U. S. Army Soldier Support Institute

U. S. Army Soldier Support Institute Core Competencies Personnel Readiness Management Personnel Accounting and Strength Reporting Personnel Information Management Adjutant General School Brief Unclassified 1

2 AGENDA Mission of PRM, PASR, PIM Responsible Agencies Roles and Principles of Support Manning and Replacements Battlefield Flows Reporting Enabling Systems

3 Acronyms PRM: Personnel Readiness Management PASR: Personnel Accounting and Strength Reporting PIM: Personnel Information Management ASCC: Army Service Component Commander RTD: Return to Duty PAI: Personnel Assets Inventory DTAS: Deployed Theater Accountability Software emilpo: Electronic Military Personnel Office EDAS: Enlisted Distribution and Assignment System TOPMIS: Total Officer Personnel Management Information System USR: Unit Status Reporting

U. S. Army Soldier Support Institute Missions Adjutant General School Brief Unclassified 4

5 MISSION - PRM Distribute Soldiers and Army civilians to subordinate commands Based on: Documented manpower requirements Authorizations Predictive analysis in support of the commander s plans and priorities.

6 MISSION - PASR The mission of the Army s PASR system is to provide personnel accountability reports and other strength-related information such as duty status, unit of assignment, location, Assignment Eligibility Available (AEA) codes, Military Occupational Specialty (MOS) codes and updates command personnel databases at all levels.

7 MISSION - PIM The mission of Personnel Information Management (PIM) is to collect, process, store, display and disseminate critical information about Soldiers, Department of the Army (DA) Civilians, units and other personnel as directed.

8 PIM / PA-SR / PRM Relationships Interrelated and Interdependent SRC-12 OPERATIONS READINESS PRM HRC COPS G1 / S1 OPERATIONS Theater APOD TG R5 Team (PA) PA CAPTURE into DTAS HRSC Management of DTAS (PA) PA SR DTAS / emilpo P I M DTAS / emilpo PRM coordination w/ G-1 Oversight Army / ASCC G-1 Management of JPERSTAT (SR) SR to G-1 (JPERSTAT) PA MAINTENANCE of DTAS / emilpo X S-1 I I S-1 PIM SUPPORTS CORE COMPETENCIES OF PASR AND PRM

U. S. Army Soldier Support Institute Responsibilities Adjutant General School Brief Unclassified 9

10 RESPONSIBLE AGENCIES FUNCTION / TASK PRM AND PASR Responsible Agency BN BDE DIV Corps Army/ASCC Personnel Reporting S1 S1 G1 G1 G1 Priority of Fill S3 S3 G3 G3 G3 Personnel Accountability S1 S1 G1 G1 G1 Strength Reporting S1 S1 G1 G1 G1 Projected Gains / Losses S1 S1 G1 G1 G1 Casualty Estimation S1 S1 G1 G1 G1 Patient Tracking S1 S1 Surgeon Surgeon Surgeon Return to Duty Projection Med PLT/S1 Med PLT/S1 Surgeon Surgeon MEDCOM Straggler Control S3 S3 Provost Marshall Mortuary Affairs S4 S4 MA Team Provost Marshall MA Collection Co Provost Marshall G4

11 PERSONNEL READINESS MANAGERS Advise CDR on current projected Strengths RTD Operations Evaluate strength levels USR Advise / make recommendations on personnel readiness matters casualty estimates Input to PER Estimate Rear Det personnel monitoring

12 Army Human Resources Command Execute Army manning guidance Man to BDE level (MTOE) Provide technical instructions for processing civilian and joint personnel information into the theater personnel database Provide oversight for the Army s automated deployed personnel accountability software currently DTAS Provide technical assistance, as required by the Army/ASCC G- 1, establishing the deployed theater database Provide technical policy and procedures to govern mobilizing RC Soldiers accession into the AC personnel database Task Army Commands and force providers to fill requirements for replacements

