Business Rates explanatory notes
Part one Explanatory Notes Non-Domestic Rates Non-Domestic Rates, or business rates, collected by local authorities are the way that those who occupy non-domestic property contribute towards the cost of local services. Under the business rates retention arrangements introduced from 1st April 2013, authorities keep a proportion of the business rates paid locally. This provides a direct financial incentive for authorities to work with local businesses to create a favourable local environment for growth since authorities will benefit from growth in business rates revenues. The money, together with revenue from council tax payers, revenue support grant provided by the Government and certain other sums, is used to pay for the services provided by local authorities in your area. Further information about the business rates system, including transitional and other reliefs, may be obtained at www.gov.uk. Rateable Value Apart from properties that are exempt from business rates, each non-domestic property has a rateable value which is set by the valuation officers of the Valuation Office Agency (VOA), an agency of Her Majesty s Revenue and Customs. They draw up and maintain a full list of all rateable values, available at: www.gov.uk/government/ organisations/valuation-office-agency. The rateable value of your property is shown on the front of this bill. This broadly represents the yearly rent the property could have been let for on the open market on a particular date. For the revaluation that came into effect on 1st April 2010, this date was set as 1st April 2008. The valuation officer may alter the value if circumstances change. The ratepayer (and certain others who have an interest in the property) can appeal against the value shown in the list if they believe it is wrong. The Government has announced there will be limits on the backdating of changes to rating assessments with effect from 1st April 2015. If the Valuation Office Agency receive your appeal on or after 1st April 2015 then the earliest they can back date any changes is that date. Your billing authority can only back-date any business rates rebate to that same date. You will continue to have your full legal rights to appeal your rating assessment. The Valuation Office Agency will continue to fulfil their legal obligations to alter rating assessments if new information comes to light indicating the valuation is inaccurate. Any alterations they make on or after 1st April 2016 can only be backdated to 1st April 2015. Further information about the grounds on which appeals may be made and the process for doing so can be found on the www.gov.uk. or obtained from your local valuation office. National Non-Domestic Rating Multiplier The local authority works out the business rates bill by multiplying the rateable value of the property by the appropriate multiplier. There are two multipliers: the standard non-domestic rating multiplier and the small business non-domestic rating multiplier. The former is higher to pay for small business rate relief. Except in the City of London where special arrangements apply, the Government sets the multipliers for each financial year for the whole of England according to formulae set by legislation. Between revaluations, the multipliers generally change each year in line with the Retail Price Index in September of the previous year and to take account of the cost of small business rate relief. The calculation of the multipliers has taken account of the Government s decision in the Autumn Statement 2014 to cap the inflation increase to 2% in 2015-16. The current multipliers are shown on the front of your bill. Business Rates Instalments Payment of business rate bills is automatically set on a 10-monthly cycle. However, the Government has put in place regulations that allow businesses to require their local authority to enable payments to be made through 12 monthly instalments. If you wish to take up this offer, you should contact the local authority as soon as possible. Revaluation 2017 All rateable values are reassessed at a general revaluation to ensure bills paid by any one ratepayer reflect changes over time in the value of their property relative to others. This helps maintain fairness in the rating system by updating valuations in line with changes in the market. The current rating list is based on the 2010 revaluation. The Government has confirmed that the next revaluation will take place in 2017 based on rental values at 1st April 2015. More information on revaluation 2017 can be found at: www.gov.uk/ government/organisations/valuationoffice-agency. In the year of revaluation the multipliers are rebased to account for overall changes to total rateable value and to ensure that the revaluation does not raise extra money for Government. Similarly, the change in the revaluation date to 2017 has no effect on the total amount of revenue raised from business rates. Unoccupied Property Rating Business rates will not be payable in the first three months that a property is empty. This is extended to six months in the case of certain industrial properties. After this period rates are payable in full unless the unoccupied property rate has been reduced by the Government by order. In most cases the unoccupied property rate is zero for properties owned by charities and community amateur sports clubs. In addition, there are a number of exemptions from the unoccupied property rate. Full details on exemptions can be obtained from your local authority. If the unoccupied property rate for the financial year has been reduced by order, it will be shown on the front of this bill. The Government has introduced a temporary measure for unoccupied new builds from October 2013. Unoccupied new builds will be exempt from unoccupied property rates for up to 18 months (up to state aid limits) where the property comes on to the list between 1st October 2013 and 30th September 2016. The 18 month period includes the initial 3 or 6 month exemption and so properties may, if unoccupied, be exempt from non-domestic rates for up to an extra 15 or 12 months. 2 Business Rates explanatory notes Business Rates explanatory notes 3
