Klein ISD Tablet PC Handbook

Table of Contents Transforming Teaching and Learning through Technology Klein ISD Tablet PC Handbook Handbook Overview 1 Terms of Klein ISD Tablet PC Use 2 Tablet PC Security 2 Social Media Guidelines 3 Internet Access from Home 3 Parent Responsibili es 3 Klein ISD Tablet PC Guidelines 4 Student Responsibili es 5 Care of the Tablet PC 6 Screen Care 7 Repair Down me 7 Repair Cost Informa on 8 Approximate Fees for Loss or Damage 9 Items Not Covered by ADPC* 9 Student Work Order Request 9 Unofficial KISD Parent/Student Agreement Form 10 Appendix: KISD Student Guidelines for Acceptable Use of Technology Resources 11-14 *Accidental Damage and Protec on Coverage Revised July 2013

Handbook Overview This handbook is intended to provide essen al informa on about the use of student Tablet PC computers in Klein ISD. The one-to-one student and teacher Tablet PC program provides exci ng learning opportuni es that incorporate the use of technology in the classroom and at home. Please read the following important guidelines in this handbook. It is important that parents/guardians and students understand and abide by the policies and procedures set forth in this handbook. The following condi ons are a summary of some of the most important concepts outlined in this handbook. Accidental Damage and Protec on Coverage is recommended and can be purchased for $70 per year. Tablet PC damage that is either inten- onal or the result of gross neglect is not covered by Accidental Damage and Protec on Coverage. See Pages 8 and 9 for details. An annual $200 Tablet PC Security Deposit is required for all students whose parent or guardian chooses not to purchase the Accidental Damage and Protec on Coverage. See Pages 8 and 9 for details. There are fees associated with damaging the Tablet PC if the Accidental Damage and Protec on Coverage is not purchased. These fees are listed on Page 9 of this Tablet PC Handbook. Klein ISD Tablet PCs not returned when students leave for the summer or withdraw from school will be considered stolen. The charges will be filed. Internet content is filtered on all Klein ISD computers. This includes use at school and off campus. See Page 3 for details. Parents are ul mately responsible for all ac vi es involving the Klein ISD Tablet PC while the student is off campus. See Page 3 for details. If a Tablet PC needs to be repaired or is lost, the student must report the need for repair or replacement to the campus repair center as soon as possible. The student s report must be filed and the required paperwork completed at the campus repair center within 5 school days from the me of breakage or loss. See Pages 3 and 5 for details. This handbook should be read carefully by students and parents/guardians. The agreement form included in this Tablet PC Handbook is a copy of what you and your student must sign prior to the student receiving the Tablet PC. Page 1 Terms of Klein ISD Tablet PC Use Acceptable Use: All students must comply at all mes with the Klein ISD Student Guidelines for Acceptable Use of Technology in Pages 11-14 of this Tablet PC Handbook and in the KISD Student Handbook along with the guidelines outlined in the Tablet PC Handbook. Failure to comply will result in disciplinary ac on and could end the rights of possession effec ve immediately. Liability: If the Tablet PC is accidentally damaged, lost or stolen, the parent/ guardian may be responsible for the reasonable cost of repair or the replacement value on the date of the loss if the op onal Accidental Damage and Protec on Coverage is not purchased and in other instances outlined in this handbook. In the case of the, the parent/guardian or the student must immediately no fy school administra on. If the Tablet PC is lost or damaged due to gross negligence, the parent/guardian will be responsible for the reasonable cost of replacement. Tablet PCs not returned, for any reason, at the end of the school year or when a student withdraws will be considered stolen. The charges will be filed. Repossession: If the student and/or parent/guardian does not mely and fully comply with all terms of this agreement, Klein ISD has the right to come to you to pick up the property at any me. Scheduled Evalua ons: Each Tablet PC may be evaluated each six weeks or randomly checked to verify condi on and compliance with district policy. Tablet PC Security Various security measures are used on Klein ISD computers. Security measures are not only used to protect Klein ISD assets, but measures are also taken to protect Klein ISD students. Two primary forms of security exist: Computer Security: Security is in place on each system to prevent certain ac vi es. These include, but are not limited to, downloading, installing so ware, removing so ware, and changing system se ngs. See Student Responsibili es on Page 5 for addi onal informa on. Filtering So ware: Internet filtering so ware automa cally filters all access to the Internet. While at home Internet content will con nue to be filtered while students are using their Klein ISD Tablet PC. Since no filtering so ware can filter 100% of improper content, parents are responsible for monitoring their child s access to the Internet when the student is at home. Page 2

