CHAPTER 1 Student and Parent/Guardian Loan Agreement for ipads Penncrest High School 2014-2015 1
Introduction: Rose Tree Media School District fully understands the importance of technology to the educational process and has incorporated that technology into its curriculum. As part of the high school resources in 2014-2015, Penncrest High School is assigning Apple ipad tablets to each student in grades 9 through 12. Rose Tree Media School District retains sole right of possession of the tablet and network resources and grants permission to the student to use the technology according to the guidelines set forth in this document and Board Policy 815: Responsible Use of Network Resources. Moreover, Rose Tree Media administrative staff retains the right to collect and/or inspect the tablet at any time, including via electronic remote access; and to alter, add, or delete installed hardware or software. In order to ensure that such tablets are used for educational purposes only and that no abuse of the tablet or technology privileges occur, please read and sign the Responsible Use and Loan Agreement for the ipad that follows. Overview: The following guidelines and procedures are necessary for each student and parent/guardian to understand in order to help make the ipad implementation a success. Please read each section carefully and sign the required documents: A. Terms of Loan The Rose Tree Media School District will issue an ipad, ipad case, and power cord/charger to students upon compliance with the following: Submission of signed Student and Parent/Guardian Responsible Use and Loan Agreement for ipads (page 10) Submission of a student and parent signed RTM School District Responsible Use of Network Resources Policy 815 2
Personal Apple ID account If student has a personal Apple ID, he/she must know the email address and password associated with it for the student ipad Orientation day. If student does not have a personal Apple ID, he/she will create one on the ipad without a credit card association during the ipad Orientation. Student must have a personal, valid e-mail address in order to create an Apple ID account. Rose Tree Media School District retains ownership of the issued ipads. A student s possession of the ipad terminates no later than the last day of school or when deemed appropriate by the school. The ipad and all accessories must be returned in working order when a student withdraws or graduates from Penncrest High School. B. ipad Cases The student must keep the ipad in a district approved case at all times. Protective cases will be provided for each student. Students may purchase another case on their own; however, the ipad must remain protected. The districtissued case must be returned to the district upon return of the ipad or if a student decides to purchase his/her own case. District approved cases must have: A cover or protective front edges to protect the glass A back to prevent scratches Protection for the corners of the ipad Enough padding to protect the ipad if other objects are placed on top of the ipad 3
C. General Care of the ipad Do not do anything to the ipad that will permanently alter it in any way. This includes jail breaking and engraving. Student ipads in need of repair must be returned to the Technology Assistant, Mrs. Battaglia, in Room A201, or to the ipad Help Desk in the library. Student will receive a Receipt Form for validation. General guidelines to follow for best performance: Minimize the number of photos and movies on the ipad to increase performance. Clean up and back up your ipad files on a regular basis using icloud. Do not write, draw, paint, place stickers or labels, or otherwise deface your ipad or your case. Remember that the ipad is the property of the Rose Tree Media School District. Never put weight, such as a pile of books, on top of an ipad, as it may crack the screen. Liquids, food, and other debris can damage the ipad. Avoid eating and drinking while using the ipad. Take care when inserting and removing cords to avoid damage to the ports and cables. When charging, first plug your power supply into the electrical outlet. Second, plug your power cord into your ipad. When disconnecting, reverse this process. Do not expose your ipad to extreme temperatures, direct sunlight, or ultraviolet light for long or extended periods of time. Extreme heat or cold may cause damage to the ipad and/or battery. If your ipad has been in a cold or hot environment for a long period of time, let it reach room temperature before using it. NEVER leave your ipad in a vehicle for an extended period of time! 4
D. Cleaning Your ipad Routine maintenance on the ipads will be completed by the Technology Support Team. Students are encouraged to perform simple cleaning procedures as outlined below: Clean the screen with a soft, dry, anti-static or micro-fiber cloth. Do not use any type of liquid or water to clean the screen or other parts of the ipad. Wash your hands often to avoid any oil or debris build-up on the glass. E. General Use of the ipad All students will be required to have an Apple ID in order to use the ipad. Instructions for creating your Apple ID, if you do not already have one, will be given during ipad Orientation. Student must have a personal email address to create an Apple ID. Students are required to bring the ipad to school each day with a fully charged battery. Students who do not have the assigned ipad at school will still be responsible for turning in the day s assignments. The student s teacher will determine an alternate way to turn in the assignment. The student is fully responsible for the contents on the ipad issued to him/ her, including any non-rtm installed apps and any data stored on the ipad. Do not delete any profiles, folder, files, or apps that you did not create or that you do not recognize. Deletion of files could result in ipad failure and may interfere with your ability to complete classwork. Deletion of files and profiles will lead to the ipad being re-imaged. Student ipads are subject to routine monitoring by teachers, administrators, and members of the Technology Department. Users shall have no expectation of privacy while using the school s electronic information resources or district owned equipment. 5