Part one Explanatory Notes Partly Occupied Property Relief A ratepayer is liable for the full nondomestic rate whether a property is wholly occupied or only partly occupied. Where a property is partly occupied for a short time, the local authority has discretion in certain cases to award relief in respect of the unoccupied part. Full details can be obtained from the local authority. Small Business Rate Relief Ratepayers who are not entitled to another mandatory relief or are liable for unoccupied property rates and occupy a property with a rateable value which does not exceed 17,999 outside London or 25,499 in London will have their bill calculated using the lower small business non-domestic rating multiplier, rather than the national non-domestic rating multiplier. In addition, generally, if the sole or main property is shown on the rating list with a rateable value which does not exceed 12,000, the ratepayer will receive a percentage reduction in their rates bill for this property of up to a maximum of 50% for a property with a rateable value of not more than 6,000. The Government has announced, in the Autumn Statement 2014, that the doubling of the usual level of relief - to a maximum of 100% - will continue for a further year, until 31st March 2016. Generally, this percentage reduction (relief) is only available to ratepayers who occupy either- (a) one property, or (b) one main property and other additional properties providing those additional properties each have a rateable value which does not exceed 2,599. The rateable value of the property mentioned in (a), or the aggregate rateable value of all the properties mentioned in (b), must not exceed 17,999 outside London or 25,499 in London on each day for which relief is being sought. If the rateable value, or aggregate rateable value, increases above those levels, relief will cease from the day of the increase. The Government has introduced additional support to small businesses. For those businesses that take on an additional property which would normally have meant the loss of small business rate relief, the Government has confirmed that they will be allowed to keep that relief for a period of 12 months. An application for Small Business Rate Relief is not required. Where a ratepayer meets the eligibility criteria and has not received the relief they should contact their local authority. Provided the ratepayer continues to satisfy the conditions for relief which apply at the relevant time as regards the property and the ratepayer, they will automatically continue to receive relief in each new valuation period. Certain changes in circumstances will need to be notified to the local authority by a ratepayer who is in receipt of relief (other changes will be picked up by the local authority). The changes which should be notified are (a) the ratepayer taking up occupation of an additional property, and (b) an increase in the rateable value of a property occupied by the ratepayer in an area other than the area of the local authority which granted the relief. Charity and Community Amateur Sports Club Relief Charities and registered Community Amateur Sports Clubs are entitled to 80% relief where the property is occupied by the charity or the club, and is wholly or mainly used for the charitable purposes of the charity (or of that and other charities), or for the purposes of the club (or of that and other clubs). The local authority has discretion to give further relief on the remaining bill. Full details can be obtained from the local authority. Retail Discounts The Government is giving funding to local authorities so that they can provide a discount worth up to 1,000 in 2014-15 and up to 1,500 in 2015-16 - to retail premises with a rateable value of up to 50,000. This will provide support to premises including pubs, cafes, restaurants and shops. Full details can be obtained from the local authority. The Government is also giving funding to local authorities so that they can provide a 50% discount for 18 months for those businesses that move into retail premises that have been empty for a year or more. This is available for businesses which move into empty premises between 1st April 2014 and 31st March 2016. Full details can be obtained from the local authority. Local Discounts Local authorities have a general power to grant discretionary local discounts. Full details can be obtained from the local authority. State Aid The award of such discounts is considered likely to amount to state aid. However it will be state aid compliant where it is provided in accordance with the De Minimis Regulations EC 1407/2013. The De Minimis Regulations allow an undertaking to receive up to 200,000 de minimis aid over a rolling three year period. If you are receiving, or have received, any de minimis aid granted during the current or two previous financial years (from any source), you should inform the local authority immediately with details of the aid received. Hardship Relief The local authority has discretion to give hardship relief in specific circumstances. Full details can be obtained from the local authority. Rating advisers Ratepayers do not have to be represented in discussions about their rateable value or their rates bill. Appeals against rateable values can be made free of charge. However, ratepayers who do wish to be represented should be aware that members of the Royal Institution of Chartered Surveyors (RICS - website www.rics.org) and the Institute of Revenues, Rating and Valuation (IRRV - website www.irrv.org.uk) are qualified and are regulated by rules of professional conduct designed to protect the public from misconduct. Before you employ a rating adviser, you should check that they have the necessary knowledge and expertise, as well as appropriate indemnity insurance. Take great care and, if necessary, seek further advice before entering into any contract. 4 Business Rates explanatory notes Business Rates explanatory notes 5
