LIFE EVENT PLANNING EVENT 105
LIFE EVENT PLANNING Life Event Planning is an individual or team event that recognizes participants who apply skills learned in Family and Consumer Sciences courses to manage the costs of an event. An event is defined here as any upcoming occasion that will bring changes and/or new experiences and accompanying financial challenges. Examples of events include, but are not limited to: Preparing to move into a dormitory room Hosting a party/other celebration Operating a vehicle for one month Taking a school or personal trip Hosting a family reunion Paying initial costs of a new job Managing costs of attending the prom Paying school expenses for one grade level Participants select an event, determine the amount they can budget for the event and prepare in advance an event portfolio. At the event site, participants present their portfolios to the judges. Event Category 1. Junior: up to grade 9 2. Senior: Grades 10-12 3. Occupationally Specific: Grades 10-12 Eligibility 1. Chapters may submit a team of 1 to 3 participants in this event. 2. Participation is open to any state/nationally affiliated FCCLA chapter member(s). Chapter should select the category that corresponds with the type course in which the participants are or have been enrolled and the category indicated on the Affiliation Form. Event categories may be changed two weeks prior to the regional meeting for a $20 fee to pay for the cost of awards. This can be done by faxing in the Change/Deletion form located in the Forms/Resource section of the guidebook. Payment must be received in the state office prior to the region meeting. 3. The chapter's entry must be a dues-paying member from a state and nationally affiliated chapter, which is submitted with a postmark on or before November 1. Additional members wanting to participate in STAR and Proficiency Events may be affiliated online until two weeks prior to the region meeting. If affiliation paperwork and payment is not mailed by the 2 nd Monday in January it must be brought to the STAR/Proficiency Event Headquarters room at the region meeting prior to STAR/Proficiency Event Registration to receive an FCCLA Confirmation Receipt. 4. The chapter advisor must submit the electronic entry forms on the Texas FCCLA website. STAR/Proficiency Event Payment Invoice and payment must be mailed to Family, Career and Community Leaders of America postmarked on or before December 1. 5. A designated chapter member must attend the regional or state leadership meeting in order to officially enter the regional or state competition. Each participant must be registered for the regional or state conference. Note: Participants will need to pay for the conference registration fees and the STAR Event entry fees. 106
6. A project entered in this event may not be entered in any other category of any STAR Event. The project may be disqualified if this occurs. 7. The Life Event Planning project shall be developed and completed during a one-year span starting July 1 and ending June 30 of the current school year preceding the regional, state or national leadership meeting. 8. Participants must have completed a course or a unit in consumer management for financial education in a Family and Consumer Sciences program or must have completed a unit of the FCCLA Financial Fitness national program. 9. The presentation and project materials submitted must be planned, conducted, and evaluated by the participant using the provided Event Plan. Procedures & Time Requirements 1. Each entry will submit two portfolios (one must be the official FCCLA Portfolio obtained from the National FCCLA store, www.fcclainc.org) to the Event Chairperson at the STAR Event Registration. 2. Chairpersons and judges will have 10 minutes to preview the portfolios before the presentation begins. 3. Participants will have 5 minutes to set up for the event. Other persons may not assist. 4. The oral presentation should be 5 to 10 minutes in length. A one-minute warning will be given at 9 minutes. Participants will be stopped at 10 minutes. 5. Following the presentation, judges will have 5 minutes to interview participants. 6. Judges will use the rubric to score and write comments for participants. General Information 1. A table will be provided. 2. Participant may bring easel(s). 3. Equipment must be requested on the entry form. Wall space will be available. 4. Participants may use visuals including samples, objects, posters, charts, slides, transparencies, presentation software and audiovisual equipment. 5. Participants may not wear costumes for this event. 6. Internet connections will not be provided. 7. Disqualification will occur if: At least one team member does not check in at the STAR Event Registration (participants must register for the meeting and for STAR Events), Participant does not show up at designated time for competition or Chapter entry is not presented. 8. Rating sheets will be returned to the participants/team by mail only if a #10, self-addressed, stamped envelope is provided by the chapter during the event registration. Participant(s) and advisor s name must appear on the outside of the envelope. One envelope per team can be submitted. 107
9. The top six achievers in each category will advance to state level competition. The top achiever at state competition will advance to the national competition. 10. Entries progressing to state and national competition may be altered to show activities chapter members participated in and/or improve the presentation between the regional and state meetings and the state and national meetings. LIFE EVENT PLANNING SPECIFICATIONS Portfolio The portfolio is a collection of materials used to document and illustrate the work of the project. Materials must be contained in the official FCCLA STAR Event binder/notebook obtained from the National FCCLA store, www.fcclainc.org. All materials, including the divider pages and tabs, must fit within the cover. The binder/notebook must contain no more than 31 pages: 1 project identification page, 1 table of contents page, 0 5 divider pages, 1 2 Planning Process summary page(s), 1 3 profile of event page(s), 3 12 comparison shopping pages, 1 5 event plan page(s), and 1 2 resource summary page(s). All pages must be one-sided only. All pages except divider pages must be 81 2" x 11". The portfolio will be turned in at STAR Event Registration to the event chairperson. Project Identification Page One 8 ½ X 11 page on plain paper using black ink; must contain participant s name(s), chapter name, school, city, state, region and project title. No other information, graphics or decorations/borders should be placed on the project identification page. Divider Pages 0 5 divider pages, may be tabbed; may contain a title, section name, graphics, thematic decorations, and/or page