achieving positive clinical outcomes REQUIRED ATTACHMENTS IF THESE REQUIRED ATTACHMENTS ARE NOT PROVIDED, THE SUBMISSION WILL NOT BE CONSIDERED COMPLETE AND WILL BE EXCLUDED FROM THE REVIEW PROCESS. 12. Attach all the necessary documentation to demonstrate that your agency meets each of the below listed Minimum Qualifications to respond to this RFP. Please ensure that the documentation is current and reflective of the appropriate minimum standard. Also, for appropriate criteria listed below, provide a timeline outlining when your agency can be expected to complete/meet the criteria. a. Must currently possess a current license in Pennsylvania to provide substance abuse treatment services. (Attach current license your agency holds for substance abuse treatment.) (10 pts) b. Must be able to provide these substance abuse treatment services to HealthChoices eligible individuals from an approved facility within the city of Washington, PA that is accessible to public transportation. (Attach action steps and timeframes to achieve this within the required time period). (10 pts) c. Must be able to complete the VBH-PA credentialing process to provide these services to HealthChoices members. (Attach action steps and timeline expected to achieve credentialing). (10 pts) 13. Provide any other information the organization would like to offer, such as letters of recommendation, to support the proposal. (5 bonus pts) Total points without bonus point: END OF RFP