State of Florida Department of Transportation

State of Florida Department of Transportation EXHIBIT A, TO PROVIDE STAFFING SERVICES AS DESCRIBED BY THE STATE OF FLORIDA OCCUPATIONAL GROUPS, PURCHASING AGENTS (13-1023) AND LOGISTICIANS (13-1081), FOR THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) IN MIAMI-DADE COUNTY, ON AN AS-NEEDED BASIS. PROJECT/PROPOSAL NUMBER: FINANCIAL PROJECT NUMBER(S): 252058-1-A1-02

1. OBJECTIVE: 1.1.1. The purpose of this CONTRACT/AGREEMENT is to retain a qualified firm to provide temporary employment staffing as described by the State of Florida Occupational Groups, Purchasing Agents (13-1023) and Logisticians (13-1081), on an as-needed basis for the Florida Department of Transportation (FDOT), District Six. 1.1.2. These services shall be furnished upon request by the Department s Project Manager (or his/her designee). 1.1.3. The intent of this Invitation to Bid is to award a two (2) year District Six, Department of Transportation contract with a renewal option. 2. SERVICES TO BE PROVIDED: 2.1.1. Services under this CONTRACT/AGREEMENT shall be to provide qualified staff for any office(s), on an as-needed basis, within District Six in the specified State of Florida Occupational Groups, Purchasing Agents (13-1023) and Logisticians (13-1081). 2.1.2. The services are to be performed using Microsoft Office Suite and Adobe Professional and specialized computer software provided by the Department. Documents will be copied and distributed using standard office equipment provided by the Department. Other handheld and standard office equipment shall be provided by the Department as needed. 2.1.3. Services will be performed Monday through Friday, eight hours per day with a one hour unpaid lunch or as authorized in writing by the Project Manager or his/her designee. 2.1.4. Services shall be provided at the Florida Department of Transportation, District Six Offices, in Miami-Dade County. 2.1.5. All Vendors must have the following qualifications and submit a notarized letter with an authorized signature attesting to such. The letter must include the following certifications: A 1

2.1.5.1.1. A statement to certify the Vendor has been providing Temporary Employment Staffing for a minimum of one (1) year; 2.1.5.1.2. A statement to certify the Vendor has a full-service office with staff available for assistance between the hours 8:00 am to 5:00 pm, Monday through Friday (minimum) with the ability to handle inquiries/orders during those business hours (including lunch hour); 2.1.5.1.3. A statement to certify the Vendor has placed a minimum of 50 temporary employees in the last six (6) months; 2.1.5.1.4. A statement to certify the Vendor can serve the District Six Offices within Miami-Dade County; 2.1.6. The vendor is not required to furnish equipment, materials or supplies. 2.1.7. The vendor shall be evaluated in accordance with the conditions defined within this contract. This shall include the quality of staff provided for given assignments. 2.1.8. Each position identified has a corresponding broadband code as specified in the Price Sheet. The position titles and descriptions are derived from the Broadband Classification System developed and maintained by the Department s Division of Human Resources Management pursuant to Section 110.2035 of the Florida Statutes. Details of the broadband classification system plan are available at: http://oas.state.fl.us/apps/broadband/broadband_www.broadband_menu.bb_menu 3. SERVICES/MATERIALS PROVIDED BY THE DEPARTMENT: 3.1.1. The Department shall provide work space, computer/office equipment, supplies, and access to the workplace upon approval of the provided staff s background. 4. PROGRESS REPORTING/COORDINATION: 4.1.1. The Vendor shall perform all services within the established scheduled time frames as required in this Scope. 4.1.2. In the event the Vendor is unable to perform in accordance with the established scheduled time frames as required in this Scope, the Vendor shall notify the Project Manager, in writing, twenty-four hours in advance. A 2