Part one Explanatory Notes How to pay Information Supplied with Demand Notices Information relating to the relevant and previous financial years in regard to the gross expenditure of the local authority are detailed on pages 8 to 10 of this book. A hard copy is available on request please call the Business Rates Team on 020 8227 2934 to request a copy. Business Rate Supplements The Business Rate Supplements Act 2009 enables levying authorities - county councils, unitary district councils and, in London, the Greater London Authority - to levy a supplement on the business rate to support additional projects aimed at economic development of the area. Business Rate Supplements (BRS) are not applicable to properties with a rateable value of 50,000 or below, and authorities have discretion to increase that threshold. The total maximum BRS which may be levied by a levying authority is 2p per pound of rateable value. Levying authorities have the power to apply such reliefs to the BRS as they think appropriate and in such cases must include an explanation of the rules for the application of those reliefs in the final prospectus for the BRS. The business rate supplement applicable in London is being levied by the Greater London Authority in relation to the Crossrail project. Further information may be found in the Crossrail BRS final prospectus which is available at www.london.gov.uk/crossrail-brs Consequences of not paying your demand Enforcement action will be taken against you/your company if payments are not made on time or if payments are missed. Legislation defines the steps that will be taken against you/ your company. One reminder per financial year will be issued requesting the account is brought up to date by a set time. If the account is not brought up to date, and any future payments are missed, a final notice will be issued or the account could be summonsed to court which will result in 227 costs being incurred against you/your company. Once the court has issued a Liability Order the account will be passed to a Enforcement Company and further fees will be incurred. Finally the council will pursue bankruptcy/liquidation action against you/your company. It is therefore very important that you contact the office as soon as there is a problem to see if we are able to assist you/your company. Contact details To advise of any changes or for any other help and information, contact the Business Rates Team: Telephone: 0208 227 2934 Email: businessrates@lbbd.gov.uk You can also visit our website at: https://www.lbbd.gov.uk/business/ business-rates-and-payments/ for any further information or guidance. Direct Debit If you are the sole signatory for your bank, you can contact the Business Rates Team on 0208 227 2934 to set up a Direct Debit over the phone. Please have your bank details and Business Rates reference number ready. Alternatively you can download a form at https://www.lbbd.gov. uk/business/business-rates-andpayments/paying-your-businessrates/pay-by-direct-debit You can now choose for your Direct Debit to be collected from your bank account on either 1st, 8th, 15th or 22nd of each month. 12 monthly instalments If you would like to pay by 12 monthly instalments please call the Business Rates Team on 0208 227 2934 by 31 March 2015. If you do not contact by 31 March 2015 you may need to pay your April instalment as shown on your original annual bill and have your future instalments revised from May 2015 though to March 2016 if the instalment is due on the first of the month. To pay by Credit/Debit Card an automated line, 020 8227 2050, is available 24 hours a day, 7 days a week. Alternative numbers are available during working hours for payments on 020 8227 2934. Where a payment is made using a credit card a 1% handling surcharge will be applied. Online payments: www.barking-dagenham.gov.uk go to Do It Online Pay It At a branch of Lloyds Bank by cash or cheque. Standing Order or BACS Payment You will need to supply your bank with your Business Rates reference number (begins with a 2 ) and our bank details: Lloyds Bank, City Office PO Box 72, Bailey Drive Gillingham Business Park Kent ME8 0LS Account number: 01526028 Sort Code: 30-00-02 Remittance advices to be emailed to: businessrates@lbbd.gov.uk By Post You can send a cheque or Postal Order, to PO Box 48, Dagenham RM10 7DE. Cheques must be payable to London Borough of Barking and Dagenham. Please write your National Non-Domestic Rates (Business Rates) account number on the reverse of the cheque. Please note that all payments must be on your account by 1st of each month. If you are paying by cheque, at the bank, or via Standing Order, please make your payment in advance to allow time for this to reach your account. 6 Business Rates explanatory notes Business Rates explanatory notes 7