13 Army / ASCC G1 1 of 2 Establish communications with HRC, RC Personnel Offices, Rear Detachments, and Joint HQ/sister services/federal agencies Monitor and maintain readiness information on units deploying into the Theater Monitor, analyze, and validate unit strengths - predictive Recommend replacement priorities to the G3 Develop theater personnel distribution plans Execute approved replacement fill priorities Establish reporting policies reflecting detailed reporting procedures and responsibilities (who reports to whom)

14 Army / ASCC G1 2 of 2 Manage ASCC personnel readiness network) Manage strength reporting in the theater Work with HRSC on data reconciliations to include Army-wide PAIs Prepare any personnel summary and requirement reports as required Predict and validate personnel requirements based on current strength, projected gains, estimated losses, and RTD projections Conduct reassignments to meet operational requirements (coordinate with subordinate G- 1/S-1 and HRC)

15 Human Resources Sustainment Center Establish and maintain the theater deployed personnel database (currently DTAS) Collect, reconcile, correlate, and analyze critical personnel readiness information Data reconciliations / quality control checks Monitor, analyze, and validate authorization documents Technical guidance for PIM to subordinate HR Operations Cells, G-1s and Brigade/BCT S-1s Publish implementing instructions for personnel policies and programs for support units and the theater Provide technical assistance to supported units on all personnel automated systems in theater

16 ASCC G1 / HRSC Relationship ASCC G1 HRSC Theater HR Policies Reporting Leave/Pass Replacements Strength Reporting JPERSTAT Readiness Theater HR Execution Theater HR DB Casualty Reporting CAC Technical Oversight R5 / TGR5 Team

17 Corps / Division G1 1 of 2 Establish electronic link to HR systems (if serving as the ARFOR G-1) Provide PRM during theater opening operations (if serving as the ARFOR G-1) Predict/validate personnel requirements Collect, consolidate, analyze, and report personnel strength information (PERSTAT) Coordinate call-forward replacement operations Maintain information on combat teams and crews Monitor combat leader personnel status Conduct readiness analysis, assess combat capabilities, and identify PRM (skill and rank) Assess new equipment and weapons systems' impact on personnel requirements Recommend replacement, allocation, and priorities to the G3

18 Corps / Division G1 2 of 2 Conduct data reconciliations and quality control checks Ensure by name accountability data matches strength data Monitor automated AOR deployed personnel accountability system Synchronize the timely vertical flow of automated personnel information from Battalions and Brigade/BCTs and separate units Provide replacement priorities to Army/ASCC G-1 and HRSC Conduct reassignments to meet operational requirements Monitor and analyze all task organization changes Establish PASR reporting requirements with subordinates and higher HQs

19 Brigade / BCT S1 1 of 2 Execute the personnel readiness status of subordinate units Recommend replacement, requirements, and priorities Synchronize replacement flow of personnel, and supply of equipment Maintain personnel strength information Process status changes for all assigned personnel Ensure theater personnel database remains current by updating changes to a Soldiers status to include changes in unit assignment or location

20 Brigade / BCT S1 2 of 2 Maintain the architecture, user roles and permissions, and resolving/reconciling discrepancies in emilpo for supported units Establish permissions and access levels to emilpo for users assigned within their Brigade/BCT Manage and provide oversight of error resolution within their Brigade/BCT Manage and provide oversight of strength deviations within their Brigade/BCT Ensure compliance with policies and procedures for PIM within their Brigade/BCT Provide technical assistance on all HRC operated personnel automation systems to supported users

21 Battalion S1 Execute personnel readiness status of subordinate units Recommend replacement, requirements, and priorities Synchronize replacement flow of personnel, and supply of equipment The Battalion S-1 PASR has the responsibility to maintain personnel strength information and process duty status changes for all assigned personnel. Similar to the brigade level, battalions must update any changes in personnel status or location assignment or location.

