IAEG MEETING SUMMARY 31 March 4 April 2014 GE Learning Center Cincinnati, Ohio, USA DAY Monday March 31 Tuesday April 1 Wednesday April 2 Thursday April 3 Friday April 4 EVENT Welcome and Compliance Review IAEG Orientation and Compliance Training Work Group Meetings (see agendas at end of packet for details) WG1 Chemical Reporting Sally Gestautas WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel WG4 IAEG Glossary Severin Drogoul WG5 REACH Authorization Surveillance Phil Humphries WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Work Group Meetings (see agendas at end of packet for details) WG 1 & 2 Joint Meeting Sally Gestautas & Wolfgang Lampa WG1 Chemical Reporting Sally Gestautas WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel WG4 IAEG Glossary Severin Drogoul WG5 REACH Authorization Surveillance Phil Humphries WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Casual Group Dinner @ Skyline chili Executive Committee & WG Leaders Breakfast Meeting Work Group Meetings (see agendas at end of packet for details) WG1 Chemical Reporting Sally Gestautas WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel WG5 REACH Authorization Surveillance Phil Humphries WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Communications Committee Nigel Marsh GE Tour / Experience Sharing / Good Practices Session IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Annual Meeting IAEG Board of Directors Meeting IAEG Meeting Schedule & Agendas 27 March 2014 Page 1
DAY 1 SCHEDULE Monday 31 March GE Learning Center Cincinnati, Ohio, USA TIME EVENT LOCATION 0800 0830 Coffee Service Illumination/ Innovation/ 0830 0900 Welcome, Introductions and Safety Briefing Keith Mooneyhan Compliance Review Kathleen McFadden 0900 1000 IAEG Orientation and Compliance Training Session Kathleen McFadden (NOTE: The Orientation Training and Compliance Session must be completed before you will be able to participate in the work group meetings.) 0900 1200 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel WG4 IAEG Glossary Illumination/ Innovation/ Compressor Illumination Innovation Sutter Fan Sweep WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor 1015 1045 Coffee Service Outside of Illumination/ Innovation/ 1200 1300 Lunch Hosted by GE Aviation 1 st Floor Lobby Area 1300 1700 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting Illumination Innovation WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel Sutter WG4 IAEG Glossary Fan Sweep WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor 1500 1530 Coffee Service Outside of Illumination/ Innovation/ 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 2
DAY 2 SCHEDULE Tuesday 1 April GE Learning Center Cincinnati, Ohio, USA TIME EVENT LOCATION 0800 0830 Coffee Service Outside of Illumination/ Innovation/ 0830 1200 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting Illumination Innovation WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel Sutter WG4 IAEG Glossary Fan Sweep WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor 1015 1045 Coffee Service Outside of Illumination/ Innovation/ 1200 1300 Lunch Hosted by GE Aviation 1 st Floor Lobby Area 1300 1700 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting Illumination Innovation WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel Sutter WG4 IAEG Glossary Fan Sweep WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor 1500 1530 Coffee Service Outside of Illumination/ Innovation/ 1700 End of Day 2 1830 Casual Group Dinner @ Skyline Chili IAEG Meeting Schedule & Agendas 27 March 2014 Page 3