Social Media Guidelines Students will be expected to use some Web 2.0 and social media tools as part of their course curriculum under the supervision and guidance of their teachers. These tools may include Gaggle, Parent Connec on, Klein Private Label Wiki, Project Share, Blackboard Learn, Learning.com Sky, and others. Students use these tools to meet the communica on, collabora on, crea on, research, and informa on fluency skills required by the Texas Essen- al Knowledge and Skills (TEKS). These tools are hosted on the Internet, making some student work and informa on rela ng to students visible to parents, guardians, rela ves, and in some circumstances, other Internet users around the world. When using Web 2.0 and social media tools, safeguards are in place to protect and assure the safety of students. In some instances, individual or iden fiable profiles may be used that are open to the public. Public viewing or commen ng might occur on district-approved sites. Classroom lessons or projects may require publicly iden fiable student informa on to be made available on the Internet. Use of these tools must be in accordance with Klein ISD s Policies and Procedures including but not limited to the Acceptable Use Procedures. Internet Access from Home In order to access the Internet from home, you must have an Internet service provider. Students can access that Internet service in the two ways. 1. Using an Ethernet cable, the Tablet PC can be hardwired to a switch, hub, or router. 2. If you have an exis ng wireless access point, the Tablet PC can join your wireless network. Parental Responsibili es Parents are responsible for monitoring the student s use of the Tablet PC while at home and away from campus at all mes. Parents must review with their student the Student Guidelines for Acceptable Use of Technology in Pages 11-14 of this Tablet PC Handbook and in the KISD Student Handbook. Parents are responsible for monitoring their student s ac vi es on the Internet on a regular basis. Klein ISD Tablet PC Guidelines Only a Klein ISD Tablet PC will be permi ed for use at school or on the district network. Students may have no expecta on of privacy on any informa on stored on, accessed from, or used with the Tablet PC. The Tablet PC belongs to Klein ISD, and appropriate district and school officials may monitor a computer or access its contents at any me. All students will be issued a Klein ISD case with an iden fica on tag. The iden fica on tag must remain on the case at all mes. If the iden fica on tag is lost, the student must immediately no fy a teacher or administrator. If technical issues arise, students must no fy a teacher or the campus repair center immediately. Each Tablet PC is iden fied by a specific number and assigned to an individual student. To ensure that a student always has his assigned Tablet PC, Tablet PCs should never be switched from case to case. Under no circumstances may Tablet PCs be le in unsupervised areas. Unsupervised areas include but are not limited to the school grounds and campus, the commons, the cafeteria, locker rooms, library, unlocked classrooms, hallways, and any place outside of school that is not the student s home. Any computer le in these areas will be collected by staff and taken to the campus repair center. Disciplinary ac on may be taken for leaving a Tablet PC in unsupervised loca ons. Files may not be deleted by anyone other than the original creator/owner. Dele on of certain files can affect the performance of the Tablet PC, and can interfere with the student s ability to complete class work, which may affect the student s grades. Students may not download or save any music, games, or unauthorized programs to the Tablet PC. See Page 5 for details and consequences. All students have access to a network drive on which to store data. It is the responsibility of the student to see to it that cri cal files are backed up regularly on the network drive. All use of the Internet must comply with district guidelines. Log files are maintained on each Tablet PC with a detailed history of all Internet sites accessed. All student files are subject to be reviewed. Page 3 Page 4

Student Responsibili es As the primary users, students have specific responsibili es when using their Klein ISD-issued Tablet PCs. At all mes, students are responsible for their Tablet PC, whether at home or school. Students are responsible for bringing their Tablet PC to school everyday. Ba eries must be charged and maintained daily. Students are responsible for logging in under their assigned username. Students may not share their password with other individuals. Students must keep the Tablet PC in the provided case at all mes. Students should not loan their Tablet PC nor any Tablet PC component to another student for any reason. Students may not play games, load or download any so ware, music pictures, etc. on the Tablet PC unless instructed by a teacher to do so. Tablet PCs come with standardized so ware already loaded. This standardized load may not be changed in any way. When a Tablet PC is lost or stolen, the student must immediately no fy the campus repair center and submit the required paperwork no later than 5 school days a er discovering that the device is missing. When a Tablet PC is damaged or func oning improperly, the student must immediately no fy the campus repair center and submit the required paperwork no later than 5 school days a er discovery of the damage or malfunc on. If a student adds any unauthorized items to the Tablet PC, the student will be required to