22 INITIAL READINESS If required, the Army/ASCC develops an operations plan (OPLAN) shelf requisition to support these personnel requirements if replacement shelves can be supported Filler Shelf Requisitions: Number of Soldiers by MOS/OAC and grade needed to bring AOR units to wartime-required strength Casualty Shelf Requisitions: Number of expected casualties by MOS/AOC/rank and operational phase. Casualty shelf requisitions normally include requirements for the first 90-120 days. Unit peacetime replacement flow has become the standard means of replacing wartime losses during the GWOT and previous operations Current operational doctrine directs the rotation of units to replace combat-depleted units that cannot perform assigned combat tasks due to personnel or equipment losses

23 CRITICAL REQUIREMENTS PRM managers bring deploying units to a designated readiness level Critical personnel requirements may remain after the units arrive in the AOR Commanders need to include critical personnel requirements when reporting their PRM status S-1s and G-1s at all levels must ensure their command has a plan for a timely and rapid call forward mechanism to deliver these unit individual replacements

24 SPECIAL REQUIREMENTS Personnel required by units to conduct operations (linguists, EOD, etc.) beyond their required/authorized strength Key leader losses require special attention and support from HRC S-1s and G-1s must closely monitor and report key leader losses based on guidance from Army/ASCC or HRC

U. S. Army Soldier Support Institute Replacement Operations Active Component Adjutant General School Brief Unclassified 25

26 REPLACEMENTS Active Component Units Individual replacements will continue to arrive at home station after their designated units have deployed Home station is responsible for processing/deploying Soldiers to units in the AOR S-1s and G-1s must ensure efficient and timely execution of call-forward operations Reserve Component Units Individual replacements are usually more challenging; reach back capability not as robust as AC Detailed coordination is required with FORSCOM and various agencies to execute RC replacements

27 CURRENT REPLACEMENT OPNS ACTIVE COMPONENT FY07 AC Manning Guidance

28 CURRENT REPLACEMENT OPNS ACTIVE COMPONENT Ac replacement operations executed by EPMD, OPMD and RD (formerly DD) Predictive replacement model desired endstate Replacement planning initially focuses on mos shortages MOS shortages pushed starting @LAD minus 5 months/fill arrive d+60 Casualty model used to predict likely OIF/OEF losses included in replacement push to arrive d+60 (@ home station units call forward replacements after integrated/prepared for deployment) Desire to move away from aggregate and towards MOS/grade fidelity Emilpo AND NON-AVAILABLE SOLDIERS BDE/BCT S-1s MUST ENSURE REFLECT TRUE NON-DEPLOYABLES HRC will try to push replacements for true non-deployables and PCS those soldiers elsewhere

Replacement Packages Plan (Then vs Now) Comments: Replacements arrive NLT D+120; does not account for losses projected beyond 120 unless second package developed. HRC does not receive PRR from BCT/Bde, but relies heavily on comms with S1/G1 for loss information No initial bench at deployment to allow for highest point of casualty losses (between Deployment and D+60) PUSH: D-90 EPMD Places Replacements on AI to Arrive Homestation D - month and D+60 Soldier PCS and arrive at appointed home station for certification; available for movement NLT D+90 PULL: Comments: Push replacement package arrives between deployment month and D+60, and includes projected casualty replacement requirements projected for 455 day deployment. Provides initial bench at the unit homestation and capable of Push and Pull system. Avg bench is 3.7% 29