DAY 3 SCHEDULE Wednesday 2 April GE Learning Center Cincinnati, Ohio, USA TIME EVENT LOCATION 0700 0830 IAEG Executive Committee and Work Group Leader Breakfast Meeting Illumination 0800-0830 Coffee Service Outside of Illumination/ Innovation/ 0830 1200 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting Illumination Innovation WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel Sutter WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor Communications Committee Nigel Marsh Compressor 1015 1045 Coffee Service Outside of Illumination/ Innovation/ 1200 1300 Lunch Hosted by GE Aviation 1 st Floor Lobby Area 1300 1500 WG1 ST1 Chemical Reporting Sally Gestautas WG1 ST2 Chemical Reporting Illumination Innovation WG2 Replacement Technologies Wolfgang Lampa WG3 GHG Reporting /Management Eric Chantrel Sutter WG5 REACH Authorization Surveillance Phil Humphries Mach 1 WG6 Supply Chain Sustainability Survey Harmonization Roger Bowman Combustor 1500-1530 Coffee Service & Group Photo Outside of Illumination/ Innovation/ 1530 1700 GE Tour / Experience Sharing / Good Practices Session Illumination/ Innovation/ 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 4
DAY 4 SCHEDULE Thursday 3 April GE Learning Center Room: Illumination / Innovation / Cincinnati, Ohio, USA TIME 0800 0830 Coffee Service EVENT 0830 1015 IAEG Business Meeting 1015 1030 Coffee Service 1030-1100 IAEG Business Meeting 1100 1200 REACH Authorization Panel 1200 1300 Lunch Hosted by GE Aviation 1300 1400 Mayer-Brown Presentation 1400 1530 Work Group Report Outs 1530 1545 Coffee Service 1545 1715 Work Group Report Outs 1715 1730 Wrap Up 1730 End of Day 4 IAEG Meeting Schedule & Agendas 27 March 2014 Page 5
DAY 5 SCHEDULE Friday 4 April GE Learning Center Room: Illumination Cincinnati, Ohio, USA IAEG Board of Directors Meeting (Board Members Only) TIME 0800 0830 Coffee Service EVENT 0830 1030 IAEG Board of Directors Meeting 1030 1100 Coffee Service 1100 1200 IAEG Board of Directors Meeting 1200 1300 Lunch Hosted by GE Aviation 1300 1500 IAEG Board of Directors Meeting 1500 End of Day 5 IAEG Meeting Schedule & Agendas 27 March 2014 Page 6
WG1 Chemical Reporting DAY 1: Monday 31 March 0900 1700 Rooms: Illumination & Innovation Work Group Leader Sally Gestautas, Raytheon 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 1000 WG1 Overview Sally Gestautas Team Member Introductions Overview, Agenda Information from IAEG Executive Committee Review 1000 1015 Sub-Team 1: Chemical List Update Beth Miller Database AD-DSL Update Other Items 1045 1130 Sub-Team 2: Data Elements Update Barbara Thompson Changes since October Meeting Terms of Use 1130 1200 Sub-Team 3: Supplier Pilot Ellen Lux Review Process and Schedule Receive Input/Comments 1300 1330 Sub-Team 3: Supplier Pilot Susan Modeland Review Training Package Provide Input/Comments 1330 1400 Sub-Team 3: Supplier Pilot Template Jake Newkirk Review Template Provide Input/Comments 1400 11500 Sub-Team 4: Data Exchange Raj Takhar Updates on Activities/Discussion/Scope 1530 1700 Sub-Teams Work Separately 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 7
WG1 Chemical Reporting DAY 2: Tuesday 1 April 0830 1700 Rooms: Illumination & Innovation Work Group Leader Sally Gestautas, Raytheon 0830 1015 Meet with Work Group 2 1045 1200 Sub-Teams Work Separately 1300 1500 Possible Check-In (if needed) for All Work Group 1 Update Status, Identify Needs from Other Teams, etc. If Check-In not needed, will continue to work in separate sub-teams 1530 1700 Possible Check-In (if needed) for All Work Group 1 Update Status, Identify Needs from Other Teams, etc. If Check-In not needed, will continue to work in separate sub-teams 1700 End of Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 8
WG1 Chemical Reporting DAY 3: Wednesday 2 April 0830 1500 Rooms: Illumination & Innovation Work Group Leader Sally Gestautas, Raytheon 0830 1015 Sub-Teams Work Separately Prepare Summary Reports 1045 1200 Sub-Teams Work Separately Prepare Summary Reports 1300 1500 Compile WG1 Summary Report for Next Day s IAEG Annual Meeting 1530 1700 GE Tour / Experience Sharing / Good Practices Session 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 9