return the Tablet PC. A student can either pay $15.00 to re-image the Tablet PC or certain restric ons may be placed on the student s use or access of district technology. In any event, the district has the right to place certain restric ons on the student s use or access of district technology. Sound will be muted at all mes unless teachers grant permission. Care of the Tablet PC Students are responsible for the general care of the Tablet PC. Tablet PCs that are broken or fail to work properly must be taken to the campus repair center within 5 school days. Please follow these precau ons: Do not place food and/or liquids near the Tablet PC. Do not stack heavy objects on top of the Tablet PC. Never a empt to repair or reconfigure the Tablet PC or any peripherals. Do not write, draw, s ck or adhere anything to the Tablet PC. Do not decorate the Tablet PC using markers, personalized s ckers, etc. Keep the Tablet PC and other electronic storage media away from electromagne c fields, which can erase or corrupt your data. Do not expose the Tablet PC to direct sunlight, extreme temperatures, or ultraviolet light for extended periods of me. Do not leave the Tablet PC in any vehicle. Do not obstruct the Tablet PC s vents, and do not place the Tablet PC on surfaces such as paper or carpet while it is turned on. Tablet PCs are not to be used on Klein buses. When walking from class to class, the Tablet PC must be properly closed and stored in the case. The power cord must not be plugged in to the Tablet PC while in a backpack. This will cause damage to the Tablet PC. Page 5 Page 6

Screen Care The Tablet PC screen is par cularly sensi ve to excessive pressure. In order to convert the Tablet PC into a wri ng tablet, the screen must be rotated. The screen must only be rotated in a clockwise direc on. Extreme care must be taken to protect the screen from accidental damage. Do not place anything on top of the Tablet PC or lean on it when it is closed. Do not place anything in the case that may press against the cover of the Tablet PC. Do not poke the screen with anything. The stylus is the only device that should be used to interact with the Tablet PC. Do not place anything on the keyboard before closing the lid (e.g., pens, pencils, paper clips, stapled papers, etc.). Repair Down me Klein ISD is commi ed to student use of technology to aid academic success. When a student s Tablet PC is being repaired, there are several op ons available for con nued use of technology. Network Student Folders (N drives) All students have a network folder in which to store digital files. Students can save important work in this folder and access their work from any computer on the network. Classroom Computers Each classroom has desktop computers that are available for student use. Loaner/Tablet PC Replacement If a student s Tablet PC is damaged, it will be repaired or replaced as quickly as possible. If available, a loaner/replacement Tablet PC will be issued. The policies outlined in this handbook also apply to loaner/replacement Tablet PCs. A loaner/replacement Tablet PC may not be provided if the damage is determined to be inten onal or the result of gross neglect. Repair Cost Informa on All Tablet PCs are covered by a factory warranty for the en re year that covers all manufacturer s defects. The Tablet PCs are in good working order and are issued with KISD standardized so ware loaded. Students are expected to keep the Tablet PC in good condi on. Failure to do so could result in out-of-pocket costs summarized in the tables on the following page. All monies owed must be paid in full before a Tablet PC will be issued. Report card holds will apply to all Tablet PC monies owed. Accidental Damage and Protec on Coverage (ADPC): This coverage may be purchased through the school for $70.00 (non-refundable) per year by the parent/guardian. This coverage is payable in one lump sum prior to the distribu on of the Tablet PC, or in special cases, paid in installments as determined by the principal. The coverage includes three incidents of accidental loss and/or damage per year. Tablet PC damage that is either inten onal or the result of gross neglect is not covered by Accidental Damage and Protec on Coverage. Tablet PC Security Deposit: (Required for all, unless the Accidental Damage and Protec on Coverage is purchased.) An annual $200 Tablet PC Security Deposit is required for all students whose parent or guardian chooses not to purchase the Accidental Damage and Protec on Coverage. The $200 Tablet PC Security Deposit is fully refundable at the end of the school year (or when a student checks out of school) when the Tablet PC is returned to Klein ISD in acceptable working order. The $200 Tablet PC Security Deposit will be applied to all outstanding charges for repair of the Tablet PC. In the event charges exceed $200, the parent/guardian will be responsible for the en re repair charge. The full amount of the $200 Tablet PC Security Deposit is due before students are issued their Tablet PCs. No installment payments will be accepted for the $200 deposit. The required $200 Tablet PC Security Deposit is waived if a parent/guardian opts to purchase the $70.00 non-refundable Accidental Damage and Protec- on Coverage. The tables on the following page represents charges for each occurrence of loss or damage. They are not all inclusive and are subject to change. Page 7 Page 8