F. General Security Never leave the ipad unsecured. ipads should be locked in a designated area or secured in a locker when not in use. Students are expected to maintain the security of the ipad even during after-school activities. Unsupervised ipads will be collected by staff, and disciplinary actions may be taken. Each ipad has several identifying labels - the district identification label (also known as the asset tag) and the student name. Under no circumstances are students to modify, remove, or destroy these labels or ID features. G. District Email District issued student Gmail and Google Drive account transmissions and transmitted data shall not be considered confidential and may be monitored at any time by the administration or the Technology Department to ensure appropriate use. Students will abide by all email guidelines as outlined in the School Board Policy 815: RTM Responsible Use of Network Resources Policy. District issued Gmail and Google Drive accounts for students and teachers are protected within the rtmsd.net environment. No email can be sent or received outside of this domain. H. Internet Access / Filtering in School District-wide networks are equipped with a technology protection measure to help ensure students are protected as reasonably as possible from inappropriate online content while they are at school. All students will be educated in digital citizenship and must complete a Digital Driver s License course in school. The school cannot guarantee that access to all inappropriate sites will be blocked. Students may accidentally or purposefully circumvent these precautions and restrictions. 6
Any ipad application that accesses the Internet poses a risk, though small, of exposure to graphic, highly controversial, or potentially dangerous content. I. Internet Access / Filtering at Home Rose Tree Media School District will not provide Internet access for home use. Away from school, or the school district, the district-issued device has little Internet protection measures, and content may be unfiltered. Therefore, students and parents must assume responsibility for student use of the device at all times and from any location while away from the school or the school district. The school district strongly encourages parents/guardians to secure their home network, and they should be aware that any other public access points will likely be unfiltered. Internet access can be found at all public libraries and some public spaces. If you need Internet access, Comcast also offers a home Internet Essentials Program at very reduced rates for those who qualify. See http://www.internetessentials.com/ or call 1-855-846-8376. Many of our students are carrying a personal web-enabled device, such as a smartphone or ipod Touch. Parents and guardians are probably aware of the risks. Access to the Internet, from anywhere in the world, comes with the possibility of retrieving inappropriate content; therefore, adults must do their best to educate children on the proper uses of technology. J. Damage, Loss, or Theft Students may be subject to loss of privilege, disciplinary action, legal action and/or be financially responsible for the replacement cost of the ipad in the event of intentional damage and/or violation of policies and guidelines as outlined in the Student and Parent/Guardian Responsible Use Agreement for ipads as well as the Responsible Use of RTM Network Resources Policy. 7
Warranty for Equipment Malfunction: A manufacturer warranty is in effect for 2 years that will cover damage to the ipad caused by manufacturer s defects. Families incur no charges for repairs covered by warranty. Insurance: Rose Tree Media School District is providing supplemental insurance to protect the ipad from accidental damage or theft. There is, however, a $50.00 deductible for each incident of damage or theft. This deductible must be paid by the student / parent. Responsibility for Damage: The student is responsible for maintaining a 100 percent working ipad at all times. The student shall use reasonable care to ensure that the ipad is not damaged. In the event of damage not covered by the warranty, the student / parent will be billed for the cost of the insurance deductible. Responsibility for Loss: In the event the ipad is lost or stolen, the student and parent will be billed for the cost of the deductible in order to secure a replacement ipad. Loss or theft of the ipad will require a police report in order to file an insurance claim. Without a police report, the student will be responsible for the entire cost of the ipad and the insurance policy. Actions Required in the Event of Damage or Loss: Student should report the problem immediately to the Building Technology Assistant if the incident happens within the school building. The Team and administration may be able to assist in relocating the ipad if they are notified immediately. If the ipad is stolen or vandalized while not at Penncrest High School or at a school sponsored event, the parent is responsible for filing a police report. The student must also still report the theft to the Building Technology Assistant. For a replacement due to theft, the student / parent will be billed for the cost of the deductible; however, an insurance claim must also be accompanied by a police report for the lost device. 8
Backup: Students are advised to use icloud to Find my ipad and backup their data often. Substitution of Equipment: In the event an ipad is inoperable, there are a limited number of spare ipads for use while the student s is being repaired or replaced. There is no guarantee a loaner will be available at all times. This agreement remains in effect for use of such a substitute ipad. The student may NOT opt to keep a broken ipad or to avoid using the ipad due to loss or damage. Please note that a substitute ipad will not be provided in the event that the student forgets to bring the ipad to school. K. Appropriation Failure to return the property (ipad and Accessories) in a timely manner and/ or the continued use of it for non-school purposes will be referred to law enforcement, and until payment or return is resolved, will result in a hold on the student s records. L. End of the Year Collection Procedure The ipad, cords, chargers and cases will be returned on the date designated by the Principal and Technology Department. If the student is leaving Penncrest High School, they will return the items by the last day of enrollment or an administrative approved date. Any missing or damaged items will be charged accordingly. 9
Please Print All Information (except for Signatures) and Check Appropriate Boxes: I have read, understand and agree to follow all responsibilities as outlined in the Responsible Use Agreement for ipads. Student s Full Name: Student s Grade: Student s Signature: Parent/Guardian Name: Address: Parent Email Address: Parent Signature: If parents/guardians choose not to grant permission for their student to bring an ipad home, students will need to sign out the ipad when they come to school in the morning and will need to sign in the same ipad at the end of each school day. Permitted to take ipad home Not permitted to take ipad home 10