Memorandum of Understanding Between City of Culver City and Culver City Firefighters Local 1927, AFL-CIO Effective January 1, 2015 through December 31, 2019
TABLE OF CONTENTS ARTICLE ONE Employee and Employer Rights... 1 ARTICLE TWO Salaries and Compensation... 7 ARTICLE THREE Work Periods, Schedules, Constant Staffing and Overtime... 16 ARTICLE FOUR Supplemental Benefits... 23 ARTICLE FIVE Leaves of Absence... 39 ARTICLE SIX Working Conditions... 59 ARTICLE SEVEN General Provisions... 60 PARTIES TO THE AGREEMENT... 63 INDEX... i-viii Firefighters MOU 2015-2019
A - C INDEX A Accumulation, Use and Requests for Leave...39 Accumulation of Leave...39 Advance of Vacation or Sick Leave...40 Failure to File a Prior Request...40 Formulas for Equating Leave Hours...39 Requesting Leave...40 Use of Leave...39 Agency Shop...2 B Bargaining Unit Changes...1 Bilingual Pay...14 Compensation...15 Limitations...15 Purpose...14 Qualification...14 C CalPERS Employee Contribution for Classic Members...24 CalPERS Cost Sharing...25 CalPERS Employee Contribution for New Member Employees Hired on or After January 1, 2013 and Defined in California Government Code Section 7522.04(f)....25 CalPERS Employee Retirement Contributions...24 Compensation Reported to PERS...26 Pre-Retirement Distribution of Accruals - NonPERSable...26 When MOU Costs Exceed Six Percent (6%) in a Fiscal Year...25 Civil Service Rules/City Policy...60 Communicable Diseases...35 Annual Immunizations, Testing and Documentation...35 Preventative Measures...35 Risk from Communicable Diseases...35 Constant Staffing...16 Constant Staffing/Overtime...18 24-Hour Work Period...18 Constant Staffing or Overtime Paid at Time and One Half Hours Worked in Excess of 182...18 Hours Conversion Formula...19 No Effect on City Rights...18 Paid Leave Time Counted as Hours Worked...18 i
D - G D Deferred Compensation...37 Conversion of Holiday Pay to Voluntary Deferred Compensation...37 Voluntary Deferred Compensation Plan...37 Dental Insurance...32 Discipline...59 Deductions...2 Dues / Insurance Check-Off...2 Indemnification...2 E Educational Incentive Pay...12 Accredited College Units...13 Compensation...12 Purpose...12 Emergency Waiver...60 Employee and Employer Rights...3 F Family Medical Leave Act (FMLA) & California Family Rights Act (CFRA)...55 Approval Process for FMLA...56 Eligibility for FMLA and CFRA...55 Employee Rights under FMLA...56 Expiration of FMLA...57 Privacy Under FMLA...56 Use of Accruals While on FMLA...56 Full Agreement and Implementation...60 Compliance...61 Obligation to Support...61 Total Package...60 Waiver of Meet and Confer...61 G Grievance...59 General Provisions...60 ii
H - L H Holidays / In-Lieu Time...40 Accrual Balance Not to Exceed Maximum Annual Holiday In-Lieu...41 Authorized Holiday Routine...41 Bi-Weekly Accrual Rate...40 Time Off or Pay In Lieu of Time Off...41 I IRS Section 125 Flexible Spending Account...33 J K L Leaves of Absence...39 Leaves of Absence Policy...39 Leaves of Absence without Pay...53 Benefit / Accrual Eligibility While on Leave of Absence Without Pay...54 City Initiated Leave of Absence without Pay...54 Duration of Leave of Absence without Pay...53 Leave of Absence without Pay in Excess of Thirty (30) Calendar Days...53 Return from Leave of Absence without Pay...54 Voluntary Leave of Absence without Pay...52 Life Insurance...32 Longevity Pay...13 Compensation...14 Limitations...14 Purpose...13 iii