REPLACEMENT MODEL Requisitions built for DEPLOYING BDE/BCT CAS RATE 3.7% USED Soldiers Placed On AI TARGET 90% ASSIGNED AGGREGATE TARGET 100% ASSIGNED AGGREGATE MRE/ MRX 1 ST REPLACEMENT PUSH LAD + 60 DAYs -MOS SHORTAGES -PREDICT LOSS MOS LAD BOG + 6 MOs MASCAL REPLACEMENTS: -TURN AROUND TIME IS 30-90 DAYS -HRC TAPS INSTALLATION 1 ST (SHORTEST TURN TIME) -PLACES SOLDIERS ON AI -CAN NOT VIOLATE 30 DAY ASSIGNMENT CYCLE REDEPLOY Aug 06 LAD-120 OCT 06 NOV 06 FEB 07 APR 07 AUG 07 FEB 08 -REPLACEMENTS ON AI TO DMSL (BDE/BCT) -REPLACEMENTS ARRIVE @ HOME STATION -REAR D PREPARES FOR MOVEMENT OVERSEAS -REPLACEMENTS CALLED FORWARD BY G-1/S-1 FINAL REPLACEMENT PUSH LAD + 6 MOs -PREDICT LOSS MOS GOAL: MAINTAIN UNIT STRENGTH @ 95% AGGREGATE DURING DEPLOYMENT 30

AC REPLACEMENT FLOW NORMAL/PREDICTED LOSS RATE 1 HRC PLACES REPLACEMENTS ON AI TO BCTs/BDEs AT HOME STATION 2 HRC THEATER TG R5 CENTER INTER- THEATER APOD 3 REPLACEMENTS PROCESSED THROUGH TG R5 CENTER DEPLOY WITH PINPOINT ORDERS TO BDE/BCT 4 REPLACEMENTS PUSHED VIA TACTICAL AIRLIFT TO INTRA-THEATER APOD INTRA-THEATER APOD REPLACEMENTS INPROCESSED BY BCT/BDE REAR Ds- PREPARED FOR OVERSEAS MOVEMENT X S-1 X 5 REPLACEMENTS CONTINUE PULL TO BDE/BCT S-1 S-1 31

U. S. Army Soldier Support Institute Replacement Operations Reserve Component CH 11 PPG Adjutant General School Brief Unclassified 32

33 Replacement Operations - RC ARNG Push: Obtain replacements in high density Military Occupational Specialties (MOS). The U.S. Army Human Resources Command- Alexandria (HRC-A) is responsible for the planning, synchronization, and execution of this program. Pull: Obtain low density MOS replacements. This can also supplement Push Program. Theater Personnel Command (HRSC) and HRC-A coordinates request actions. USAR The Push Program is a predictive model that forecasts theater s future requirements by MOS, grade and component and serves as the basis to sustain manning levels of deployed units ICW the Theater PERSCOM (HRSC), the USA HRC validates the predictive model to ensure it accurately accounts for personnel attrition in the theater of operations Personnel assignments will be made using the assignment criteria provided under the Push (predictive) model and IAW the combatant commander s priorities

34 Contingency Active Duty Operational Support Orders (CO-ADOS) RC Soldiers who voluntarily request to serve beyond their mobilization may request an extension under the policy guidance for CO-ADOS. Soldiers transition, without a break in service, from mobilization order to CO-ADOS and do not REFRAD until the end of their extended tour of duty. Soldiers will not perform operational support duties for more than 1095 days (3 years) within any 1460 day (4 year) period and will not be allowed to serve six or more continuous years of active federal service.

36 RC BOG Personnel Policy Units and/or Soldiers will not be involuntarily deployed to theater for more than 365 days BOG The SECDEF is the approval authority for involuntary extensions of units/individuals in theater that exceed 14 days beyond the unit/individual s BOG departure date

38 Cross-Leveling Authority Pre Mob the Army National Guard State Adjutant General (TAGs) and the Commander US Army Reserve Command (USARC) have the authority to crosslevel RC Soldiers (voluntarily or involuntarily) from any unit within their command, regardless of commuting distance, to increase personnel readiness of an alerted unit prior to mobilization Cross-leveling between ARNG is not authorized; cross-leveling between RRCs requires CG, USARC approval

39 BATTLEFIELD FLOW PRM managers are responsible to continuously collect, correlate, and analyze critical personnel strength information to develop a vision of current and future personnel requirements PRM managers require the latest known personnel strength, recent casualties, recent replacement allocations, Soldiers and Army civilians returning to duty, and projected replacement gains and casualty losses in order to develop an accurate battle assessment PRM readiness managers make recommendations to commanders on various courses of action for a given purpose.