WG2 Replacement Technologies DAY 1: Monday 31 March 0900 1700 Room: Work Group Leader Wolfgang Lampa, Airbus 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 1000 IAEG Orientation and Compliance Training Session 1000 1030 Welcome & Introductions 1030 1200 Project Team 1 Identification & Prioritisation Review members comments to draft document Agree on update of the document 1300 1500 Project Team 2 Prioritisation. for replacement Review members comments to draft document Agree on update of the document 1530 1700 Summary of PT1 + PT2 Session Agreement on action plan Potential projects 2014+ based on WG2 prioritisation Project Team 3 Project Definition Review members comments to draft document 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 10
WG2 Replacement Technologies DAY 2: Tuesday 1 April 0830 1700 Room: Work Group Leader Wolfgang Lampa, Airbus 0830 1015 Joint WG1 WG2 Session WG deliverables to be used / needed [AD_DSL, LoLR, Report out, ] Data exchange [Access, Reports, ] 1045 1200 Project Team 3 Project Definition Agree on update of document Agree on action plan 1300 1500 Project Team 4 Common Standard Review members comments to draft document Agree on update of document Agree on action plan 1530 1700 Project Team 5 Evaluation & Assessment Review members comments to draft document Agree on update of document 1700 End of Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 11
WG2 Replacement Technologies DAY 3: Wednesday 2 April 0830 1500 Room: Work Group Leader Wolfgang Lampa, Airbus 0830 0930 Joint session with the Compliance WG Topics identified through the definition process for discussion with legal experts 0930 1015 Project Team 5 Prioritisation for replacement Agree on action plan 1045 1200 Major action topics (1) Setting up action plan Deliverables and milestones to achieve approval by the Board in June14 (19th) Charter up-date Needs & actions Continue: Identification of M&P for AD-DSL (47er list of chemical substances) _ Agree on next steps Pre-selection of potential projects (based on the PT3 methodology, if possible) 1300 1500 Major action topics (2) Meeting plan (April- Oct 2014) WG2 @ a glance Need to complete presentation Presentation (of meeting results) at the annual IAEG meeting on 4th April Feedback End of Coffee Service 1500 WG2 meeting 1530 1700 GE Tour / Experience Sharing / Good Practices Session 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 12
WG3 Greenhouse Gas Management and Reporting DAY 1: Monday 31 March 0900 1700 Room: Sutter Work Group Leader Eric Chantrel, Safran 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 0930 Introductions and New Member Orientation (Membership Chart) - Eric Dassault Systems (Asheen Phansey) Lockheed Martin (Emily Hanfroth) Honeywell (Chuck Kuta) 0930 1015 Charter Review - Eric 1045 1115 Recap Since Derby F2F Meeting - Brian 1115 1200 Scope 2 Outbrief from WRI Workshop - Alexis 1300 1345 Joint WG III (GHG) and WG VI (supply chain questions) 1345 1430 WG VI Scope: In Scope, out of scope Tentative with WG III? 1430 1500 Guidance Document Maintenance Process for maintaining the document Process for hosting the document: SAE/IAEG/WRI Approach for including Scope 2 WRI Standard? 1530 1615 Scope 3 Overview and Training Review Scope 3 Standard Comparison of Categories Reported by Company 1615 1700 Overview of Existing Scope 3 Methods by Company Waste Generation in Operations o Embraer o Raytheon o Thales Employee Commuting o Embraer o Northrop Grumman 1700 End of Day 1 1830 WG3 Dinner: Tentative to organize on Day 1 or on Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 13
WG3 Greenhouse Gas Management and Reporting DAY 2: Tuesday 1 April 0830 1700 Room: Sutter Work Group Leader Eric Chantrel, Safran 0830 0900 Recap Day 1 & Charter Review 0900 1015 Overview of Existing Scope 3 Methods: Upstream Transportation and Distribution o Northrop Grumman Corp o Lockheed Martin Downstream Transportation and Distribution o Northrop Grumman Corp o Rolls-Royce 1045 1200 Overview of Existing Scope 3 Methods Upstream Transportation and Distribution: o Northrop Grumman Corp o Lockheed Martin Downstream Transportation and Distribution o Northrop Grumman Corp o Rolls-Royce 1300 1500 Overview of Existing Scope 3 Methods: Purchased Goods and Services Investments Upstream Leased Assets 1530 1700 Develop Summary for Recommendation on Scope 3 Categories 1700 End of Day 2 1830 WG3 Dinner: Tentative to organize on Day 1 or on Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 14
