How Nassau BOCES is Organized

How Nassau BOCES is Organized

Nassau BOCES Organization District Superintendent Chief Executive Officer; Deputy Superintendent Chief Operations Officer; Associate Superintendent Chief Financial Officer; Associate Superintendent Educational Services Seven departments, headed by Executive Directors/Directors Approximately 2,400 full-time and 1,400 part-time employees Year-round operation with extended-year summer programs in special education, summer enrichment programs and ongoing support services

Nassau BOCES Organizational Chart 2013 14 Nassau BOCES Board Trustees District Superintendent/CEO Dr. Thomas Rogers Deputy Superintendent/COO Dr. Robert Hanna Associate Superintendent for Business Services Joan Siegel Associate Superintendent for Educational Services Dr. Lydia Begley Director Business Services James Widmer Acting Executive Director Human Resources Lawrence McGoldrick Assistant Director Human Resources Selma Shelton Executive Director Facilities Services Anthony Fierro Executive Director Strategic Initiatives Lucinda Hurley Executive Director Special Education Karen Ellis Assistant Director Special Education Dr. Carmine Scerra Assistant Director Special Education Dr. Joan Dituri Executive Director Regional Schools and Instructional Programs Gene Silverman Director Curriculum, Instruction and Technology Anthony Carfora Assistant Director CIT Dr. Valerie D Aguanno Assistant Director CIT Christopher Reinertsen

Sources of Revenue

Nassau BOCES Sources of Revenue District Billing for General Fund Programs Component district billing based on Resident Weighted Average Daily Attendance (RWADA) Administrative operations Facilities rental Capital project and debt service District participation Tuition-based programs Instructional, technology and other support services

Nassau BOCES Other Sources of Revenue Special Aid Fund programs and grants Federal funds Preschool Special Education Summer School (ages 5 21) VATEA/Perkins McKinney Homeless Children New York State grants Adult tuitions

Nassau BOCES Other Sources of Revenue continued Public/private partnerships DOSHI/STEM at the LIHSA campus National Parent/Child Home Program Inc./individual private donors/office of Family and Children s Services/Nassau BOCES Parent/Child Home program Partnerships with universities Special Education/Yale University/Columbia University Curriculum, Instruction and Technology/Harvard University Hofstra University/Career and Technical Education and Outdoor and Environmental Education. Private fund-raising initiatives Parkgate Fundraising LLC

Local School Districts Sources of Revenue Property taxes State aid (including BOCES aid) Grants Other miscellaneous sources

Differences between Revenue Sources for Nassau BOCES and Local School Districts Nassau BOCES Nassau BOCES has no taxing authority Nassau BOCES has a flexible budget based on participating districts students needs The Nassau BOCES Administrative Operations Budget is voted on by component school district boards Local School Districts Local school districts have taxing authority Local school districts have a fixed budget based on voter approval

Nassau BOCES Other Services Provided to Local Districts Library automation Technology projects Arts in education Outdoor and environmental education Health and safety Transportation services Interscholastic athletics Curriculum writing Professional development Regional teacher certification Cooperative bidding Graphic arts and printing

Nassau BOCES Other Services Provided through Special Aid Fund Programs Special Education Preschool (12-month program) Special Education Summer School (ages 5 21) Regional Special Education Technical Assistance Support Center Employment Preparation Education (EPE) Perkins Grant Award for Career and Technical Education Adult Evening Program at Barry Tech Career Assessment Services McKinney Homeless Children

Nassau BOCES Recent initiatives DOSHI/STEM providing instruction in Science Technology Engineering and Math A new credential will be offered by the Special Education Department called CDOS (Career Development and Occupational Studies), which will provide students with work-related experiences to prepare them for employment Nassau BOCES Special Education Department has entered into a partnership with Yale University and Columbia University to conduct joint research projects Center for Online Learning (including Virtual Schools and Homebound Instruction) @ /col Security Command Center providing 24-hour surveillance of school buildings and a direct link to the Nassau County Police Department

Nassau BOCES Recent initiatives (continued) Curriculum, Instruction and Technology has entered into a partnership with Harvard University to develop better diagnostic data analyses of student performance District-based Career and Technical Education programs Barry Tech satellites Barry Tech Career Academy a new alternative high school The Center for Community Adjustment (CCA) will be offering new skills classes with a higher class size ratio, which will allow students to better transition to adult services

Operational Structure Nassau BOCES is Organized as cooperative services Each service is approved by State Education Department (SED) Each service must be financially independent and solvent Not permitted to have a fund balance Local School District is Organized as one unit by functionality Administration Program Capital Permitted to have a fund balance

Nassau BOCES Budget Process

Nassau BOCES Budget Process Budget assumptions approved by Board of Education Required contractual increases: Teacher and other non-administrative certificated personnel 1.0% Teacher level movement and educational advancement 2.16% CSEA 1.0% CSEA point movement 1.93%