U. S. Army Soldier Support Institute Battlefield Flows Adjutant General School Brief Unclassified 40

41 BATTLEFIELD FLOW Commanders at every echelon are responsible for accounting for Soldiers, DoD civilians, Joint personnel and contractors and summarizing unit strength Commanders are able to meet their strength accounting responsibilities through submission of personnel status reports by use of automated personnel enabling systems and manual reports DTAS is the primary reporting database in theater as it captures the most complete and accurate information DTAS can be used to feed the Joint Personnel Status and Casualty Report (JPERSTAT) format to satisfy Joint reporting requirements DTAS inputs should occur at all APODs The PASR (currently DTAS) system is used for planning of closure for Forward Operating Bases (FOB), budgeting requirements, RFIs, AAFES, MWR, and intra-theater pass program planning and execution

PERSONNEL READINESS MANAGEMENT REPORTING INFORMATION FLOW (MODULAR FORCE) 42 PERSONNEL REPORTING INFORMATION FLOW MODULAR FORCE XX XX X XX X X X ARMY ASCC Corps G1 G- Div BCT HRC G1 G-1 G1 G-1 G-1S S-1 BN S-1 LEGEND Automated Strength Report Manual Strength Report

XXX X I I I 43 PERSONNEL STATUS AND SUMMARY REPORTING INFORMATION FLOW (MODULAR FORCE) PERSONNEL STATUS AND SUMMARY REPORTING INFORMATION FLOW MODULAR FORCE XXX XX X I I HRC XXXX XXXX XXXX ASCC G1 HRSC XXX Corps G-1 XX XX DIV G-1 X LEGEND Automated Strength Report XXXX Manual Strength Report XXX XX Note: Automated Data flows directly from unit input to the Theater Database. Once it hits the database, updates are visible to all echelons of the chain of command. X I I

44 PRINCIPLES Personnel Accountability Crucial to the Army s entire PIM System Recording by-name data Strength Reporting Transformation of by-name data into a numerical end product Reflects the combat power of a unit and supports tactical decision making Manual Reports Usually used in addition to automated systems Personnel Status Report (PERSTAT) Personnel Summary (PERSUM) Personnel Requirements Report (PRR)

U. S. Army Soldier Support Institute Reporting Adjutant General School Brief Unclassified 45

PERSONNEL ACCOUNTING AND STRENGTH REPORTING 46 THEATER OPENING MATURE THEATER

48 PERSONNEL STATUS REPORT Provides an assigned an available strength count, and captures gains and losses since the last reporting period. MILIT ARY PERSONNEL UNIT NAME COUNTRY, UNIT START GAIN LOSS END USA ARNG USAR FEMALES AF ANG AFR FEMALES USMC USMCR FEMALES NAVY NAVYRES FEMALES NOTES QATAR CAMP AS SAYLIYAH UNIT NAME 1 UNIT NAME 2 UNIT NAME 3 CAMP AS SAYLIYAH TOTAL TOTAL QATAR KUWAIT CAMP DOHA UNIT NAME 1 UNIT NAME 2 CAMP DOHA TOTAL CAMP ARIFJAN UNIT NAME 1 UNIT NAME 2 CAMP ARIFJAN TOTAL TOTAL KUWAIT IRAQ ABU GHRAIB UNIT NAME 1 UNIT NAME 2 UNIT NAME 3 ABU GHRAIB TOTAL CAMP SLAYER UNIT NAME 1 UNIT NAME 2 UNIT NAME 3 CAMP SLAYER TOTAL FALLUJAH UNIT NAME 1 UNIT NAME 2 FALLUJAH TOTAL 6 0 0 6 1 0 1 1 2 0 0 0 0 0 0 3 0 0 2 0 0 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 8 3 0 1 1 2 0 0 0 0 0 0 3 0 0 8 0 0 8 3 0 1 1 2 0 0 0 0 0 0 3 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 16 0 0 16 9 6 2 0 5 0 0 0 1 0 0 1 0 0 7 0 0 7 4 0 1 1 3 0 0 1 0 0 0 0 0 0 15 0 0 15 5 0 3 0 4 4 0 0 1 1 0 5 0 0 38 0 0 38 18 6 6 1 12 4 0 1 2 1 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 2 2 1 0 0 0 0 0 0 0 0 0 0 1 0 0 4 0 2 2 1 0 0 0 0 0 0 0 0 0 0 1 0 0