Approximate Fees for Loss or Damage HP 2700 Series Klein Collins, Klein Forest, Klein High, Klein Oak, Krimmel & Vistas Item Cost WITHOUT ADPC Cost WITH ADPC Display (Monitor) $607.62 $0.00 Keyboard $69.30 $0.00 Tablet PC (approximate cost for current available $1,064.00 $0.00 model These tables represent charges for each occurrence of loss or damage. They are not all inclusive and are subject to change. Items Not Covered by ADPC The following items are considered incidental, and are not covered by the Accidental Damage and Protec on Coverage. If lost, broken, damaged or stolen, the parent will assume full responsibility for replacement cost. Stylus $20.00 Case $58.00 Power Adapter $40.00 Ba ery (External) $115.00 Repor ng Damages/Loss Students will have 5 days to report any damages or loss to the Repair Center using an online form. This form is only accessible from school. Students will be required to answer a series of ques ons to help gather more informa on about what is wrong with their Tablet PC. Klein ISD Tablet PC Parent/Student Agreement Form 2013-14 I am aware of the terms set forth in the Tablet PC handbook. I understand and will comply with all of the condi ons outlined within. Please read and ini al the following: I understand that my student must report any needed repairs and or damage of the Tablet PC within 5 school days from me of occurrence otherwise I may be liable for any cost incurred by the district to repair or replace the Tablet PC. Please ini al one (1) of the following op ons: I elect to purchase the Accidental Damage and Protec on Coverage (ADPC) for $70.00 (does not cover stylus, charger, extended ba ery, carrying case, damage due to gross neglect or inten onal damage). I choose not to purchase the Accidental Damage and Protec on Coverage and will assume full responsibility for the costs associated with repair and/or replacement of the Tablet PC or any component. Because I have chosen not to purchase the Accidental Damage and Protec on Coverage, I will remit a $200.00 Security Deposit to my school. The $200.00 Tablet PC Security Deposit is fully refundable at the end of the school year (or when a student checks out of school) when the Tablet PC is returned to Klein ISD in acceptable working order. The $200.00 Tablet PC Security Deposit will be applied to all outstanding charges for repair of the Tablet PC. In the event charges exceed $200.00, I will be responsible for the en re repair charge. unofficial copy Date Grade Student Name (Please print) Student Signature Student ID# Parent/Guardian Name (Please print) Parent/Guardian Signature unofficial copy FOR OFFICE USE ONLY Payment Type: Circle One Below Receipt# Check (# ) Cash Money Order Online Credit Page 9 Page 10

Appendix The Klein ISD Student Guidelines for Acceptable Use of Technology Resources can be found in the Klein ISD Student Handbook and on the district website at: h p://www.kleinisd.net/default.aspx?name=it.aup It is included as Pages 11-14 of the Tablet PC Handbook for convenient reference. Klein Independent School District Student Guidelines for Acceptable Use of Technology Resources These guidelines are provided so that students and parents are aware of the responsibili es students accept when they use District-owned computer hardware, opera ng system so ware, applica on so ware, stored text, data files, electronic mail, local databases, removable media, digi zed informa on, communica on technologies, and Internet access. In general, this requires efficient, ethical, and legal u liza on of all technology resources. 1. Expecta ons 2. Unacceptable conduct includes but is not limited to the following: a. Using the network for illegal ac vi es, such as copyright, license, or contract viola ons or downloading inappropriate materials, viruses, and/or so ware, including but not limited to hacking and host file sharing so ware. b. Using the network for financial or commercial gain, adver sing, or poli cal ac vi es. c. Accessing or exploring online content that does not support the curriculum and/or is inappropriate for school assignments, including but not limited to pornographic sites. d. Vandalizing, tampering, or accessing without permission, equipment, programs, files, so ware, system performance, or other technology. Use or possession of hacking so ware is strictly prohibited. e. Causing conges on on the network or interfering with the work of others, e.g., chain le ers, jokes, or pictures to lists or individuals. f. Unauthorized or non-curricular use of online video, music or streaming content. g. Gaining unauthorized access anywhere on the network. h. Invading the privacy of other individuals. Page 11 i. Using another user s account, password, or ID card or allowing another user to access your account, password, or ID. j. Coaching, helping, joining or acquiescing in any unauthorized ac vity on the network. k. Pos ng anonymous, unlawful, or inappropriate messages or informa on on a district-owned system. l. Engaging in sexual harassment or using any language of a sexual or otherwise objec onable nature (e. g., racist, terroris c, abusive, threatening, demeaning, stalking, or slanderous) in public or private messages. m. Falsifying permission and/or authoriza on of iden fica on documents. n. Obtaining copies of or modifying files, data, or passwords belonging to other users on the network without authoriza on. o. Knowingly placing a computer virus on a computer or network. p. Transmission of any material that is in viola on of any federal or state law. This includes, but is not limited to confiden al informa on, copyrighted material, threatening or obscene material, and computer viruses. 