Nassau BOCES Budget Process Agency share of health insurance for active employees is: $7,981 for individuals and $17,552 for family coverage; Employee contribution is currently 20% Employee Retirement System contributions: 17.5% of salaries Employee Retirement System contribution is less than the 20.3% rate due to utilization of the $3,000,000 of the Nassau BOCES Employee Retirement Contribution Reserve Teachers Retirement System contributions: 17.75% of salaries Retiree Health Insurance Payments: 2.0% of salaries Funding of accrued vacation and sick leave: 0.75% of salaries Average Agency share of dental insurance for family coverage is $500

Nassau BOCES Reserves at June 30, 2013 Reserve for property loss - $423,878 Reserve for retirement contributions - $17,253,701 Reserve for unemployment - $610,937 Reserve for accrued vacation and sick leave - $7,344,026 Reserve for inventory - $17,937 Reserve for debt service - $3,173,655 Reserve for athletics - $5,639 Reserve for CTE equipment - $501,023

Preparation of Budgets Salary workbooks created using approved assumptions Review equipment needs Review supply needs Allocate insurance costs Program costs Software purchases, maintenance agreements, other service contracts, subscriptions, travel conferences and staff development Transfer charges overhead costs

Internal Infrastructure (Overhead) These Budgets are prepared first: Graphic Arts and Printing Printing, copying and mailroom/messengers BOCES Voice and Data Services Number of workstations and servers for computers and number of devices supported for telephones Financial and Information Systems Size of budget Facilities Number of custodians, maintainers, security guards and actual utility costs

Preparation of a Cooperative Service Budget Review of local district participation in the cooperative service to determine staffing needs Student enrollment Past history of district participation Participation trends Anticipation of future needs of component districts

Administrative Charges

Administrative Charges Include: Administrative Operations Central management costs Legal costs Interest costs Retiree health insurance Facilities Rental Costs of negotiated leases Capital Projects and Debt Service Improvements on buildings we own or lease Debt service for buildings we own Charges based on RWADA

Other Charges to Districts

Charges are calculated to cover costs: Tuition per-student charge Related services per-session charge Technology projects management fee Cooperative bidding RWADA fee Only participating districts are charged for services purchased

General Fund Program Budgets Tuition programs providing direct educational services to students Career and Technical Education Long Island High School for the Arts DOSHI/STEM Alternative High Schools Teenage Parenting Program (TAP) English Literacy Alternative Program Springboard Barry Tech Career Academy Special Education (ages 5 to 21)

General Fund Program Budgets Other instructional programs Arts in Education Outdoor and Environmental Education Regional Summer School Language Programs and Assessments

General Fund Program Budgets Support Services Curriculum, Instruction and Technology Other Support Services Graphic Arts and Printing Service Transportation Services Regional Personnel Services Cooperative Bidding and Purchasing

BOCES Aid

Savings to Districts Nassau BOCES services provide cost-effective support to our component districts. The purchasing power of the 56 component districts through Nassau BOCES allows for significant cost savings. BOCES Aid For the 2013/2014 fiscal year, the 56 Nassau County school districts received $59,865,139 in BOCES aid from New York State on services provided during the 2012/2013 fiscal year.

Aid Calculation The Shared Services and Administrative aid is calculated using a district s RWADA aid ratio. The RWADA aid ratio is based on property values or the district s millage ratio, whichever is higher. Basic Categories of Aid Administrative aid BOCES Shared Services aid BOCES Facilities aid

BOCES Aid Ratios The aid for Administrative Aid and Shared Services aid ranges from a minimum of 36% to a maximum of 90%. The aid for these categories is received in the subsequent year of the expenditure. Facilities Aid Facilities aid is based on the RWADA ratio; the minimum is 0% and the maximum is 90%. Many Nassau County districts have a 0% RWADA ratio and do not receive BOCES Facilities aid. Facilities aid is received in the year that it is paid.

Non-Aidable Expenses Some district expenditures to BOCES are aided locally through State Aid. Examples are: Transportation Services Transportation Aid Special Education Excess Cost Aid Other deductions to BOCES aid include: Salary amounts in excess of $30,000 Specific things determined to be non-aidable such as food on Outdoor and Environmental Education trips and paper for Printing Services

2014/2015 Budget Approval Timeline January 16, 2014 and January 29, 2014 Budgets reviewed by Nassau BOCES Board and Budget Review Committee Tuesday April 8, 2014 Information meeting on the Administrative Operations Budget and Meet the Candidates Forum at the Nassau BOCES Annual Meeting Thursday April 24, 2014 Local Boards of Education vote on Administrative Operations Budget and elect Nassau BOCES Board Members. (Central high school districts may choose to vote on April 17 or April 18.)

Nassau BOCES Budget Review Committee 2014/2015 Each local school district board may appoint a member Advises Nassau BOCES Board when budgets are presented for review Members are responsible for attending two Budget Review Meetings and conveying information about the budgets to their local boards District input through the Budget Review Committee is legally required

For more information about the Nassau BOCES Budgeting Process Contact: Joan Siegel Associate Superintendent (516) 396-2210 James Widmer Director of Business Services (516) 396-2214

Mission Statement To partner with all Nassau County school districts in providing leadership and the highest quality educational and support services. We are committed to ensuring a successful, challenging, caring and safe environment that enables students of all ages and abilities to achieve their maximum potential.