4.1.3. Service/Scheduling and/or performance delays incurred by the Vendor, as a result of the Department s actions, shall be brought to the attention of the Department s Project Manager or designee for review and final determination. 5. SUBMITTALS/DELIVERABLES: 5.1.1. With respect to every employee provided by Vendor, pursuant to a Letter of Authorization (LOA) under the Contract, and with respect to all other contract performance, Vendor shall: 5.1.1.1. Maintain a pool of employees in order to fill the customer s need within seven (7) business days after receipt of LOA; 5.1.1.2. Be responsible for the administration and maintenance of all employment and payroll records, payroll processing, remittance of payroll and taxes, including the provision of payroll time sheets and checks; 5.1.1.3. Ensure staff timesheets include type of work performed, time spent performing such types of work to the closest quarter hour and in a format acceptable to the Department s Project Manager or designee; 5.1.1.4. Timesheets must be approved by the Project Manager or designee on a weekly basis. 5.1.1.5. Invoices must be submitted monthly with a copy of all approved timesheets included in the billing period. Rejected invoices will be returned to the Vendor, who shall resolve the discrepancies in a timely manner. A corrected invoice must be submitted when there are changes in prices and amounts, or a credit memo may be issued for the difference. 5.1.1.6. Provide paychecks, making deductions required of employers by state, federal and local laws, including deductions for social security and withholding taxes; A 3

5.1.1.7. Make all contributions for unemployment compensation funds as required by federal and state laws and process claims as indicated; 5.1.1.8. Abide by all ordinances and laws pertaining to the Vendor s operation and secure all required licenses and permits; and 5.1.1.9. Accurately describe the position and the benefits, including paid vacation and holiday, for all staff provided. 5.1.1.10. Furthermore, the Vendor shall: Ensure that the employee reports ready to work, at the time and place specified on the LOA, with the customer reserving the right to reject or stop time on any employee who fails to: Perform assigned duties satisfactorily; Dress appropriately for an assignment; Comply with any federal, state or local regulations; Perform without disrupting the activities of the customer to which the temporary employee is assigned; and Perform in an acceptable manner in the judgment of the Customer. Replace, at no expense to the customer, and within two (2) working days, any employee not performing satisfactorily and provide follow-up service to ensure all employees are performing satisfactorily; and Perform all services in accordance with customary, reasonable, and prudent industry standards of care. 6. WORK AUTHORIZATION: 6.1.1. The Department s Project Manager (or his/her designee) shall issue a formal Notice to Proceed authorizing the vendor to begin work on a specific date. Work shall not be undertaken by the vendor unless it has been authorized in writing by the Department s Project Manager (or his/her designee). A 4

6.1.2. Subsequent to the official Notice to Proceed the Department s Project Manager (or his/her designee) shall request services on an as-needed basis by written Letter of Authorization. All work shall be completed within the time frame set forth in the written authorization. 6.1.3. Services to be provided by the vendor under this contract/agreement shall be initiated and completed as directed by the Department s Project Manager (or his/her designee). 6.1.4. If a Letter of Authorization is issued, it shall specify the following: 6.1.4.1. The classification of personnel required. 6.1.4.2. The date that the vendor s employee shall begin work. 6.1.4.3. The hourly rate reflected on the Exhibit C, Price Proposal for the required personnel. 6.1.4.4. Whether or not the employee shall be entitled to work overtime. 6.1.5. The vendor may commence services only upon the receipt of the Letter of Authorization as issued by the Project Manager (or his/her designee). Services shall be provided for a period of twenty-four (24) months from the date of this contract/agreement, or services are terminated, whichever occurs first. 7. INSURANCE REQUIREMENTS: 7.1.1. The Vendor shall carry and keep in force during the term of this Contract, a general liability insurance policy or policies with a company or companies authorized to do business in Florida, affording public liability insurance with a combined bodily injury limits of at least $300,000.00 per person and $100,000.00 per occurrence, and property damage insurance of at least $300,000.00 per occurrence, for the services to be rendered in accordance with this Contract. 7.1.2. The vendor shall also carry and keep in force Workers Compensation Insurance as required for the State of Florida under the Workers Compensation Law. 8. SANCTIONS/PENALTIES/FINES: 8.1.1. All personnel assigned to a designated location shall adhere to all of the Department s Rules and Regulations. Failure to comply with the Department s Rules and Regulations shall result in the immediate suspension of work; it will be the Vendor s responsibility to provide replacement personnel. 8.1.2. If the vendor repeats any violation of this contract/agreement more than two (2) times A 5

the department shall construe that the vendor is in non-compliance and shall result in the immediate suspension of work, vendor placement in non-compliance status and/or contract/agreement termination. 8.1.3. If the Department s Project Manager (or his/her designee) determines that the performance of the Vendor is not satisfactory, the Department may terminate this contract/agreement as described in Section 6, of the State of Florida Department of Transportation Contractual Services Standard Agreement. Any necessary default action will be processed in accordance with the Department of Management Services Rule 60A- 1.006(3). A 6