M - N M Medical Insurance...26 Cafeteria Plan...27 Employee Spouses / Registered Domestic Partners / Dependents...28 Joint Labor / Management Health Benefits Study Committee...29 Mutual Agreement in Writing...29 Purpose of Committee and Study...29 Medical Insurance PERS Medical Plans...26 Medical Insurance Premiums Opt-Out/Cash Out Option (Non-PERSable)...28 Proof of Coverage / Waive City Liability...28 Re-Enrollment in City Medical Insurance Plan...29 Retiree Medical Insurance...29 Miscellaneous Leaves with Pay...47 Bereavement Leave...47 Emergency Leave...48 Jury Duty Leave...49 Military Leave...50 Outstanding Performance Leave...50 Payoff of Accrual upon Death of an Employee (Non-PERSable)...52 Religious Services Leave...50 School Activity Leave...51 Training Leave...52 Voting Leave...50 N Nondiscrimination...1 Policy...1 Union Agrees Not to Discriminate...2 Non-Suppression Staffing 40-Hour Assignment...19 City Retains Rights...19 Minimum 30-Day Advance Notice...19 iv
O - Re O On-Duty Death / Funeral Benefit...38 Benefit Above PERS / Labor Code Provisions...38 Funeral Benefit...38 Payment...38 Overtime Compensation...19 Emergency Recall...20 Extension of Duty...19 Forced Hire Constant Staffing or Overtime...21 Mutual Aid Assignment...21 Non-Suppression (40-Hour Schedule) Compensatory Time...21 Off-Duty...20 P Paid Time Off for Union Representatives...5 Release Time...5 Release Time Certification...6 Use of Other Leaves...5 Parties to the Memorandum of Understanding...1 Parties to the Agreement...63 Physical Well-Being...36 Annual Allowance...36 Medical Certificate Drivers License with Firefighter Endorsement...36 Medical Records...37 Purpose...36 Pregnancy Disability Leave (PDL)...57 Q R Ratification and Implementation...62 Acknowledgement...62 Mutual Recommendation Approval of MOU...62 Ratification...63 Recognition...1 V
Re - Si Retirement...23 CalPERS Retirement Benefits...23 Rights...3 City s Rights...3 Employee Rights...3 Impact of Management Rights...4 Modifying Employee Staffing Levels Waiver of Meet and Confer...4 Right to File a Grievance Denial of Leave of Absence...58 S Safety Equipment...34 City Supplied Required Safety Items...34 Required Safety Equipment...34 Salaries...7 Conversion of Salary Table...9 Salary Calculations...9 Salary Initiative...7 Applicable Laws...9 Definitions...7 Salaries...7 Short Title...7 Schedule Calendar...9 Salaries and Compensation...7 Seniority...59 Seniority Lists...59 Seniority within Current Classification...59 Severability Provision...60 Shift Conversion...18 Shift Trade Agreement...22 Approval by Chief / No Additional Cost...22 Transfer of Vested Leave Hours...22 Sick Leave...44 Accrual of Sick Leave...45 Bonus Plan: Bi-Weekly Payoff of Unused Sick Leave Accrual / Non-PERSable...46 Eligibility for Sick Leave...44 Maximum Accumulation of Sick Leave...45 Procedure, Use and Verification of Sick Leave...45 vi
Si - Va Sick Leave Conversion Payoff upon Retirement or Favorable Resignation (Non-PERSable)...47 Sick Leave Payoff upon the Death of an Employee Non-PERSable...47 Special Assignment Pays...11 40-Hour Work Assignment Pay...11 EMT-Certification Pay...12 Firefighter I Certificate Pay...11 Firefighter II Certificate Pay...11 Paramedic Assignment Pay...11 Supplemental Benefits...23 Supplemental Compensation...10 Acting Pay...10 T Term of Memorandum of Understanding...60 Tuition Reimbursement...13 U Unauthorized Leave / Abandonment of Position...57 Uniform Allowance...33 Amount of Uniform Allowance...34 Change of Department Uniforms...34 Initial Clothing Reimbursement...33 Use of Timekeeping/Staffing...15 V Vacation...42 Accrual of Vacation...42 Accumulation of Vacation...44 Bi-Weekly Payoff of Excess Vacation Accruals Non-PERSable...44 Eligibility for Vacation...42 IOD or Extended Sick Leave Status...43 Prescheduled Leave...43 Table of Vacation Leave Benefits...42 Unauthorized Use of Vacation...44 Unscheduled Leave...43 Vacation Payoff upon Termination Non-PERSable...44 vii
Vi - Z Vision Insurance...32 W Workers Compensation...36 Off-Duty Work...36 Rights and Benefits Granted by State Law...36 Working Conditions...59 Work Periods, Schedules, Constant Staffing and Overtime...16 Work Schedule...16 Cleaning and Maintenance Programs...16 Shift Change...16 Time Records...16 X Y Z viii