ADOBE ACROBAT X PRO CREATE PDFS Last Edited: 2012-07-09 1
Create PDFs from Office Suite 2010 for Windows... 3 MS Word 2010 Application... 5 MS Excel 2010 Application... 8 MS PowerPoint 2010 Application... 9 MS Outlook 2010 Application... 10 Create PDFs from Creative Suite Applications... 13 InDesign program... 13 Illustrator Program... 15 Photoshop Program... 17 Create PDFs from within Acrobat Pro... 18 Create PDFs from a Web Site... 20 Send the Website to Adobe Printer... 20 Create PDF from URL of the Website... 21 Create PDFs from the Clipboard... 24 The following training document is using Lynda.com Last Edited: 2012-07-09 2
Create PDFs from Office Suite 2010 for Windows The common way to create PDFs from Office Suite 2010 for Windows is by printing to the Adobe PDF Printer which is a virtual printer installed automatically on your operating system when you install Adobe Acrobat. From any program in Office Suite 2010, do the following: Click File tab > click Print Under Printer section, click the drop down menu > select Adobe PDF To modify settings of creating PDF document, under Printer section, click the Printer Properties Last Edited: 2012-07-09 3
Click Print button to create the document to PDF file Last Edited: 2012-07-09 4
MS Word 2010 Application On the Ribbon, click Acrobat tab > select desired features such as: Create and Send PDF for Review Acrobat Comments to import comments Mail Merge Create and Attach to Email Create PDFs To customize Acrobat settings, in, click Preferences to open Acrobat PDFMaker dialog box To setup a password for opening the PDF document, click Security tab > select Require a password to open the document check box > enter a desired password in the Document Open Password: text box To convert footnote and endnote links in Word to links in the PDF, click Word tab > select Last Edited: 2012-07-09 5
Convert footnote and endnote links check box under Word Features section To convert Styles or Headings in Word to Bookmarks in PDF, click Bookmarks tab > select Convert Word Headings to Bookmarks check box under Bookmark Options section You can customize some common settings options without going to Preferences Last Edited: 2012-07-09 6
On the Ribbon, in Create Adobe PDF group, click Create PDF In the Save Adobe PDF file As dialog box, click Options button In the Acrobat PDF Maker dialog box, select desired option check boxes Last Edited: 2012-07-09 7
MS Excel 2010 Application On the Ribbon, click Acrobat tab > select desired features such as: Create and Send PDF for Review Create and Attach to Email Create PDF You can select the range of the workbook you want to convert to PDF In Create Adobe PDF group, click Create PDF In the Acrobat PDFMaker dialog box, do the following: Under Conversion Range section, select a desired option Click Add button to add the sheets that you want to convert in PDF Click Move Up or Move Down button to reorder the sheets in PDF Click Convert to PDF button Last Edited: 2012-07-09 8
MS PowerPoint 2010 Application On the Ribbon, click Acrobat tab > select desired features such as: Create and Send PDF for Review Create and Attach to Email Create PDF You can convert multimedia and preserve slide transitions In Create Adobe PDF group, click Create PDF In the Save Adobe PDF File As dialog box, click Options button Last Edited: 2012-07-09 9
In the Acrobat PDFMaker dialog box, make sure Convert Multimedia and Preserve Slide Transitions check boxes selected MS Outlook 2010 Application On the Ribbon, click Adobe PDF tab > select desired features such as: Selected Messages Selected Folders Change Conversion Settings Setup Automatic Archival To include or exclude all attachments in the selected message in the Adobe PDF, do the following: In Preferences group, click Change Conversion Settings Last Edited: 2012-07-09 10
In the Acrobat PDFMaker dialog box, do the following: Select Security tab In PDFMaker Settings section, click Attachments drop down list to select either Include all attachments in the Adobe PDF or Do not include attachments in the Adobe PDF Click OK To convert all messages in a selected folder to PDF, do the following: In Convert group, click Selected Folders > click Create New PDF. Last Edited: 2012-07-09 11
In the Convert folder(s) to PDF dialog box, select desired folder(s) > click OK Last Edited: 2012-07-09 12
Create PDFs from Creative Suite Applications When you create a PDF from a Creative Suite program such as InDesign or Illustrator, it s similar to creating a PDF from a MS Office Suite application by printing to the Adobe PDF printer within that program or exporting to PDF. However, the difference between creating PDF from MS Office application and the Creative Suite is that you cannot create a PDF from within Acrobat based on a Creative Suite file, whereas you can with an Office file InDesign program Click File menu Choose one of the following selections on the drop down menu Click Print > select the Adobe PDF from the Printer drop down list Last Edited: 2012-07-09 13
Point to Adobe PDF Presets > choose one of built-in presets or click Define to modify your own preset Last Edited: 2012-07-09 14
Click Export to create an interactive PDF > click the Save as type drop down list > select Adobe PDF (Interactive) Illustrator Program Click File menu > choose Save As Last Edited: 2012-07-09 15
In the Save As dialog box, click Save as type drop down list > choose Adobe PDF (*.PDF) > click Save button In the Save Adobe PDF dialog box, click General > make sure Preserve Illustrator Editing Capabilities check box selected to make the file can be opened and edited in Illustrator Last Edited: 2012-07-09 16
Photoshop Program Click File menu > choose Save As In the Save As dialog box, click the Format down arrow > choose Photoshop PDF (*PDF. *PDP) from the dropdown list > click Save button Last Edited: 2012-07-09 17
Create PDFs from within Acrobat Pro You can easily create a PDF right from within Adobe Acrobat X Pro On the Toolbar, click the Create button > select PDF from File In the Open dialog box, do the following: Click the Files of type down arrow to sort the type of file that you want to create PDF from Select a desired file Click Open button Last Edited: 2012-07-09 18
To control how supported files are converted to PDF, do the following: From the Menu Bar, click Edit menu > choose Preferences In the Preferences dialog box, do the following: In Categories box, select Convert to PDF In the Converting to PDF box, select a file type that can be converted to PDF to change its control settings Click Edit Settings button Last Edited: 2012-07-09 19
In the Adobe PDF Settings for supported documents dialog box, choose any of the desired settings option provided in the dialog box. Create PDFs from a Web Site Send the Website to Adobe Printer Click File menu > Print Last Edited: 2012-07-09 20
In the Print dialog box, select Adobe PDF > click Print Create PDF from URL of the Website On the Toolbar, click Create button > select Create PDF from Web Page In the Create PDF from Web Page dialog box, do the following: In the URL box, enter or paste the URL of the website from the Address bar of the web browser Last Edited: 2012-07-09 21
Click Settings button to change some settings before converting the website to PDF. In the Web Page Conversion Settings dialog box, do any of the following: Choose General tab, click File Type down arrow to convert to HTML or Text > select any additional options under PDF Settings sections. If you select HTML file type, click Settings button to customize fonts, colors or multimedia contents embedded in the website Last Edited: 2012-07-09 22
Choose Page Layout tab to customize page size, margins, orientation, or scaling. Click Create button If you click Capture Multiple Levels button, you can convert multiple sections of the webpage Last Edited: 2012-07-09 23
Create PDFs from the Clipboard Acrobat X Pro can take what s inside your clipboard memory and convert them to a PDF. Select and copy text or graphics from other programs such as Word. Excel, PowerPoint and even InDesign application Switch to Acrobat program > click Create button on the Toolbar > click PDF from Clipboard Last Edited: 2012-07-09 24