3. Acceptable Use Guidelines a. General Guidelines (1) Students are responsible for the ethical and educa onal use of technology in the District and when a district owned device is used out of district. (2) Students will have access to available forms of electronic media and communica on that is in support of educa on and research, and in support of the educa onal goals and objec ves of the District. (3) All technology policies and restric ons must be followed. (4) Access to the District s computer online services is a privilege and not a right. Each student will be required to sign and adhere to the Acceptable Use Guidelines Agreement. (5) When placing, removing, or restric ng access to data or online services, school officials shall apply the same criteria of educa onal suitability used for other educa on resources. (6) Parents concerned with the District s computer online services at their child s school should refer to the EFA (LOCAL): Instruc onal Resources: Instruc onal Material Selec on and Adop on policy and follow the stated procedure. (7) Any parent wishing to restrict their children s access to any District computer online services will need to provide this restric on request in wri ng. Parents will assume responsibility for imposing restric ons only on their own children. Page 12

b. Network E que e (1) Be polite. (2) Use appropriate language. (3) Do not reveal personal data (i.e. home address, phone number, or phone numbers of other people). (4) Remember that the other users of technology are human beings whose culture, language, and humor have different points of reference from your own. (5) Users should be discrete when forwarding e-mail, and it should only be done on a need-to-know basis. c. E-Mail (1) E-mail may be used for educa onal or administra ve purposes only. Students are provided a Gaggle e-mail account if e-mail is required in the course in which they are enrolled. (2) E-mail transmissions, stored data, transmi ed data, or any other use of district-owned technology by students or any other user is subject to being monitored at any me by designated staff to ensure appropriate use. (3) All e-mail and all contents are property of the District. 4. Consequences The student in whose name a system account and/or computer hardware is issued will be responsible at all mes for its appropriate use. Noncompliance with the guidelines published here, in the Student Handbook / Student Code of Conduct, and in Board policy CQ may result in suspension or termina on of technology privileges and disciplinary ac on. Use or possession of hacking so ware is strictly prohibited and violators will be subject to consequences in the Student Handbook / Student Code of Conduct. Viola ons of applicable state and federal law, including the Texas Penal Code, Computer Crimes, Chapter 33, may result in criminal prosecu on, as well as disciplinary ac on by the District. The District cooperates fully with local, state, or federal officials in any inves ga on concerning or rela ng to viola ons of computer crime laws. In addi on, contents of e-mail and network communica ons are governed by the Texas Public Informa on Act, and therefore, may be subject to public disclosure as required by law. Any a empt to alter data, the configura on of a computer, or the files of another user without the consent of the individual, campus or district administrator, will be considered an act of vandalism and subject to disciplinary ac on in accordance with the Student Handbook / Student Code of Conduct. 5. Web 2.0 and Social Media Tools a. Approved for Classroom Use (1) Klein ISD students, under the supervision and guidance of their teachers, will use Web 2.0 and social media tools commonly used in K 12 educa on today as part of instruc on in their classrooms. Such tools may include but are not limited to: Gaggle, Parent Link, Klein Private Label Wiki, Project Share, Angel LMS, Learning.com Sky, and others. (2) Students use these tools to meet the communica on, collabora on, crea on, research, and informa on fluency skills required by the Texas Essen al Knowledge and Skills (TEKS). Tools such as these are hosted on the Internet making some of the students work and/or other informa on rela ng to students visible to parents/guardians/rela ves, and in some circumstances, other Internet users around the world. b. Safety (1) When using Web 2.0 and social media tools, the following safeguards are in place to protect and assure the safety of students. Please be aware that in some instances: x Individual or iden fiable profiles (which include personally iden fiable informa on of students such as first and last name, campus, home address, email address, etc.) may be used that are open to the public. x Public viewing and commen ng might occur on district-approved sites. x Classroom lessons or projects may require publicly iden fiable student informa on (first and last name, campus, home address, email address, etc.) to be made available on the Internet. (2)Use of these tools must be in accordance with the Klein ISD s Policies and Procedures including but not limited to these Acceptable Use Procedures. Page 13 Page 14 7.13