WG3 Greenhouse Gas Management and Reporting DAY 3: Wednesday 2 April 0830 1500 Room: Sutter Work Group Leader Eric Chantrel, Safran 0830 0900 Recap Day 2 0900 0930 Presentation of Current Updating ISO 14064 Issues Bruno Costes 0930 1015 Open Discussion with Bruce Parry Sponsor by Webex 1045 1130 Reporting Maturity Measurement Aerospace Company Score Card for Guidance Deployment 1130 1200 Intensity Measurement Recommendations 1300 1400 Review accomplishments In common with WG6? 1400 1500 Strategize/Prioritize for the next 6 months until the next face-to-face 1530 1700 GE Tour / Experience Sharing / Good Practices Session 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 15
WG4 IAEG Glossary DAY 1: Monday 31 March 0900 1700 Room: Fan Sweep Work Group Leader Severin Drogoul, Airbus Group 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 1015 Remind on the current status of Glossary of Issue 1 and call for comments from last Derby meeting List of comments received and treatment accordingly 1045 1200 Continue 1300 1500 Preparation of Issue 2 1530 1700 Continue 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 16
WG4 IAEG Glossary DAY 2: Tuesday 1 April 0830 1700 Room: Fan Sweep Work Group Leader Severin Drogoul, Airbus Group 0830 1015 Definition of next steps for continuously maintenance, for call for additional terms from WG6, and for call on comments 1045 1200 Preparation of WG4 presentation for Plenary and Board of Directors 1300 1500 Miscellaneous depending on the Morning activities 1530 1700 Continue 1700 End of Day 2. IAEG Meeting Schedule & Agendas 27 March 2014 Page 17
WG5 REACH Authorization Surveillance DAY 1: Monday 31 March 0900 1700 Room: Mach 1 Work Group Leader Phil Humphries, Rolls-Royce 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 1015 Introductions Group introductions and presentation on REACH authorization by PH 1045 1200 Our Mission, Purpose, Objectives and Outputs Agree the wording for our mission statement and the scope of our activities 1300 1500 Working Group Charter Using the draft provided we will draw up a working group charter that reflects our Mission, Purpose, Objectives and Outputs. We will also need to agree a fee structure for future years and members who join late. 1530 1645 Work Group Charter (continued) 1645 1700 Wrap-Up Day 1 Summarise the day s activities 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 18
WG5 REACH Authorization Surveillance DAY 2: Tuesday 1 April 0830 1700 Room: Mach 1 Work Group Leader Phil Humphries, Rolls-Royce 0830 0915 Recap Day 1 and Intro to Day 2 Summary by PH 0915 1015 Short and Long Term Goals Taking our identified outputs from day 1, what are our priorities? What are short term and long term goals? 1045 1200 Create the Plan Create the plan to achieve the short term and long term goals with agreed actions and owners 1300 1500 Resource Planning Identify the type of external support we will need (technical consultants and supplier data gathering?) and how we will select and engage with them. Draw up selection criteria for the support. 1530 1645 Resource Planning (continued) 1645 1700 Wrap up day 2 1700 End of Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 19
WG5 REACH Authorization Surveillance DAY 3: Wednesday 2 April 0830 1700 Room: Mach 1 Work Group Leader Phil Humphries, Rolls-Royce 0830 0915 Recap Day 2 and Intro to Day 3 Summary by PH 0915 1015 Consortia Agreement What needs to be in a consortium agreement and how would we make it work 1045 1200 Consortium Funding How will consortia be funded and pay for the service providers 1300 1345 Links with other working groups How can we use the output from other working groups to help us identify key substances and suppliers that provide or use them 1345 1500 Prepare presentation to AGM 1530 1700 GE Tour / Experience Sharing / Good Practices Session 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 20