numbers; may be larger than 8 ½ " x 11", but still must fit within cover dimensions; should not include other content. FCCLA Planning Process One to two 81 2" x 11" page(s) summarizing how each step of the Planning Process was used to plan Summary Page and implement the project; use of the Planning Process may also be described in the oral presentation. Profile of Event One to three pages containing a profile of the selected event; must include type of event; (see examples in event description), a description of the role of needs and wants in the situation, a goal statement(s) for the project, a description of the role of values and/or priorities in the situation, and a summary of challenges involved in developing a workable financial plan. Comparison Shopping Three to twelve pages; must include evidence of comparison shopping for at least five goods and/ or services; graphics may be used; develop your own format. Comparison shopping is defined here as an examination of the costs and features of two or more forms or sources of a specific product or service. Event Plan One to five pages using the chart format provided (see sample below); must include sources and amount of income budgeted, a list of all products/services to be acquired, sources selected, key features considered, quantities, unit costs, and total costs. Graphics may be used. Resource Summary One to two pages; must include list of at least six resources, both human and nonhuman, used to complete the project, including sources of product/service information and sources of advice; use an organized, consistent format; include a paragraph at the beginning of the list to summarize what was learned about use of resources while completing the project. Appearance Portfolio must be neat, legible, and professional and use correct grammar and spelling. 108
Oral Presentation The oral presentation should be 5 to 10 minutes in length and is delivered to judges. The presentation is to describe research and planning efforts in detail. The portfolio will be used by the participant during the oral presentation. Participants may use visuals including samples, objects, posters, charts, slides, transparencies, presentation software, and audiovisual equipment. Length of Presentation The presentation should be 5 to 10 minutes in length. Creative Introduction Use a creative introduction that immediately captures the interest and attention of the audience. Explanation of Financial Clearly and thoroughly explain the role of needs, wants, goals, values, Situation priorities and challenges in the financial situation. Explanation of Decisions Explain a minimum of three decisions that were involved in the Involved in Financial Plan financial plan. Voice Qualities Speak clearly with appropriate pitch, volume and tempo. Pronunciation Use proper pronunciation. Grammar/Word usage Use proper grammar and word usage. Body Language Use appropriate body language. Organization Deliver oral presentation in an organized, sequential manner; concisely and thoroughly summarize research. Use of portfolio Use portfolio to describe all phases of the project. Visuals Use original, creative and appealing visuals to enhance the presentation. Summary Summarize ways in which financial planning was helpful. Responses to Judges Provide clear and concise answers to judges questions regarding Questions project. Questions are asked after presentation. Knowledge Demonstrate knowledge of financial planning. Sample Excerpt: Event Plan Name of Member Iwanna B Prepared Date Juvember 32, 20X Title of Financial Planning Project Happy Birthday, Sis Goal To host a surprise birthday party for my sister and pay all costs myself Source Amount of, part-time job Expenditures Product Service Source Key Features Quantity Cost Total Cost $225 NA Rent Clubhouse Savings $200 Vegetable tray/dip NA Local Civic Clubhouse Neighborhood Deli Low Cost, safe neighborhood, space to dance Low cost, tasty, healthy 1 day and night 1 to feed 50 people $75-25 $50 (deposit returned) $35 $35 109
Life Event Planning Name of Member Date Title of Life Event Planning Project Goal Source Amount of Expenditures Product Service Source Key Features Quantity Unit Cost Total Cost Total Amount Budgeted Total to be Spent Note: Use up to 5 Event Plan pages to include all elements needed for the selected project. Enter the total amount budgeted and the total to be spent only on the last page of the Event Plan. 110
LIFE EVENT PLANNING CHECK LIST FOR ADVISOR 1. Submit initial chapter affiliation form by the November 1 st due date. Affiliate all STAR/Proficiency Event participants 2 weeks prior to the region meeting. If affiliation paperwork and payment is not mailed to the FCCLA Lockbox by the 2 nd Monday in January it must be brought to the region meeting and turned in prior to the STAR/Proficiency Event Registration. 2. Submit entry(s) electronically on the Texas FCCLA website. Mail entry packet by the December 1 st due date consisting of the following: STAR/Proficiency Event Payment Invoice (print invoice after entry(s) has been submitted online) entry fees and Judges Recommendation Form (not required but requested). 3. If screen or electrical needs change from the original entry it must be submitted by the following deadlines: Regional Meetings Facsimile notification must be made to the FCCLA office before noon on the Tuesday prior to the competition. State Meeting Facsimile notification must be made to the FCCLA office before noon on the FRIDAY prior to the competition. When making changes please fax Change/Deletion Form to 512-442-7100. The Change/Deletion Form is located in the Resources and Forms Section of this guidebook. 4. Purchase the official FCCLA portfolio obtained from the National FCCLA store, www.fcclainc.org. (Allow time for delivery) 5. Prepare a #10 standard business, self-addressed, stamped envelope to be turned in at the STAR Event Registration (if desired). The participant(s) and advisor's name must appear on the outside of the envelope. Only one envelope per team can be submitted. Any score sheets, which do not have an envelope, will be disposed of at the conference and will not be returned after the conference. 6. Prepare portfolios as described in rules. 7. Take all needed equipment, supplies, materials and the chapter s electronic FCCLA Confirmation Receipt with participants names highlighted to the STAR Event Registration at the meeting. 8. Check presentation to insure that it is up to 10 minutes in length. 9. Check adjusted time schedule after STAR/Proficiency Event Registration has ended to verify scheduled participation time. 10. Make arrangements to bring back any items brought to the events after the competition is completed. FCCLA is not responsible for any items left by the participants. Click here to return to Table of Contents 111