Part two Financial information How your Council Tax is calculated 2014/15 Gross expenditure 2014/15 Income Notes 1. Following the localisation of Council Tax Benefit (CTB), the Council Base has reduced and has been replaced by a new Council Tax Support Grant of 14.1m shown within Government Specific Grants. 8 Business Rates explanatory notes 2014/15 Net expenditure Gross expenditure Income Net expenditure Service area 61,242 (11,522) 49,721 Adult Social Care 57,342 (10,847) 46,495 237 5,901 (4,601) 1,300 Central Services to the Public 4,524 (3,761) 763 4 8,107 (3,516) 4,591 Corporate & Democratic Core 6,537 (3,006) 3,531 18 18,127 (10,334) 7,793 Cultural and Related Services 17,486 (10,169) 7,316 37 87,324 (21,751) 65,572 Children s & Educational services 88,511 (21,748) 66,763 340 19,387 (10,446) 8,941 Environmental & Regulatory Services 18,706 (10,554) 8,152 42 28,181 (11,924) 16,257 Highways and Transport Services 28,087 (12,087) 16,001 82 184,498 (171,735) 12,762 Housing Services 178,175 (169,850) 8,325 42 5,046 (2,009) 3,038 Planning Services 4,514 (2,898) 1,616 8 15,017 (14,230) 788 Public Health 14,048 (14,230) (181) (1) 432,830 (262,067) 170,764 Total Expenditure on General Fund Services 417,931 (259,149) 158,782 810 Net expenditure -per resident 4,871 0 4,871 Interest Payable & Receivable 711 0 711 4 2,454 (3,752) (1,298) Investment Properties 1,740 (2,706) (966) (5) 11,770 (11,567) 203 Net Trade Undertakings 9,388 (10,156) (767) (4) (18,905) 0 (18,905) Other General Fund Balances (17,070) 0 (17,070) (87) 190 (15,318) (15,129) Corporate Income and Expenses (5,231) (12,862) (18,092) (92) 9,685 0 9,685 Levies from Other Bodies 10,755 0 10,755 55 442,705 (277,385) 165,320 BUDGET REQUIREMENT 423,455 (272,011) 151,444 772 Funded by: 83,254 Government Formula Grant & Business Rates Top Up Grant 80,404 410 14,324 Retained Business Rates 16,135 82 28,456 Government Specific Grants 8,999 46 (1,324) Surplus / (Deficit) on Collection Fund 1,718 9 124,710 Sub-Total 107,256 547 40,610 Barking & Dagenham s Council Tax 44,188 225 165,320 TOTAL FUNDING 151,444 39,955.7 Council Tax Base (Equivalent number of Band D Properties) 1 42,624.6 1,016.37 Band D Council Tax ( ) 1,036.67 Business Rates explanatory notes 9
Part two Financial information Changes in our expenditure The explanation for the increase in expenditure compared with 2014/15 is summarised below. Budget in 2014/15 165,320 Add Service Pressures and Improvements 8,034 Less Savings -23,519 Changes to Contributions to/from Reserves 1,609 Budget in 151,444 Council Tax The actual amount we charge you, the Council Tax payer, is 44.188m which equates to a Band D equivalent of 1,036.67. The actual amount that the Greater London Authority charges you is 12.574m or the equivalent of 295.00 at Band D. Council Tax 2014/15 1,315.40 % change London Borough of Barking and Dagenham 20.27 1.99% Greater London Authority - 4.00-1.34% Council Tax 1,331.67 1.24% Council Tax Band D Expenditure per Council Tax head of resident population London Borough of Barking and Dagenham 1,036.67 225.34 Greater London Authority 295.00 64.12 Total 1,331.67 289.46 Our staff The number of full-time equivalent (FTE) staff we employ changed to 2,793 in January 2015 from 2,711 in January 2014. Charges from other bodies Introduction The Mayor of London, Boris Johnson, is committed to achieving value for money for Londoners and delivering economic growth. This guide explains how your council tax pays for Greater London Authority (GLA) services. His seventh budget continues to deliver on his promise to reduce council tax and invest in London s infrastructure. For the fourth year running the Mayor is cutting his part of the council tax. This means it has fallen 28 per cent in real terms since 2008. He is also on course to meet his commitment to reduce it by ten per cent in cash terms during his second term. In the current financial climate the public sector must do more with less. This year s budget has required some difficult choices to be made while at the same time seeking to protect key services Londoners expect from the Mayor - safer streets, investment in transport infrastructure and affordable housing. Council Tax and budget information The GLA share of the council tax for a typical band D property has been reduced to 295.00. A band D council taxpayer in the City of London, which has its own police force, will pay 86.13. Council Tax ( ) 2014/15 Change MOPAC (Met Police) 214.52-5.65 208.87 LFEPA (Fire Brigade) 52.42-1.57 50.85 GLA and Olympics 29.79 3.28 33.07 TfL (Transport) 2.27-0.06 2.21 Total ( ) 299.00-4.00 295.00 10 Business Rates explanatory notes Business Rates explanatory notes 11
How to contact us about Business Rates To advise of any changes or for any other help and information, contact the Business Rates Section: Web: Email: www.barking-dagenham.gov.uk/business businessrates@lbbd.gov.uk Phone: 020 8227 2934 Please note we no longer have a fax machine with effect from 1 January 2014. Like our Facebook page www.facebook.com/barkinganddagenham Follow us on Twitter www.twitter.com/lbbdcouncil If you would like this booklet in large print or Braille please contact us at the Business Rates Section, London Borough of Barking and Dagenham, PO Box 48, Dagenham RM10 7DE. London Borough of Barking and Dagenham Phone: 020 8215 3000 Out-of-hours emergencies only Phone: 020 8215 3024 Fax: 020 8227 3470 E-mail: 3000direct@lbbd.gov.uk Website: www.lbbd.gov.uk We have tried to make sure that this information is correct at the time of going to print. However, information may change from time to time. You must not copy this document without our permission. 2015 London Borough of Barking and Dagenham. Publication reference number: POEEL330007372 Date: March 2015