3 COSCOM 23 OCT 2003 COUNTRY, UNIT START GAIN LOSS END USA ARNG USAR FEMALES NOTES BALAD 7 CSG 3993 42 31 3982 2315 185 1482 1264 64 CSG 753 10 11 754 421 102 231 214 STB 557 2 1 556 248 123 185 185 BAGHDAD 16 CSG 3843 24 35 3854 2845 215 794 1185 64 CSG 505 12 139 632 524 21 87 225 125 UNIT MOVE TO TIKRIT TIKRIT 64 CSG 2473 149 34 2358 1845 26 487 784 125 UNIT MOVE TO TIKRIT MOSUL 101 CSG 2731 10 8 2729 2178 54 497 497 KUWAIT 593 CSG 2609 47 32 2594 197 49 2348 897 STB 119 2 3 120 48 21 51 35 TOTALS 17583 17579 10621 796 6162 5286

50 PERSONNEL SUMMARY REPORT Displays a unit s personnel strength in aggregate numbers, as of a given time; Used to assess combat power and set priorities.

51 PERSONNEL REQUIREMENTS REPORT Displays a unit s personnel replacement requirements by grade/mos.

52 CRITICAL DATA ELEMENTS Name MOS/Skills Rank Unit UIC Assigned unit location Duty location Key dates of arrival/departure Duty status Other data elements as determined by the Army/ASCC (language skills, hometown, citizenship, etc)

53 U. S. Army Soldier Support Institute Enabling Systems Adjutant General School

54 ENABLING SYSTEMS TOPMIS-II (Total Officer Personnel Management Information System-II): Real-time, interactive, automated system used by managers at HRC to manage and distribute the Army s officer population and to update officer record data EDAS (Enlisted Distribution and Assignment System): Automated system which supports the management of the enlisted force (assignments, deletions and deferments and supports the AC semicentralized promotion system) ACPERS-HQ (Army Civilian Personnel System-Headquarters): Provides information on Army civilian personnel; includes strength accounting, employment, award and performance data emilpo (Electronic Military Personnel Office): Provides the Army with a reliable, timely, and efficient mechanism for performing personnel actions and strength accountability DEERS / RAPIDS: Provides verification of Contractor information through the Contractor Verification System (CVS) authorizing issue of the Common Access Card (CAC)

ENABLING SYSTEMS TPS (Tactical Personnel System): Supports a commander s tactical decisionmaking process by creating a deployable go to war personnel strength automated file DCIPS-Forward (Defense Casualty Information Processing System-Forward): An automated system to record and report casualty data. The system is employed by HR units performing casualty reporting missions and is capable of producing automated casualty reports iperms (Interactive Personnel Electronic Record Management System): Repository of Official Military Personnel File (OMPF) legal artifacts for all active Army personnel (includes Active Duty, Reserve, and National Guard. COPS (Common Operating Picture Synchronizer): Provides the capability to view strength information by MACOM, UIC, DML, and DMSL with drill down to grade, MOS and ASI/SQI DTAS (Deployed Theater Accounting Software): Provides commanders with a standardized software tool and database for tracking and reporting the duty status of all deployed personnel in a particular theater by name (SSN), unit location, and day 55

56 U. S. Army Soldier Support Institute QUESTIONS??? Adjutant General School