WG6 Supply Chain Sustainability Survey Harmonization DAY 1: Monday 31 March 0900 1700 Room: Combustor Work Group Leader Roger Bowman, Gulfstream 0830 0900 IAEG Welcome, Introductions and Compliance Review 0900 0915 Introductions. WG leadership, roles and responsibilities 0915 1015 Mission, Purpose, Objectives, outputs. Brainstorm and collect 1045 1200 Summarize for charter, develop language. Charter creation part 1. 1300 1345 Joint WG III (GHG) and WG VI (supply chain ques.) tentative 1345 1430 WG VI scope: In scope, out of scope 1430 1500 Meetings, attendance, frequency 1530 1630 Key Deliverables, part 1 1630 1700 Summarize, capture and memoralize 1700 End of Day 1 IAEG Meeting Schedule & Agendas 27 March 2014 Page 21
WG6 Supply Chain Sustainability Survey Harmonization DAY 2: Tuesday 1 April 0830 1700 Room: Combustor Work Group Leader Roger Bowman, Gulfstream 0830 0900 Review previous day, prioritize for today 0900 1015 Key deliverables, continued 1045 1200 Key deliverables and schedule/milestones; work plan for the next 6 months 1300 1400 Risks, assumptions and resources 1400 1500 Summarize and memoralize. Insert into charter and finalize language 1530 1645 Finalize charter and create draft for board approval 1645 1700 Summarize, capture and memoralize 1700 End of Day 2 IAEG Meeting Schedule & Agendas 27 March 2014 Page 22
WG6 Supply Chain Sustainability Survey Harmonization DAY 3: Wednesday 2 April 0830 1500 Room: Combustor Work Group Leader Roger Bowman, Gulfstream 0830 0900 Review previous days materials. Revisit/review and revise if needed 0900 1015 Key deliverables and when. Who will be doing what. Workplan 1045 1200 Workplan and the next 6 months 1300 1500 Review accomplishments and strategize/prioritize for the next 6 months until the next face-to-face 1530 1700 GE Tour / Experience Sharing / Good Practices Session 1700 End of Day 3 1830 IAEG Dinner @ DiStasi Restaurant and Banquet Center IAEG Meeting Schedule & Agendas 27 March 2014 Page 23
IAEG Communications Committee DAY 3: Wednesday 2 April 0900 1200 Room: Work Group Leader Nigel Marsh, Rolls-Royce 0830 1015 Introductions Scene Setting What do we want out of today? What do we need to work on? workshop session 1045 1200 2014 plan and priority actions Ways of working 1200 End of Communications Committee Meeting IAEG Meeting Schedule & Agendas 27 March 2014 Page 24
IAEG Annual Meeting DAY 4: Thursday 3 April 0830 1730 Room: Illumination/Innovation/ 0830 0845 Welcome Christer Hellstrand, Boeing 0845 1015 IAEG Business Meeting Officer Introductions Chairman Report Christer Hellstrand, Boeing Vice Chairman Report Bruno Costes, Airbus Secretary Report Tom Wilcox, Boeing Treasurer Report Rachel Becker, GE Aviation Communications Chair Report Nigel Marsh, Rolls-Royce 1015 1030 Coffee Service 1030 1100 IAEG Business Meeting Bylaw Change Proposal 1100 1200 REACH Authorization Panel Nigel Marsh, Rolls-Royce (Moderator) Jean-Philippe Montfort, Mayer Brown Phil Humphries, Rolls-Royce Pascal Frou, Safran Helene Imbert, Airbus 1300 1400 Sharing Information Jean Philippe Montfort, Mayer Brown 1400 1530 Work Group Report Outs Work Group 5 REACH Authorization Surveillance o Phil Humphries, Rolls-Royce Work Group 1 Chemical Reporting o Sally Gestautas, Raytheon Work Group 2 Replacement Technologies o Wolfgang Lampa, Airbus 1530 1545 Coffee Service 1545 1715 Work Group Report Outs Work Group 6 Supply Chain Sustainability Survey Harmonization o Roger Bowman, Gulfstream Work Group 3 Greenhouse Gas Management and Reporting o Eric Chantrel, Safran Work Group 4 IAEG Glossary o Severin Drogoul, Airbus Group 1715 1730 Wrap Up IAEG Meeting Schedule & Agendas 27 March 2014 Page 25
IAEG Meeting Schedule & Agendas 27 March 2014 Page 26